Meeting 4 November 28, 2016 - Sherman ISD...WHAT HAVE WE LEARNED? DISTRICT FINANCES • Over the last 8 years, Sherman ISD has strategically paid down debt for a cost savings to taxpayers

Meeting 4November 28, 2016

TONIGHT'S AGENDAIntroduction / Agenda for tonightHear and understand post-it feedback within each category / salient data pointsSummary of what BB2030 has learnedGroup discussion of categorical needsGroup Activity: Prioritization of needsTranslation of categorical needs into capital project optionsTable Activity: Deletion of non-viable capital project options within each categorical needGroup Activity: Presentation by each table of their capital project option deletions (if any)Group Activity: Consensus of the priorities of needs in order with viable project options for recommendation to the Board.ClosingNext Meeting December 5th

6:00-6:056:05-6:10

6:10-6:206:20-6:506:50-7:057:05-7:207:20-7:40

7:40-7:50

7:50-8:00

8:00-8:05

GRADE CONFIGURATION

FEEDBACK FROM LAST MEETING

GRADE CONFIGURATION


NEARLY UNIVERSAL support for change from existing.

OTHER IDEAS• One-room schoolhouse• Early Childhood separation• Additional transitions• Two School approach

PRE-KINDERGARTEN


13 of 48 responses indicated Pre-K for ALL

PRE-KINDERGARTEN


OTHER IDEAS• STEAM• Specialized spaces• Separate campus• Staffing• Outdoor area

• Open space for play• Larger classrooms• Discovery Learning• Longer day• Sensory Room

• Tricycle track• Age-appropriate• Natural light

LEARNING SPACES


LEARNING SPACES


Research-based practices

OTHER IDEAS• Multi-function• Outdoor spaces• Some quiet areas• Larger• Brain Breaks• Glass• Adequate• Incorporate Art

• Comfortable• Collaborative• Area for parents• Architecture as part of

learning• Safe and secure• Special needs space• Flexible

• Competitive space• Small groups• Bright and conducive• Meets student needs• Light• Innovative Furniture• Separate Gym / cafeteria

ACADEMIC PROGRAMS


ACADEMIC PROGRAMS


Overwhelming theme: Increase CTE opportunities for all students, and begin early

OTHER IDEAS• Specialized classrooms• The Arts• STEAM• Presentation space• Etiquette

• Maker Spaces• Athletics• Dual language• History and Tradition• Technology Integration

TECHNOLOGY


TECHNOLOGY


Research-based practices

OTHER IDEAS• Space for cooperative

learning• Speed• Personal devices• Plan for continuous

upgrades• Bigger spaces

• For professional development

• Music• Best software• Connectivity Outside• Flipped• Video

• Chromebooks• Everywhere!• For all!• Support social skills• State of the art• Access + bandwidth• Seminar rooms

WHAT HAVE WE LEARNED?DEMOGRAPHICS / GROWTH

• 10 years ago, Sherman ISD’s enrollment was 6,419.• The District is just over 7,400 this school year.• Difference of roughly 1,000 students

* 15% growth since 2006-07* Growth equivalent to 3 elementary campuses (Jefferson, Wakefield and

Fairview Combined) • The District placed portables at Dillingham last year and Sherman High

this year. • The District is 175 to 200 students up over last year.• Estimates show the District at 8,160 and SHS at 2,087 by 2024.

WHAT HAVE WE LEARNED?DISTRICT FINANCES

• Over the last 8 years, Sherman ISD has strategically paid down debt for a cost savings to taxpayers of just over $28 million.

• SISD consistently receives a “Superior” rating in the Financial Integrity Rating System of Texas (FIRST), and “very strong” federal debt service ratings.

• SISD is the 138th largest district in Texas out of 1,023 districts, but maintains a debt burden rank of 546.

• Among a statewide comparison group of 12 Texas school districts, SISD’s existing debt burden ranks 8.

• State-mandated “Debt to Taxable Value Ratio” generally equals 10%. SISD is at 2.4%, which is in the bottom quarter of Grayson County schools.

• SISD’s total tax rate ranks in the bottom half of Grayson County schools.

WHAT HAVE WE LEARNED?EXISTING FACILITIES

WHAT HAVE WE LEARNED?EXISTING FACILITIES - GENESIS REPORT

• 8 of the District’s 12 schools are 45 to 83 years in age and recommended to be REPLACED or REFURBISHED.

