sdchorus.org Meetin… · Web viewBuying your "spot" on the riser. We could have different color spots and each color could be a different amount (pink 25.00, green 50.00, red 75.00,

SDSA Chorus Management Team (CMT) 3/12/18 Agenda & 2/19/18 Minutes.

Location: Mission Village Christian Fellowship Hall - 2650 Melbourne Drive, 92123 (Serra Mesa)Start Time: 7:00 PMFacilitator: Tracey SandbergAttendees: Tracey Sandberg ☒ Melissa Galanty ☒ Cindy McAdams ☒ Jennifer French ☒

Kathleen Hansen ☒ Julissa Trahan ☒ Sara Lokan Diane Thornewell ☒

Scribe: Julissa Trahan

Our Strategic Goals for 2017-18#1 -- Fiscal Excellence & Health #2 -- Membership Growth #3 -- Member Experience / Member Retention

Main Meeting Goals Tonight● Restating Coordinator Goals● Looking ahead to Nominating Committee

o Team Resumeo Open Volunteer positions

● Governing & Procedure Document Revisionso Standing Rules / Google doc conversion in progresso Policy & Procedures / Converted to Google doc / Seeking Coordinator Input

● Spring Regional Planningo GWM Article

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SDSA Chorus Management Team (CMT) 3/12/18 Agenda & 2/19/18 Minutes.1 Secretary – Julissa Trahan

Standing Agenda ItemsApproval of MinutesAdopt the AgendaCorrespondence

● Sent condolence cards to Bob Decker for Connie Nobel’s passing

Agenda Items / Discussions (THIS MONTH)

● Chorus Inventory○ Sent an email to Brad Roberts for Sun

Harbor’s inventory in our chorus closet. He replied back with another contact Louis Regas. He is in charge of Sun Harbor’s inventory. I sent a follow up email to him on March 5th. Waiting for response

○ Sent reminder email to Sally Sperry for her costume/fabric inventory. Waiting for her response

● Member Roster for volunteerism

SECRETARY REPORT (LAST MONTH)● Working on chorus inventory list

○ Sally will give me more detail about costumes and material she has when she gets back on 2/28

○ Costumes are at Linda Sue’s but she needs to find a new storage area. Tracey will follow up

○ Need new inventory of Diane’s storage● Procedural / [email protected]

○ Currently receiving: Tracey, Jennifer, Diane, Sara, Joy

○ Diane = membership○ Sara = performance○ Chaos/ownership issue when the email is for

something else.○ Idea = have one central point to receive and

distribute the emails / voicemails○ Decided that Julissa and Jennifer will be

receiving chorus contact us emails and will forward them to the appropriate people depending of subject

● Procedural / voicemail○ same as above

● Procedural / [email protected] NOT be used for anything

○ but should also be monitored● Video asset storage-need to convert old chorus vhs

videos to digital files or DVD’s. Need ideas for financing

Consensus via email since last CMT Meeting:● Consensus to delete Rita's invoices from Jan and Feb,

give her $97.56 escrow refund, and give Reema's money back

THIS MONTH Request for Consensus● February minutes approved

LAST MONTH Consensus Details● January minutes approved

New Action Items Backlogged Action ItemsWill need to get together with Sun Harbor to go over their items in chorus closet

Create online Photo Bank and create structure for ease of use - ongoing Barb D to help ☐

Will need to re-do inventory in Diane’s garage Review PNP on Google drive ☐Start bi-annual review of Standing Rules -look at wording regarding leaves of absences -Member Behavior description

☐

Member roster to track chorus volunteerism-add committee jobs XInventory- chorus closet and Diane’s garage ☐UPDATE TEAM ROSTER ☐

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SDSA Chorus Management Team (CMT) 3/12/18 Agenda & 2/19/18 Minutes.2 Finance Coordinator – Cindy McAdams

Standing Agenda ItemsReview previous month’s expensesReview actuals to budget YTDReview P&L


SHORT TERM GOALS● Convert all accounts to new signers, remove past

members, new passwords.● Finish tax returns and RF forms.● Reconcile International and Regional escrow dues

accounts.LONG TERM GOALS

● Put $10K in a money market account, accessible in emergencies, but enough to cover the "current liabilities" balance.

