MCA-I SEM - MCA1610-Prog Lab-I-Office Automation Tools-Lab Manual.pdf

7/21/2019 MCA-I SEM - MCA1610-Prog Lab-I-Office Automation Tools-Lab Manual.pdf

http://slidepdf.com/reader/full/mca-i-sem-mca1610-prog-lab-i-office-automation-tools-lab-manualpdf 1/52

DEPARTMENT OF COMPUTER SCIENCE AND ENGINEERING

MASTER OF COMPUTER APPLICATIONSI – SEMESTER

MCAP 106 : Programming LAB – I (Office Automation Tools)

Staff In-charge: Dr. R.Ragupathy

List of Experiments

Ex. No. Name of the Experiment

1 Study the features of MS-office 2007

2

MS-WORD

Text formatting and table

3 Mail merge

4 Mathematical equations

5 Watermarking

6 Create backup file

7

MS-POWER POINT

Create text and images with effects

8 Create animation and sound effects

9

MS-EXCEL

Create paydetailsof employee

10 Calculatestudent mark details

11 Create four typesof chart

12 Import external data,sort &filter

13

MS-ACCESS

Create a database which consist of atleast three tables

14 Queries

15 Form design

16 Report generation



Page | 1

Ex. No.: 1 Date : STUDY THE FEATURES OF MS-OFFICE 2007

Aim:-To study the features of MS-Office 2007 such as MS-Word, MS-Excel, MS-Power point

and MS-Access.

1.MS-word:-

Benefits:-

Reverse without typing. Making copy easy.

Manipulation of text.

Special point effect. Faster proof – reading.

One are the more option in MS-office 2007.

Applications:-

A word processor can be used for forming data’s

Time consuming test like creating report tenders. Repetitive tests like typing circular, public notice, general letters and documents.

Preparing tabular reports, time table and work schedule.

2. MS-Power Point:-

Creating a presentation.

Filling in the blacks with the power standard tools.

Text that appear in the presentation out line.

Rearranging your slide, adding colours and pictures.

One are more animation effect in available.

3.MS-Excel:-

It is easy to maintain data in electronic format than papers.

Here, errors in calculation are greatly minimized.

In spread sheet an automatic recalculation facility is available.

Excel provide a number of features to display and analyze data. It is also provide the facility to format data in the form of the group. Excel has the features to manipulate the column of data.



Page | 2

4.MS-Access:-

Data base application comprise of backend and front end tool.

Backend which takes care of storing and restoring data. Front end provide the user interface as a menus by which the user can

interface. Insert the data in the back.

Microsoft access act as a backend also act as a front end.

Result:-Thus the features of MS-Office 2007 such as MS-Work, MS-Excel, MS-Power Point and

MS-Access are studied.



Page | 3

MS-WORD



Page | 4

Ex. No.: 2

Date : TEXT FORMATTING AND TABLE

AIM:- To create a time table document for M.C.A. I semester using MS-word.

PROCEDURE:-

Step 1: Start → Program → MS-Office 2007 → MS-word.

Step 2: Go to office button → New file open.

Step 3: Go to insert → Text box.

Step 4: Go to insert → Table and shapes tool box.

Step 5: Type the following letter use the tables.

Step 6: Save the document & Exit from the MS-word.



Page | 5

SAMPLE OUTPUT:-

TIME TABLE FOR MCA -I SEMESTER

Time

&Day

08.30

To09.15

9.15

To10.00

10.00

To10.45

10.55

To11.40

10.40

To12.25

12.25

To01.30

01.30

To02.15

02.15

To03.00

03.00

To03.45

03.45

To04.30

MonMP&A

1410R.No.3211

DBMS1310

R.No.3211

MATHS1110

R.No.3211

Offices Automatic(1610 (A1))

LD/S1210

R.No.7104

PST&C1510

R.No.7104Data Structure using c

(1710(A2))

TusPST&C

1510R.No.7104

D/S1210

R.No.7104

Mp&A1410

R.No.3211

U


Data Structure using c(1710(A1))

Wed

Mp&A

1410R.No.3211

DBMS

1310R.No.3211


N

Maths

1110R.No.7104

D/S

1210R.No.7104

Data Structure using c(1710(A2))

Thu


CPST&C

1510R.No.7104

DBMS 1310

R.No.3211Data Structure using c

(1710(A1))

FriDBMS

1310R.No.3211

Maths 1110

R.No.3211

D/S 1210

R.No.7104 H

MP&A 1410

R.No.3211

PST&C 1510

R.No.7104

MCA 1110 – Mathematical Foundation of Computer Science.

MCA 1210 – Data Structures.

MCA 1310 – Data Base Management System.MCA 1410 – Microprocessor and Application.