• The average age of District facilities is 46 years with over half of the schools exceeding their useful life according to architectural standards.

• Aside from the 3 newer elementary campuses, the other 9 have experienced an average of 5.1 construction phases.

• All of the older schools have marginal to inadequate site acreage with Douglass, Jefferson, Piner and Washington on completely inadequate sites.

WHAT HAVE WE LEARNED?EXISTING FACILITIES - GENESIS REPORT

Top 3 Genesis Report Recommendations:

1. Because of serious overcrowding and a building that does not lend itself to cost-effective expansion, the Sherman High School should be replaced as soon as possible.

2. Because of age, conditions, and instructional inefficiencies and inadequacies, Douglass ECC and Jefferson Elementary should be taken out of service as soon as replacements can be provided or programs moved.

3. Crutchfield, Fairview, and Wakefield need to be phased out of service and replaced; if possible consider redevelopment of existing sites as a priority option.

WHAT HAVE WE LEARNED?EXISTING FACILITIES - TOUR OBSERVATIONS

• Dated facilities

• Small size of many classrooms and other common areas

• Site (acreage) constraints

• Constraints on library space

• Difficulties with building technology infrastructure and integrating technology in older facilities

• CTE facility upgrades and expansion needed

• The District is making use of facilities in spite of age, space, and overall constraints.

• Community is committed to exceptional facilities

WHAT HAVE WE LEARNED?EDUCATIONAL PROCESS

• We are educating students for jobs that do not currently exist.• The industrial society is moving more towards technology. • Our students are digital natives and they’re attracted to digitally rich, real-

world-relevant and interactive learning environments • Students of today flourish in small group learning environments that support

interaction with the curriculum, engagement, positive relationships, and multiple path choices.

• Transformative learning environments include collaboration, flexibility, transparency, extending the learning environments and furnishings.

• Major drivers in education include early childhood education, college prep, career readiness, and workforce development.

WHAT HAVE WE LEARNED?GROUP DISCUSSION

What conceptual BIG PICTURE needs have you seen and WHY?

• Example: Need for a New High School to…• Address Overcrowding• Update & Advance Program Spaces & Resources• Modernize Facilities

• Example: Reconfigure Grade Levels to…• Minimize Transitions• Increase Student Performance• Extend Neighborhood Schools Concept

GROUP DISCUSSION

What would the committee / community identify as SISD's

categorical needs?

GROUP EXERCISE

Based on the identified categorical needs of SISD give us your opinion of priority

HIGH PRIORITY 3 POINTS

MEDIUM PRIORITY 2 POINTS

LOW PRIORITY 1 POINT

Each school and site was evaluated objectively. Each school was assigned a composite score, indicating its general

condition and its usefulness as a school into the coming decades. The following table reports the respective scores

of each school/campus. The key for interpreting these scores is shown at the bottom of the table. The blue vertical

lines identify key condition categories.

FINDINGS - CONDITION OF SCHOOLS

The instrument used to evaluate the overall condition of the schools and arrive at these composite scores consists of 111 weighted questions. The questions are directed at six functional categories, with the following percentage distribution,

ordered below from highest to lowest. The composite score is the accumulated score of these category scores; these percentages illustrate their relative impact.

The instrument is intentionally geared to the schools’ primary functions, supporting education in a safe environment.

Educational AdequacySafety & Health

EfficiencyFlexibility

AccessibilityAppearance

32%20%15%15%10%8%



FOUND IN TRANSLATION

Why and What is Needed?• Existing capacity is 1,400. Operating with 1,800 students today, growing

to 2,100 by 2024; approximately 2,300 in 2030

• Inadequate space and infrastructure for CTE programs, community identified need for CTE curriculum which require specialized spaces

• Inadequate space and quantity of science labs

• Poor site circulation, access and parking

• Inadequate athletic facilities, locker rooms and fields

• FCI of 59.8%

HIGH SCHOOL (9TH-12TH) CATEGORY


How can these be addressed?• Additions:

• Cannot occur, due to site constraints from existing oil wells

• Renovations:• Insufficient quantity of space within existing building to allow all needs to

be addressed.