● Print budgets without inactive P&L accounts.

Costume sales● Sold 46 purple tunics & pants to Toledo Acappella

Unlimited Chorus $1,380.● Sold 5 purple dresses & pants to Change of Tune

quartet in Indiana $ 175.● Would like to take pictures of costumes in

inventory on either a mannequin or chorus member for ease in sales

Other items● Working on excel budget sheets● Resigned members dues and costumes status

FINANCE REPORT (LAST MONTH)

Review P&L

New Business:

● Costume Sale $1,380 + $175 for purple costumes● Saved $267 on sales tax / December Nights● People are behind on dues

○ Monthly statement email○ No updates when people are on leave

● March is budget month● Member resignations means less cash. No more videos

THIS MONTH Request for Consensus LAST MONTH Consensus Details●

New Action Items Backlogged Action ItemsSet Friday night rehearsal room at Regional New budget for the next fiscal year ☐

Recommendation for sales of costumes xx

Create a consistent event-based budget form for use by biz dev and show chairs ☐Review marketing budget with new Marketing Specialist ☐Follow up with Claudia on Houk charitable fund xx

File 2016 taxes ☐UPDATE TEAM ROSTER ☐

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3 Director – Kathleen HansenStanding Agenda ItemsTBD


● Costume estimate and approval to move forward

● Arrangement clearance issues● Dale Syverson coaching in

2020● Membership Plan

DIRECTOR REPORT (LAST MONTH)

● Costumes -- Need a new storage location. “Due to family needs of space I can no longer store chorus costumes. They need to go somewhere else by next week -end. Linda Sue”

● Cabaret show Performance Fundraiser○ Showcase quartets and small groups.○ We could use some extra funds quick with riser deadline looming,

etc.○ I think we could pull off a cabaret show in late March or early April if

we wanted to... it would be tight, but ... money.○ We could invite some non competing quartets, or maybe some other

guests (men's quartets) just for exposure/fun.○ To include a new fun live fundraising thing that requires one kind of

high end prize. More interactive than a raffle.■ This is the game we did. For small prizes (karaoke machine), buy in

would be cheap - like $5. But if we could have something like a timeshare donated, you can have buy in be higher. We used mardi gras beads, and there was a limit of 5 necklaces (at $20 each), so each time you were wrong, you’d take off one bead necklace. Last person standing with a necklace wins. Maybe you’ve seen/done this before? http://www.seattle-charity-auctioneer.com/heads-or-tails/. This weekend they gave away a suite and front row tix for an event.

○ Could do it at a small venue. Or somewhere like Portuguese hall.○ Non performing members would either pay to get in or volunteer.○ Would be better if we could do food/beverage “donation tickets”,

especially if there were booze.○ No big performances coming up with the chorus. Dec - Aug is a long

time to go without a show.○ Just something to consider. Could be easy to put together.○ Cheap tix, like 20 bucks?○ Could replace wine women and song?○ Midnight thoughts from Orlando.○ Sara will start looking at venues that can hold an audience of around

200 people

THIS MONTH Request for Consensus

LAST MONTH Consensus Details

New Action Items Backlogged Action ItemsFind out how to publish chorus songs to itunes/CD baby ☐UPDATE TEAM ROSTER ☐

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SDSA Chorus Management Team (CMT) 3/12/18 Agenda & 2/19/18 Minutes.4 Membership – Diane Thornewell

Standing Agenda ItemsCurrent Membership levelPipeline


● Goal- increase new membership and improve member retention

● Membership strategy plan● Chorus member pictures on Groupanizer● Open houses● Outreach events● Encourage members to become recruiters● Improve retention strategies

MEMBERSHIP REPORT (LAST MONTH)

