Mecklenburg County Jail, NC Intergovernmental Service Agreement (IGSA) with the U.S. Marshals

8/14/2019 Mecklenburg County Jail, NC Intergovernmental Service Agreement (IGSA) with the U.S. Marshals

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I. AGREEMENT NUMDER 2. EFFECTIVE DATE

5S00.()067 CAl' 9129/99IGA )1118)

4. ISSUING OfFICE

UN ITED STATES MARSHALS SERV ICEPRJSONER SERV ICES DIVISION600 ARMY NAVY DRIVEARUNGTON. VA 2220 2-4210

APPROPRIAT ION DATA15X I0207. 8.

ITEM NO. SUPPlIESlSERVICES

This agree m ent is for the housing,safekeeping, and subsistence of

federal prisoners , includi n g guard!transportation services to medicalfllCility, in accordance with thecontenb sct forth herein.

Milc:&ge r eimbursement per GSATrave l Regulatio n.

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In tergovern rt' L Serv ic t Agreemt DtHousing o f ~ c . , J cr a l Pr isoners P . g ~1 ot 9

,. REQUEST FOR DETENTION SERV ICES (RDS) NO .095-00

I. LOCAL GOVERNMENT FACILITY CODE(S) 4JKr -

NAME AND Mecklenburg County JailADDRESS 80 1 Eas t Fourth StreetOlar lone. NC 28202

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Contact P e ~ o n J im Pendergnnh


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U.S. D ~ p a r t m ~ p tof J ~ ~ cU nit e d Srate.r Marshals Servu . \.

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lnt crgovenunental Servi ce Agreement Schedule I GA No. 58-00-0067 I P ag e No . 2 of 9ARTICLE I PURPOSE AND SEC!!RlIY PROVIDED

The pW'pOse of this Jntcrgovemmental Service Agreement ( IGA ) is to establish a fonnaJ bindingre lationship between the United States Marshals Service (USMS) and other federal use r agen ci es (theFederal Goverrunenl) and Mecklenburg County. Nonh Carolina (the Local Government) for the detentionof perso ns charged with or convicted of violations of federal law or he ld as material witnesse s (federalpri sone rs) at the M ecklenburg County Jail (the facility) .

The Local Governm ent a grees \0 accept and provide for the secure custody, care and safekeepin g offedern.lpri so ners in accordance with state and local law, standards, policie s , procedures. or court orders applicableto the operations of the facility . The USMS con s iders a ll federal prisoners medium/m ax imum security -typepri s one rs that are housed within the confines of the facility, at a level appropriate for prisoners considered ari sk of night, 8 danger to the community, o r wanted by othe r juri sdictions .

ART ICLE II ASSIGNMENT AND CONTRACTING OF CATEGOR ICAL PROJECTED -SUPPORIED

EFFORT

I . Neither thi s agreement nor any int e re st therein lOa )' be assi gne.ci Or transferr ed to an y oth er partywi th out prior written approval by th e US M S.

2. None of the principal activities of the project- supported effort shall be confJa c tcd oulto anotheror ga nization without pri o r approva l by the USMS. Wh ere the in tent ;o n 10 award contra c ts is made knO\\ 'J1at th e tim e of applica ti on. the approval m ay be considered g ranted if these activitie s nrc funded as proposed

J . All contra cts 01 ass ignments must be fOnTlalized in a writt en contract or other wril1 !! n agre ementbe tw ee n th e parti es inv o lv ed.

4 . Th e COntra ct o r a greem ent must , at 8 minimum , s tale the activit ies to be p e rfonned, the time sc hedule,th e project policies. and the flow-throUh requirements tlull nrc a.pplicablc to th e controctor or OIherrecipient, other policies and procedures 10 be followed, t J l t ~do llar limitati on of the ag reement, ill\d the co stprinciples to be used in determining allowable co sts. n le contract or other written agreement must notaff ect the r ecipie nt 's overall reSpOnsibility for the duration o f the project and accountability to thego vernment.