• New facility

• Phased replacement on site


FOUND IN TRANSLATIONHIGH SCHOOL (9TH-12TH) CATEGORY

Fort Worth5237 N. Riverside Drive, Suite 100Fort Worth, Texas 76137817.336.5773 Dallas17304 Preston Road, Suite 1340Dallas, Texas 75252214.461.9867 Denton1517 Centre Place Drive, Suite 320Denton, Texas 76205940.383.4177

Registered by the Texas Board of Professional Engineers, Firm No. F-230 Registered by the Texas Board of Professional Surveyors, Firm No. 100116-00

engineers surveyors landscape architects

www.tnpinc.com

November 27, 2016 Mrs. Leesa Vardeman, AIA Principal VLK ARCHITECTS 2821 W 7th St #300, Fort Worth, TX 76107 www.vlkarchitects.com RE: Sherman ISD – Existing High School Campus Gas/Oil Well Assessment TNP# VL K16250

Dear Leesa, Per your request, TNP has completed cursory research and investigation concerning the presence of existing gas/oil wells and infrastructure at the existing High School campus for Sherman High School located at 2201 E. Lamar Street in Sherman Texas. Our research efforts included onsite visual inspections as well as online research of the Texas Railroad Commission web site which, through its Oil and Gas Division, regulates the exploration, production, and transportation of oil and natural gas in Texas. The results of our efforts indicated the presence of numerous wells (approximately 12 active and/or abandoned) located within the approximately 150 acre school site. Per Texas RR Commission database we were also able to locate approximately 2 miles of underground gas lines located within the property. Section 4.10.032 of the City of Sherman Oil and Gas Well Ordinance indicates the following with respect to setbacks:

• “No permit shall be issued for any well to be drilled at any location within an oil well drilling block or a gas well drilling unit, which location is nearer than two hundred fifty (250) feet to any residence, building or structure, unless the applicant for the permit for such well first secures the written permission of the owner of such residence, building or structure.”

Furthermore the 2015 International Fire Code notes:

• 5706.3.1.3 Buildings. Wells shall not be drilled within 100 feet (30 480 mm) of buildings not necessary to the operation of the well.

o 5706.3.1.3.1 Proposed Wells. Wells shall not be drilled within 300 feet (91 440 mm) of buildings with an occupancy in Group A, E or I.

o 5706.3.1.3.2 Existing wells. Where wells are existing, buildings shall not be constructed within the distances set forth in Section 5706.3.1 for separation of wells or buildings.

Based on these requirements it is our opinion that the high school as currently configured meets city and state recommended safety zones, and industry best practices related to active well sites; however those recommendations would not allow for any impactful amount of additions to occur at this site. Please let me know if you have any questions and thank you for the opportunity to be of service. Sincerely, Chris Schmitt, P.E. TNP

"It is our opinion that the high school as currently configured meets city

and state recommended safety zones, and industry best practices

related to active well sites; however those recommendations would not allow for any impactful amount of

additions to occur at this site."


High School Capital Project Options for Committee Consideration

• New High School for 2,100 students functional, 2,300 max• Leaves existing high school facility for re-use by other programs• Requires acquisition of additional land

• Phased replacement on site as full multi-story• Requires temporary swing space (portables)• Construction will be a disturbance of daily school activities• Phasing would extend the duration of construction


FOUND IN TRANSLATIONNEW HIGH SCHOOL FOR 21,000 STUDENTS

FOUND IN TRANSLATIONPHASED REPLACEMENT OF EXISTING HS

FOUND IN TRANSLATIONPHASED REPLACEMENT OF EXISTING HS


Why?• Grade reconfiguration to a PK-5 / 6-8 / 9-12 model

* Middle school (6-8) capacity needs

» 1,521 students this year

» 1,802 students by 2024

»Piner MS has capacity of 1,000

• Educationally Obsolete

MIDDLE SCHOOL (6TH-8TH) CATEGORY


• Site drainage problems

• Limited handicap accessibility

• Inadequate site circulation and parking

• Foundation and sidewalks moving due to water and other sub-surface conditions

• Water infiltration of portions of the building

• Small classrooms

• Small science labs



• Inadequate special education rooms

• Inadequate computer labs

• Inadequate Fine Arts rooms

• Unsafe student circulation across public road for access to athletics and CTE

• Inadequate space for kitchen service

• FCI or 52.1%


How can these be addressed?• Renovations and Additions:

• Not cost effective as ALL systems will require replacement* HVAC, Electrical, Plumbing, Foundation, Roof, etc