● Risa’s membership status- Diane will follow up● Attendance

○ Confirm who is doing attendance-Diane● New ways to mentor new members

○ First year member program○ Music help (dmt)○ IVI with Kathleen-Jennifer French will check

on this○ reduced requirements?○ Needs suggestions from members who

have been with the chorus for 1-2 years to help devise a new way to mentor new members

○ Diane will be getting our newer members pictures up on Groupanizer. Will ask Kathy Whelan for help

● SCORE Women’s Networking Breakfast○ March 9th / 7:45 AM - 11:00 AM at Sheraton

Mission Valley○ http://events.r20.constantcontact.com/

register/event?oeidk=a07ef266wp741f659f8&llr=upmnz5eab&showPage=true

○ Exhibitor Table = $70○ Attend = $20

● Focus on member experience○ Survey tool○ Follow up with section leader for chorus

retention● Member exit interviews

○ we know what they are saying in their emails about why they are leaving

○ But if we asked them questions .. would we get better insight?

○ Sandra will help Diane with this○ Draft exit interview questions at:

https://docs.google.com/document/d/11GJahtZ__gbLyVYdVJo24aLodhMGAUlckkmweSwxLHc/edit?usp=sharing

● Quasi-political t-shirt conversation● General membership

○ Diane will present to chorus a new member incentive program in which a chorus member who brings in a prospective member and they stay for at least 6 months, the chorus member will get a discount on their dues

○ Leaves of absences■ Tara-she wants to stay■ Rita-health and financial issues■ Joy- will probably resign at the end

of February. She is an OOT 6


member■ Deb Nguyen-associate member that

is behind in dues. Diane will follow up

○ Resignations since the beginning of 2018■ All in good standing- Heather

Edwards, Abby Lacey (OOT), Lindsey Valdez, Alysse Turner (OOT), and Evon Flaig

■ Sarah Pritchard currently owes Jan dues but her escrow can cover it. Needs to return costume. Cindy had emailed

■ Ronnie Kraft owes Dec 2017 and Jan dues

● Chairs under membership coordinator○ Mentor- still needs one○ New member- Julie Berryman○ Diversity- Sandra Martin

THIS MONTH Request for Consensus- LAST MONTH Consensus Details -Rebecca requested OOT status and all voted yes

New Action Items Backlogged Action Items

Following up on Risa’s membership statusRedesigning the guest spreadsheet- Document guest pipeline procedure ☐

IVI’s for new members- Jennifer will check with Kathleen Need a report showing why people have left, to see if we have any disposition trends ☐

New members pictures posted on Groupanizer Personal responsibility chart (get members on the risers at 645p) ☐

New member incentive program Need alumni email addresses-ask Joy C. for help ☐

Exit interviews- Sandra will be helping with this Diane will ask Joy to post current standing rules to Groupanizer ☐

Deb Nguyen- follow up on associate member dues Recruit someone to help with mentor program,chair, checklist/rookie handbook ☐

Follow up with section leaders for chorus retention UPDATE TEAM ROSTER ☐Correct errors on Marie Winfrey award recipient list

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5 Business Development – Jennifer French


● Riser campaign● Rummage sale● December nights manuel

BIZ DEV REPORT (LAST MONTH)

● Ideas for Raise the Risers Campaign○ The riser fund is now at $6,300○ Total of $15,000 needs to be raised by May 31st,

2018. then we will get our grant of $20,000 to purchase risers

○ 1st idea-■ Kerri Leisure suggested that members buy

their "property" by paying a minimum amount. There could be die cuts of houses or something like that which could serve as a visual for how many members had participated. Then if the choir reached the pre-set goal (50%, 75%, whatever), the extra money that I and other members had pledged would kick it

○ 2nd idea-■ Jennifer and Julie Berryman thought of a

monopoly theme using houses. They could go on a big Sweet Adeline board (Harmony Place, Tenor Avenue, Coning Railroad...you get the idea). That my be way to complex and expensive to create

