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sales@icehotel.com | +46 (0) 980 668 00

MEETiNG & EVENT plANNERs’ GUiDE

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CoNTENT

004 The locaTion

005 venues

006 icehoTel ResTauRanT

010 hembygdsgåRden

014 in The open

017 icehoTel & auRoRa hall

021 okTagåRden

024 ToRne, kaiTum, luspen

029 communal aReas

030 FuncTion Room compaRison

031 conTacT

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HEAR THE silENCE

THE loCATioN

in the hinterland of sub-arctic scandinavia, some 200 km north of the arctic circle, you find an untamed landscape of 450 million year old mountains, glacial rivers and enormous taiga forests. Jukkasjärvi is meänkiele for ”meeting place by the river” and for centuries, explorers, tradesmen, sámi and settlers have gathered here. in this village, icehoTel is reborn in a new guise each winter. using the walls, floors and ceilings of the hotel as a canvas, the artsist give each room of the hotel a unique design and theme. icehoTel comprises not just the hotel, but also warm rooms, meeting and dining spaces.

WEATHERdue to the location, temperatures vary gre-atly between season, with averages ranging

from -30 c to 15 c. each season has its unique attractions; the arctic, frost-in-your-eyelashes mid winter in december through February, the mild spring sun and fantastic skiing in march-may and the cool summer and autumn.

ATTRACTioNs - icehoTel - classic outdoor adventures including dog sledding, ice driving and snowmobiling in winter, hiking, cycling and rafting in summer and autumn. - dinner on ice; eat a delicacy dinner served on plates made of crystal clear ice in the comfort of a warm restaurant. - The sámi people. The aboriginal sámi have lived in the northernmost areas of scandinavia and Russia for thousands of

years. learn about their culture and lifestyle with the reindeer as their close companions. - northern lights & more. The aurora bo-realis may be the most famous one, but the pastel shades of kaamos in december and the midnight sun in may-July are equally magnificient.

HoW To GET HEREFly in to kiruna airport with sas scandina-vian airlines or norwegian via stockholm (journey time approx. 1.5 hours). icehoTel is located just 15 minutes’ transfer from the airport and you can choose to book a cab or arrange private transfer with us (opt for a traditional mini bus or a local speciality and arrive to the hotel on dog sled or snowmo-bile).

once at icehoTel, you find everything you need; all excursions start and end at the ho-tel; the two restaurants, the lounge, icebaR by icehoTel and the champagne bar are all within convenient walking distance.

loCAl EVENTs- Jokkmokk’s market, February - The ice harvest festival, march. icehoTel harvests the ice for next winter’s hotel from the Torne River. - Toughest ice, april. an obstacle race track in ice and snow. - classic midsummer celebrations, June. - Fjällräven classic, august. - icehoTel grand opening, december.

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AREA MAp

iCEHoTEl REsTAURANT

ToRNE KAiTUM lUspEN

RECEpTioNloUNGE

AURoRA HAlliCEBARiCEHoTEl

oKTAGåRDEN

HEMByGDsGåRDEN 950 m »

KiRUNAAiRpoRT / TRAiN sTATioN« 15 km

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VENUEs

iCEHoTEl REsTAURANT

crystal clear delicacies by the river. vouching for your creature comforts, icehoTel’s restaurant is traditional room temperature. The ice still makes for a central element, with the bespoke ice menu and the option of personally designed ice blocks adorning the tables. seats up to 200 diners.

HoMEsTEAD

Rustic timber buildings housing dining rooms, culture saunas, traditional baking house & village museum.

ToRNE, KAiTUM, lUspEN

meeting rooms for up to 90 delegates. a meeting space that offers privacy yet with all the amenities on your doorstep.

oKTAGåRDEN

a building with true character and a rich history. a private space for meetings of up to 12 delegates.

december to april, the bar and event space at icehoTel are available for private events.

AURoRA HAll & iCEHoTEl

make the most of nature with tipi-tents for events with up to 60 delegates.

iN THE opEN

www.icehotel.com // Tel: +46 (0) 980 66 800 // info@icehotel.com

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iCEHoTEl REsTAURANT

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crystal clear delicacies by the river. vouching for your creature comforts, icehoTel’s restaurant is traditional room temperature. The ice still makes for a central element, with the bespoke ice menu and the option of personal-ly designed ice blocks adorning the tables.