MCA 1510 – Problem Solving Techniques and C

MCA 1610 – Program Lab – I [Office Automation Tools]

MCA 1710 – Program Lab – II [Data Structures Using C]

Batch – [A1,A2]

Result:-

Thus the above document is created using text formatting and table.



Page | 6

Ex. No.: 3

Date : MAIL MERGE

AIM:-

To create a document using mail merge in MS-Word.PROCEDURE:-

1. Add the Mail Merge Helper to the Tools menu

Step 1: Choose Mailings →Select r ecipients →Type new list

Step 2: Select all commands from the categories list on the left.

Step 3: Select mail merge Helper on the right

Step 4: Release the mouse button (Mail merge will appear on the menu)

Step 5: Click the close button.

2. Add the Insert Merge field button to Mail Merge toolbar.

Step 1: Go to → Mailings→ Select Recipient List

Step 2: In the customize window , select the commends tab.

Step 3: select Insert Merge Field on the right

Step 4: Drag Inset mail merge field to the mail merge toolbar and position it to the

left of the Insert word Field button.

Step 5: If you don’t need the mail merge toolbar now, choose Mailings -> Select

Recipient List to turn it off.

Note:-

Then follow the third steps according to the right side window to create the

document using mail merge.



Page | 7

SAMPLE OUTPUT:-



Page | 8



Page | 9

K.Sudha,

No.20, Om Siva Street,Chidambaram 600 801.

Dear Selvam,

You will be glad to know that my wedding day falls on 1 st November and this time I am

planning to celebrate it at Home. There is going to be a small Dinner party in the evening after

6 pm Also, there will be a dance and music programme. I am going to invite all my friend and

relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with

your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly,

K.sudha

Address on the Envelope

Mr. U.Selvam,150/2, S.S.K. Nager,Madurai – 701 003.



Page | 10

K.Sudha, No.20, Om Siva Street,Chidambaram 600 801.

Dear Roja,

You will be glad to know that my wedding day falls on 1 st November and this time I am

planning to celebrate it at Home. There is going to be a small Dinner party in the evening after

6 pm Also, there will be a dance and music programme. I am going to invite all my friend and

relatives.

I strongly desire that you should also come on my Wedding and grace the occasion with

your presence. I hope that you will not reject ray invitation. Do reach in time.

Yours lovingly,

K.sudha

Address on the Envelope

Ms. S.Roje150/2, Anna Nager,Chennai – 708 012.

RESULT :-

Thus the above document is created using mail merge and verified.



Page | 11

Ex. No.: 4

Date : MATHEMATICAL EQUATIONS

AIM:-

To create a document for type the mathematical equation in MS-Word.

PROCEDURE:-

Step 1: start → program→MS-Office2007 → MS-Word.

Step 2: Go to office button → New. Step 3: Type the name of the equation.

Step 4: Go to insert → Equation → insert new equation.

Step 5: Go to insert → object .

Step 6: From object submenu, select Microsoft equation 3.0 and click ok.

Step 7: Then by using the equation tool, type the following mathematical equations.

Step 8: Save the document.



Page | 12

SAMPLE OUTPUT:-

( ) ( ) ( )

[ √

√

√]

∫ -c

RESULT:-

Thus the above document is created using mathematical equation editor and verified.



Page | 13

Ex. No.: 5

Date : WATERMARKING

AIM:-

To create a document using save to back up file watermarking in MS-Word.

PROCEDURE:-

1. PICTURE WATER MARK:-

Step 1: Start →program → MS-office2007 →MS-Word.

Step 2: Go to office button → open the any one text file.Step 3: Go to Page layout → watermark → Customer watermark →picture watermark

Any one picture Select→ click apply and ok.


2. TEXT WATER MARK:

Step 1: start →program →MS-office2007 →MS-word.

Step 2: Go to office button → open the any one Text file.

Step 3: Go to Page layout → Watermark →Customer water mark select →

Text watermark select → click apply and ok




Page | 14

SAMPLE OUTPUTS:-

RESULT:-

Thus the above document is created using watermarking and verified.



Page | 15

Ex. No.: 6

Date : CREATE BACKUP FILE

AIM:-

To create a document using Backup file in MS-Word.

PROCEDURE:-

Step 1: Start → program → MS-Office2007 → MS-Word.

Step 2: Go to Office button → Open new file.

Step 3: Go to Save → Tool click option→ save option → word option click ok.

Step 4: Save the document and Exit from the MS-Word.



Page | 16

SAMPLE OUTPUT:-

RESULT:-

Thus the above document is created using backup facility and verified.



