1

Maximize FY 09 end of year budget

• Do we have enough $– In per session (by category of staff)-do we have per session

lines for teachers, supervisor, Guidance, psychologists, etc – In per diem (by category of staff); do we have any staff that will

“fall off” of payroll, will we need any subs in March-April-May-June

– Do we have enough in bulk jobs for paras, school aides and supervisory school aides (note cannot pay schools aides and school aides from the same bulk job you need a bulk job for both categories of schools aides

Hint:

Have payroll secretary print bi-weekly 12.4 screen in EIS

Have payroll secretary print the 9.1.4 screen for historical review of sick days

2

Review OTPS

• Have we scheduled funds in the correct object codes?– Graduation/school trips– Conferences/workshops/meetings– Do we have more or less than what we need for SLT payment in

June via Sipp– Have we added to our P card– Have we encumbered for required Xerox and/or TGI lease for

July 1, 2008 – June 30,2009– Have we purchased postage – remember postage rate goes up

in May 2009

3

Review of Object Codes

• We must schedule “correct” object codes by galaxy mod deadline of March 20,2009

• 100 General Supplies• Graduation- flowers, awards, other supplies-collapses to 198 for general supplies

• 400 Non Contractual Services• Food, catering for graduation –collapses into 491 for snacks/lunches for students• Admissions for school trips • Buses/Transportation for school trips -collapses to 461 for admissions and school trips

• 451 Transportation of Staff• Graduation space rental

• Meeting space rental (includes space rented for PD)

• Food for PD meetings

• 686 Other Professional Services• Musicians/Speakers for Graduation