CUisiNEmichelin-trained head chef alexander meier and his team serves local delicacies prepared using classic continental cooking methods.

iTs sToRybuilt in the 1920’s, this building has a diver-se and fascinating history. it originally served as an old persons’ home for sámi people of the surrounding villages. it was discontinued in the 1960’s, after which space researchers of the nearby esrange rocket range used it as their temporary housing while conduc-ting projects here. in 1983 the inn and later restaurant was opened. The sámi and the rocketeers still visit for dinner.

RooMs AVAilABlE FoR pRiVATE EVENTs - The northern lights room (seats 170) - Renstierna’s room (seats 34)- bar- The veranda (seats 40)- The gallery (seats 17)

CApACiTy maximum 200 persons (xx per seating)kitchen w bakery

EXTRAs- sommelier’s selection:Fine cellar wines on request.- bespoke ice block table decorations, engraved with e.g. company logo or the date of the event. - personalised place & menu cards.

oVERViEW

pERFECT FoRbanquets & gala dinners

birthday parties

Wedding receptions

mingling events

private conference dinners

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VARUHISS/ELEVATOR

WC WC

WC

WC

STÄD/CLEANING ROOM

ENTRÉHALL/ENTRANCE

WC

HOV-M/HEAD WAITER PULP

ARR

BAGERI/BAKERY

KEM & STÄD/LAUNDRY & CLEANING

NORRSKENSSALEN/NORTHERN LIGHTS ROOM

BREAKFAST BUFFET

SO

LID B

UFFET

CO

FFEE

BAR

2,5m

F

12 PLATSER/SEATS

KÖK/KITCHENKPR

/CLOAK ROOM

RENRUMMET/REINDEER ROOM

TAVELRUMMET/CANVAS ROOM BAR RENSTIERNAS RUMRENSTIERNA’S ABODE

ÖPPEN SPIS/FIRE PLACEÖPPEN SPIS

/FIRE PLACE

KPR/CLOAK ROOM

Bord/Table 170x80 cm

Bord/Table 80x80

20 PLATSER/SEATS

74 PLATSER/SEATS

40 PLATSER/SEATS

≈17 PLATSER/SEATS

sTANDARD sEATiNG plAN

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VARUHISS/ELEVATOR

KPR/CLOAK ROOM

WC WC

WC

WC

STÄD/CLEANING ROOM

ENTRÉHALL/ENTRANCE

WC

HOV-M/HEAD WAITER PULP

ARR

BAGERI/BAKERY

KEM & STÄD/LAUNDRY & CLEANING

RENRUMMET/REINDEER ROOM

TAVELRUMMET/CANVAS ROOM BAR

NORRSKENSSALEN/NORTHERN LIGHTS ROOM

BUFFET STATION

BU

FFET CO

FFEE

RENSTIERNAS RUMRENSTIERNA’S ABODE

BAR

ÖPPEN SPIS/FIRE PLACE

Bord/Table 170x80 cm

Bord/Table 80x80

ÖPPEN SPIS/FIRE PLACE

2,5m

F

KÖK/KITCHEN

KPR/CLOAK ROOM

10,3 m

9,6

m

9,1

m

5,7 m

6,3

m

9,6 m

4,3

m

7,7 m

4,5

m

7,3 m

7,7

m

7,9 m

4,5

m

4,6 m

4,5 m

3,2 m

1,20

m

12,9 m

1,8

m

2,6 m

6,3

m

1,85 m

4 m

4,3

m

9,9 m

4,3

m

iCEHoTEl REsTAURANT FlooR plAN

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HoMEsTEAD

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oVERViEW

Rustic timber buildings housing dining rooms, culture saunas, traditional baking house & village museum.

CUisiNEThe homestead restaurant serves hearty tra-ditional dishes with local flavors and organic beers and wines. Think charcuterie board of moose sausage, reeindeer jerky and norrbot-ten cheese with organic cabernet sauvignon.

iTs sToRyThe timbered rooms, some dating back to the 1700’s are rich in character and history. over the years, it has housed a school for the village children and a reputable inn frequen-ted by the founders of mining town kiruna at the turn of the century.

CApACiTy 90 diners

RooMs AVAilABlE FoR pRiVATE EVENTs - culture sauna (incl reception room & two saunas)- historic baking cottage- The homestead restaurant.