8.RTlCLE III - MEDICAL SERVICES

I . The L oca l G ove rnment a grees to pro vide fede rnl pri so ne rs with the s am e level o f me d ic al care andse rv ic cs.pl ov ide d to loc al pri soners , includin g the tran sporta tion an d security for pri sonels requ iring

rem ov al from the fac ility fO I em ergency medic a l se rvi ces . All CO StS as sociat ed with ho sp ital or he a lth careserv ices pr o vid ed ou tsi d e th e fac il iry will be paid direct ly by th e Federal Goverruncnt. In th e eve nt theLoca l Go \'em m ent has a co ntra ct \..; th t1 med ical rAcil ity/physici:m or rec e ives di scounted rates . the redcra lprisoner s s haJl b e char ge d the ~ l U n cra lc as loca l pri so ne rs.

f onn U S M 1( Roo 3J99)


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U.S. Dcpartm 'ent of... :ce

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Intergovernmental Serv ice Agree ment Schedu le I lOA No. 58-00-0067 I Page No. 3 of 92. The Local Goverrunent a .g r ~ sto notify the United State!: Marshal (USM) as soo n as poss ible of allemergency medical cases requiring removal of a prisoner from the facility and to obtain prio r autho rizati onfo r removal for aU other medica..l services required .

3. When a fed eral prisoner i s being transferred. via the USMS airlift, helshe will be provided with three(3) to seven (7) days of pre sc ription medication which will be dispensed from the detention facility, Whenpossible, ge neric medicati ons s hould be prescribed.

4. Medical records must travel with the federal prisoner. If the record s are maintained at R medicalrontrac to r' s facility, it is the detention fac ility's re spons ibili ty 10 obtain them befor e a federal prisoner ismoved .

5. Federal prisoners will not be charged and are not re quired to pay their own medical expenses. Thesee x p en ~ s will be paid by th e Federal Government.

6. The Local Governmen t agrees 10 notify the USM as soon as possible when a federn.1 prisoner isinvo lved in an escape, attempted escape , o c conspiracy to e scape from the facility .

ARTICLE IV - RECEIVING AND DISCI;!ARGE

1. The Loca l Government agrees to acce pt as federal prisoners those persons committ ed by fed.eral lawenfo rcement officers for violations of fede ral l aws only up on present ali on by the officer of proper lawenforcement credentials.

2 . The Local Government agrees to rele ase federal prisoners o nly to law enforcement officers ofogencies initially committi ng the pri soner (i.e., DEA, INS, etc .) o r to a Deputy U SM. Th ose pri so ners whoarc remanded to custody by a US M may only be released to il USM o r an a.genl specifi ed by the USM of thJud ic ia l District.

) . 111e Federal Government agrees to maintain federal prisoner population levels alar below the levelestab lished by the facility administrator.

4. Federa l prisoners may not be rtleased from the fucility or placed in the custody of state or localofficials for any reaso n except for medical emergen cy situ ll tions. Federal pri soners so ught for a state orlocal court proceeding must be acquired through a Writ of H abeas Corpus or the Interstate Agreemen t ofDetaincrs nod then on ly with th c concurrence of the Distric t U SM.

ARTICLE V - PERIOD OF P E R F O R M A ~ C EAND BEDSPACE GUARANTEE

This agr eement shall remain in ef f ec t fo r a period of flflcen ( 15) year s af te r !.he prpj ccl {s ) listed inSchedule B of eAr Agn:c:m ent No. 0 75899 is comple\ed . ' n }C Loc al Govcmmcnt agre es to pr OVide thr ehundred fifty (350) bedspac.e s for fed eral prisoners in USMS cus tody eac h day up on thl.": request of the USMcomm encing on the date o f completion and act ivation of all projects lis ted in tlle abo ve mentioned CA Png1ccmcnt. The IGA shall remain in effecl through the period of the CA P agreement, and thereafte r untilterminated or suspended in writing by either party. Such notice w ill be p rovided thiny ()O) days in advanc

f onn USM 2IRe .. . 3f?9)


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U.S. Oopartment of J ' , .f ' aiud Slme .t Mqr.thnl .f Sen'ice

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Intergovemmenlal Service Agreement Schedu le II GA No. 58 00-0067 I Page NO . 4 of9of the effective date of formal tennination and at least (\1/0 (2) \veeks in ndvance of a s uspension o rre striction of use unless an emergency situation requires the illUTlecliate relocation of prisoners .

