MEMO - Northwest Workforce Development Board

MEMO

TO: Northwest Region Workforce Development Board, Chief Elected Officials, and Interested Parties

FROM: Gregg Roberts, NW WDB Chair Brent Stevens, NW WDB Director DATE: February 23, 2021 RE: NW WDB Business Meeting Tuesday, March 2, 2021

GoToMeeting (virtual)

The Northwest Workforce Development Board will hold a quarterly

business meeting on Tuesday, March 2, 2021 via GoToMeeting beginning at 3:30

Please join my meeting from your computer, tablet or smartphone. https://www.gotomeet.me/nwwdb/march-2021

You can also dial in using your phone. United States (Toll Free): 1 866 899 4679

Access Code: 823-513-877

New to GoToMeeting? Get the app now and be ready when your first meeting starts:

https://global.gotomeeting.com/install/823513877

3:30 Business meeting in open session (agenda and supporting documents below)

In accordance with Section 610.020 RSM0, the meeting will be conducted virtually; as such,

there is no designated location for the meeting at which participants will gather. However, in

the event that any member of the public desires to attend but is unable to participate

virtually/telephonically, call access to the meeting will be made available at the NW WDB office

located at 912 Main Street, Trenton, MO. For those individuals who come to the NW WDB

office, CDC and Grundy County Health Department safety guidelines will be strictly enforced.

Please RSVP to our office by noon on Friday, February 26, 2021 to let us know if you plan to participate.

https://www.gotomeet.me/nwwdb/march-2021

tel:+18668994679,,823513877

https://global.gotomeeting.com/install/823513877

Northwest Workforce Development Board Business Meeting Agenda Tuesday, March 2, 2021 at 3:30 via GoToMeeting

3:30 – Business meeting in open session

Introduction of Board Members, Commissioners and Guests Roll call / Establish quorum

A. Commissioner Updates

B. Customer Success Story – Cathy Scott, Program Director – Trenton/Chillicothe Job Centers C. Consent Agenda

DISCUSSION on each then ACTION REQUIRED in one motion 1. Minutes of 12.01.2020 full Board meeting (below) 2. Minutes of 12.14.20 Employer Engagement Committee / Business

Services Team meeting (below) – Gary 3. Expenditure and Contract Performance reports: WIOA Adult,

Dislocated Worker and Youth by subcontractor (below) – Jeanie and Brent 4. Budget amendments (below) – Jeanie 5. WDB Progress Report – All funds (below) - Jeanie

6. NCMC Audit Acceptance Letter (below)

D. WIOA-Mandated Business

ACTION REQUIRED on each item below 1. Revised NW WDB / NCMC administrative budget (below) –Brent 2. Approval of New Board Member Orientation Policy 3. Approval of Request for Proposals (Adult/Dislocated Worker, Youth,

One-Stop-Operator (RFP’s provided in separate email to Board Members and CLEO’s) –

Brent

E. Updates and Other Program Business 1. One-Stop Operator report (below) – Kim Mildward, One-Stop Operator 2. Job Center Certification update – Brent 3. Job Centers of the Future update – Gregg and Brent 4. Board Recertification - Jeanie 5. Pre-Apprenticeship Grant – Brent 6. Board Officer Nominating Committee – Gregg and Brent

Next meeting: June 1, 2021

Future meetings: September 7, 2021 December 7, 2021

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AGENDA ITEM C.1

Northwest Workforce Development Board

Minutes of Board Meeting

December 1, 2020 Virtually via GoToMeeting

The Northwest Region Workforce Development Board (NW WDB) met in open session virtually

on Tuesday, December 1, 2020. NW WDB Chair Gregg Roberts called the meeting to order at

3:31 pm. A quorum was established with thirteen (13) Board members participating (8 private

sector and 5 partner sector members); two (2) Presiding Commissioner; 14 Ex-officio (non-

voting) members and guests; and three (2) WDB staff participating. Those participating included

the following:

Board Members

Anne Long Gregg Roberts Lana Beavers Phil Larabee Julia Birkeness

Scott May Tina Gillespie Juanita Assel Tom Lay Gary Clapp

Mike Veale Laura Ritterbush Cole Kiner

Commissioners

Lee Sawyer, Buchanan County Presiding Commissioner

Bill Walker, Nodaway County Presiding Commissioner

Ex-officio (non-voting) Members and Guests

Anita Jolly, SJYA Bobby Barlow, OWD Cathy Scott, GHRPC

Jackie Soptic, GHRPC Janice Spearman, MO-KAN Jerri Dearmont,

NWMORCOG

Erin Dennis, VR Kim Mildward, NWMORCOG Kristie Arthur, St Joe

Chamber

Nic Hutchison, MO-KAN Randy Railsback, GHRPC Rita Wallinga,

NWMORCOG

Robert McDaniel, OWD Robin Hammond, SJYA

WDB Staff

Brent Stevens Jeanie Griffin

Open Session Business Meeting

Board Chair, Gregg Roberts congratulated Brent Stevens as being selected as the new NW WDB

Executive Director.

Director, Brent Stevens recognized Gregg Roberts for being selected to the State Workforce

Development Board.

Commissioner Reports

The board heard updates from Lee Sawyer, Buchanan County Presiding Commissioner and Bill

Walker, Nodaway County Presiding Commissioner.

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AGENDA ITEM C.1 CONTINUED

Customer Success Story

NWMORCOG/Maryville Job Center Program Director, Rita Wallinga presented a recent success

story on a husband and wife that recently utilized Job Center Services.

Consent Agenda

NW WDB Chair, Gregg Roberts, directed Board members to the consent agenda items, which

included minutes of the 9/1/2020 NW WDB meeting; minutes of the 10/22/2020 Employer

Engagement Committee meeting; expenditure and contract performance reports; budget

amendments; and OWD plan modification approval.

After discussion around each of the items presented, motion was made by Phil Larabee,

seconded by Lana Beavers to approve the consent agenda as presented. The motion passed by

roll call vote with thirteen (13) ‘yes’ votes, zero (0) ‘no’ votes, and zero (0) abstentions.

WIOA-Mandated Business

1. NW WDB Fiscal Manager, Jeanie Griffin presented information on TANF funds received

from the Family Support Division to Operate the Skillup and Job League Programs which

included proposed budgets for each program.

A motion was made by Mike Veale, and seconded by Gary Clapp to approve the budgets

as presented. The motion passed by roll call vote with twelve (12) ‘yes’ votes, zero (0) ‘no’

votes, and one (1) abstention.

2. NW WDB Director, Brent Stevens presented the updated administrative budget for the

NW WDB that included the addition of TANF funds.

A motion was made by Tina Gillespie, and seconded by Anne Long to approve the updated

administrative budget as presented. The motion passed by roll call vote with thirteen (13)

‘yes’ votes, zero (0) ‘no’ votes, and zero (0) abstentions.

3. NW WDB Director, Brent Stevens presented a proposed timeline for the upcoming

procurement of program services and One-Stop Operator contracts. It was explained to the

board the current contracts are set to expire June 30, 2021. The current contracts have

previously been extended and must be procured for the next program year.

After discussion, a motion was made by Phil Larabee, and seconded by Julia Birkeness to

accept the proposed timeline as presented. The motion passed by roll call vote with

thirteen (13) ‘yes’ votes, zero (0) ‘no’ votes, and zero (0) abstentions.

Updates and Other Program Business:

1. One-Stop Operator, Kim Mildward, provided a report of activities for the period from

August 14th through November 19th. This report included an update on the availability of Job

Centers due to COVID-19 as well as activities happening in the region to assist job seekers.

2. NW WDB Fiscal Manager, Jeanie Griffin presented an update on Cares Act funding that

was used to support job seekers in the region. Griffin praised the sub-recipient staff in their

efforts to quickly utilize the funds, as the timeline of funds availability was very short.

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3. NW WDB Director, Brent Stevens presented to the board the Office of Workforce

Development’s new Sanction Policy. Stevens explained the ramifications if expenditures or

negotiated performance rates are not met as outlined in the policy.

4. Brent Stevens presented to the board the updated negotiated program performance rates

that were recently negotiated with the Office of Workforce Development

5. Brent Stevens updated on the board on the recent Job Center Certification. He reported

Chillicothe, Trenton, and Maryville Job Centers received their formal certification from OWD.

The St Joseph Job Center was randomly chosen to have a further review of the documentation

submitted.

He stated he expects to receive the certification soon.