• Renovation of occupied campuses increases cost

• Replace on Site• Only available land on site is in zone prone to flooding• Phased replacement on site (within general building footprint)

• New facility

FOUND IN TRANSLATIONMIDDLE SCHOOL (6TH-8TH) CATEGORY

Middle School Capital Project Options for Committee Consideration (need to pick 2)

• New Middle School(s) for 1,000 students• Requires acquisition of additional land

• Reuse existing high school facility for a 1,000 student middle school• Reuse existing Intermediate school facility for a 1,000 student middle

school… see next category• Phased replacement on site

• Requires temporary swing space (portables)• Construction will be a disturbance of daily school activities• Phasing would extend the duration of construction

FOUND IN TRANSLATIONMIDDLE SCHOOL (6TH-8TH) CATEGORY

FOUND IN TRANSLATIONNEW MIDDLE SCHOOL FOR 1,000 STUDENTS

FOUND IN TRANSLATIONCONVERT EXISTING SHS TO MIDDLE SCHOOL

FOUND IN TRANSLATIONCONVERT INTERMEDIATE TO MIDDLE SCHOOL

FOUND IN TRANSLATIONPHASED REPLACEMENT ON SITE


Why?• Realignment to a PK-5 / 6-8 / 9-12 eliminates need for an

Intermediate campus

INTERMEDIATE SCHOOL CATEGORY

How can this be addressed?• Conversion of campus to meet other needs

• Middle school (6-8) capacity needs* 1,521 students this year* 1,802 students by 2024* Middle school capacity would be 900 per facility

• Elementary school (PK-5) capacity needs* Shifting PK and 5th grade to elementary campus adds almost 900

students into the elementary school attendance

FOUND IN TRANSLATIONINTERMEDIATE SCHOOL CATEGORY

Intermediate School Capital Project Options for Committee Consideration

• Conversion into a 1,000 student Middle School (6-8) campus• Library Expansion• 2nd Gymnasium, athletic locker rooms, and fields• Expansion Fine Arts• Renovation of classrooms into science labs• Renovation of circulation of building interior• Pre-CTE spaces


FOUND IN TRANSLATIONCONVERT INTERMEDIATE TO MIDDLE SCHOOL

Intermediate School Capital Project Options for Committee Consideration

• Conversion into a 594 student Elementary School (PK-5) campus• Single user toilets in PK and K• Playground• Leaves significant capacity for reuse by other programs• Places two elementary schools adjacent to each other


FOUND IN TRANSLATIONCONVERT INTERMEDIATE INTO ELEMENTARY


Why?

• Reconfiguration to a PK-5th model

• FCI 47.4% at Jefferson Elementary

• FCI 53.7% at Wakefield Elementary

• FCI 55.1% at Fairview Elementary

• FCI 57.1% at Crutchfield Elementary

• Classrooms too small

ELEMENTARY SCHOOL (K-5TH) CATEGORY


• Limited total capacity, creates an operational funding strain


• Inadequate student support spaces

• Inadequate cafeteria and kitchen size

• Inadequate Site circulation and parking

• Limited Pre-K / K facilities

• Limited special need student facilities



• Site drainage issues

• Failing plumbing and AC systems

• Computer labs too small

• Science rooms too small

• Libraries too small


How can this be addressed?• Site and core systems make expansion or renovation cost prohibitive

• New facility

• Reuse of other facilities

• Renovation of newer campuses to provide facilities for Pre-K and Special Education programs

FOUND IN TRANSLATIONELEMENTARY SCHOOL (K-5TH) CATEGORY

Elementary School Capital Project Options for Committee Consideration

• Jefferson site does not allow for new correctly-sized campus on site

• Four Options – Pick three • Reuse of Intermediate School facility for 1 elementary campus• New 594 student elementary school(s) to replace:

* Wakefield phased replacement* Fairview* Crutchfield

FOUND IN TRANSLATIONELEMENTARY SCHOOL (K-5TH) CATEGORY

FOUND IN TRANSLATIONCONVERT INTERMEDIATE INTO ELEMENTARY

FOUND IN TRANSLATIONNEW ELEMENTARY TO REPLACE WAKEFIELD

FOUND IN TRANSLATIONNEW ELEMENTARY TO REPLACE FAIRVIEW

FOUND IN TRANSLATIONNEW ELEMENTARY TO REPLACE CRUTCHFIELD

FOUND IN TRANSLATIONNEBLETT ELEMENTARY RENOVATIONS

FOUND IN TRANSLATIONSORY ELEMENTARY RENOVATIONS

FOUND IN TRANSLATIONWASHINGTON ELEMENTARY RENOVATIONS


Why and What is needed?

