Merced Community College District Board of Trustees meeting 2. … · Resume Public Session The public session reconvened at 6:07 p.m. in Room A-103 on the Merced College Campus in

UNAPPROVED Merced Community College District

Board of Trustees meeting held April 20, 2010

1. Public Session Call to Order

The Board President (Eva de Long) called the meeting to order at 5:00 p.m. The meeting was held in the Room A-103 on the Merced College Campus in Los Banos.

2.

The Board President referenced the item to be presented during closed session then closed the meeting to the public. The closed session item is listed below.

Closed Session Items

• PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/EMPLOYMENT

• CONFERENCE WITH DISTRICT LABOR NEGOTIATOR, Benjamin T. Duran, to discuss negotiations with MCFA Chapter 770 and CSEA Chapter 274

• Insurance Claim

• Contract Ratification of Summer Hours

3. Resume Public SessionThe public session reconvened at 6:07 p.m. in Room A-103 on the Merced College Campus in Los Banos.

Members Present: Eva de Long, Jim Glidden, Les McCabe, Eugene J. Vierra, Lew Braxton, Robert Haden, Jinet Troost, Hiram Dominguez-Cruz Others Present

Trustee Troost led the Pledge of Allegiance.

: Benjamin T. Duran, Anne Newins, Marianne Tortorici, Mazie Brewington, Mike Cuchna, Sue Chappell (Academic Senate), Keith Law (MCFA), Wilma Prine (Classified Senate), Richard Zeunges (CSEA), John Spevak, Brenda Latham, Cherie Davis, Carl Blevins, Jackie Blevins, Georgia Step, Karyn Dower, Stacey Kellner (Recording Secretary)

There was nothing to report out of closed session

4. Hearing of the PublicAn opportunity was provided for members of the public to address the Board on matters of general district business.

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Dr. John Spevak, adjunct professor at the Los Banos campus, stated the students and staff at the Los Banos campus are enjoying the campus. He thanked the Board and Administration for their support of the campus. He said the team here is great and there is a sense of family and great hospitality to those who visit. Dean Brenda Latham provided an update on the Los Banos campus which included: enrollment, efficiency, degrees awarded for 2009-10, degrees/certificates awarded at the campus, changes to facilities, and new programs and activities. She announced the Merit and Award Ceremony will be on Saturday, May 15.

5. MSCU (Braxton/McCabe) to move item 8.d. Proposed Naming Opportunity in Honor of Don Reid to Action items as item 7.g.

Additions and/or Changes to the Agenda

6.

MSCU (Braxton/Glidden) to approve the consent agenda as summarized below. The student advisory vote was aye.

Consideration of Consent Agenda

a. Minutes for Meeting held March 2, 2010 b. Contracts as Summarized on Schedule 10-58 c. Warrants, Payroll Registers and Trip Requests as Summarized on

Schedule 10-59 d. Resolutions 10-80 through 10-84, Intrabudget Transfers e. Resolutions 10-85 through 10-91, Use of Unbudgeted Funds f. Personnel Schedule 10-60 g. Permission to Sell/Donate/Discard District Equipment as Listed on

Schedule 10-61 h. Purchase Orders as Summarized on Schedule 10-62 i. Curriculum Revisions as Summarized on Schedule 10-63 j. Donations

7. a. To the Board for Discussions and/or Action

Dr. Duran stated there are seven vacancies on the CCCT Board to be filled this year. He asked if any Trustees had any thoughts on the candidates.

CCCT Board Election

Discussion occurred.

MSCU (Braxton/Haden) to nominate Louise Jaffe, Stephen Castellanos, Nancy Chadwick, Isabel Barreras, Donald L. Singer, Walter G. Howald, and Eva Kinsman. The student advisory vote was aye.

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b. Board Meeting Schedule for May and Summer

Dr. Duran stated in order to accommodate spring break, the April meeting was moved from the first Tuesday of the month to today. With that, we are recommending to move the May meeting to the third Tuesday as well. Also, as in years past, administration is recommending the meeting in June to be held on the third Tuesday of the month, no meeting in July, and resuming the regular schedule of the first Tuesday of the month in August.

MSCU (Braxton/McCabe) to approve the board’s meeting schedule as presented for May and the summer. The student advisory vote was aye.

c. Vice President Brewington said a 4/10 summer work schedule will provide cost savings in support of the District’s priorities and goals of minimizing the impact of the budget situation to the students and preserve our permanent employee jobs. The 4/10 summer work schedule will commence on June 6, 2010, and end on August 8, 2010, to be scheduled Monday through Thursday, ten hours per day. There is one exception for the grounds department due to operational needs and safety concerns.

Summer 2010 Work Hours

During the week of July 5, 2010, employees will work eight hours each day Tuesday through Friday and observe Monday, July 5, 2010, as a holiday. MSCU (McCabe/Braxton) to approve the summer 2010 work hours. The student advisory vote was aye.

d. Vice President Brewington informed the Board that Allied Health has one 19-hour Office Technician classified position which is under a specifically funded program and that funding has been eliminated as of June 30, 2010.

Layoff of Classified Staff

MSCU (Glidden/Vierra) to approve the layoff of the Allied Health 19-hour Office Technician classified position. The student advisory vote was no.

e. Vice President Brewington stated approval of the resolution regarding the state budget crisis and the impact on education would show our District’s support of other community college districts in advocating to the state legislators on the adverse financial impacts of state cuts and its effects on educational programs and services during a time of substantial enrollment growth and economic needs.

State Budget Crisis and the Impact on Education

MSCU (Haden/Braxton) to adopt the resolution on the state budget crisis and the impact on education. The student advisory vote was aye.

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f. Vice President Cuchna introduced Cherie Davis, Director of Grants and Institutional Research, to review the 2010 ARCC Report.

Accountability Reporting for the Community Colleges (ARCC)

Cherie reviewed the report as well as Merced College’s response. Trustee de Long stated that even during these tough economic times, it is good to know we are growing and doing well. Trustee Haden expressed his feeling that this is not a very helpful report due to it not having any real comparisons and it is done in a vacuum. The communities the other colleges in our grouping are very different than ours. Dr. Duran said we are obligated to complete this report, but there is no relationship between the colleges grouped together and is not a valid comparison. Each community college serves their own unique community. The information regarding income trends for students attaining a degree or certificate at a community college is very helpful. Trustee Braxton said the college profile graphical summaries do provide a pocket guide for Merced College data that is helpful to him when talking to his constituents or others about our college. MSCU (McCabe/Vierra) to approve the 2010 ARCC District Response. The student advisory vote was aye.

g. Dr. Duran gave the Board the option of discussing this matter tonight and tabling the vote to the next meeting if they so desired since it was originally on the agenda as an information item. He said Don Reid was our founding basketball coach and a faculty member at Merced College. He coached for 29 seasons. Dr. Duran shared two handouts that were distributed to the fans at Don Reid’s last game as a coach which provide a history of Don’s career. His winning percentage was amazing and he also coached teams to championships. Dr. Duran recommended naming the floor of the Merced College Gymnasium in honor of Don Reid.