6. Board Chair Gregg Roberts and Director Brent Stevens updated the board on the Job

Centers of the Future initiative. Stevens reported that many focus groups are happening with

employers and front-line staff. Roberts, shared as a member of the task force, he is happy to see

the process seems to be thorough.

As informational updates, no action was required nor taken on the above.

Meeting was adjourned at 5:23PM.

Next Meeting – March 2, 2021 (conducted virtually)

Future meetings:

June 1, 2021

September 7, 2021 December

7, 2021

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AGENDA ITEM C.2


Minutes of NW WDB Employer Engagement

Committee Meeting

December 14, 2020

Virtually via WebEx

The Northwest Region Workforce Development Board (NW WDB) Employer Engagement

Committee met in open session with the NW WDB Business Services Team virtually on

Monday, December 14th, 2020. NW WDB Employer Engagement Committee Chair, Gary Clapp,

called the meeting to order at 8:36AM. A quorum was established with seven (7) of 13

Committee members participating. Also in attendance were 15 guests, and 1 NW WDB staff

member.

Committee Members

Gary Clapp (Chair), Lana Beavers, Phil Larabee, Erin Dennis, Kim Mildward, Kristie Arthur, and Becky

Wiederholt

NW WDB Staff

Brent Stevens

Guests

David Scholz, Douglas Anzlovar, Sam Stonner, Sharon Schenewerk, Rita Wallinga, Don Hutchings, Tom

Lay, Christel Gollnick, Mary Kay Merling, Robin Hammond, Sherry Hoermann, Timothy Jackson,

Rebecca Lobina, Edie Miller, and Robert McDaniel Jr.

Open Session Business Meeting

Agenda

A. Maximize Northwest Misssouri

Christel Gollnick – Juper Communications, on behalf of Maximize NWMO presented an update

on the current work being done by Maximize NWMO.

B. Northwest Workforce Development Board Executive Director

New NW WDB Executive Director Brent Stevens introduced himself to the team.

C. Review of the Updated List of Businesses in the Region and Next Steps

Kim Mildward started a discussion about the updated list of businesses in the region. It was

pointed out that job center staff have not had the opportunity to updated the contact information

on the list. Kim Mildward will work with other partners to give them a chance to update the list.

Brent Stevens is working to find a way to merge the list from MERIC with the list from the

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statewide case management system to show which businesses have been served in the last three

years. Dr Clapp mentioned he would like to see more progress on this list. He stated this will

help us identify those business we are not in contact with, but could benefit from our services.

D. Upcoming Virtual Job Fairs

Kristi Arthur talked about local (St Joseph) virtual Job Fairs. She made the comment there has

not been much interest from businesses for shared virtual job fairs due to businesses feeling like

they are competing for the same people.

Kim Mildward mentioned Wal-Mart in Maryville is to hold a virtual Job fair. She also

mentioned the upcoming virtual statewide virtual healthcare job fair. Kim also talked about the

recent job fair that was held in Maryville for the Kawasaki plant. She talked about the recent

expansions at the plant and their need for new employees.

Janice Spearman shared, prior to the closure of the St Joseph Job Center, Triumph and Apple

Bus had set up hiring events in the Job Center entry way as well as the parking lot.

Brent Stevens reminded everyone of the statewide virtual job fairs as well as the return strong

website (https://jobs.mo.gov/return-strong).

E. Business Services Satisfaction Index

Kim Mildward presented the recent Business Service Satisfaction Index survey results.

F. Other

A general discussion about serving youth who are not in school and preparing for the workforce.

In response to this discussion Kristi Arthur spoke about the Allied Health Initiative. Brent

Stevens spoke about the region’s youth programs.

G. Adjourn

The meeting adjourned at 9:45AM

https://jobs.mo.gov/return-strong




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AGENDA ITEM C.3

Budget Expenses % Exp. Budget Expenses % Exp. Budget Expenses % Exp.Out-of-School

Exp. Rate (75%)

Youth Alliance - carryover N/A N/A N/A N/A N/A N/A 82,414.17 82,414.17 100% 98%

New YearN/A N/A N/A N/A N/A N/A 120,818.00 21,930.52 18%

Work Experien.

Exp. Rate (20%)

+ Oustanding Part.