Page | 17

MS-POWER

POINT



Page | 18

Ex. No.: 7

Date : CREATE TEXT AND IMAGES WITH EFFECTS

AIM:-

To create a presentation text and images with effects using MS-Power point.

PROCEDURE:-

Step 1: Start → Programm → MS-Office2007→ MS-Power point.

Step 2: Using flides background designe → click to right →Formating backgurend →

Four o ption select to any one → apply and a pply all → next → click to ok.

Step 3: Go to insert → click Text boxStep 4: Using Text effect

Step 5: Go to Animation→ Custome animation → open Add effect the use four

mathod effect availabel

Step 6: Using effect select to any text goto add effect click any one effect select click

apply

Step 7: Play to effect two method

Step 8: Go to →click to F5 key and click paly button play to effect.

Step 9: Save the document and Exit from the MS-Power point.



Page | 19

SAMPLE OUTPUT:





Page | 21

Ex. No.: 8

Date : CREATE ANIMATION AND SOUND EFFECTS

AIM :-

Step 1 : Start →Programm →MS-Office2007→MS-Power point.

Step 2 : Using Slides background design →click to right →Formating

Backgurend → Four o ption select to any one →Apply and Apply all →

next →click to ok.

Step 3 : Go to insert →click Text box

Step 4 : Using Animation

Step 5 : Go to Animation→Custome animation →open Add effect the

use four method effect availabel

Step 6 : Using Effect select to any image Add effect click any one effect next

click apply

Step 7 : Go to→ insert → click to Sound → Select Sound from file → Select one

music next click Insert.

Step 8 : Play to effect two methodStep 9 : Go to → click to F5 key or click paly button play to effect.

Step 10 : Save the document and Exit from the MS-Power point.



Page | 22

SAMPLE OUTPUT:



Page | 23

Result:

Thus the Power point presentation is created using animations and sound effects.





Page | 25

Ex. No.: 9

Date : CREATE PAY DETAILS OF EMPLOYEE

AIM:

To create a employees work detail list using MS-Excel.

PROCEDURE:

Step 1: Start →program → MS-Office2007→MS-Excel.

Step 2: Go to Office button →New .

Step 3: Go to Home → Auto sum one are more formula in available.

Step 4: A worksheet is a large area of 65,536 rows and 255 Columns.

Step 5: The columns are labeled as A,B,C,…….IV. Step 6: The rows are labeled as 1,2,3,….255.

Step 7: Create a employees details using to format following

USE FORMULA:-

Syntax : f x= House rent Allowance = Sum(Basic*25)/100

Syntax : f x = Darners Allowance = sum(Basic*10)/100

Syntax : f x = Profit found = sum(Basic*5)/100

Syntax : f x = Net Salary = sum(Basic+Hra+Da+Pf)

Step 8 : Save to document and exit



Page | 26

SAMPLE OUTPUT:-

Result:-

Thus the above employee details are created and verified.



Page | 27

Ex. No.: 10

Date : CALCULATE STUDENT MARK DETAILS

AIM:

To calculate student mark details using MS-Excel.

PROCEDURE:

Step 1:Start →program → MS-Office2007→MS-Excel.

Step 2: Go to Office button →New .

Step 3: Go to Home→ Auto sum one are more formula in available.

Step 4: Calculate student mark details using formula in following

USE FORMULAS:-

With this function you find custom of the values in range of cells.

Add all the number in the range of the cells

Syntax: f x

Total = sum(Starting Marks : Ending Marks)

Average = Average(starting Marks : Ending Total Marks)

Result = if(and(D2>=40,E2>=40,F2>=40,G2>=40,H2>=40),"Pass","fail")Rank = RANK(T2,T$2:T10)

Grade =

IF(AVG>90,"A+",IF(AVG >80,"B+",IF(AVG >70,"C+",IF(AVG >60,"D+"))))

Step 5 : Save the document and exit



Page | 28

SAMPLE OUTPUT:-

RESULT:-

Thus the above student mark details are created and verified.



Page | 29

Ex. No.: 11

Date : CREATE FOUR TYPES OF CHART

AIM:

To create four types of chart using MS-Excel.

PROCEDURE:

Step 1 : Start →program → MS-Office2007→MS-Excel.

Step 2 : Go to → Offices button → New.

Step 3 : Enter the data on the excel sheet for which you want to draw chart.

Step 4 : Go to insert → chart one are more model in available.

Step 5 : Type of chart (column, Pie, Area, Line, bar…. etc) then click on the next

button.

Step 6 : Change the option as necessary to the charts work in the way you want it and

Then click the next button.(Axis heading, Chart heading, etc…)

Step 7 : Select the option where you want to place the chart in the worksheet from the

legend.Step 9 : Then click the finish button.

Step 10 : Now the respective chart will be appeared for the given data.