Proposed Naming Opportunity in Honor of Don Reid

Jackie and Carl Blevins and Georgia Step were in attendance to show their support for this recommendation. Carl provided additional information on Don Reid and asked the Board to seriously consider naming the court in Don’s honor. MSCU (McCabe/Braxton) to approve naming the floor of the gymnasium in honor of Don Reid. The student advisory vote was aye.

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8. a. To the Board for Information

Vice President Brewington reminded the Board of the role of the Citizens’ Oversight Committee and shared the highlights from the report.

Proposition 39 Oversight Committee 2008-09 Annual Report

b.

Sue Chappell shared two Academic Senate resolutions passed during this semester.

Academic Senate Resolutions

c.

Vice President Brewington reviewed the state budget highlights, 2010-11 budget assumptions, estimated cost increases to open the doors for 2010-11, the 2010-11 preliminary budget, and the 2010-11 fiscal uncertainties. All information provided in the preliminary budget is tentative. Health benefit costs will be disclosed at a May 4, 2010, SISC III workshop. The preliminary budget will be brought to the June meeting for approval.

Proposed 2010-11 Preliminary Budget

Dr. Duran provided information received from the Chancellor’s Office in regards to noncredit recreational physical education and dance courses. We are being informed that these courses will not be funded by the state. This item has been placed on the agenda for the Board workshop in May. Dr. Tortorici said Administration feels we still need to serve our community and these courses are part of our mission. If we choose to continue to offer these courses, we will need to look at moving them to fee based under Community Services. Dean Jim Andersen has been working with the Life Fitness area in reviewing courses offered. A detailed plan will be presented to the Board at the May workshop. This was brought to the Board’s attention now because constituents may begin contacting Trustees on this issue. Dean Karyn Dower shared information from an email she received titled curricular priorities versus noncredit priorities. Academic Senate has passed a resolution in support of keeping these courses under noncredit as moving them to fee based will restrict the amount of students who can participate in these courses. Trustee Haden expressed that he feels the Chancellor’s Office is taking advantage of the state budget crisis to become bigger and micro-manage community colleges. He has asked Dr. Duran to keep the Trustees informed of any other correspondence on this issue between now and the May workshop.

e. Information under this item was provided under item 8.c. Budget Update

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10. a. Information & Questions

Trustee Haden requested that the policy on naming facilities be provided in the future when naming opportunities are being brought before the Board. He enjoyed the jazz concert.

From Board Members

Trustee Troost shared that a constituent wanted to thank the college for providing public access to the pool. She expressed her pleasure in seeing the street sign up on the Los Banos campus in honor of Larry & Georgeann Anderson. Trustee McCabe would like to see the Los Banos campus added to city signage indicating where points of interest are located. Brian Tassey, plant science professor, negotiated with Calaveras Nursery to get 50 trees donated for planning on the Merced campus and he has met with the Merced County Fair manager to assist them with getting trees for the fairgrounds. Darol Fishman, mechanized agriculture professor, and the agriculture department attended the statewide FFA field day and had a display set up for the college. Hiram shared that ASMC sponsored a rally on the Merced campus to advocate for education and let student voices be heard in support of higher education funding. The rally was covered locally by channel 30. Students also attended the “March in March” in Sacramento to show their support for higher education. The week of May 3 through May 7 will be diversity week. Officer elections will be held May 11 and 12 and the newly elected officers will be announced May 13. Hiram and Spencer went to Japan for ten days to visit the Osaka University of Economics and Law. He thanked Dr. Newins and Dr. Duran for their recommendations and support of their trip. Trustee Braxton commended classified staff on the classified staff development day. He asked his fellow Trustees to revisit their decisions not be more active members of CCCT and ACCT. These groups are the Trustee’s voice for higher education and they should be supported. Trustee Vierra asked if the Board workshop is still May 8

and asked about having it at the Los Banos campus. Dr. Duran responded that the workshop will be held May 8 at the Merced campus.

Trustee de Long appreciated the Los Banos campus open house last month.

b. Sue Chappell attended the state academic senate plenary session last week and learned a lot of information at the workshops. She shared information on some highly discussed and debated resolutions brought forward. She thanked the District for sending her.

From Academic Senate

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c. Keith Law said the adjunct faculty appreciation presentation will be brought to the May Board meeting. He addressed the Board on the matter of the Office of Instruction Reorganization and its impact on faculty. From the faculty’s perspective, the most drastic change was the replacement of division chairs with deans. MCFA has had to respond by maturing into a full functioning association. They have recreated themselves by rewriting their bylaws, increasing expenditures and thus dues income, and increasing the number and make-up of committees. The increased workload has been placed primarily on the President. To accommodate this increased workload, MCFA has agreed to purchase six units of release time from the District at the rate of an adjunct replacement and this is cost-neutral for the District. Some of the MCFA’s President duties that necessitates the purchase of release time includes: processing more grievances, increased demand from the negotiating team, and an increased workload associated with increased committee work. Due to increases to the expenditures in their budget, the local portion of MCFA dues has increased from $64 to $100 annually. Keith stated the District resisted the request for faculty to go to CCA, CTA, or NEA conferences as an option for professional growth development under the flex day schedule. He cited Board Policy 2750 in regards to matters concerning professional development and that the District relies primarily upon the Academic Senate. MCFA wonders why administration is taking this decision-making capacity away from the Academic Senate. Faculty feels their professional organizations are not respected as partners at Merced College. It is Keith’s hope a more collegial relationship will be forged so that the College and our students will benefit.

From Faculty Association

d.

Richard Zeunges spoke for Wilma Prine. He said the staff development day was successful and he thanked the Board and administration for their support and help. Classified employee of the year nominees were Christine Grimaldi, Richard Zeunges, and Jeanne Bernardi. Jeanne was awarded classified employee of the year.

From Classified Senate

e.

Richard Zeunges stated he attended a President’s retreat for two days during spring break. He thanked the Board and administration for their support and help during the classified staff development day. The workshops given that day were informational. He also thanked the Board for approving the 4/10 schedule for summer.

From CSEA

f.

Marvin Smith relayed a message from Susan Walsh that the task given to the Management Team by Board President de Long will be completed on time.

From Management Team

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g. Dr. Duran was unable to be at the classified staff development day due to a Commission on the Future meeting. He congratulated the nominees of employee of the year and Jeanne on her award. He shared that the Classified Senate and CSEA will develop a resolution for the May Board meeting in recognition of classified employee week. He appreciated Hiram’s report on his trip to Japan. Dr. Duran will be in Japan next week visiting with Osaka University of Economics and Law. He will visit other companies in regards to the high speed rail to determine skills sets and training needs for the heavy maintenance facility since Japanese companies have experience in this area. The announcement of graduations and other events occurring in May will be sent to the Board soon.

Superintendent’s Report

9. Future Discussion Items from Board Members

Trustee Haden would like a report on full-time faculty and outside employment. Dr. Duran will follow-up with Trustee Haden to ensure the information he is requesting will be brought forward.