○ 3rd idea-■ Buying your "spot" on the riser. We could

have different color spots and each color could be a different amount (pink 25.00, green 50.00, red 75.00, yellow 100.00 or whatever) Again, if we have a board (Julie Berryman had the idea of using the trifold board like our kids use for science fair so it is easy to transport) that the circles could be glued to. We may even be able to get a big piece of foam core and out risers and when someone buys their "spot" they can stick it where they want to put it. People could buy several spots or just one

■ Buying the spot for another lady who will one day take my "spot". Kind of a legacy thing if you will. You could still have the pledged money come into play. Like if we had at least 75 spots purchased, then the additional money would be triggered

○ For now Jennifer will email the chorus email list and constant contact list for an incentive idea for the riser campaign. Donate more that $50 and you will get a nameplate on the new risers

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○ Will also do an emeritus “legacy” email to get emeritus names on the risers

○ New social media team Meg and Nilene will be posting a Facebook boost for our raise the riser campaign

● Valentine Grams○ 31 Valentine grams were sold○ Generated $1,100 before expenses. $10 was raised

chorus night sale candy and roses○ The budgeted income of $2,500 was not reached

because due to lack of PR/media presence in which we had a limited budget, fliers coming out too late, and lackluster chorus selling/buy in

○ Suggestions for next year■ Earlier PR push starting in January■ Facebook boosted posts■ Press release forms turned in at least 3

weeks before Valentines Day■ Encourage chorus buy in■ Idea- when doing a phone Valentine use

one mobile phone to call and another to record an audio file so they can keep a copy to listen over again

● Chorus Rummage Sale-May 5th● December Nights Manual- still working on this● Debra Rasnick has agreed to come onto CMT as Business

Development

THIS MONTH Request for Consensus LAST MONTH Consensus Details

New Action Items Backlogged Action ItemsUpdate/create Valentine How-To Corporate sponsors ☐Incentive plan for the riser campaign December Nights Manuel ☐Emeritus “legacy” email for the riser campaign Quote for shopping bags for a possible chorus fundraiser ☐

New piece -- Donate to us ☐Create “Gig Kit” for the small groups that go out ☐Vertical Response Master mailing list (Barb D to help) ☐Look into Logo Wear options ☐UPDATE TEAM ROSTER ☐

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6 Performances – Sara LokanStanding Agenda ItemsShows & Gigs


Annual Show, Sept 29, 2018, Saturday:1) Venue: Mira Costa College Concert Hall: Confirmed2) **3/12/18 Revised Quote: $1100 (was $1205 if we used

their 7 sets of risers)3) Chair: Jennifer French, Co-Chair: Marina Hayden4) **Show Theme: Need ASAP so we can get Marketing in

place, save the date, spread the word at upcoming performances. Need to help Jennifer with time line.

5) **Sara: Cancel other venues

Holiday Show, Dec 12, 2018, Wednesday:1) Venue: Portuguese Hall, Reserved2) **Chair: Diana Riley is deciding3) **Show Theme: Need soon for same promotion. Could

include on same flyer/postcard with Annual Show for marketing early.

OTHER GIGS:Diamond Gateway Women’s Organization, March 17, 2018, Saturday:

1) Jukebox Quartet2) $200 (80% Quartet/20% Chorus)

Oceanside Yacht Club, Season Opening Ceremony, April 8, 2018, Sunday:

1) Double Quartet2) Opening Ceremony: Star Spangled Banner & Armed

Forces Medley3) Additional rep during luncheon/casual/walk around and

sing to small groups. Lunch provided.4) $250

La Costa Glen, May 12, 2018, Saturday:1) Chorus2) 1 hour show: 7:15-8:15 pm3) Call Time: 5:30 pm4) Confirmed $800 (they paid $650 last year).5) They have added larger dance floor which will give more

room for front row. Will arrange a time to preview with Meg for staging. Set-up will be similar to last year. They have new platform risers.