Obligations N/A N/A N/A N/A N/A N/A 48,056.89 35%

Total Program Year 203,232.17 152,401.58 75%

MOKAN - carryover 47,650.39 47,650.39 100% 69,901.01 69,901.01 100% N/A N/A N/A

New Year 101,895.06 1,877.68 2% 155,272.54 36,081.29 23% N/A N/A N/A

Cares Act 19,917.61 19,917.61 100% 23,826.01 23,826.01 N/A N/A N/A+ Oustanding Part.

Obligations 11,612.81 7,233.33 N/A N/A N/A

Total Program Year 169,463.06 81,058.49 48% 248,999.56 137,041.64 55%

GHRPC - carryover 27,738.74 27,738.74 100% 45,960.64 40,480.66 88% 52,360.35 52,360.35 100%

Out-of-School

Exp. Rate (75%)

New Year 65,212.84 7,530.90 12% 99,374.43 - 0% 77,324.47 8,298.24 11% 93%

Cares Act 15,919.11 15,919.11 100% 13,921.64 13,921.64 100% N/A N/A N/AWork Experien.

Exp. Rate (20%)

+ Outstanding Part.

Obligations 5,951.00 21,078.24 15,572.17 14%

Total Program Year 108,870.69 57,139.75 52% 159,256.71 75,480.54 47% 129,684.82 76,230.76 59%

NWRCOG - carryover 17,932.49 17,932.49 100% 25,395.56 25,395.56 100% 29,198.91 29,198.91 100%

Out-of-School

Exp. Rate (75%)

New Year 36,682.22 5,352.18 15% 55,898.11 18,061.50 32% 43,495.01 9,512.88 22% 80%

Cares Act 14,715.39 14,715.39 100% 29,503.69 29,503.69 100% N/A N/A N/AWork Experien.

Exp. Rate (20%)

+ Oustanding Part.

Obligations 13,138.38 18,331.92 5,686.11 17%

Total Program Year 69,330.10 51,138.44 74% 110,797.36 91,292.67 82% 72,693.92 44,397.90 61%

NWRCOG - One Stop

Opt. 12,652.48 5,785.41 46% 12,652.49 5,785.40 46% N/A N/A N/A

TOTAL NW Region 360,316.33 195,122.09 54% 531,706.12 309,600.25 58% 405,610.91 273,030.24 67%

Comments

* January 31, 2021 represents 58% of the Program Year

* Expenditures include anticipated participant obligations not paid to date.

* Budget and Expenditures includes additional funds spent for participants through Cares Act funding from OWD.

* Youth Work Experience Rate is low for GHRPC (14%) and NWRCOG (17%); Requirement 20%.

Youth

Expenditures

WIOA Expenditures through 1-31-2021

Adult

Expenditures

Dislocated Worker

Expenditures

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Actual Contracted Actual Contracted Percent

Youth Alliance Agency: 58,689.55$ 39% 48%

Served (New+C/O)

2/16/2021 55 50 110%

Youth Particpant: 93,712.03$ 61% 52% Cost Per: 2,770.94$ 4,064.64$

Total 152,401.58$

MOKAN Agency: 82,084.07$ 38% 52%

Served (New+C/O)

2/16/2021 87 155 56%

Adult/Dislocated Worker Particpant: 136,016.06$ 62% 48% Cost Per: 2,506.90$ 2,417.54$

Total 218,100.13$

GHRPC Agency: 52,462.51$ 40% 44%

Served (New+C/O)

2/16/2021 52 85 61%


Total: 132,620.29$

GHRPC Agency: 32,719.38$ 43% 48%

Served (New+C/O)

2/16/2021 13 32 41%


Total: 76,230.76$

NWRCOG Agency: 40,381.34$ 28% 54%

Served (New+C/O)

2/16/2021 48 40 120%


Total: 142,431.11$

NWRCOG Agency: 16,813.06$ 38% 60%

Served (New+C/O)

2/16/2021 17 23 74%


Total: 44,397.90$

Total Served: 272 385 71%

Agency to Participant

Cost Ratio

Cost Per

Service Level

Contract Performance through 1-31-2021

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Program Year 2020 Performance Report - Through 12.14 GHRPC MO-KAN NWMORCOG SJYA ENTIRE REGION Rank (14 Boards) State Average