10.

A second closed session was not needed. Second Closed Session

The meeting was adjourned at 8:48 p.m. Approved

Secretary to the Board of Trustees

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Schedule 10-64

Contract ResponsibleNumber Description Person

RT10-04A Madera Community Hospital M. TortoriciMCS10-11 Central California CardiovascularMCS10-12 Central California Faculty Medical Group

Agreement with local health agencies to provide facilities for clinical training at no cost to District.

MC1889 Agreement with California Community Colleges to M. Tortoriciprovide $205,000 for the 2010-11 Workplace (Categorical)Learning Resource Grant.

MC1890 Agreement with Linda Caputi, Inc., to provide services M. Tortoricito update the RN Program curriculum at a cost of (Categorical)$47,000.

MC1891 Agreement with Mandate Resource Services to M. Brewingtonprepare the State Mandated Cost Reimbursement claim at a cost of $4,000. This is a reimbursablecost.

MC1892 Agreement with Merced County Office of Education to M. Tortoriciservice and materials for the Network for a HealthCalifornia program at no cost to District.

MC1893 Agreement with California Community Colleges to M. Tortoriciprovide $205,000 for the 2010-11 International Trade (Categorical)Development grant.

MC1894 Agreement with State of California to provide $200,000 M. Tortoricifor the Song-Brown RN grant. (Categorical)

MC1830A Amend agreement with State of California Trade Act M. TortoriciEducation Agreement for Florence Resendez to (Categorical)extend time only to August 31, 2010.

MERCED COLLEGEOffice of Business Services

Contract SummaryBoard Meeting of May 18, 2010

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MERCED COLLEGEOFFICE OF BUSINESS SERVICES

WARRANT REGISTERSchedule 10-65

May 18, 2010

A. Warrant RegisterWARRANT #

FUND DATE BEGINNING ENDING AMOUNTGeneral 4/1/10 167031 167089 188,460.30 General 4/12/10 171188 171235 78,567.29 General 4/14/10 172568 172568 8,736.49 General 4/19/10 174953 175019 146,201.33 General 4/26/10 180985 181082 1,658,232.19

Categorical 1 4/1/10 167090 167104 38,292.43 Categorical 1 4/12/10 171236 171242 26,058.89 Categorical 1 4/19/10 175020 175025 41,239.60 Categorical 1 4/26/10 181083 181092 10,589.90

Categorical 2 4/1/10 167105 167115 6,688.16 Categorical 2 4/12/10 171243 171250 4,979.84 Categorical 2 4/19/10 175026 175034 4,538.08 Categorical 2 4/26/10 181093 181115 23,495.67

Child Development 4/1/10 167116 167120 4,013.19 Child Development 4/12/10 171251 171254 1,658.51 Child Development 4/19/10 175035 175038 1,203.96 Child Development 4/26/10 181116 181116 1,474.28

MC Farm 4/1/10 167121 167126 2,703.62 MC Farm 4/12/10 171255 171260 645.68 MC Farm 4/19/10 175039 175045 5,112.48 MC Farm 4/26/10 181117 181117 114.19

Capital Projects 4/1/10 167127 167131 3,085.97 Capital Projects 4/12/10 171261 171263 2,077.50 Capital Projects 4/19/10 175046 175049 6,695.83 Capital Projects 4/26/10 181118 181128 39,757.54

Bond Construction SFID1B 4/1/10 167132 167132 3,967.50 Bond Construction SFID1B 4/12/10 171264 171265 22,579.86 Total: 2,331,170.28

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B. Payroll Registers:General Fund 4/9/10 565,396.84Work Study Fund 4/9/10 105,032.00General Fund 4/30/10 2,344,908.81Total: 3,015,337.65

Annual totalsJul 2009 1,687,088.01

Aug 2009 3,384,112.45 Sep 2009 2,643,188.66 Oct 2009 3,029,363.21 Nov 2009 3,031,071.19 Dec 2009 3,028,838.18 Jan 2010 2,881,523.69 Feb 2010 2,479,377.87 Mar 2010 3,005,701.59 Apr 2010 3,015,337.65

May 2010Jun 2010

Total: 28,185,602.50

C. Trip Requests:General Fund 4,038.00 Categorical I Fund 996.00 Categorical II Fund 3,304.50 Child Development Fund - MC Farm Fund - ASMC Fund - Total: 8,338.50

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MERCED COMMUNITY COLLEGE DISTRICT 3600 M Street

Merced, CA 95348-2898

Resolution 10-94

REQUEST FOR INTRABUDGET TRANSFER May 10, 2010 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the GENERAL FUND. To: Appropriation Amount From: Appropriation Amount

PASSED AND ADOPTED, this 18th

day of May, 2010, by the Governing Board of MERCED COMMUNITY COLLEGE DISTRICT by the following vote:

AYES_______NOES________ABSENT_________

Signed________________________ Secretary of the Board

Date__________________________

4000 7,704 6000 20,036

TOTAL 27,740

2000 6,758 5000 20,982

TOTAL 27,740

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GENERAL FUND INTRABUDGET TRANSFER

MAY 10, 2010

5000 Print Service – Admissions & Records (A & R) 1,700 – 4400 ID Card – A & R 1,700 + To provide for ID cards (Newins) 5000 Equipment Repair – Criminal Justice 1,226 – 4300 Supplies – Business 976 + 6400 Equipment – Criminal Justice 250 + To provide for supplies and pelican case (Tortorici) 2000 Classified – A & R, Chowchilla 608 – 5800 Unallocated – Dean Area 6 642 – 4400 Supplies – Dean Area 6 500 + 6400 Equipment – Dean Area 6 750 + To provide for supplies and printer (Tortorici) 2300 Classified – Tutorial, Los Banos 2,500 – 4300 Supplies – English, Los Banos 147 + 5800 Unallocated – Dean Area 1 2353 + Provide for supplies and unallocated to address future needs (Tortorici) 4300 Supplies – Business 113 – 5200 Travel – Business 113 + To provide for travel (Tortorici) 5000 Maintenance Other – Business Services 12,232 – 6000 Equipment – Human Resources (HR) 12,232 + To provide for file cabinets and copier (Brewington) 4400 Maintenance Supply – Maintenance 235 – 5600 Maintenance Service – Maintenance 235 + To provide for maintenance service (Brewington) 5800 Unallocated – Dean Area 1 105 – 4300 Supplies – Arts 105 + To provide for supplies (Tortorici) 5300 Subscription – Student Personnel Administration 101 – 4400 Supplies – Student Personnel Administration 432 – 6400 Equipment – Student Personnel Administration 533 + To provide for supplies and shredder (Newins)

