Medical ScholarsTravel Program Overview

11/13/14

Agenda• General overview

• Funding• What’s covered• Finding a project

• What’s different with travel projects• Getting ready• Reimbursements• Student panel

MedScholars Program

On-campus (“resident” & “medical scientist”) For researchconducted atStanfordTraveling Scholars

Away Scholars

Fellowship supplements

Introduced in 1980, and substantially expanded over time

Offers several award types

Provides support for tuition and stipend

Supports students for research projects with Stanford mentors• Scholarly Concentration projects• Other research projects

• BOTH SC and other projects

MedScholars Program

On-campus (“resident” & “medical scientist”)For researchconducted awayfrom Stanford,primarily overseas

provides $2500additionaltravel support

Traveling Scholars

Away Scholars

Fellowship supplements

Introduced in 1980, and substantially expanded over time

Offers several award types

Provides support for tuition and stipend

Supports students for research projects with Stanford mentors• Scholarly Concentration projects• Other research projects

• BOTH SC and other projects

MedScholars Program

On-campus (“resident” & “medical scientist”)

For less commonprojects at otherU.S. institutions,for specific reasons

Traveling Scholars

Away Scholars

Fellowship supplements

Introduced in 1980, and substantially expanded over time

Offers several award types

Provides support for tuition and stipend

Supports students for research projects with Stanford mentors• Scholarly Concentration projects• Other research projects

• BOTH SC and other projects

MedScholars Program

On-campus (“resident” & “medical scientist”)

For studentsreceiving significantoutside fellowships(e.g. HHMI), toensure fundingcomparable to other MedScholars

Traveling Scholars

Away Scholars

Fellowship supplements

Awards can be pro-rated in quarter FTE increments

Introduced in 1980, and substantially expanded over time

Offers several award types

Provides support for tuition and stipend

Supports students for research projects with Stanford mentors• Scholarly Concentration projects• Other research projects

• BOTH SC and other projects

Funding% Effort Tuition

ChargedMedScholars Pays (Total)

Tuition Covered

Stipend

100% $3,266 $10,866 $3,266 $7,600

75% $16,333 $8,150 $0 $8,150

50% $16,333 $5,433 $0 $5,433

25% $16,333 $2,716 $0 $2,716

In addition, Travel Scholars are eligible for up to $2500

Things to consider: Tuition & Stipend gets released at beginning of quarter Travel costs are reimbursed once travel has been completed

% Effort Tuition Charged

MedScholars Pays (Total)

Tuition Covered

Stipend

100% $3,380 $11,200 $3,380 $7,820

75% $16,905 $8,400 $0 $8,400

50% $16,905 $5,600 $0 $5,600

25% $16,905 $2,800 $0 $2,800

A few Provisos and Addendums

• MedScholars funds research projectsNot other things like community outreach, language learning, taking interesting classes, etc.

• MedScholars funds your timeNot other things like staff or lab equipment

• You can get up to 5 quarters of full-time support

• Projects must be done with a Stanford faculty advisor

• Projects at other U.S. universities are seldom funded

Finding a Project

• FIND your mentor/project • Network with your peers• Utilize Project Guide (sent via email)• Talk to SC Directors- especially from Global

Health• Read your emails• Review MS website for updates:

http://medscholars.stanford.edu/

How it Works…the next seven steps

• DRAFT your proposal (30+ days out of deadline)

• SUBMIT your proposal AND any protocols (by deadline)

• SELECTION of projects (one month after deadline)

• WORK on project as proposed

• GET FUNDING!

• COMPLETE project (w/in 6 mths after last quarter of funding)

What’s Different With a Travel Project?• Research takes place at destinations outside

the U.S. • Projects involving cross-cultural experiences.• Student is eligible for up to $2500 in travel

costs in addition to regular MS funding

What’s Different With a Travel Project? (Continued)

• Travel projects require an on-site mentor in addition to your Stanford mentor

• Letter of support required from both mentors• Travel budget must be included with your proposal• IRB/APLAC approval may be required from both sites• Recommended deadline for summer is January 14th

I Got the Award! Now What?

Before you travel:•Travel Checklist•Medical consultation•Vaccines/medications•Protocols in place•Enrolled in 18 units of 370 under your SU mentor’s name•Funding released!

When You Return

To be reimbursed, submit within 30 days:• Your name, student ID number & e-mail address• Itemized list of expenses with dates

• Travel allowance does not cover food/lodging• Receipts• Boarding passes• Student Travel Certificate

• Signed by your SU mentor

NOTE!MedScholars reimburses for direct travel

to/from site.• Indirect travel to research site must be reviewed

prior to travel!

• Indirect Routes — If, for other than University business, the traveler takes an indirect route or interrupts a direct route, payment for air fare will be at either the actual charge or the charge that would have been incurred by traveling the direct route by the most economical means, whichever is less. The charge that would have been incurred for a direct route must be documented, at the time of booking the actual flight, with a printout from Stanford’s online booking tool, http://fingate.stanford.edu/staff/travel/res_jobaid/travel_agencies.html and a copy of the printout included with the iOU expense report.

• Contact MS Program prior to booking any travel!

• Travel to Ebola areas are discouraged.

Tips & Tricks For Success!

• Start your draft early!

• Do not wait to submit for faculty review until the day of the deadline!

• Deadline is at 6:00pm, not midnight!

• YOU still need to submit for MS review after your mentor approves the proposal!

• Don’t forget protocols and co-mentor’s letters are due by the deadline!

• COMMUNICATE!

Ask the Experts!