SD Children’s Choir collaboration, May 20, 2018, Sunday1) Escondido First United Methodist Church: Chorus2) $600 to be paid to SDSA: $350 SDSA/$250 SCC

(SDSA to pay SDCC).3) Reserved Social Hall at 12:30 for warm-up, changing.4) **Call Time: 2:00 pm (Can move call time earlier if

we/SDCC want to rehearse in Social Hall)

PERFORMANCE REPORT (LAST MONTH)

Annual Show, Sept 29, 2018, Saturday:1) Venue: Mira Costa College Concert Hall:

Confirmed2) Revised Quote: $12053) **Sara: Cancel other venues

Holiday Show, Dec 12, 2018, Wednesday:1) Venue: Portuguese Hall, Reserved

OTHER GIGS: La Jolla Newcomers @ Soledad Club, Pacific Beach: February 23, 2018, Friday:

1) Double Quartet(+), Denise has a group confirmed.2) Requesting “Throw-back Era” from 1950’s-80’s3) $500-$600, 20-25 minutes4) 12 round tables, appr 120-130 guests.

Pacific Beach Library Concert Series, February 25, 2018, Sunday:

1) $4002) Call Time: 12:45 pm (per the Library Mgr).3) Performance: 2:00-3:00 pm4) **Marketing: We can send out the PB Library

promo. Who can send to contact list?

Yoga Festival, March 11, 2018, Sunday:1) Date correction: March 11 at 11 am (not March

10) is on their website schedule.2) Small group performance3) Will be using our sound system that Brian

Sandberg will be bringing4) Diversity committee suggested this event

Diamond Gateway Women’s Organization, March 17, 2018, Saturday:

1) Jukebox Quartet2) $200 (80% Quartet/20% Chorus)

**Oceanside Yacht Club, Season Opening Ceremony, April 8, 2018, Sunday:

1) Double Quartet2) Request for Opening Ceremony: Star Spangled

Banner and one other patriotic (Soldier’s Story)3) Additional rep during luncheon/casual/walk around

and sing to small groups4) **Waiting on final confirmation pending approval of

“Soldier’s Story”5) $250

La Costa Glen, May 12, 2018, Saturday:1) Chorus2) 1 hour show: 7:15-8:15 pm

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5) **Sound Check in Sanctuary: 2:15 pm6) Performance: 3:30 pm7) **Marketing: Do we have Marketing Team set up yet

for promo?8) **Kathleen: Do we need a physical planning meeting

with SDCC on a Wednesday before rehearsal, or do you want to handle all via email?

Seacrest Village, June 9, 2018, Saturday:1) Chorus2) 1 hour show: 7-8 pm3) Call Time: 5:30 pm4) Confirmed $600 (they paid $550 last year).

**Del Mar Fair, June 2018, One daily opening ceremony:1) **Submitted application & SSB recording on 3/4/18:

waiting for response2) Double Quartet

Flying Samaritans 55 th Anniversary, tentatively June 30, 2018: Performance in Tijuana

1) Flying Samaritan’s 55th Anniversary dinner banquet2) $600, 30 minutes, Double Quartet3) Tijuana Country Club4) Dinner will be provided for performers5) 300-400 guests anticipated. They are recruiting

corporate sponsors from San Diego. Rehearsal space at country club to be provided for warm-up

6) Key Note speakers: Mayor of Tijuana. They are trying to get Mayor Falconer to speak also.

7) Performance Time: appr 8:00 pm for 30-45 minutes8) Arrive at Country Club by 6pm. Leave San Diego by 4

or 4:30 pm. Return at 8:30-8:45 pm after performance.9) Transportation to be arranged by Henry Siegel. He

can seat about 8. May require another of our performers drive and follow Henry.

10) Singers need a passport.

**Voices 21C:1) Kathleen was in touch with the Director. They are

unable to come this year. Potential in the future.

Beta Sigma Phi, 4/18/2020:1) Received signed agreement for their National

Convention opening ceremony.2) Chorus performance x 20 minutes.3) $10004) Their opening speaker is addressing “Elder Abuse.”5) Requested UPBEAT performance ending with a Patriotic

song. They do NOT want “Cottage for Sale” or a similar song.