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GENERAL FUND MAY 10, 2010 PAGE 2 5200 Travel – Award/Banquet, Men’s Track 8 – 4300 Supplies – Award/Banquet, Men’s Track 8 + To provide for supplies (Tortorici) 4300 Supplies – Audio Visual Supply, Audio Visual 1,000 – 5000 Subscription – Library 3,150 – 6400 Equipment – Library 4,150 + To provide for printers and computers (Cuchna) 4300 Supplies – Reading Skills 460 – 5200 Local Travel – Liberal Studies 460 + To provide for local travel (Tortorici) 2000 Classified – Community Services, CLS/Workshop 1,500 – 5000 Consultant – Community Services, CLS/Workshop 1,500 + To provide for consultant (Tortorici) 5300 Membership – HR 1,000 – 4400 Supplies – HR 1,000 + To provide for supplies (Brewington) 5300 Advertise – HR 800 – 4400 Supplies – HR 800 + To provide for supplies (Brewington) 5600 Laundry – Registered Nurse (RN) 205 – 4300 Supplies – RN 205 + To provide for supplies (Tortorici) 5800 Unallocated – Dean Area 1 350 – 2400 Classified – Biology 350 + To provide for student Aid (Tortortici) 4400 Supplies – Dean Area 6 210 – 6400 Equipment – Dean Area 6 210 + To provide for printer (Tortorici) 4300 Supplies – Computer Science 400 – 5300 Duplicating – Business 400 + To provide for duplicating (Tortorici)

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GENERAL FUND MAY 10, 2010 PAGE 3 5100 Game Official – Athletics 1,300 – 4400 Supplies – Athletics 1,300 + To provide for supplies (Duran) 5000 Meal/Lodging – Volleyball 224 – 4300 Supplies – Volleyball 224 + To provide for supplies (Duran) 5600 Maintenance Service – Heating Ventilating Air Conditioning (HVAC) 1,000 – 4400 Supplies – Maintenance 1,000 + To provide for supplies (Brewington) 5600 Contract Service – Information Technology Systems (ITS) 200 – 4400 Supplies – ITS 200 + To provide for supplies (Cuchna) 5600 Contract Service – Library 1,000 – 4300 Supplies – Library 1,000 + To provide for supplies (Cuchna) 2300 Classified – Tutorial, Los Banos 2,500 – 5800 Unallocated – Dean Area 1 2,500 + To provide for future instructional needs (Tortorici) 5800 Unallocated – Dean Area 1 3,300 – 4300 Supplies – Biology 1,389 + 6400 Equipment – Biology 1,911 +

To provide for supplies, (4) GT UVTP Gel Tray and (2) Mini Sub Cell GT 2-Comb. (Tortorici)

SUMMARY

To: From:

4000 Supplies 7,704 6000 Equipment 20,036

TOTAL 27,740

2000 Classified 6,758 5000 Services 20,982

TOTAL 27,740

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Merced, CA 95348-2898

Resolution 10-95

REQUEST FOR INTRABUDGET TRANSFER May 10, 2010 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that the following intrabudget transfers be made in the CATEGORICAL I FUND. To: Appropriation Amount From: Appropriation Amount



AYES________NOES________ABSENT________ Signed_________________________ Secretary of the Board Date___________________________

4000 934 6000 1,548 7000 1,984

TOTAL 4,466

2000 10 3000 3 5000 4,453

TOTAL 4,466

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CATEGORICAL I FUND INTRABUDGET TRANSFER

MAY 10, 2010

5300 Accreditation Fee – Sonography 550 – 4300 Supplies – Sonography 550 + To provide for supplies (Tortorici) 5300 ACCR Fee – Radiology Technician 950 – 4300 Supplies – Radiology Technician 950 + To provide for supplies (Tortorici) 4300 Supplies – Career Advancement Academy 69 – 5200 Conference Travel – Career Advancement Academy 69 + To provide for conference travel (Tortorici) 6400 Equipment – Radiology Technician 452 – 4300 Supplies – Radiology Technician 452 + To provide for supplies (Tortorici) 7300 In-Intra Fund – Servsafe Workshop 38 – 5300 Postage – Food Service 38 + To provide for postage (Tortorici) 5000 Duplicating – Pest Management 519 – 7300 Intra Fund – Pest Management 519 + To provide for pest management (Tortorici) 3500 Benefits – Contract Education, Smog Update 1 – 7300 Intra Fund - Contract Education, Smog Update 1 + To provide for contract education fees (Tortorici) 3500 Benefits – Green Tech Auto, Department of Workforce Investment (DWI) 1 – 7300 Intra Fund – Green Tech Auto, DWI 1 + To provide for contract education fees (Tortorici) 3500 Benefits - Green Tech Career, DWI 1 – 7300 Intra Fund – Green Tech Career, DWI 1 + To provide for contract education fees (Tortorici) 4300 Supplies – Responsive Training 2,000 – 6400 Equipment – Responsive Training 2,000 + To provide for programmable logic controller trainers (Tortorici)

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CATEGORICAL I FUND MAY 10, 2010 PAGE 2 2000 Classified – Cal Works 10 – 5000 Local Travel – Cal Works 1,490 – 7600 Other Student Aid – Cal Works 1,500 + To provide for other student aid (Newins) 5000 Postage – Matriculation 1,051 – 4400 Supplies – Matriculation 1,051 + To provide for supplies (Newins)

SUMMARY

To: From

:

4000 Supplies 934 6000 Equipment 1,548 7000 Other Outgo 1,984

TOTAL 4,466

2000 Classified 10 3000 Benefits 3 5000 Services 4,453

TOTAL 4,466

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Merced, CA 95348-2898

Resolution 10-96

REQUEST FOR INTRABUDGET TRANSFER May 10, 2010 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CATEGORICAL II FUND. To: Appropriation Amount From: Appropriation Amount PASSED AND ADOPTED, this 18th


AYES________NOES________ABSENT_________

Signed__________________________

Secretary of the Board Date____________________________

2000 10,294 3000 3,969 6000 2,254

TOTAL 16,517

4000 1,657 5000 13,461 7000 1,399

TOTAL 16,517

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CATEGORICAL II FUND INTRABUDGET TRANSFER

MAY 10, 2010

5600 Miscellaneous Service – FAC Grant 1,399 – 7300 Inter Fund – Merced College Foundation (MCF) 1,399 + To return unspent faculty grant funds to MCF (Newins) 6400 Equipment – Computer Science, Vocational & Technical Education Act 1,652 – (VTEA) 4300 Supplies - Computer Science, VTEA 1,054 + 5600 Software – Computer Science, VTEA 598 + To provide for supplies and software (Tortorici) 4300 Supplies - Computer Science, VTEA 7 – 6400 Equipment - Computer Science, VTEA 602 – 5600 Software - Computer Science, VTEA 609 + To provide for software (Tortorici) 5600 Software - Computer Science, VTEA 610 – 4300 Supplies - Computer Science, VTEA 610 + To provide for supplies (Tortorici) 2100 Classified – Disabled Student Services (DSS) 10,294 – 3000 Benefits – DSS 3,969 – 5000 Contract Service – DSS 14,263 + To provide for benefits and contract service (Newins)

SUMMARY

To: From:

4000 Supplies 1,657 5000 Services 13,461 7000 Other Outgo 1,399

TOTAL 16,517

2000 Classified 10,294 3000 Benefits 3,969 6000 Equipment 2,254

TOTAL 16,517

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Merced, CA 95348-2898

Resolution 10-97

REQUEST FOR INTRABUDGET TRANSFER May 10, 2010 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the CHILD DEVELOPMENT FUND. To: Appropriation Amount From: Appropriation Amount



AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

4000 2,600

TOTAL 2,600

5000 2,600

TOTAL 2,600

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CHILD DEVELOPMENT FUND INTRABUDGET TRANSFER

MAY 10, 2010

4300 Supplies – Child Development Center (CDC) 400 – 5200 Travel – CDC 400 + To provide for travel (Tortorici) 5800 Unallocated – CDC 500 – 4300 Supplies – CDC 500 + To provide for supplies (Tortorici) 4400 Supplies – CDC 200 – 5300 Postage – CDC 200 + To provide for postage (Tortorici) 5800 Unallocated – CDC 3,200 – 4300 Supplies – CDC 3,200 + To provide for supplies (Tortorici)

SUMMARY To:

From:

4000 Supplies 2,600 TOTAL 2,600

5000 Services 2,600 TOTAL 2,600

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Merced, CA 95348-2898

Resolution 10-98

REQUEST FOR INTRABUDGET TRANSFER May 10, 2010 In accordance with the provisions of the California Code of Regulations (Title V) Section 58308, the following resolution was adopted at a meeting held by the Merced College Board of Trustees. NOW THEREFORE BE IT RESOLVED, that following intrabudget transfers be made in the MC FARM FUND. To: Appropriation Amount From: Appropriation Amount



AYES________NOES________ABSENT_________ Signed__________________________ Secretary of the Board Date____________________________

4000 2,505 5000 5,195 6000 38,063

TOTAL 45,763

7900 45,763

TOTAL 45,763

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MC FARM FUND INTRABUDGET TRANSFER

MAY 10, 2010

7900 Contingency – General Reserve 3,200 – 4300 Supplies – Merced College Farm 3,200 + To provide for supplies (Tortorici) 4300 Supplies – Seed Crop 220 – 5100 Custom Service – Seed Crop 220 + To provide for custom service (Tortorici) 7900 Contingency – General Reserve 40,063 – 5500 Utility – Merced College Farm 2,000 + 6400 Capital Outlay – Merced College Farm 38,063 + To provide for utilities and purchase of loader and backhoe (Tortorici) 4300 Supplies – Meat Goat 475 – 5600 Contract Service – Merced College Farm 475 + To provide for contract service (Tortorici) 7900 Contingency – General Reserve 2,500 – 5500 Utility – Merced College Farm 2,500 + To provide for farm utilities (Tortorici)

SUMMARY To: From:

4000 Supplies 2,505 5000 Services 5,195 6000 Equipment 38,063

TOTAL 45,763

7900 Contingency 45,763 TOTAL 45,763

Page 24


Merced, CA 95348-2898

RESOLUTION 10-99 FOR USE OF UNBUDGETED FUNDS

May 10, 2010 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the GENERAL FUND be increased by $1,468 listed below.

8889 Other Student Fees – Library 1,468 + To augment for student use of coin-operated copier (Cuchna)


AYES_____NOES______ABSENT_______


Signed___________________

Secretary of the Board Date____________________

Page 25


Merced, CA 95348-2898

RESOLUTION 10-100 FOR USE OF UNBUDGETED FUNDS May 10, 2010 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL I FUND be decreased by $17,937 as listed below.

a) 8620 Categorical Apportionment – Non Credit Matriculation 2,860 – b) 8899 Other Local Revenue – Servsafe Workshop 4,489 + c) 8990 In-Intra Fund – Cal Works 27,929 – d) 8990 In-Intra Fund – Contract Education 8,363 +

a) To decrease allocation per March revision (Newins) b) To augment for contract education fees (Tortorici) c) To move Cal-Works childcare to Cal-Works job developer (Newins) d) To augment for contract education fees (Tortorici)

PASSED AND ADOPTED, this 18thth

AYES_______NOES________ABSENT_________


Signed_____________________

Secretary of the Board Date_______________________

Page 26


Merced, CA 95348-2898


May 10, 2010 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CATEGORICAL II FUND be increased by $1,849 as listed below.

a) 8199 Other Federal Revenue – MDRC Demonstration 1 + b) 8899 Other Local Revenue – First Five Child’s Story Book 1,848 +

a) To provide for MDRC adjustment (Newins) b) To provide for new program First 5 Child’s Story Book program (Tortorici)


AYES________NOES________ABSENT_________


Signed_____________________

Secretary of the Board Date________________________

Page 27


Merced, CA 95348-2898


May 10, 2010 Whereas, the Governing Board of the Merced Community College District, pursuant to the provisions of the California Code of Regulations (Title V) Section 58307, may by a majority vote of its membership, budget and use any unbudgeted income provided during the fiscal year (1) from a private tax-exempt foundation, or (2) from the federal, state or local government or any department or agency thereof for a particular purpose though distributed by the state: NOW THEREFORE BE IT RESOLVED, that the CDC FUND be decreased by $47,876 as listed below.

a) 8199 Other Federal Revenue – Child Development Center (CDC) 1,177 + b) 8871 Child Care – CDC 17,760 – c) 8899 Other Local Revenue – Merced City School District 435 + d) 8990 In-Intra Fund – CDC 31,728 –

a) To provide for instructional supply grant (Tortorici) b) To revise parent fee revenue estimate (Tortorici) c) To augment for contract fees collected (Tortorici) d) To revise requirement to use CDC reserves (Tortorici)



AYES________NOES_________ABSENT_________

Signed_________________________

Secretary of the Board Date___________________________

Page 28

PERSONNEL SCHEDULE 10-66 May 18, 2010

Following are personnel actions which have occurred since the previous meeting of the Board of Trustees:

Faculty/Administrative Employment

A. Regular

Employee Assignment Salary I

Hire Date Heidelbach, Carin Theatre Professor $61,769 8/16/10

B. Adjunct/Overload Note: Hourly instructional assignments are contingent upon adequate enrollment per class.

Employee Assignment Salary

Hire Date Ayik, Kara Spanish in the wkpl 300 stip Summer 10

* Bell, Stephen Extra Assign. Per diem (5 days) 420.25 per day Summer 10 Bettencourt, Lyn Elct 51A substitute 45.74 Spring 10 Casey, Robert Phed 10c 43.12 Summer 10 Caslin, David Allh 50 45.74/43.12 Fall 10 * Cazares, Kitty Regn 25, 27 49.28/46.62 Fall 10 Choi, Stephen Corr 32-9022 44.84 Spring 10 * Daughdrill, Joshua Engl 84 Ld Bnk 47.50 Fall 10 DiMuro, Loretta Arts 501 40.46/40.46 Spring 10 Enos, Kathryn Co-op Ed 38.70 Spring 10 * Ferguson, Imelda Gen Counseling 38.70 Spring 10 * Fishman, Darol Ag Mech contest 500 stip Spring 10 * Gargano, Gary Study Central Wksp 50 stip Spring 10 * Gilardi, Michelle Gen Counseling 38.70 Summer 10 * Haugen, Annette Socl 761 42.21/42.21 Spring 10 R Hernandez, Raul Lang 716, Law 765 40.46/40.46 Spring 10 Ildefonzo, Carmen Phyc 310 45.74/45.74 Spring 10 Kelly, Frank Allh 50 42.21/39.59 Fall 10 R Laney, Lindsay MCELI, Engl 81l, al 40.46/41.36 Spring 10 Lima, Brenda Allh 60 42.21/39.59 Summer 10 Mattmiller, Carrie CNA Testing coord. 90 stip Fall 10 Nocito, Cindy Gen Counseling 38.70 Summer 10 Novosel, Michael Drft 59, sub 44.00/41.36 Spring 10 Rivero, Rachel Eng 801 40.46 Spring 10 Rodriguez, Leticia Gen Counseling 35.22 Summer 10 Roper, Richard Mgmt 52d 45.74 Spring 10 * Rose, Katherine Allh Rad Tech Project Co-Dir 2000 stip Fall 10

Page 29

Employee Assignment Salary *

Hire Date Russell, William Ath. Basketball prog 38.70 Summer 10

Samra, Malkiat Allh 51 45.74 Fall 10 Santos, Gabriel Allh 50 45.74/43.12 Fall 10 * Sawyer, Penelope Allh CNA Proj C Dir 2000 stip Fall 10 R Smith, Daniel Edu 112C 44.00 Spring 10 * Soto, Gregory Guid 54, int 47.50 Summer 10 * Sparks, Rox Ann Co-Op Ed 38.70 Spring 10 Stanford, Michelle Gen Counseling 36.94 Summer 10 Suarez, Alfredo Allh 50 41.36 Fall 10 * Tanioka, Eileen Gen counseling 39.59 Spring 10 Verrinder, Joel Allh 50 41.36 Fall 10 Vitelli, Summer Eng 801 40.46 Spring 10 Walsh, Lorraine Mus 14, sub 47.50 Spring 10 * Withers, Margaret Engl 81, 81l 45.74/43.12 Summer 10 I InitialHire R Revised * Full-time faculty e equivalency C. Separations None D. Miscellaneous

None

A. Regular Classified/Management Employment


Hire Date Her, Kou Adm. & Rec. Clerk II $2,653/mo 5/19/10

B. Hourly/Short-term


Hire Date Dimitra, Paplos Tutor $8.40/hr 4/12/10-6/30/10

Foy, Olivia Jump Coach $425 stip 1/19/10-5/28/10 I Garcia, Ronnie Security Guard $12.46 4/12/10-6/30/10 McCall, Scott CS Instructor $1,112 stip 4/05/10-4/09/101 McDonald, Vivian Tutor $8.40/hr 4/12/10-6/30/10 I Nakayama, Yu Clerk Typist $10.72 3/3/10-6/30/10 Olson, Gary CS Instructor $275 stip 4/20/10-5/27/10 Pinocchio, Steve Asst B-ball Coach $2,700 stip 1/27/10-5/25/10 Rentfrow, Richard Traffic Safety Instr. $35.00/hr 7/1/10-12/31/10

Page 30


Hire Date Salas, Michael Traffic Safety Instr. $35.00/hr 7/01/10-12/31/10

Sousa, Francisca Tutor $8.40/hr 4/12/10-6/30/10 Temple, Jeanne CS Instructor $800 stip 2/25/10-4/15/10 Westbrook-Gomez, Justin Lifeguard II $10.22/hr 3/23/10-5/29/10 I InitialHire R Revised

C. Separation Employee Assignment Reason

Date Smith, Marvin Dir. Business Services Retirement 7/1/10

Violette, Dustin Ag Tech 2 Resignation 5/21/10

D. Miscellaneous

Employee Assignment Reason R

Dates Askew, Monica Adm & Rec Clerk II Extend. sick leave 3/24/10-5/8/10

Coronado, Emilio Stu. Services Volunteer Scheduler 5/10/10-5/28/10

Hernandez-Sanchez, Martha Stu. Services Volunteer Scheduler 5/10/10-5/28/10

Lindman, Nicholas Stu. Services Volunteer Scheduler 5/10/10-5/28/10 Marvulli, Anna Bookstore Buyer Sick Leave 4/17/10-6/1/10 Moreno, Sylvia Stu. Serv. Assist. Extend. sick leave 4/16/10-5/10/10 Pulido, Erika Stu. Services Volunteer Scheduler 5/10/10-5/28/10 Vega, Karen Stu. Services Volunteer Scheduler 5/10/10-5/28/10

Page 31

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE MERCED COMMUNITY COLLEGE DISTRICT

AT THE MAY 18, 2010, MEETING OF THE BOARD

Schedule 10-67 Item:

Permission to Sell/Donate/Discard District Equipment

Presented By:

Mazie L. Brewington

For: Information Action

X

Background Information The Purchasing Office has received equipment from various departments declaring that the equipment is no longer needed or suitable for educational purposes. In accordance with District Administrative Procedure 2240, these items will be made available to other departments within the District prior to the time of their sale or disposal. Merced College uses Ernst Auction Park (License #C2696) for all public sales (private sales, pursuant to Education Code 81452, are still administered by the District’s Purchasing Office). The following list of items will be sold by public and private sale

Item # Description Qnty Dept. 1 Task Chairs 2 Various 2 File Cabinets 5 Various 3 Tables 2 Various 4 Laserjet Printers 2 Various 5 Misc. Computer Equip 1 BX Various 6 Misc. Computers (CPU’s only) 25 Various 7 Monitors 19 Various 8 Misc. Office Furniture 6 Various 9 Misc. Office Supplies 1BX Various

10 Ice Maker (Coca Cola) 1 Cafeteria 11 POS Paint Sprayer 1 Paint Shop 12 Pagers 17 AH 13 Projectors 2 AV 14 DVD/VCR Combos 7 AV 15 Hand Held Scanner 1 AV 16 Mower 1 Grnds 17 Edger 1 Grnds 18 Microwave 2 Various

Recommendation/Requested Action It is recommended that the Board of Trustees declare the above equipment no longer suitable for the District’s educational purposes and authorize Administration to dispose of same by sale, trade-in, re-donation, or disposal.

Page 32

MERCED COLLEGE Office of the President

BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT MAY 18, 2010, MEETING OF THE BOARD

Schedule 10-68

Item:

Purchase Order Review

Presented By:

Mazie L. Brewington

For: Information Action

X

Background Information

Purchase orders in accounts and funds indicated were issued during this reporting period.

Note: All vouchers, including payments for the above Purchase Orders, are reflected on the Accounts Payable Warrant Report. Purchase Orders dated April 7, 2010, through May 5, 2010, are reflected above. For this period a total of 277 Purchase Orders were processed.

Recommendation/Requested Action

It is recommended that the Board approve all active Blanket Orders and the Purchase Orders listed above.