Step 11 : Save the worksheet using the file name



Page | 30

SIMPLE OUTPUT:-



Page | 31

RESULT:-

Thus the above four types of chart are created and verified.



Page | 32

Ex. No..: 12

Date : IMPORT EXTERNAL DATA,

SORT & FILTER

AIM:To Import External Data, Sort and Filter using MS-Excel.

PROCEDURE:

Step 1 : Start →program → MS-Office2007→MS-Excel.

Step 2 : Go to → Offices button → New.

Step 3 : The use for one are more option in available in excel

Step 4 : Use of Import external data , Sorting and filter following.

Step 5 : Go to → Data → Sort & Filter → click select to field

Step6 : Go to → Data → Get external data → open import file select to document →

import wizard step 1 to 3 → Next three step finish click → import data click

ok.

Step 7 : Now the result will be displayed as external data, sort and filter.

Step 8 : Save the document and Exit



Page | 33

SIMPLE OUTPUT:-



Page | 34



Page | 35

Result:-

Thus the external data are imported, sorted & filtered.



Page | 36

MS-ACCESS



Page | 37

Ex. No.: 13

Date : CREATE A DATABASE WHICH CONSIST OF

ATLEAST THREE TABLES

AIM:

To create a database using MS-Access.

PROCEDURE:

Step 1: Start →program → MS-Office2007→MS-Access.

Step 2: Go to→ Office button → New.

Step 3: Shortcut featured online template one are more option available in MS-Access.

Step 4: Open to new file go to → New blank database click → file name → click to

create

Step 5: Go to → create Table → Table right click → Design view → field name → Data

type → Close table next open.

Step 6: Go to → Create option → one are more design available.

Step7: The use for three method table create Employee detail, Student Mark Sheet,

Student details.

Step 8: Create field list order type Home → Sort & Filter → click to Ascending order &Descending

Step 9: Then create the following fields with proper data types.

ID FIELD NAME DATA TYPE

1 Roll No Number

2 Name Text

3 10t Mark Number

4 12t Mark Number

5 UG Course Name Text

6 Fees details Number

Step 10: Give the table name as table with specified primary key

Step 11: Save the database file



Page | 38

SIMPLE OUT:-



Page | 39



Page | 40



Page | 41

Result:

Thus the above database is created and verified.



Page | 42

Ex. No.: 14

Date : QUERIES

AIM:

To create queries using MS-Access.

PROCEDURE:

Step 1:Start →program → MS-Office2007→MS-Access.

Step 2:Go to→ Office button → New.

Step 3: Create any one database

Step 4: Go to → create → query design click → open to new query → show table →

Add open to details

Step 5: Go to select field, table, sort, show, criteria and or the use enter the detail this

play

Step 6: Use for Field use enter the title section → Table use enter the show title name →

Sort use three option in available accenting order, decanting order and not sorted

→ Show use select a particular field out show in select field only → Criteria use

Enter the query typing areaStep 7: The use for four method query following

Employee join year > “ 2000”

Employee salary > “40,000”

Student total > “400”

Student course > “BCA”

Step 8 : The use Design typing in query last click → Run click show the output

Step 9 : Now the result will be displayed as per the query

Step 10: Save the changes.



Page | 43

SIMPLE OUTPUT:



Page | 44





Page | 46

Result:-

Thus the above queries created and verified



Page | 47

Ex. No.:15

Date : FORM DESIGN

AIM:To create a form to the database for giving the input using MS-Access.

PROCEDURE:

Step 1:Start →program → MS-Office2007→MS-Access.

Step 2:Go to→ Office button → New.

Step 3: Open a blank database → click type any one name → create click

Step 4: Go to → create table → Table right click → Design view → field name → Data


Step 5: Go to → create → Form click

Step 6: Open to one are more data click next create a enter new input data last close to

file next reopen same file create a enter new data.

Step 7: Example following down

Step 8: Save the database file and Exit.,



Page | 48

SIMPLE OUTPUT:-

Result:-

Thus the above form is designed and verified.



Page | 49

Ex. No.: 16

Date : REPORT GENERATION

AIM:

To generate report using MS-Access.

PROCEDURE:

Step 1: Start → program → MS-Office2007→MS-Access.

Step 2: Go to→ Office button → New.

Step 3: Open a blank database → click type any one name → create click

Step 4:Go to → create table → Table right click → Design view → field name → Data


Step 5: Go to → create → Report click

Step 6: Use mouse right click → Print preview click.

Step 7: Now the report result will be displayed.

Step 8: Save the changes



Page | 50

SIMPLE OUTPUT:-



Documents

MCA-I SEM - MCA1610-Prog Lab-I-Office Automation Tools-Lab Manual.pdf