Other Stuff:PERFORMANCE COORDINATOR TEAM:

1) Coordinator: Sara Lokan: coordinate venue and all aspects of performance/operations except

3) Call Time: 5:30 pm4) Confirmed $800 (they paid $650 last year).5) They have added larger dance floor which will give

more room for front row. Will arrange a time to preview with Meg for staging. Set-up will be similar to last year. They have new platform risers.

SD Children’s Choir collaboration, May 20, 2018, Sunday

1) Escondido First United Methodist Church: Chorus2) $600 to be paid to SDSA: $350 SDSA/$250 SCC

(SDSA to pay SCC).3) **Reserved Social Hall at 12:30.4) **Call Time: 2:00 pm (Can move call time earlier

if we/SDCC want to rehearse in Social Hall)5) **Sound Check in Sanctuary: 2:15 pm6) Performance: 3:30 pm7) Marketing: Do we have Marketing Team set up

yet for promo?

Seacrest Village, June 9, 2018, Saturday:1) Chorus2) 1 hour show: 7-8 pm3) Call Time: 5:30 pm4) **Confirmed $600 (they paid $550 last year).

**Del Mar Fair, June 2018, One daily opening ceremony:

1) **Need to apply and submit recording of Star Spangled Banner if we want to try and perform

2) Double Quartet

Flying Samaritans 55 th Anniversary, tentatively June 30, 2018: Performance in Tijuana

1) Flying Samaritan’s 55th Anniversary dinner banquet

2) $600, 30 minutes, Double Quartet3) Tijuana Country Club4) Dinner will be provided for performers5) 300-400 guests anticipated. They are recruiting

corporate sponsors from San Diego. Rehearsal space at country club to be provided for warm-up

6) Key Note speakers: Mayor of Tijuana. They are trying to get Mayor Falconer to speak also.

7) Performance Time: appr 8:00 pm for 30-45 minutes

8) Arrive at Country Club by 6pm. Leave San Diego by 4 or 4:30 pm. Return at 8:30-8:545 pm after performance.

9) Transportation to be arranged by Henry Siegel. He can seat about 8. May require another of our performers drive and follow Henry.

10) Singers need a passport.

**Voices 21C, potentially August 11, 2018, Saturday:1) Kathleen in contact with Cheryl Engelhardt about

possible collaboration & what this would look like.

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musical/artistic content2) DMT Liason: Denise Brinkerhoff: musical and artistic

content3) **Team Members: Caressa Jackson & Pam Murray:

assist Performance Coordinator with getting venue specs, site visits if Coordinator not available, seeking gigs, etc.

PERFORMANCE COORDINATOR 2018 Goals:1) *DONE: Secure 2018 Annual Show Venue and Show

Chair by 1/31/18a) Mira Costa College Concert Hallb) **Chair: Jennifer French, Co-Chair: Marina

Hayden is considering/will confirm this Wednesday.

2) Secure 2018 Holiday Show Venue and Show Chair by 3/30/18:

a) United Portuguese Hall: Initial reservation for Wednesday, December 12, 2018, on Hall calendar.

b) Are we good with going back in 2018?c) **Potential Chair: Diana Riley, Possible Co-

Chairs: Terry Hill or Amanda “Sage”

3) Create Performance Coordinator Budget: Pendinga) Gifts for extraordinary volunteers at showsb) **Recommend we purchase 2 Quartet Mics:

Received info from Neal, and Pam has researched to find a better price. Depending on if/when we purchase, she found a discount with one vendor. Neal recommends:

● 1st Choice: AT4041, which are excellent. It is $499 for a pair of them.

● https://www.amazon.com/Audio- Technica-AT4041SP-Studio-Microphone-Pack/dp/B0018SP46S/ref=sr_1_1?s=musical-instruments&ie=UTF8&qid=1520296689&sr=1-1&keywords=at4041sp

● 2nd Choice: AT2021 is much more affordable ($79/each).