EXTRAs- beer & whiskey tastings - Food tastings - nearby sami museum - Traditioanl local cuisine cookery classes

pERFECT FoRproduct shoots

birthday parties

acoustic music sessions

Wedding ceremonies & receptions

christmas dinners

Retreat events

launches

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FlooR plAN

WC

WC

ÖPPEN SPIS/FIREPLACE

ÖPPEN SPIS/FIREPLACE

ENTRÉHALL/ENTRANCE

STÄD/CLEANING ROOM

PERSONAL/STAFFBAR

ÖPPEN SPIS/FIREPLACE

KÖK/KITCHENKÖK/KITCHEN

2,3 m

4,4 m

2,4 m

1,5 m

6,2

m

1,6

m

2 m

4,5

m

3,9 m 1,8

m

3,9 m

3,7

m

1,5

m

6,1 m

1,9 m

1,6 m3,

8 m

1,3 m

2,5

m

7,8

m

4,9 m4,5 m

1,8

m

3,4

m

5,3

m

2,2 m

1,8

m1,

2 m

4,5 m

4,2

m

1,8m

5,2 m

3,6

m

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WC

WC

ÖPPEN SPIS/FIREPLACE

ÖPPEN SPIS/FIREPLACE

ENTRÉHALL/ENTRANCE

STÄD/CLEANING ROOM

PERSONAL/STAFFBAR

ÖPPEN SPIS/FIREPLACE

KÖK/KITCHENKÖK/KITCHEN

2,3 m

sTANDARD sEATiNG plAN

014

iN THE opEN

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CUisiNEa true outdoor food experience, using what nature provides. Water from the river, with fresh fish or reindeer stew prepared over the open fire. For after; steaming hot coffee is waiting to be poured from the blackened kettle.

THE sToRya dramatic landscape, in so many ways still wild and untouched by civilization to this day, yet the home of the aboriginal sámi and rare animals for generations.

here, you find mountains pre-dating the ice age by 450 million years, pristine rivers, some of the europe’s northermost pine moors and vast tajga forests. explore it with

snowmobiles, dog sleds or skis in winter; or with bike, boat or on foot in summer.

CApACiTy Tipi - from 8 up to 60 delegates*Wilderness camp guossan - up to 48 delega-tes (16 in each) Wilderness camp luspen - up to 8 delegates Tipi + Wilderness camp salmijärvi - up to 16 delegatesWilderness camp puonojokk - up to 15 delegates

*several tipis can be extended to a large communal area for parties up to 120 dele-gates

EXTRAs- bush survival half-day course with guide - ice sculpting classes - snowmobiling/ice fishing, skiing, dog sled-ding, ice driving- Rafting & canoeing, cycling, hiking, zipli-ning- Team-building & ice olympics competition- dinner, sauna & overnight stay (only lus-pen & puonojokk)

oVERViEW pERFECT FoRvip client meetings

kick-offs, team-building & work shop days

gala dinners (please ask us for catering information)

Wedding receptions getting away from digital pre-sentations can be a great thing. Teams that interact with nature have a documented improve-ment in performance, creativity and reduction of stress related symptoms. let the team engage in boating, snowmobiling and skiing, combined with educatio-nal experiences like learning how to cook in the wild and making up fire. Retreating to the tipi or wilderness camp, the team sits downs around the roaring fire, feeling the energy from the heat and crackling soundscape. To the aboriginal sàmi, the fire and the shelter of their traditional tipi homes, symbolizes safety and a place to gather. The fireplace is a safe and welcoming, by tradi-tion a forum for sharing stories, crafting ideas and tools for survi-val.

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spECiFiCATioN

MEAsUREMENTs

10,3 m

6,60 m

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AURoRA HAll & iCEHoTEl

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THE sToRy icehoTel is an annual art project and the world’s first hotel made of ice and snow. each winter reborn in a new guise, it is the result of a symposium of international artists and designers. come spring, the art melts and return to the river.

CApACiTy - 50 cold rooms (out of which 18 suites)- 72 warm rooms- main hall- icebaR by icehoTel- ice church- aurora hall (event venue for up to 170 people)

EXtras- Warm ”backstage areas” - media/event coordinators- live music & screenings- behind-the-scenes nov-dec- ice harvest march- modern ruins; melting period may-June.

oVERViEW

a glistening structure of pure ice and an art exhibition with hotel beds. icehoTel is 5500 square meters of ephemeral art, inspired and made possible by mother nature. each year, tons and tons of the pure ice of Torne is harvested from the river. like a series of etchings, each block is a piece of art in its own right; produced completely on nature’s terms. icehoTel is open december through mid-april. in may, it reunites with the river - transforming to a maze of modern ruins in the process.

