MEMORANDUM To: Vendors of the Fitton Ave. Fan Fest - FCBL All Star Experience From: David Cummings, Bravehearts Front Office Date: July 9, 2016 Re: Load-in & Load-out Logistics – July 13 Thank you for participating as part of our All Star Experience on Weds., 7/13. To ensure a safe, smooth, and enjoyable event for you, your fellow vendors, and the public, we ask that you kindly review and adhere to the following guidelines. By participating in the event, you agree to the guidelines set forth below. 1. Please find enclosed a campus map showing the traffic flow and parking areas on July 13. Please also find a promotional flyer for the event. 2. You will be issued two tickets to the All Star Experience as part of your booth. Other tickets to the All Star Experience are available for purchase for $10 each. Any guests or co- workers of yours must be ticketed or they will not be admitted to the All Star Experience. 3. Set up time will start at 8:30am on Weds. 7/13. On arrival, Bravehearts’ staff will direct you to your designated 10’x10’ booth space against the chainlink fence running along Fitton Ave. adjacent to the baseball stadium. You will be able to drive your vehicle along Fitton Ave. to deliver items to your designated vendor spot, but only until 12pm . At 12noon, for safety reasons, Fitton Ave. will be shut down to all vehicle traffic. If you do not want to carry your vendor booth items from the parking garage to your booth space, then we advise that you deliver your items to your booth space before 12pm. The Bravehearts, Holy Cross, and the FCBL will not be responsible for any lost, stolen, or damaged items. 4. You and all of your co-workers and guests should be alert at ALL TIMES for foul balls which are oftentimes hit on to Fitton Ave. The Bravehearts, Holy Cross, and the FCBL will not be responsible for any injuries to you or your guests. You are encouraged to bring your own 10’x10’ pop-up tent. Note that no pop-up tents, electricity, or extension cords will be provided by the Bravehearts. The Bravehearts will provide you with one wooden rectangular table and two chairs, but you are encouraged to bring your own tablecovers. 5. Your booth should be staffed no later than 3:30pm. Gates to the Fitton Ave. Fan Fest will open to the public starting at 4pm. The Homerun Derby will begin around 6:30pm. The All Star Game will begin around 7:30pm. 6. You may begin dismantling your booth no earlier than 8pm. For safety reasons, no vehicles will be allowed on Fitton Ave. until 15 minutes after the postgame fireworks show is over which could be as late as 11pm. 7. If you have any questions, I will be your main point of contact. My cell phone number is 603-545-5992, my email is [email protected] . In the meantime and during the All Star Experience, we encourage your social media interactions with us on Twitter (@WooBaseball); Instagram (@WooBaseball); SnapChat (WooBallGameCall); and Facebook. Thank you!

Memo re Fan Fest load in instructions 7-9-16

Download PDF Report

Upload
david-cummings
View
6
Download
1

Embed Size (px)

Citation preview

Page 1: Memo re Fan Fest load in instructions 7-9-16

MEMORANDUM To: Vendors of the Fitton Ave. Fan Fest - FCBL All Star Experience From: David Cummings, Bravehearts Front Office Date: July 9, 2016 Re: Load-in & Load-out Logistics – July 13

Thank you for participating as part of our All Star Experience on Weds., 7/13. To ensure a safe, smooth, and enjoyable event for you, your fellow vendors, and the public, we ask that you kindly review and adhere to the following guidelines. By participating in the event, you agree to the guidelines set forth below.

1. Please find enclosed a campus map showing the traffic flow and parking areas on July 13. Please also find a promotional flyer for the event.

2. You will be issued two tickets to the All Star Experience as part of your booth. Other tickets to the All Star Experience are available for purchase for $10 each. Any guests or co-workers of yours must be ticketed or they will not be admitted to the All Star Experience.

3. Set up time will start at 8:30am on Weds. 7/13. On arrival, Bravehearts’ staff will direct you to your designated 10’x10’ booth space against the chainlink fence running along Fitton Ave. adjacent to the baseball stadium. You will be able to drive your vehicle along Fitton Ave. to deliver items to your designated vendor spot, but only until 12pm. At 12noon, for safety reasons, Fitton Ave. will be shut down to all vehicle traffic. If you do not want to carry your vendor booth items from the parking garage to your booth space, then we advise that you deliver your items to your booth space before 12pm. The Bravehearts, Holy Cross, and the FCBL will not be responsible for any lost, stolen, or damaged items.

4. You and all of your co-workers and guests should be alert at ALL TIMES for foul balls which are oftentimes hit on to Fitton Ave. The Bravehearts, Holy Cross, and the FCBL will not be responsible for any injuries to you or your guests. You are encouraged to bring your own 10’x10’ pop-up tent. Note that no pop-up tents, electricity, or extension cords will be provided by the Bravehearts. The Bravehearts will provide you with one wooden rectangular table and two chairs, but you are encouraged to bring your own tablecovers.

5. Your booth should be staffed no later than 3:30pm. Gates to the Fitton Ave. Fan Fest will open to the public starting at 4pm. The Homerun Derby will begin around 6:30pm. The All Star Game will begin around 7:30pm.

6. You may begin dismantling your booth no earlier than 8pm. For safety reasons, no vehicles will be allowed on Fitton Ave. until 15 minutes after the postgame fireworks show is over which could be as late as 11pm.

7. If you have any questions, I will be your main point of contact. My cell phone number is 603-545-5992, my email is [email protected]. In the meantime and during the All Star Experience, we encourage your social media interactions with us on Twitter (@WooBaseball); Instagram (@WooBaseball); SnapChat (WooBallGameCall); and Facebook. Thank you!

mailto:[email protected]