● https://www.amazon.com/Audio- Technica-AT2021-Cardioid-Condenser-Microphone/dp/B005OCZOA0/ref=sr_1_1?ie=UTF8&qid=1520296809&sr=8-1&keywords=at2021

● Both mic's have a very flat response

2) Need a venue for a performance/who pays costs/etc.

3) Approximately 25 members. They would like help with housing.

Beta Sigma Phi, 4/18/2020:1) Received signed agreement for their National

Convention opening ceremony.2) Chorus performance x 20 minutes.3) $10004) Their opening speaker is addressing “Elder

Abuse.”5) Requested UPBEAT performance ending with a

Patriotic song. They do NOT want “Cottage for Sale” or a similar song.

Other Stuff:PERFORMANCE COORDINATOR TEAM:

1) Coordinator: Sara Lokan: coordinate venue and all aspects of performance/operations except musical/artistic content

2) DMT Liason: Denise Brinkerhoff: musical and artistic content

3) Team Member: Caressa Jackson: assist Performance Coordinator with getting venue specs, site visits if Coordinator not available, seeking gigs, etc.

4) **Team Member: Possibly Pam Murray.

PERFORMANCE COORDINATOR 2018 Goals:1) *DONE: Secure 2018 Annual Show Venue and

Show Chair by 1/31/18a) Mira Costa College Concert Hallb) **Chair: Jennifer French, Co-Chair:

Marina Hayden is considering/will confirmc) Secure 2018 Holiday Show Venue and

Show Chair by 3/30/18:d) United Portuguese Hall: Initial reservation

for Wednesday, December 12, 2018, on Hall calendar.

e) Are we good with going back in 2018?f) **Potential Co-Chairs: Terry Hill, Diana

Riley, and Sage Collins as assistant

2) Create Performance Coordinator Budget: Pending

a) Gifts for extraordinary volunteers at showsb) Tech suppliesc) TBD

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from 100hz to 3Khz. But the AT4041 extends that flat response to 30hz and 5Khz.

● You would also need a microphone mount (2*$32 + $10).

● https://www.amazon.com/Stage-MY- 420-Studio-Microphone-Shock/dp/B001AUSOAW

● https://www.amazon.com/Stage- MY500-Stereo-Microphone-Bar/dp/B0002ZO3LU/ref=sr_1_5?s=musical-instruments&ie=UTF8&qid=1520296490&sr=1-5&keywords=microphone+stereo+bar

● Also need 2 mic stands. Do we already have these in storage, the closet, etc?

c) Other items to be determined.

THIS MONTH Request for Consensus LAST MONTH Consensus Detailsnone

Action Items Backlog Action ItemsLook for venues that seat around 200 people for a possible cabaret show fundraiser for the riser fund

Debra made a chart with ticket sales from show to show. Sara to post on CMT Google docs ☐Talk to Caressa to help increase bids on silent auction items at shows ☐

UPDATE TEAM ROSTER ☐

13


7 Events – Melissa Galanty

Standing Agenda Items● Have venues booked in advance to increase

likelihood of obtaining venues

● Keep venue list up-to-date


● Recharge● Coaching at Bert’s● Rehearsal room renewal● Installation

EVENTS REPORT (LAST MONTH)

● February Recharge

◦ The Ronald Reagan Community Center was well liked by CMT and chorus members

◦ The staff there loved us

● August Recharge

◦ Need a room coordination. Melissa will ask Terri Hill

◦ Need food chair for picking our meals including some vegetarian and gluten free foods. Melissa will appoint

● Conceptual Topics for Discussion

◦ This job is really two jobs -- Party Planner and Equipment Manager. This job has been split before in chorus. Tracey will look into PNP on how to split these jobs

● Awards

◦ There were errors discovered on the Marie Winfrey award recipient list. Diane will look over and correct

● Event specification sheet

◦ Need to create an event specification sheet for every event that lists time, location, and number of risers needed for event