ARTICLE YI . PE R DIEM RATE AND ECONOMIC PRICE ADJUSTMENT

I . Per diem rates shaH be established on the basis of Ilct1.181and allowable costs ass ocia ted with Lhcoperatioll of the facility during a recent annual 3ccowuing period.

2 . TIlc Fedenll Government shall rclmburse the Local Government at the pe r diem rate identified onpa ge onc (1) of this agreement . Tho r31e may be renegotiated not mOre than once per year, after th eagreement has been in effect for twel ve (12) months.

3. The rate covers one ( I) person pe r " pris oner cUy," TIle Federal Goverrunent may not be billed f o r two(2) da ys w hen a prisoner is ad m ilted one evening an d rl.iTloved the following moming . Th e Loca lGovernment may bill for the day of arriva l, but not for the da y o f departure .

4 . Wh en " rate increase is d esired. the Lo cal Government s hall submit a written reque st to the USM atle a. US M 24{Re ... 1199}


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,U.S. Department of J . ceUn ited Siaies Mar shals Service

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Inte:rgovemment.'1l Service Agreement Sc hedule I OA No. 58-00 - 0067IMMIGRATION AND NATURALIZA TIO NDETENTION AND DEPORT AnO N DIVISION70 KlMDALL A VENUES. BURLINGTON . VT 0540J 681J(802) 9516428

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2. To .::onstitutc 11 proper monthly inv o ice, the name and addrcss of the facility, the name of each federalprisoner, their sp ec ifi c dates of confinement, the to tal days to be reimblmed, th e appropriate per diem rut eas ilppr oved in the lOA, and the tota l amo unt bi ll ed (totaJ days mUltiplied by the rule per da y) shal l be lisled.Th e name , tit le, complete addr ess, and phone number o f the local offic ial respon sib le for invoicepreparnti on should also be listed on the invoice.

3. Th e Prompt Payment Act, Pub lic Ln w 97- 177 (96 stat. 85, 3 I USC 1801) , is app licabl e to paymentsunder thi s agreement and require s the payment to Lbe Local Gove rnment of intere s t on overdue payments .Detenninations of interest d\IC will be made in acc ordance with the provi sio ns of the Prompt Payment Actand 5 CFR, Part 13 15 .

4. Pa yme nt und er thi s a.greement will be due on the thini ctll (30 111 ) calendar day after receipt of a properinvoice, in the offi ce des ignm ed to receive the i nvoic e. I f the du e date falls on a non-wo rKing day (e.g.,Satwday, fede ral h oliday ),lh cn the d ue date will be the next working day. The d :lte of the check issued inpayme nt shall be con s idered to be the d:lte payment is mad e.

NOTE : RA IT S NOT SPE C IFIED IN TH E AGREEMENT WlLL NOT BE AUTHORIZED FORPAYM EN T .

ART IC I.E VIII SUPERVISION AND MQNlTORJNG RESPONSIBILITY

A ll rcc ip ients re ce ivin g direc t awards fro m the USMS are responsib le for the mana ge ment and fisca.l controlof all funds. Responsibiliti es inc.\ude th e accoun ting of receipt s and expenditures, cash management, themaintainin g of adequate fm anc ial record s, and the r efunding o f expenditures disallowed by auditS .