General Fund (110) $181,793.67Board Designated Fund (121) $0.00Categorical Fund I (123) $59,315.51Categorical Fund II (124) $23,612.86Child Development Fund (330) $4,730.25Merced College Farm Fund (340) $43,028.29Capital Projects Fund (410) $2,229.59Bond Construction Fund (420) $6,312.58Los Banos Bond Construction Fund (421) $0.00Total: $321,022.75

Page 33

CURRICULUM REVISIONS FROM APRIL 01, 2010 MEETING

(Changes effective Summer 2011 unless stated otherwise)

Schedule 10-69

COURSE CHANGES/TITLE 5 CONTENT REVIEW

ART-06 Art of the 20th

CPSC-24 Introduction to Computer Studies and Technology Century

CURRICULUM REVISIONS FROM MAY 06, 2010 MEETING (Changes effective Summer 2011 unless stated otherwise)

ENGL-83L SENTENCE STRUCTURE COURSE DEACTIVATIONS

ENGL-86L SPELLING ENGL-87L VOCABULARY ENGL-89ABCD COMMUNICATION SKILLS LABORATORY

POSC-01 - ENGL-01A LEARNING COMMUNITIES, COURSE LINKINGS

GUID-85 - ENGL-84 - ENGL-81 GUID-85 - ENGL-84 - ENGL-81 ENGL-1A - GUID-49M

ART-01 ART HISTORY – ANCIENT THROUGH GOTHIC COURSE CHANGES/TITLE 5 CONTENT REVIEW

ART-02 ART HISTORY – RENAISSANCE THROUGH MODERN PHED-12B BASKETBALL

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RESOLUTION 10-103 WHEREAS, the Merced Community College District has a high-quality Registered Nursing (RN) Program, recognized for its diversity and placement of RN Program graduates in medically underserved areas; and WHEREAS, Merced Community College District wishes to effectively advance the diversity and education of nursing students; and WHEREAS, the State of California, Office of Statewide Health Planning and Development seeks to advance the diversity, supply and placement of Registered Nurses in medically underserved areas by providing funding to qualified Institutions of Higher Education (IHEs) through the “Song-Brown Health Care Workforce Training Act, Registered Nursing Education Program”; and WHEREAS, the Governing Board of the Merced Community College District wishes to enter into an agreement with the State of California, Office of Statewide Health Planning and Development to accept a “Song-Brown Health Care Workforce Training Act” grant award in the amount of $200,000 to advance the diversity, education, supply and placement of Merced College RN Program graduates in medically underserved areas (effective July 1, 2010 through June 30, 2012). BE IT RESOLVED that the Governing Board of the Merced Community College District authorizes entering into local agreement number 10-1055 and that the persons who are listed below are authorized to sign the transaction for the Governing Board. Name and Title Signature

Benjamin T. Duran, Superintendent/President Mazie L. Brewington, V.P., Administrative Services Marvin W. Smith, Director Business Services PASSED AND ADOPTED THIS 18TH

day of May, 2010, by the Governing Board of Merced Community College District of Merced, County, California.

I, Les McCabe, Clerk of the Governing Board of the Merced Community College District, of Merced, County, California, certify that the foregoing is a full, true and correct copy of a resolution adopted by the said Board at a regular meeting thereof held at a regular public place of meeting and the resolution is on file in the office of said Board. ________________________________________ ____________________ Clerk’s Signature Date

Page 45


BOARD AGENDA BACKUP

PRESENTED TO THE BOARD OF TRUSTEES OF THE

MERCED COMMUNITY COLLEGE DISTRICT AT THE MAY18, 2010 MEETING OF THE BOARD

Item: District Five Year Construction Plan First Funding Year 2012-13

Presented By: Mazie L. Brewington For: Information Action X

Background Information Each year the District is required to submit to the Chancellor’s Office an updated District Five Year Construction Plan. A brief summary of the individual projects included in the Five Year Plan has been attached for the Board’s review. This summary was reviewed and approved by MCCD’s Facilities Master Planning Committee on April 16, 2010. Submission of the Five Year Construction Plan is a mandatory requirement (Ed Code Section 81800, et.al.); due date is July 1, of each year.

Recommendation/Requested Action It is recommended the Board of Trustees approve the summary of projects for the annual Five Year Construction Plan for the first funding year 2012-13. Attachments Five Year Plan Project Summary

Page 46

Projects Identified in Merced Community College District Five Year Construction Plan First Funding Year 2012-13

Project Description Project Cost

Status

AG Science and IT Technology Complex Project This project involves building a new complex to complement the existing “dirty labs”. This building will provide uniquely different “clean” technology oriented labs, which can be utilized for classes in agriculture business, animal science, electronics, plant science and for college/industry collaboration.

State $12,181,000

Local $11,876,000

Board of Governor’s (BOG)

approved FPP

Vocational Building Remodel Project Space vacated as a result of the Allied Health Complex Project will be remodeled to provide additional lecture and lab space for the campus and new Criminal Justice lab space.

State $7,795,806

Local

$2,033,184

BOG approved FPP

Theater Basement ADA Improvements This project involves renovating a portion of the Theater Basement to provide an accessible greenroom, two dressing rooms with toilet and showers, one workroom, one classroom, and a storage room. The project also includes adding a new elevator.

Local $1,511,976

In Planning

Architectural Barrier Removal Projects under this category complete basic access elements for the District by correcting a number of facility problems related to access for physically disabled or other impaired students.

Local $1,038,800

On-Going

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Merced Community College District

Resolution 10-104

Declaring the Week of May 16-22, 2010 as

Classified School Employee Week in the

Merced Community College District

WHEREAS, classified school employees provide valuable services to the schools and students of the Merced Community College District; and

WHEREAS, classified school employees contribute to the establishment and promotion of a positive instructional environment; and

WHEREAS, classified school employees play a vital role in providing for the welfare and safety of Merced Community College District's students; and

WHEREAS, classified school employees employed by the Merced Community College District strive for excellence in all areas relative to the educational community;

THEREFORE BE IT RESOLVED, that the Merced Community College District hereby recognizes and wishes to honor the contribution of the classified school employees to quality education in the state of California and in the Merced Community College District and declares the week of May 16-22, 2010 as Classified School Employee Week in the Merced Community College District.

PASSED AND ADOPTED this 18th

day of May 2010 by the Governing Board of the Merced Community College District by the following vote:

AYES:

NOES:

ABSENT:

ApprovedSecretary of the Board of Trustees

Page 48

Page 1 of 2

BOARD POLICY 2745 BOARD SELF-EVALUATION Reference: Accreditation Standard 10.A.5

The Board is committed to assessing its own performance as a board and to identify those areas of Board functioning which are working well and those which may need improvement. The Board assessment speaks to the Board as a whole, not to individual trustees and is an evaluation of the overall effectiveness of the Board as a group making decisions.

Adopted 8/7/01 See Administrative Procedure 2745.

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Page 2 of 2

ADMINISTRATIVE PROCEDURE 2745 - Board Self Evaluation The following process will be followed in conducting the Board’s self evaluation.