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pERFECT FoRincentives

Fashion shows

product shoots

Tv/Film productions

concerts & live performance

product testing

corporate events

launches

CAN’T CoME To Us? WE’ll CoME

To yoU.We deliver ice for events worldwide.

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iCEHoTEl FlooR plAN

NöDUTGåNG / EMERGENCy EXiT

Dressing RoomshowerssaunaWCa

Night Entrance

iCEBARBy iCEHoTEl

Aurora Hall

Church

351 349 347 345 343 341 339

350 348 346 344 342 340 338

323 321 319 317 315

324 322 320 318 316

352 354 356 358 360 362 364

353 355 357 359 361 363

326 328 330 332 334 336

325 327 329 331 333 335 337

302 304 306 308 310

301 303 305 307 309 311

Art Center

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oKTAGåRDEN

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iTs sToRyoktagården was designed by arne bergh and late åke larsson in the 1990s. its shape is inspired by the traditions of the abori-ginal people of northern scandinavia and Russia. The oktagon shape symbolizes the eight seasons in nature, while the angular roof derives from the traditional hat worn by eastern sámi.

in the period of november and december, the builders and artists who create iceho-Tel use this venue for creative morning meetings.

CApACiTy & siZE - seats up to12 delegates- lounge area for digital presentations & boardroom style seating.

- standard table & chairs for round-table discussions & workshops.

sTANDARD EQUipMENT- bluetooth speakers - blu-ray/dvd player - Tv w click share- WiFi- sign easel

oVERViEW

pERFECT FoRmini workshops

& discussion seminars

board meetings

client meetings

a building with true character and a rich history, oktagården is considered part of the very heart of the hotel to partners and staff at icehoTel alike. Wood pannelled walls, a roaring fire and warm textiles makes this a secluded and relaxed space for important conversation.

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ÖPPEN SPIS/FIREPLACE

8,5 m

4,4

m

2 m4,1 m

2,5

m

4,7 m

≈3,2 m

VENUE plAN

024

ToRNE, KAiTUM, lUspEN

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iCEHoTEl MEETiNG CoNCEpTs

iNspiRiNGspending time outdoors and creative activi-ties have proven effects on team performan-ce. combine the meeting with a guided tour of icehoTel, an ice sculpting class or use our wilderness camps to truly get off the grid.

EFFiCiENT The selection of meeting rooms can offer a variety of arrangements. located in a seclu-ded area of the hotel grounds, the venue vo-uches for peaceful surroundings that lets you focus on making those important decisisions.

eneRgy boosT (add-on)allow 20 minutes for a quick team challenge and an organic energy shot, or a mini-semi-nar on creativity and how the design process can help grow your business.

The silence, fresh air and entrepreneurial feel of icehoTel is an ideal location for your next meeting. To help you get the most out of your day, we’ve developed two alternative meeting concepts. opt for ef-ficient or inspiring - and naturally you can make changes or additions according to your needs.

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ToRNE

Torne is the name of the river that flows past Jukkasjärvi and the lifeblood of icehoTel and is the largest river in the region, so it seems a suitable name for our largest meeting room. a high cei-ling and windows all along the far end of the room, gives it plenty of daylight and an airy feel. images depicting the river Torne adorn the long walls.

CApACiTy & siZE - 13 x 9,5 m (stage 5 x 2 m)- 40 delegates u-seating

- 70 delegates class room seating- 90 delegates theatre seating- 60 delegates herringbone seating

sTANDARD EQUipMENT- WiFi- stage with lectern & rostrum- projector, screen & remote- microphone - cd/dvd-player - speakers- Whiteboard- Flip chart - daylight/black-out- 220 v

Öppen spis

9,8 m

5 m

7 m

5,23 m

1,9

m

13 m

X = Projector

X

pERFECT FoRmini workshops

& discussion seminars

board meetings

client meetings

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KAiTUM lUspEN

kaitum is a bright room with white walls and white ceilings. seating can be arranged in va-riety of ways, making for a ver-satile meeting room of up to 16 delegates.