ART IC LE IX ACCOUNTING SYS TEMS AND FfNANCIAL RECORDS

I. Th e recipient sha ll be req uired to establish


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U.S. D ~ p a r t r n e n Cof.. "ceU nited Siales M


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U.S. Department of , iceUnllt :d SIDle .1 MarJhalJ ServIce

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Int c rgO'lemmental Service Agreemt:nt Schedule IIGA No. 58 -00-0067 I Page No.7 of93. The suspe ns ion of USc or restricti on of b e d.~ p a c emade avail ab le \0 the USMS are agreed to be groundsfor the recall and rerum o f any or all government furnjshed prop e rty.

4. The dollar val ue of property provided each yellr will not exceed the annual dollar payment made bythe USMS for prisoner support unless a specific exemption is granted by th e Chief, Prisoner ServicesDivision, USMS Headquarters .

5. It is understood an d agreed that the Local Government shall fully defend, indemnify, and holdhannless the United States of America, its officers , employees, agents, and servants, individually andofficially, for any and all liability caused by any acl of any member of the Local Government or anyone c:Isarising ou t of the use, operation, Or handlin g of any property (to include any vehicle, equipment, andsupplies) furnished to the Local Government in which legal ownerShip is retained by the United States o fAmerica., and to pa y all claims, damages,judgments , le ga l costs, adjuster fees, nnd attomt:y fees relatedthereto . The Local Go ..ernrnent will be so lely responsible for all maintenance, storage, and other expensesrelated t o the care and responsibility for all property furnished to the local Government .

ARTICLE XII - MODIFICAIIONSIDISPU I ES

I . Either party m3.Y initiate a requl! sl for modification to Ihi s agreement in writing. All modificationsnegotiated will be wTitten and approved by a USMS Contracting Officer and submitted to the LocalGoverruncnt on fonn USM 24 1 for approval.

2. Disputes, questions, Of concerns pertaining 10 this ag reement will be resolved between the USM andthe appropria lC: Local Government official. Space guarantee question s alon g with any other WlIesolvedissues are to be directed to the Chief. Prisoncr Services Division .

ARIWI.E XIIl - INSPECTION

The Loca l Government agrees to allow periodic inspecti ons of the faCility by USMS Inspectors. Findingsof the in spec tion will bc shared with the facility administrator in o rder to promote improvemt:nts t o facilityoperations, conditi on s of confinement , and level s of services. Th e mandatory minimum conditions ofconfinement which are to be met during the entire period of the lGA agreement are:

I. Adequate, tra.ined jail slo.ffwill be provided 24 ho u r a day to supervise prisoners . Prisoners will becounted at least o nce on every shifl, but at least lwi ce in every 24-hour period. One of the counts must bevisu al 10 validate prisoner occupancy . .

2. 10il s taffing will provide full co vera ge o f a ll securiry pos ls and full survei llance of irunatcs.

3. Jail wi ll provide for three meal s per day for pri soner s . Th e me als must meet' th e nat ional\ yrecomm ended dietary allowances publish ed by the Nationa l Academy of Sc iences.

4 . Jail wi ll pro vide 24-hour emergency medical care for prisone rs.

form US M24tRcY. 1/'9'9)


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U.S. Dep2rtment of J 'c eUni ted S taTU M ar .f}w l.( S ~ " " "c e

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Int crgovernme ntal Serv ice Agr ee me nt Sc hed ule l I GA No. 580 0 -006 7

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I Page No.8 of95. Jai l wi ll m ai ntain an a uto m at ic smo ke and fire d etec t ion and alarm sys tem, and maintain wri tte npo licic!! Md pr ocedure s re gar di ng flIt an d orne r sa f ety e me rge ncy s Undards .

