Meeting Mechanics &MIBLSI (Integration)

Sue Mack, Muskegon Area ISD

Cherrise Benwell, Shiawasee ISD

Use for Initial Meeting on Intensive Students

In SIT, Child Study, Student support meetings

During full or half day processing with a floating sub

Individual problem solving meetings with a team

Advantages

Time Efficient Focused on Behavior and Problem Solving Respects All Ideas Assigns Responsibilities Addresses Barriers Data Driven

Use for:

Initial FA/BIP for Intensive students identified by:SWISParents SuggestionTeacher SuggestionOther Data

Changing the Way You Do Things

Meeting Mechanics may require a change in how teams do business

agendas

standing

writing on poster board or white boards,

markers, timers,

minutes (45 minute plan summary), action plans

follow up

Preparing for the Process

Ensure the collaborative team is in place Knowledge about the STUDENT Knowledge about the SETTING Knowledge about PRINCIPLES OF BEHAVIOR Possible Participants:

Parents Teacher(s) Support Staff

School Social Worker Provider of Speech / Language School Psychologist Teacher ASD Consultant

Developing the TEAMRoles / Responsibilities

Meeting Coordinator

(LOGISTICS)

**Schedule meeting; Reserve meeting room; Arrange for food and beverages, if needed, etc.

**Ensure a white board, markers, and erasers are available for the meeting

Facilitator**Run the meeting; “Run the Board”: Use white board to capture

information

**Manage team members’ behavior

Recorder

**Ensure appropriate information has been recorded

**Produce the written document and action plan

**Assure that team members get copies of the completed / updated documents as well as action plan items after each meeting.

THE TEAM: Caseload Teacher; Support Staff; Other Relevant Participants

Time Keeper **Assist facilitator with time management

Data Specialist

**Coordinate data collection procedures

**Train appropriate staff to collect data

**Analyze and summarize data prior to meetings to assist team in making decisions.

Implementation Coordinator

**Coordinate observations and staff support to assure strategies are implemented with integrity

**Conduct action plan follow-through check ups (be the positive nag)

Developing the TEAMRoles / Responsibilities

Collaborative Team Development

Meeting Coordinator/Facilitator

Reviews the process to orientate team members Ensures all roles are assigned, materials are gathered

(white board, markers, timers, computers) Reviews the rules for the meeting (talk to the board, all

ideas are good ideas, develop the best idea in room, leave your hat at the door)

Utilizes the tools that are available ( hands out copy of meeting mechanics summary, magnetic copies of steps of process and rules for meeting together )

Sign in sheets, email addresses for minutes

Process for Solving ProblemsMEETING MECHANICS

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

ProblemIdentific

ationProblemSpecific

ation

Brainstorm Cluster

&Prioritiz

e

Implementation

Variables

Assign Responsibilitie

s

Problem Identification: 5 minutes

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

Problem Identification(5 minutes) What is the problem? Open ended form Democratic- All

participants Prioritize Concerns

FBA Process- clear definition of problem behavior, being clear about which problem behavior targeted for intervention

Problem Specification 15 minutes

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

Problem Specification (15minutes)

More specifically understand the problem

Operational Definitions

Data Analysis Antecedents Variable

Form

FBA Process = data, who, where, when… antecedents, triggers including when behavior least likely and most likely to occur

Brainstorm, Cluster and Prioritize

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

•All Ideas are good ideas•Don’t explain, defend , or convince•Professional Role Elimination•Focus on Developing the Best Idea in the Room

(6-8 minutes)(6-8 minutes)

Cluster/Prioritize(6 minutes) Clarify Ideas Cluster Similar Ideas Prioritize Ideas through sequencing

Implementation Variables 6 minutes

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

Implementation Variables(6 minutes) Identify possible Barriers to

Implementation (brainstorm solutions if necessary)

Identify Resources needed to Implement Plan

Determine Data Collection Methods for Evaluation

Assign Responsibilities 5 minutes

ProblemIdentification

ProblemSpecification

Brainstorm

Cluster&Prioritize

Implementation Variables

Assign Responsibilities

Assign Responsibilities(5 minutes) Team Process Roles and Functions Developing Action Plan