ADULT - Q2 EMPLOYMENT RATE (GOAL - 73%) 61.7% 87.5% 77.8% 70.5% 11th 74.5%

ADULT - Q4 EMPLOYMENT RATE (GOAL - 75%) 94.4% 84.8% 90.9% 88.7% 1st 69.2%

ADULT - CREDENTIAL RATE (GOAL 75%) 94.1% 72.2% 75.0% 81.4% 2nd 68.0%

ADULT - MEDIAN EARNINGS (GOAL -$5300) 6,122.70$ N/A 6,525.50$

ADULT - MEASURABLE SKILLS GAIN (GOAL - 53%) 53.3% 64.0% 52.6% 57.6% 4th 47.1%

DISLOCATED WORKER - Q2 EMPLOYMENT RATE (GOAL - 74%) 85.7% 50.0% 77.8% 8th 79.4%

DISLOCATED WORKER - Q4 EMPLOYMENT RATE (GOAL 74%) 89.5% 100.0% 100.0% 92.9% 3rd 81.1%

DISLOCATED WORKER - CREDENTIAL RATE (GOAL - 75%) 100.0% 80.0% 75.0% 83.3% 5th 79.6%

DISLOCATED WORKER - MEDIAN EARNINGS (GOAL - $7500) 7,292.45$ N/A 9,750.00$

DISLOCATED WORKER - MEASURABLE SKILLS GAIN (GOAL - 55%) 58.3% 83.3% 80.0% 75.9% 1st 47.3%

YOUTH - Q2 EMPLOYMENT/EDUCATION RATE (GOAL - 67%) 71.4% 85.7% 75.0% 77.3% 4th 74.6%

YOUTH - Q4 EMPLOYMENT/EDUCATION RATE (GOAL - 72.5%) 100.0% 100.0% 72.7% 81.3% 3rd 74.6%

YOUTH - CREDENTIAL RATE (GOAL - 51.65%) 100.0% 0.0% 37.5% 40.0% 13th 55.9%

YOUTH - MEDIAN EARNINGS (GOAL - $3550) 2,600.00$ N/A 3,455.41$

YOUTH - MEASURABLE SKILLS GAIN (GOAL - 46%) 44.4% 40.0% 78.6% 65.2% 1st 34.0%

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AGENDA ITEM C.4

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AGENDA ITEM C.5

Program Prior Prior Month Current Total Budget

Budget YTDs YTD Month Program YTD Remaining

Miscellaneous Revenue $0.00 $0.00 ($8,717.02) ($927.84) ($9,644.86) $9,644.86

General Revenue (2,202,590.00) (472,137.73) (543,387.40) (131,455.54) (1,146,980.67) (1,055,609.33)

Total Revenue (2,202,590.00) (472,137.73) (552,104.42) (132,383.38) (1,156,625.53) (1,045,964.47)