THIS MONTH Request for Consensus LAST MONTH Consensus Details● None

New Action Items Backlog Action ItemsTalk to Terri Hill on being our room coordinator for August Recharge Put together party kit ☐Appoint someone to be the food chair for August recharge UPDATE TEAM ROSTER ☐Create event specification sheet ☐

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8 Team Leader – Tracey Sandberg


● YWIH Event / Grant● Nominating Committee● Volunteers / Marketing● Installation / Awards

TEAM COORDINATOR REPORT (LAST MONTH)

● Volunteer update○ Most positions are filled but still awaiting decisions on marketing

co-coordinator, public website content coordinator, and video/photo assets coordinator

● Policy & Procedure Doc update○ Using the new position descriptions created for the new things

above, I added them into the P&P.○ I also completely re-typed the P&P into a Google Doc with proper

indexing and outline formatting.○ P&P links went out to all CMT and DMT to review their areas.○ We need to use a similar approach for Standing Rules review / or

set a separate meeting to review.● February Recharge Saturday night event

○ Regional representative had to back out.○ Kathleen and I created the Olympics content focused on the core

values of teamwork and responsibility and joy.● YWIH Event 2018

○ Per last meeting, February event cancelled.○ Event planning for a combined all San Diego barbershop chapter

event has started○ Core chapters = PCH, SDSA, SHC○ Also to be invited = El Cajon, PalPac, Vista Hills○ First meeting notes here:

https://docs.google.com/document/d/1KlHbLuRWwueUDdZB5s2x5GB43Aij7GMjqddExA8Wo6I/edit?usp=sharing

● Membership Strategy○ Still looking for specific action plans in these areas:○ Guest process discovery / revamp? --> personal contact?○ Rookie process discovery / revamp? --> rookie book, mentor

training & diligence, specific first year program○ Research what other choruses do○ We need to ask questions …

■ Why don’t guests join?■ Why do members leave? Exit interviews■ What do CURRENT MEMBERS have to say about their

experience(s)? Use of weekly survey tool.● Spring Regional

○ SAI REGISTRATION TO COMPETE. Is due 2/20. Completed 1/31.

○ FRIDAY REHEARSAL. Rehearsal space is available for $200 /

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8PM to midnight.■ SDSA Plan = we want a Friday night rehearsal.

Tracey/Cindy will execute the form/payment / PENDING○ HOTEL GROUP ORDER. Being handled by Terri H.○ AET INDIVIDUAL REGISTRATIONS. Being coordinated by Sally

T.○ MEMBER BOOKLET. Debra will be working on our first e-booklet

for Regional. Easier to publish and collate. Using Google Docs. Not started.

● Public website○ Looking for a new volunteer to help Joy C with this part of the job○ Needs better organization of information○ Needs some targeted videos / like … new member experience on

first night○ Diversity Statement. Example: A Cappella Joy Chorus

● 2018-2019 CMT Terms○ Start thinking about this

TC Roadmap Items● Personally participate on committees that move our critical strategies

forward○ Healthy fundraisers / Giving Campaign○ Member Growth○ Set the vision for the multi-chapter Youth Harmony event

● Keep strategic items in focus with the team● Continue to lead all governance and tracking docs on the Google Drive

THIS MONTH Request for Consensus

LAST MONTH Consensus Details

New Action Items Backlogged Action ItemsFind a place to store costumes that originally Linda Sue stored

Meet with Mikaela @ Girl Scouts SD ☐Look into our PNP on how to split event coordinator job into and event planner and equipment manager jobs

Diversity Statement for Website ☐

Recruit someone to be historian / DONE ☐Review of standing rules/PNP-assist Julissa ☐Core values awareness and communication places ☐Weekly survey tool/free ☐Recruit a video/photo librarian / DONE ☐Recruit a CCSD Liaison ☐UPDATE TEAM ROSTER ☐

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Documents

sdchorus.org Meetin… · Web viewBuying your "spot" on the riser. We could have different color spots and each color could be a different amount (pink 25.00, green 50.00, red 75.00,