• FCI 43.94%

• Classrooms too small

• Limited total capacity, creates an operational funding strain


• Inadequate student support spaces

• Inadequate cafeteria and kitchen size

EARLY CHILDHOOD CATEGORY


• Inadequate Site circulation and parking

• Pre-K and Head Start at the Elementary campus(es)

EARLY CHILDHOOD CATEGORY

How can this be addressed?• Re-use of existing structure and systems is cost prohibitive

• Site of inadequate size to build new medium or large population use facility

• Due to historic significance of the site and school, a new facility and use is needed for this location

FOUND IN TRANSLATIONEARLY CHILDHOOD CATEGORY

FOUND IN TRANSLATIONEARLY CHILDHOOD CATEGORY

Early Childhood Capital Project Options for Committee Consideration

• Douglass becomes New Professional Development Center for teachers, and other core services such as outdoor learning center or newcomer center• Renovation of newer campuses to accommodate PK and Head Start

configuration

• Douglass becomes Alternative Education and Early Head Start

FOUND IN TRANSLATIONCONVERT DOUGLASS TO NEW PDC

FOUND IN TRANSLATIONCONVERT DOUGLASS TO ALTERNATIVE EDUCATION

FOUND IN TRANSLATIONFOUND IN TRANSLATION


• FCI 58.9%

• Potential value for alternative uses / owners

LEARNING CENTER CATEGORY

FOUND IN TRANSLATIONFOUND IN TRANSLATIONLEARNING CENTER CATEGORY

How can this be addressed?• Relocate programs into other available spaces

FOUND IN TRANSLATIONFOUND IN TRANSLATIONLEARNING CENTER CATEGORY

Learning Center Capital Project Options for Committee Consideration

• Renovation of space at old High school campus if it becomes middle school

• Renovation of space at old Intermediate School campus if it becomes elementary school

• Renovation of space at Douglass ECC if not used for PDC

FOUND IN TRANSLATIONFOUND IN TRANSLATIONRENOVATION OF SPACE AT OLD HIGH SCHOOL

FOUND IN TRANSLATIONFOUND IN TRANSLATIONRENOVATION OF SPACE AT OLD INTERMEDIATE

FOUND IN TRANSLATIONFOUND IN TRANSLATIONRENOVATION OF SPACE AT DOUGLASS ECC

FOUND IN TRANSLATIONSTADIUM CATEGORY


• Site drainage problems, areas prone to flooding

• Inadequate parking


• Inadequate student and staff support facilities

• Limited participation and education opportunities

How can this be addressed?• Renovation on site

• New facility at new high school location



Stadium Capital Project Options for Committee Consideration

• Renovation on site• Expansion of seating• New Field House – locker rooms and athletic offices• Expansion of Press Box• Expansion of spectator support spaces• Reuse of Piner MS land to address parking and drainage

FOUND IN TRANSLATIONFOUND IN TRANSLATIONRENOVATION ON SITE


Stadium Capital Project Options for Committee Consideration

• New facility at new high school location• Shared parking with high school• Requires land acquisition as part of new high school• Leaves existing facilities / land available for other uses

FOUND IN TRANSLATIONFOUND IN TRANSLATIONNEW FACILITY AT NEW HIGH SCHOOL LOCATION

CONSENSUS BUILDINGTABLE EXERCISE

Deletion of non-viable capital project options within each categorical need

CONSENSUS BUILDINGGROUP EXERCISE

Presentation by each table of their capital project option deletions as non-viable

CONSENSUS BUILDINGTABLE EXERCISE

Consensus of the priorities of needs in order with remaining viable project options for recommendation to the Board

Q & A

NEXT MEETING

NEXT MEETINGMonday , December 5 Cost Estimating 101

Cost Estimates of remaining viable capital project options

Consensus building of selection of viable capital project options

Documents

Meeting 4 November 28, 2016 - Sherman ISD...WHAT HAVE WE LEARNED? DISTRICT FINANCES • Over the last 8 years, Sherman ISD has strategically paid down debt for a cost savings to taxpayers