66360 Admin Other Operational 27,597.05 14,424.26 26,519.20 1,653.69 42,597.15 (15,000.10)

66361 Program Other Operational 13,135.94 3,677.87 3,750.27 208.12 7,636.26 5,499.68

66363 IN Salaries/ Fringe 6,359.71 845.72 1,536.16 38.28 2,420.16 3,939.55

66364 IN - Other Operational 899.96 105.17 131.82 4.16 241.15 658.81

66370 Admin Salaries/ Fringe 155,804.88 56,357.38 36,607.53 7,894.93 100,859.84 54,945.04

66371 Program Salaries/ Fringe 108,937.37 16,574.13 49,465.64 3,037.33 69,077.10 39,860.27

66388 Career Center Expense 89,219.90 24,278.20 20,498.85 4,220.04 48,997.09 40,222.81

66393 OUT Salaries/ Fringe 41,434.94 11,512.00 17,989.45 918.65 30,420.10 11,014.84

66394 OUT - Other Operational 5,830.37 2,251.55 1,589.91 99.90 3,941.36 1,889.01

66506 Program Indirect 31,511.86 6,629.11 13,640.18 0.00 20,269.29 11,242.57

66530 Program Staff Salary/ Fringe 528,914.92 84,614.56 151,498.95 25,668.25 261,781.76 267,133.16

66531 Program Other Agency Operation 105,415.48 14,773.44 24,749.71 4,605.80 44,128.95 61,286.53

66532 Classroom Occupation Trng/ ITA 330,400.21 91,779.89 101,983.46 36,232.27 229,995.62 100,404.59

66533 On-The-Job Training 66,873.29 15,947.15 12,788.18 14,828.29 43,563.62 23,309.67

66534 Supportive Services 91,453.77 5,717.34 24,541.75 3,440.85 33,699.94 57,753.83

66537 Work Experience 45,336.00 0.00 1,238.04 161.40 1,399.44 43,936.56

66550 IS Program Staff Salary/ Fringe 13,219.36 176.63 4,396.68 649.42 5,222.73 7,996.63

66551 IS Program Oth Agency Oper 8,657.35 1,025.88 1,075.51 193.96 2,295.35 6,362.00

66553 IS On-The-Job Training 4,461.48 1,526.80 2,934.68 0.00 4,461.48 0.00

66554 IS Supportive Services 2,888.41 429.03 59.91 0.00 488.94 2,399.47

66556 IS Work Experience Staffing 1,600.51 185.13 446.19 134.01 765.33 835.18

66557 IS Work Experience 11,049.28 3,299.58 3,390.87 2,047.10 8,737.55 2,311.73

66562 IS Other Part. Cost/ Incentives 1,050.00 500.00 200.00 0.00 700.00 350.00

66570 OS Program Staff Salary/ Fringe 201,878.88 37,346.69 65,295.31 9,958.57 112,600.57 89,278.31

66571 OS Program Oth Agency Oper 65,186.35 12,885.95 18,472.00 4,205.19 35,563.14 29,623.21

66572 OS Classroom Occup Trng/ ITA 43,358.03 3,825.21 27,032.82 4,052.42 34,910.45 8,447.58

66574 OS Supportive Services 14,826.71 1,218.30 7,290.57 1,173.06 9,681.93 5,144.78

66575 OS Pre-Apprenticeship Programs 40,846.51 20,667.10 12,885.98 481.86 34,034.94 6,811.57

66576 OS Work Experience Staffing 6,242.45 907.62 1,536.41 176.34 2,620.37 3,622.08

66577 OS Work Experience 82,046.11 18,804.11 28,423.31 752.90 47,980.32 34,065.79

66582 OS Other Part. Cost/ Incentives 12,860.00 3,200.00 5,550.00 900.00 9,650.00 3,210.00

66600 Other Costs 500.00 0.00 400.00 0.00 400.00 100.00

66606 Admin Indirect 42,792.92 16,651.93 10,492.73 253.07 27,397.73 15,395.19

Total Expenses 2,202,590.00 472,137.73 678,412.07 127,989.86 1,278,539.66 924,050.34

Total Program 0.00 0.00 126,307.65 (4,393.52) 121,914.13 (121,914.13)


WIOA-TANF Funding

For the Seven Months Ending Sunday, January 31, 2021

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AGENDA ITEM C.6

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AGENDA ITEM D.1

Revised 2/9/2021

REVENUE

PY 19

Actual

PY 20

Actual

Difference

PY 19 - PY20

183,851 171,711 (12,140)

Title I Supplemental (PY19 actual/PY 20 additional carryover) 6,896 15,006 8,110

100,719 59,126 (41,593)

TANF SkilllUp 22,118 9,614 (12,504)

14,344 10,809 (3,535)

EO Budget 25,000 25,000 0

352,928 291,266 (61,662)

(61,662)

EXPENSES

DESCRIPTION ACCOUNT CODE PY 19PY 20

Budget (11.10.20)

Difference

PY 19 - PY20

Salaries 12-060-840-56130 164,660.00 154,978.00 (9,682)

Retirement (NT 6.86%) 12-060-840-56221 12,530.00 12,126.00 (404)

Insurance (Health/Life)12-060-840-56241

12-060-840-56242 18,467.00 22,072.00 3,605

FICA (6.2%) 12-060-840-56281 10,208.00 9,609.00 (599)

Medicare (1.45%) 12-060-840-56282 2,388.00 2,247.00 (141)

Leave Reserve 12-060-840-56283 15,000.00 10,000.00 (5,000)

Unemployment Compensation 11,000.00 9,897.00 (1,103)

Telephone (Long Distance) 12-060-840-67220 700.00 1,100.00 400

Workman’s Comp 12-060-840-66351 3,600.00 - (3,600)

