May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University

May 14, 2004 David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004

Collaborative Workstations: Creating Group Work Space in Libraries

Indiana State University


Rationale, Charge, and Project Plan Rationale

Libraries must embrace change and facilitate collaborative learning.

Charge Develop a collaborative learning station

Plan Create space Develop prototypes (furniture, hardware, software) Select a prototype for implementation


Implementation Issues to Consider Space Noise Cost Training Maintenance Control of use


The Task Force

Task Force Members: Ralph Gabbard Judy Tribble David Kaunelis Paul Asay


ISU Background Comprehensive university 9,800 students Students from rural areas and

lower socioeconomic backgrounds 61% of incoming freshman come

from rural areas or small towns. 90% of undergraduates come from

Indiana.


ISU Library Current building opened in 1973. Over 1 million volumes on five floors. Over 150 databases available through the library home

page. Many full text (ProQuest, EBSCOhost, WestLaw,

LexisNexis Academic). e-Journal collections (Project Muse, JSTOR, ACM Digital

Library, APA PsycARTICLES). Subscriptions to over 14,000 e-journals. eBooks from OCLC/netLibrary (acquisition limited to

computer manuals, reference works, and reserve materials).


Initial Prototypes

A review of table types was undertaken. Primary requirement: the table must seat

three to six students. Initially two table configuration were selected

for review.


Prototype One

Kidney Shaped Table Description – 78 3/4”w

x 47 1/2”d x29”h

(fixed height) Vendor – Bretford

(www.bretford.com) Cost - $1759.00


Prototype One - Continued

PC Pod Description – The Pod sits on

casters and the height adjusts from 27 1/8” to 35 3/8”. In addition, we ordered a pole mounted CPU Holder, a hopper power and data center, and the home run software electrical solution.

Vendor - Bretford Cost - $1354.00


Prototype Two

Trapezoid Tables Description – The

table is 48” x 24” and adjusts from 22” to 32” high

Vendor – Gaylord

(www.gaylord.com) Cost – $195.95 each.

We ordered 8 (2 stations) for a total of $1,567.60


Prototype One and Two Hardware Environment

The Library is a wired and wireless Novell environment

We presently use Cisco access points (802.11b) that are WI-FI compliant


Prototype One and Two Hardware Viewsonic Flat

Screens Description –

18” VG800 LCD display

Cost - $769.00 each (4 bought)


Prototype One and Two Hardware - Continued PCs were Gateway E3600, Pentium 4

1.8GHz, 32MB video card, 250MB RAM, 20GB hard drive, DVD, 2 USB front and 4 USB in rear

In addition, each PC has a Cisco Aironet 350 series PCI wireless card ($229.00 each)

We also bought 4 Viewsonic VS-WKBM wireless keyboards and mice ($79.99 each)


Prototype One Initial Configuration Consisted of a

single flat screen monitor, a PC, and wireless keyboard/mouse


Prototype Two Initial Configuration Consisted of a

single flat screen monitor, a PC, and wireless keyboard/mouse


Prototype Two Final Configuration After a session

with student users we added a second flat screen


Prototypes One and Two Final Costs

Configuration

Table Miscellaneous Monitor

Total

One Kidney Shaped Table

$1,759.00 $1,354.00 (Pod)$229.00 (wireless card)$79.99 (wireless keyboard)

$769.00 $4190.99

Two Trapezoid Shaped Tables

$1,567.60 (8 tables @$195.95)

$458.00 (2 wireless cards)$159.98 (2 keyboards)

$1,538.00 (2 monitors)

$3,723.58

Totals $3,326.60 $2,280.97 $2,307.00

$7,914.57


Prototype Three

Adjustable- Height Activity Table (Kidney shaped) Description – The

table is 48”x96” and adjusts from 21” to 30”.

Vendor – K-LOG Inc

(www.k-log.com) Cost - $178.00


Prototype Three Hardware

Description – Gateway Profile 4LS All-in-one computer. Pentium 2 2.0GHz processor, 256 MB hard drive, DVD drive, 6 USB, 17” LCD flat panel display. Also a Cisco AIR-PCM 352 wireless adapter card was ordered for each PC.

Cost $1,719.00 (4 @ $6,876.00) for PC and $130.00 (4 @ $520.00) for wireless adapter card.


Prototype Three Final Configuration Final Cost:

Adjustable-Height Activity Table $178.00

Viewsonic 18” VG800 LCD Flat Screen Monitor $769.00

Gateway Profile 4LS All-in-one PC $1,719.00

Wireless card $130.00 Total $2,796.00


Total Cost of of Preliminary Prototyping

$15,650.56


Software – Standard Library Load Plus Standard Library

software load includes all of Microsoft Office 2000, Citation 8, and EndNotes

Plus Adobe Acrobat Adobe

Photoshop Elements

WS FTP


Collaborative Software

MindManager is a visual tool for brainstorming and planning. It allows you to create mind maps-diagrams that show hierarchical branches emanating from a core concept or idea. Mind maps can be used to diagram any project you can represent using tree structures. MindManager can export your maps to create a PowerPoint presentation, an html web page of your work, or into Microsoft Word for a text-based outline view. http://www.mindjet.com/index.shtml.


Collaborative Software – Continued DENIM helps web site

designers in the early stages of design. It supports sketching input, allows design at different refinement levels, and unifies the levels through zooming. It allows for the creation of site maps and storyboards. http://guir.berkeley.edu/projects/denim.


Collaborative Software – Continued Concept Map allows users

to create concept maps. Concepts can be linked to each other for organizational purposes. Images, video, text and web pages can be imported from other sources and added to the map. Maps can be shared collaboratively and securely using user names and passwords. http://cmap.coginst.uwf.edu


Proposed Collaborative Software Microsoft Project 2002 offers Dynamic task scheduling; Gantt

Charts, calendars, and task sheets; Project Guide, an interactive Help tool; Microsoft Office XP interface; Microsoft Excel and Microsoft Outlook® integration; Resource leveling; Resource availability graphs; Enterprise resource pool; Skill-based resource assignment and replacement; Collaborative Tools; Web-based Analysis and Reporting Tools; Extensible Platform

Grokker (www.groxis.com) is a knowledge management data mining tool. According to Groxis Co. “Grokker lets you quickly map information from a variety of data sources.” These maps can be modified, saved and shared.


Proposed Collaborative Software - Continued Groove Workspace provides

the tool to: work on files together; discuss work in real-time; share presentations with anyone, wherever they are; and create project-specific virtual shared spaces for working with different groups of people. Go to URL http://www.groove.net/products/workspace/ for more information.


Current Additions

We have added the following software to the collaborative stations: Kodak Easy Share Roxio VideoWave 5 Power Edition Easy Hollywood FX Editor Version 4.6

We loan out digital cameras, a digital camcorder, and a DVD+RW/CD-RW burner

There are seven workstations at present


Lessons Learned

Cable locks for All-in-one computers Internal wireless Spare workstation


Future Plans

Expanding the area to include another 4 stations

Adding DVD+RW and CD-RW Burners to each station

Plans to develop collaborative classrooms URL for description of the project:

http://library.indstate.edu/level1.dir/collaborative.html


A Final View of the Space

Documents

May 14, 2004David Kaunelis & Ralph Gabbard IOLUG Spring Program 2004 Collaborative Workstations: Creating Group Work Space in Libraries Indiana State University