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Simple mindset and habit shifts to help you navigate change when
time is limited
RUBYMARSH . COM
H O W T O F I N D T I M E T O G R O W Y O U R C A R E E R
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Welcome to masterclass one in this four-part series! You can
expect a little strategy and soul, the mindset stuff in Part One
and the practical in Part Two. Creating a "new normal" around
time. When we talk about planning as it relates to
making time to work through a change or creating time to work on
something new, the typical answer I get from my tribe is
"too busy for that". Busy is a word we throw around a lot,
when someone asks "how are you?” and we’ll often get something back
like “so busy” or “crazy busy”. When this is our
reaction, over time it becomes part of our identity and our
default operating system. Unless we’re on holiday, we’re always
busy! Changing the software is conflicting because
our culture rewards this busy identity. This means you’re
either one of two extremes - a lazy bum if you’re doing nothing, or
highly important because you’re really busy. So we fill our lives
with "doing" to fit that identity, busy becomes our safe
place and our mind likes that so we continue to return to it. Busy
is safe, even if we know that in reality we’re filling our
time with distractions and not doing the things we really want to
be doing. When we choose to make a change to the software, we’re
disrupting that pattern that the brain likes, it feels threatened
and fear comes up. If conquering this underlying fear is why you
are here, then addressing time and being considerate with our
resources (especially physical energy) is one of the perfect places
to begin. This worksheet examines some key questions in Part
One, followed by a weekly planning framework. It is advised you
follow along with the masterclass the first time you do this
worksheet to give you context around these important questions.
Good luck!
I N T R O D U C T I O N
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1. What does success look like? Will I allow for failure too?
Where am I setting the bar? Is it my bar or someone else's? Am I
using time as a reason not to do something because I don't want to
fail? 2. Am I raising necessity of the change? Where do you
sit on a 1-10 scale on the importance of this change? If it's a
8-10 then you have necessity. To understand what's driving the
necessity, we recommend you look at what forces are behind it.
Typically, at least 3 of these forces will be in play: Internal
Forces - these forces relate to your identity 1. Is this thing in
line with your personal standards for excellence “I’m a person who
does that” 2. Are you obsessed with the topic External Forces - how
the external world impacts/interacts with your dream 1. You feel an
obligation or a duty to do it, calling 2. There’s task urgency
(real deadline by you or by others) 3.Is this change in line with
my priorities & values? and do I feel in “choice” with how I
use my time? If we feel like we’re lacking time, sometimes it means
we’re out of alignment between our priorities and/or our values.
When we want to create space for something new or make a change,
it’s good to do a quick check of whether this change is something
we value and therefore should it be a priority? When there's
alignment, you'll feel in choice with how you use time, rather than
another person dictating your whole schedule. 4. Do I
fear burnout? If you're clear that growing your career and making a
change is a priority for you, then one way we can address this fear
of burnout is looking at your week and observing: 1. What do
I do around periods of busy to recharge, adequate off time or do I
fill it? 2. Are you taking a long game approach or overnight
success? Generally there is a correlation between this question and
question one. If success is a long game and you don't need quick
validation then maybe you can pace yourself with the change.
5. Can I cultivate more trust with myself, by keeping
my word? Breaking down a goal into bit-sized milestones is key to
trust building. Trust can alleviate some of the fear we might have
because it signals to your brain that you’re a person who does
stuff.
P A R T O N E : U N D E R S T A N D I N G O U R S O F T W A R E
& O U R T H O U G H T S O N T I M E
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RUBYMARSH . COM
We suggest you set aside an hour every week, before the next
week begins to do your planning. Some experts say Friday afternoon
is good because it's unlikely you'll want to do things at that
time that use too much brain power. Alternatively, I like
Sunday night. If you really dislike planning, make a a cup of tea,
pour a glass of wine, burn a candle, clear your workspace of
additional clutter and get to work.
Step One: Do a to-do brain dump of everything you need
to do for the next week in all
areas of your life (personal, relationship, health, career, passion
project) Step Two: If there’s any
obstacles in the way of making those things happen,
or unknowns, list
those as well (these can be the hidden things we only realise
when we go to do
something) Step Three: Go through your
list and find anything you can delegate to colleagues,
friends, family, partners or children
Step Four: Delete anything off your list you
don’t want to do or that isn’t a priority
Step Five: Schedule all these things in, if you have on your
list an item that relates to your
career, ensure that time goes in first, if possible, allow around
90mins for any creative
blocks Step Six: Once it’s all in
the calendar, throw the to-do list away (or file it but don’t
keep adding to it) Additional
wisdom: + Each day, limit yourself to three key
tasks. + When you are a planner, you don’t leave life up
to randomness. When we are always having to think "ok what
next" we're using extra brain power which uses extra energy and we
get exhausted. I also suggest planning in freedom time in your
week, those times when you don't need to "do" or think too much and
you're not looking for a result. + Have someone keep you
accountable - a friend, a coach, a colleague you trust
P A R T T W O : S T E P S T O P L A N Y O U R W E E K
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