Staff Travel (lodging, meals, prof dev.) 12-060-840-66353 2,000.00 1,500.00 (500)

Staff Mileage 12-060-840-66343 6,000.00 4,618.00 (1,382)

Other Costs (supplies) 12-060-840-66600 750.00 700.00 (50)

Postage 12-060-840-66406 50.00 100.00 50

Copies 12-060-840-66404 25.00 215.75 191

Memberships/Website mnt./

TEAM Dues 12-060-840-66490 750.00 750.00 0

Equipment/Service 12-060-840-76533 4,000.00 4,000.00 0

Advertising/Public Notices 12-060-840-66602 400.00 250.00 (150)

Contractor/Business Services/Partner

Mtgs.12-060-840-66647 3,500.00 - (3,500)

Rent/Utilities 12-060-840-66304 12,000.00 18,000.00 6,000

Contracted Services (Maint/IT Support) 12-060-840-66310 - 4,000.00 4,000

Indirect Costs (9% off campus) 12-060-840-66606 45,000.00 20,103.00 (24,897)

Audit 12-060-840-66303 4,500.00 4,500.00 0

WDB Meetings / WDB Travel Direct Admin 19,000.00 4,500.00 (14,500)

MAWD Conference Direct Admin 4,400.00 1,000.00 (3,400)

Outreach – Job Seekers Direct Admin 2,500.00 - (2,500)

Outreach – Employer Engagement Direct Admin 2,500.00 500.00 (2,000)

Direct Admin Travel Direct Admin 4,000.00 3,500.00 (500)

Direct EO Officer Travel, Supplies, Trng Direct Admin 3,000.00 1,000.00 (2,000)

TOTAL BUDGETED EXPENSES 352,928.00 291,265.75 (61,662.25)

Surplus/Deficit - - $0

PY20 ADMINISTRATIVE BUDGET – NCMC/WDB OFFICE

SOURCE

WIOA Title I PY20 (10% admin & 8% training)

WIOA Carryover Funds

TANF Job League

TOTAL REVENUES

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AGENDA ITEM D.2

ADMINISTRATIVE POLICIES/PROCEDURES

Issuance No: A15 Issuance Date: March 2, 2021 Subject: Board Member Orientation Policy ________________________________________________________________ To ensure new members of the Northwest Workforce Development Board are informed of their duties

and responsibilities, the Executive Director shall follow this policy to provide orientation to all new

members of the Board prior to their first Board Meeting.

The New Board Member Orientation shall include at a minimum the following items:

• Composition and Roles/Responsibilities of the Local Board

o Roles/Responsibilities of Chief Elected Officials, the Board and its members

o By-laws and local governance agreements.

o Goals of the board

o LWDB Committees

• WIOA background and expectations

o Explanation of WIOA legislation

o Statewide/Local WIOA performance measures

o Key WIOA partners and their roles

o WIOA funding streams

• Composition of Local Workforce Region (identifying sub-recipients)

o Local Plan

o Job Center locations

o Job Center services

• Composition and Roles/Responsibilities of the MoWDB and OWD*

o Oversight requirements, including the location of OWD Issuances

o Workforce programs operated by the State.

* The material for this section will be provided by OWD.

During the orientation, all new board members will review and sign the Board’s Conflict of Interest

and Code of Conduct policy as well as the WIOA Equal Opportunity Complaint and Grievance policy

and procedures.

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AGENDA ITEM D.3

ONE-STOP OPERATOR REPORT

November 20, 2020, through February 15, 2021

The Northwest Missouri Regional Council of Governments (NWMORCOG) contracts with the Northwest Workforce Development Board to provide services to the workforce development system. This report details the work performed based on the Scope of Work for the One-Stop Operator from November 20, 2020, through February 15, 2021.

Coordinate service delivery of all One-Stop Job Center required services, including services provided by entities that have voluntarily entered into One-Stop Memorandum of Understanding (MOU) in accordance with WIOA.

All Partners continue to abide by the MOU tenants and continue to provide services to our customers during the pandemic, including partnering on virtual and drive-thru job fairs events.

Serve as a liaison between the NW WDB, WIOA service providers, and other system partners.