CApACiTy & siZE - 8 x 5 m- 16 delegates boardroom seating- 14 delegates classroom seating- 14 delegates u-seating

EQUipMENT- WiFi- projector, screen & remote- daylight- 220 v power - portable speakers

- Whiteboard- Flip chart

luspen has a warm feel, a rec-tangular room with large windows and decorated in bright colors. a long table is placed in the middle of the room, making it ideal for board meetings and conference calls. CApACiTy & siZE - 6 x 4,5 m- 10 delegates boardroom seating

sTANDARD EQUipMENT- WiFi- projector, screen & remote- daylight/black-out- 220 v- portable speakers - Whiteboards (2)

- Flip chart

6 m

4,3 m

3 m

X

3 m

6,4 m

1,7 m

4,7

m

0,8

m3,8 m

X

pERFECT FoRcorporate meetings

mini workshops & seminars

client meetings

presentations

pERFECT FoRboardroom meetings

conference calls

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≈ 1,80 cm 2,4 m4,3 m

9,8 m

ToRNE KoNFERENs/CoNFERENCE

ÖPPEN SPIS/FIREPLACE

RECEPTION/FRONT DESK

KONTOR/OFFICE

PERSONALRUM/STAFFROOM

KONTOR/OFFICE

DATORRUM/COMPUTER ROOM

LOUNGE

STÄD/CLEANING ROOM

LOUNGE/BAR

KONTOR/OFFICE

KONTOR/OFFICE

KONTOR/OFFICE

KONTOR/OFFICE

ENTRÉHALL/ENTRANCE

PENTRY

KONTOR/OFFICE

KONTOR/OFFICE

ENTRÉHALL/ENTRANCE

ENTRÉHALL/ENTRANCE

FÖRRÅD/STORAGE

WC

WCWCWC

WC

WC

ÖPPEN SPIS/FIREPLACE

BAR

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ÖPPEN SPIS/FIREPLACE

RECEPTION/FRONT DESK

KONTOR/OFFICE

PERSONALRUM/STAFFROOM

KONTOR/OFFICE

DATORRUM/COMPUTER ROOM

LOUNGE

STÄD/CLEANING ROOM

LOUNGE/BAR

KONTOR/OFFICE

KONTOR/OFFICE

KONTOR/OFFICE

KONTOR/OFFICE

ENTRÉHALL/ENTRANCE

PENTRY

KONTOR/OFFICE

KONTOR/OFFICE

ENTRÉHALL/ENTRANCE

ENTRÉHALL/ENTRANCE

FÖRRÅD/STORAGE

WC

WCWCWC

WC

WC

ÖPPEN SPIS/FIREPLACE

BAR

CoMMUNAl AREAs

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FUNCTioN RooM sET-Up spECiFiCATioNs

iCEHoTEl REsTAURANT

HEMByGDs-GåRDEN

iN THE opEN AURoRA HAll & iCEHoTEl

oKTAGåRDEN (max 12 p)

ToRNE (max 90 p)

KAiTUM (max 16 p)

lUspEN(max 10 p)

purpose/ideal for dinners Rustic theme events

nature theme events

launches, live events

seminars, personal mee-tings digital presen-tations

lecture, work-shops

board meeting seminar

board meeting seminar

seating banquet bar/cafe cabaret

banquet bar/cafe cabaret

banquetboard roomcirclecabaret

bar/cafeTheatre

board room class room

board roomclass roomherring (60)u-seating (40)Theatre (90)

board room (16)u-seating (14) class room (14)

board room (10)

Audio/Visual cd/mp3 speakers basic pa-system

cd-player speakers basic pa-system

on request on request bluetooth speakers blu-ray/dvd player Tv w click share

projector speakersdvd-playerWireless mi-crophone

projector portable spea-kers

projector portable spea-kers

Natural daylight/black-out daylight daylight daylight led-lighting/black-out

daylight daylight/black-out

daylight daylight/black-out

Accessibility Wheelchair access

- on request Wheelchair access

- Wheelchair access

Wheelchair access

Wheelchair access

Function funiture - seating & tables 200 covers - crockery, cutlery, glass-ware

- seating & tables 90 covers - crockery, cutlery, glass-ware

seating & tables. Fire place, power & electricity on request (ad-ditional cost)

on request sign easel Whiteboard sign easel Rostrum stage lectern

Whiteboard Flip chart

2 x Whitebo-ards Flip chart

internet & conference call WiFi WiFi on request WiFi WiFi WiFi + conference telephone

WiFi + conference telephone

WiFi + conference telephone

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icehoTel ab, marknadsvägen 63, 981 91 sweden Telephone: +46 (0) 980 668 00 online: www.icehotel.comillustrations by alexander elliot 2014