6 . Ja il wi ll maintain D. wa ter suppl y an d was te di sposal pro gra m tha t i s ce rti fied to be in co mpli anc e wi thap pl icab le laws and reg ul ati ons .

bRTI CLE XlV - CON fLICT OF INTEREST

Person nel and othe r offici als eon n ec ted with the a gree ment sm.1I adhe re 10 the requir ements given below:

I . Advice . No o ffi cial o r cmployee o f th e recipi enl, a s ub-r ec ipi e nt, or a co ntrac tor shall particip a tepersonally throu gh deci s io ns , a pproval , dis a pp ro val , r c co n u n~ : m l at i o n ,the r end erin g o f adv ice, inve stigat ionor otherwise in an y proc c.cd ing , a ppli ca tion. requ est fo r a ruling o r o th er de tenninllti on. contract, grant,coope rative a gre eme nt , c laim , co ntrov e rsy , o r other parti c ular matter in w hich Departm ent o f Justic e fun dsat e used , w here t o hi slhe r kno w ledge, h cls he o r hi slh er im m ediate fam il y, partn e r, o rgan ization oth er than a

publ ic age ncy in whic h he /she is se rvin g as an o ffice r, d irec to r, uustee , p artn er, or employee , Or an y pers ono r organiwllo n wi th w ho m h e/ sb e is nego tia ting or h as any arron gemen t co ncern ing prospective:employ me nt, has a financ ia l in te res t, o r l ess than an arms -len gth transac tio n.

2 . A pp earan ce . In the use o f De partme nt o f J w ti ce proj ect fund s , offic ials Or em p loyees o f the recipient,a SUb-rec ipien t Or a con tnl e to r, s hal l avo id any ac ti on wh ic h mi ght res ult in, or create the appearance of :

3 . Usin g his or her o ffici al posit ion fo r pri va te gain;b. G iv in g pref e ren tial treatmen t to ilny pers on ;c. Losi ng comple te ind e pe ndenc e o r i mp arti a li ty;d . Mak in g l\ n officia l d ec ision outside offic iol channel s;

orc . Affe c tin g adve rsel y the confid ence ofU le publ ic in the int egrity oflhe gov ernment or th e

program .

ARTI CLE XV - CjUbR DrrRA NSPO RTbTI ON SE RVI CES TO MEDICAL fACII.ITY

1. T he Lo ca.l Go v ernment agrees , upon r eq uest o f th e Federal Go vernm e nt in who se custody a pri so ne r iheld , 10 pr ovid e:

B. Tran spo r1at ion and es cort guard se rvi ces for fed e r:u pri sone rs hou sed al their f ac ili ty to an d froma med ic.al faci li ty for o u tpall en t care, and

h. T ra nsp ortati o n and sta tionary glL1rd s erVic es for f eder;tl pri son e rs admi tted to a me d ica l facil ity

2 . S uc h ~ e r vi c cs will be perf o rm ed b y qual ifi ed law en fo rcemen l Or co rr ec1io nal o ffi cer personnelem p loyc d by th e L oc a l Gove rnm ent un de r th e ir polic ies , procedure s, and p r3ctice s. nle Lo cal Go vernm e nac:rcc s to a ugment s uc h pracli ces as m ay be r eque st ed by th e USM to e nh an ce s pecific requi rement fo rsec ur ity. pri so ner monil ori ng. vi s ita tion. and co ntraband co nl ro l.

Form USM 2(Rev . lt99 J


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OCT -2B -200 0 THU Uj:,U 1M INS toRX NU. I U Q OI ' O ~~ r.U ~

. :. , '. . .. u.s. Departmtnt of J . ' toU nited S i o f t s Marshals S U V;CIJ

Interiliov cmmc:ntal Service Agreement Schedule: IIGA No . 58-000067 I Page No . 9 of 93. The Local Government will continue to be liable for the actions of its employees while they arctransporting federal prisoners on behalf of the USMS . Further, the Local Government will also continue toprovide workers' compensation to its e m p l o y ~while lhey are providing this service. It Is further agreed

that the l ocal jail employees will rontinue to act on behalf of the Local Government in providingtransportation to federal pri sone r! on bhalf of the USM S.

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Documents

Mecklenburg County Jail, NC Intergovernmental Service Agreement (IGSA) with the U.S. Marshals