This past quarter, the One-Stop Operator has communicated with the partners about their service strategies during the pandemic and the Missouri Job Centers' operational changes in the region as they have occurred. Due to the rise in COVID-19 cases, all Missouri Job Centers in the state have returned to "Appointment Only" status through March 15, 2021. Partners are welcome to visit the Missouri Job Center to meet with customers. All Partners are asked to follow the Infectious Disease Readiness Response Plan -- if the Partner or customer has any symptoms of COVID-19, please reschedule the visit.

Confirm with Board staff that MOUs or agreements are on file with the Board. The contractor is expected to ensure that the One-Stop Partners adhere to MOUs, agreements, and reporting procedures.

The current Memorandum of Understanding (MOU) is on file at the Northwest Workforce Development Board office. It expires on June 30, 2023. During the February 17 One-Stop Partners meeting, the annual review of the MOU will begin. A list of potential updates has been shared with the Northwest Workforce Development Board staff.

Continue to develop and enhance the workforce development system by focusing on a fully coordinated and integrated service delivery model that is market-driven and offers value-added services to regional job seekers and businesses.

The One-Stop Partners continue to look for ways to coordinate and integrate services, including the planning and promoting virtual job fairs. The Joint Employer Engagement Committee and Business Services Team are also working together to create promotional materials. Emphasis is being placed on promoting services to businesses that currently do not utilize services.

Ensure effective referral processes are in place and followed by all partners.

The new process ensures that Partners are providing meaningful referrals to help meet customer's needs. The referral process features enhanced security measures and tracking processes to ensure that customers make the necessary connections for services. The One-Stop Partners are looking to enhance and streamline the referral process. The One-Stop Partners have been looking at the AIM Network, but due to confidentiality concerns, several One-Stop Partners cannot join the network at this time.

Ensure that partners are aware of basic services offered by the One-Stop Partners and ensure that Job Center staff deliver services promised to customers.

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AGENDA ITEM D.3 CONTINUED

Each One-Stop Partners and Business Services Team meeting features Job Center, One-Stop Partner, and Outside Resource Partner services available to assist business and job-seeking customers. The new Job Center Services matrices were created as part of the MOU Process to assist staff with connecting customers to these resources. The matrices are available to partners as attachments to the MOU and will be updated as new partners are identified in the region.

Convene bi-monthly One-Stop System and Business Services Team meetings, setting agendas, recording minutes, and distributing action steps.

Every other month, the One-Stop Partners and Business Services Team meets. Due to COVID-19, the meeting held in October was conducted virtually. The February meetings will be held via WebEx as well.

The December Business Services Team meeting was held jointly with the Employer Engagement Committee. Dr. Gary Clapp, Brent Stevens, and the One-Stop Operator met to determine the meeting's agenda. The agendas for the meetings focused on services for area businesses. Invites/calendar reminders are sent out once the agendas for both meetings are set. Recording of the meetings or minutes and action items are distributed after the meeting.

Assure the delivery of services to individuals with limited English proficiency, disabilities, or other significant barriers.

Accessibility reviews were completed at all four Missouri Job Centers as part of the One-Stop Certification process. The Job Centers that had accessibility issues identified through the review process developed plans to mitigate potential accessibility issues and achieve certification.

Ensure One-Stop partners follow the policies of the Job Centers.

The One-Stop Operator talks with WIOA Title I Program Directors and Partners to see if issues exist and address those that are appropriate, including comments or concerns received after monitoring reviews.

Abide by all Federal, State, and Board policies.

To ensure compliance with all policies, federal WIOA Final Regulations, TEGLs and TENs, OWD Issuances, and local board policies have been reviewed. As new guidance and policy are issued, it is reviewed. If clarification of policies is needed, the One-Stop Operator talks with state and workforce board monitors.

Assist the Board in meeting One-Stop Job Center certification/recertification for effectiveness, including customer satisfaction, physical and programmatic accessibility, and continuous improvement (See OWD Issuance 02-2016: Missouri One-Stop Job Center Certification Evaluation and Criteria.)

All Missouri Job Centers have achieved One-Stop Certification in the Northwest Region. The One-Stop Operator continues to work with the Office of Workforce Development, the One-Stop Partners, and the Business Services Team to refine the Business Services Satisfaction Index and Job Seeker Satisfaction Index. Current dashboards for the Job Seeker and Business Satisfaction Index were not available at the time of this report. Information

will be provided at a later date.

Documents

MEMO - Northwest Workforce Development Board