MDLandRec.Net A Digital Image Retrieval System for Land Record Indices in Maryland 1 Copyright 2002 Maryland State Archives Photograph of Dorchester County

Copyright 2002 Maryland State Archives

MDLandRec.NetA Digital Image Retrieval System for Land Record Indices in Maryland

1

Photograph of Dorchester County Land Records Room, July 2001 Photo by Hanna Szczepanowska

MDLandRec.NetMDLandRec.NetA Digital Image Retrieval System for A Digital Image Retrieval System for Land Record Indices in MarylandLand Record Indices in Maryland



2

Ultimate responsibility for preserving and providing Ultimate responsibility for preserving and providing access to land records is vested in the Archives.access to land records is vested in the Archives.

Indices to land records, both electronic and historic Indices to land records, both electronic and historic bound volumes, provide users with the means to bound volumes, provide users with the means to research land record instruments.research land record instruments.

At present, there is no mechanism for providing At present, there is no mechanism for providing comprehensive access to these materials.comprehensive access to these materials.

Land records constitute one of the most Land records constitute one of the most voluminous and important record series created voluminous and important record series created by government.by government.

MDLandRec.NetMDLandRec.NetA Digital Image Retrieval System for A Digital Image Retrieval System for Land Record Indices in MarylandLand Record Indices in Maryland



3

Mdlandrec.net will facilitate access to land record Mdlandrec.net will facilitate access to land record information and provide a framework to information and provide a framework to conserve records in danger of being lost. conserve records in danger of being lost.

Provide all existing JIS mainframe land record index data and Provide all existing JIS mainframe land record index data and images of traditional bound index volumes in a searchable, web-images of traditional bound index volumes in a searchable, web-enabled environment accessible in the courts, by the end of enabled environment accessible in the courts, by the end of fiscal year 2006.fiscal year 2006.

Institute a program of conservation imaging of those land Institute a program of conservation imaging of those land records identified as most in danger of being lost due to poor records identified as most in danger of being lost due to poor microfilming, lack of archival back up, deterioration from microfilming, lack of archival back up, deterioration from prolonged use, or theft.prolonged use, or theft.

Provide a framework for accessing and delivering those images, Provide a framework for accessing and delivering those images, as well as images of land records more than 10 years old, as well as images of land records more than 10 years old, including images migrated off ELROI to the Archives for including images migrated off ELROI to the Archives for permanent storage.permanent storage.



4

courtcourtstaffstafflogin login screescree

nn



5

log inlog in



6

home page home page for court for court patronspatrons



7

clickclick



8

patronpatronlogs in logs in to set to set

up up personpersonal print al print

listlist



9

log inlog in



10

select countyselect county



11

clickclick

access JIS index dataaccess JIS index data



12

search by liber search by liber and folioand folio



13

enter liber and folioenter liber and folio

clickclick

choose sort choose sort order order

(optional)(optional)



14

select instrumentselect instrument



15

if the land record volume is if the land record volume is not yet available online, a not yet available online, a message to this effect will message to this effect will

appear onscreenappear onscreen



16

if the land record volume is if the land record volume is available online, the page available online, the page

requested will appear requested will appear onscreenonscreen



17

review instrumentreview instrument



18

click to enlarge click to enlarge imageimage



19

click to magnify click to magnify imageimage



20



21

add to print add to print listlist



22



23

go to next page go to next page of instrumentof instrument



24




25



26

search for search for another another

instrumentinstrument



27

clickclick



28

search by name of search by name of grantor/granteegrantor/grantee



29

enter grantor nameenter grantor name

clickclick



30

select instrumentselect instrument



31

review instrumentreview instrument



32




33



34

review pages review pages selected for selected for

printingprinting



35

edit list to print edit list to print only pages you only pages you

needneed



36

review instruments review instruments selected for printingselected for printing



37

clickclick



38

click OK on click OK on print dialog boxprint dialog box



39

click OK if click OK if print print

successfulsuccessful

or click to or click to print againprint again



40



41

click yes click yes or noor no



42

If you click yes after printing, you are If you click yes after printing, you are automatically logged out of the system. The automatically logged out of the system. The

screen is ready for the next patron.screen is ready for the next patron.



43

clickclick

search land record indices that search land record indices that are not on the JIS mainframeare not on the JIS mainframe



44



45

if you have a if you have a citation, you citation, you can enter it can enter it here for a here for a

quick searchquick search



46

click here to click here to view land view land

record record indices as indices as

virtual booksvirtual books



47

click letter to click letter to begin searching begin searching

indicesindices



48

click to click to page page

through through indexindex



49

click to click to enlarge enlarge imageimage



50



51

find grantor/grantee you are find grantor/grantee you are researching and enter citation researching and enter citation

in search boxin search box



52



53

search by search by name of name of

subdivisionsubdivision

change change sort ordersort order

clickclick



54



55

Benefits of mdlandrec.netBenefits of mdlandrec.net Provide State and local officials, private researchers, the land Provide State and local officials, private researchers, the land

title community, and the public with comprehensive access to title community, and the public with comprehensive access to recent and historical land record indices, by the end of fiscal recent and historical land record indices, by the end of fiscal year 2006, for a total investment of $1.8 million over four fiscal year 2006, for a total investment of $1.8 million over four fiscal years.years.

Preserve and make accessible land records that the Courts Preserve and make accessible land records that the Courts have identified as in danger of being lost forever.have identified as in danger of being lost forever.

Provide improved customer service.Provide improved customer service. Preserve and safeguard the permanent archival copy of land Preserve and safeguard the permanent archival copy of land

record indices and instruments.record indices and instruments. Provide cost and procedural efficiencies.Provide cost and procedural efficiencies. Provide a framework for retiring images from ELROI.Provide a framework for retiring images from ELROI. Eliminate, in time, the need to purchase and maintain costly Eliminate, in time, the need to purchase and maintain costly

microfilm reader printers and film storage devices in the Courts.microfilm reader printers and film storage devices in the Courts.



56

Thank you for your Thank you for your timetime

Staff of the Maryland State ArchivesStaff of the Maryland State Archives

Documents

MDLandRec.Net A Digital Image Retrieval System for Land Record Indices in Maryland 1 Copyright 2002 Maryland State Archives Photograph of Dorchester County