• The Board shall determine the instrument or process to be used for the board=s self-evaluation. Any evaluation instrument shall incorporate criteria contained in these board policies regarding board operations, as well as criteria defining board effectiveness promulgated by recognized practitioners in the field.

• The process for evaluation shall be recommended to and approved by the Board.

• A self-evaluation will be distributed to all board members at the first meeting in

September of each odd-numbered year.

• All board members will be asked to complete the evaluation instrument and forward it to the Superintendent/President on or before the first meeting in October of each odd-numbered year.

• The Superintendent/President shall compile the results of the assessment for

distribution at the first meeting in November of odd-numbered years.

• A summary of the evaluations will be presented and discussed at a board session scheduled for that purpose. The results will be used to identify accomplishments in the past year and goals for the following year.

Adopted 8/7/01

Page 50


BOARD AGENDA BACKUP


AT THE MAY 18, 2010, MEETING OF THE BOARD

Item:

Quarterly Financial Status Report, 2009-10 Fiscal Year;

Quarter Ended March 31, 2010

Presented By:

Mazie L. Brewington

For: Information X

Action


As required by Title 5 of the California Code of Regulations (CCR), Section 58310 requires districts to prepare and submit a quarterly report on forms provided by the Chancellor’s Office. The information on this report is for the events known as of March 31, 2010. The following is a brief summary of the highlights of the report. The highlights include the following: The projected 2009-10 expenditures (Line B.1) is the expenditure budget for the

Unrestircted General Fund and does not reflect any possible budget savings that will occur.

The District’s unrestricted reserves (Line F.1) are currently in excess of the

Board’s designated six-percent reserve. The annualized attendance for credit and noncredit FTES (Line G.1) is currently

being projected at 10,070. The Second Period Apportionment Attendance Report dated April 20, 2010, has FTES projected at 10,274.58.

The District’s cash (Line H.1) has remained sufficient as to not interfere with its

ability conduct the business of the District. In the next quarter, the District will report the sale of a $3.2 million TRAN in anticipation of the deferrals. The additional cash will ensure the District is able to conduct its business.

In Section IV. Unrestricted General Fund Revenue, Expenditure and Fund

Balance, the actual total revenue (Line I.3) and expenditures (line J.3) are as expected. The District’s revenue is being received as anticipated and the expenditures are occurring as projected.

In Section V, the District is reporting that it did not settle any employee contracts

during this quarter.

In Section VI, the District is reporting that it did not have significant events for the quarter such as settlement of law suits, borrowing of funds or issuing certificates of participation (COPs).

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In Section VII. Does the district have significant fiscal problems that must be addressed? This Year? The District is not reporting any significant problems in the third quarter as this year’s fiscal problems were addressed. Next Year? The District is reporting that work is continuing on the 2010/11 fiscal year in the development of a Preliminary Budget that was presented to the governing board on April 20, 2010. This will be the Board’s first look at the impact of the Governor’s January budget, the Chancellor’s Office’s First Principal Apportionment (P1), and the measures the District has taken to address the proposed reductions in General Fund and categorical programs revenues.

The Administration is continuing to provide the Board with monthly budget updates as the budget development process continues both at the state and the college. These updates are posted on the college web site for review by the college community.

Recommendation/Requested Action

This is an information item; therefore, no action by the Board of Trustees is required.

Attachments

Quarterly Financial Status Report, 2009-10 for the Quarter Ended March 31, 2010.

Page 52

CHANGE THE PERIOD

Fiscal Year: 2009-2010 District:

(530) MERCED Quarter Ended: (Q3) Mar 31, 2010

Line Description

As of June 30 for the fiscal year specified

Actual

2006-07 Actual

2007-08 Actual

2008-09 Projected 2009-2010

I. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

A. Revenues:

A.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 46,368,404 51,627,994 52,379,717 51,461,978

A.2 Other Financing Sources (Object 8900) 161,459 177,619 162,089 103,328

A.3 Total Unrestricted Revenue (A.1 + A.2) 46,529,863 51,805,613 52,541,806 51,565,306

B. Expenditures:

B.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 41,407,051 47,594,029 49,852,708 50,556,622

B.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 3,445,790 2,814,686 2,542,720 2,466,286

B.3 Total Unrestricted Expenditures (B.1 + B.2) 44,852,841 50,408,715 52,395,428 53,022,908

C. Revenues Over(Under) Expenditures (A.3 - B.3) 1,677,022 1,396,898 146,378 -1,457,602

D. Fund Balance, Beginning 4,280,702 5,957,724 7,394,147 7,540,525

D.1 Prior Year Adjustments + (-) 0 0 0 0

D.2 Adjusted Fund Balance, Beginning (D + D.1) 4,280,702 5,957,724 7,394,147 7,540,525

E. Fund Balance, Ending (C. + D.2) 5,957,724 7,354,622 7,540,525 6,082,923

F.1 Percentage of GF Fund Balance to GF Expenditures (E. / B.3) 13.3% 14.6% 14.4% 11.5%

II. Annualized Attendance FTES:

G.1 Annualized FTES (excluding apprentice and non-resident) 9,225 10,094 10,290 10,070

III. Total General Fund Cash Balance (Unrestricted and Restricted)

As of the specified quarter ended for each fiscal year

2006-07 2007-08 2008-09 2009-2010

H.1 Cash, excluding borrowed funds 6,922,180 5,599,932 4,614,351

H.2 Cash, borrowed funds only 0 5,058,288 5,052,100

H.3 Total Cash (H.1+ H.2) 7,867,334 6,922,180 10,658,220 9,666,451 IV. Unrestricted General Fund Revenue, Expenditure and Fund Balance:

Page 53

Line Description Adopted Budget (Col. 1)

Annual Current Budget (Col. 2)

Year-to-Date

Actuals (Col. 3)

Percentage

(Col. 3/Col. 2)

I. Revenues:

I.1 Unrestricted General Fund Revenues (Objects 8100, 8600, 8800) 51,130,925 51,461,978 34,337,560 66.7%

I.2 Other Financing Sources (Object 8900) 94,927 103,328 83,667 81%

I.3 Total Unrestricted Revenue (I.1 + I.2) 51,225,852 51,565,306 34,421,227 66.8%

J. Expenditures:

J.1 Unrestricted General Fund Expenditures (Objects 1000-6000) 48,938,346 50,556,622 36,384,268 72%

J.2 Other Outgo (Objects 7100, 7200, 7300, 7400, 7500, 7600) 2,463,352 2,466,286 974,838 39.5%

J.3 Total Unrestricted Expenditures (J.1 + J.2) 51,401,698 53,022,908 37,359,106 70.5%

K. Revenues Over(Under) Expenditures (I.3 - J.3) -175,846 -1,457,602 -2,937,879

L Adjusted Fund Balance, Beginning 7,540,525 7,540,525 7,540,525

L.1 Fund Balance, Ending (C. + L.2) 7,364,679 6,082,923 4,602,646

M Percentage of GF Fund Balance to GF Expenditures (L.1 / J.3) 14.3% 11.5%

V. Has the district settled any employee contracts during this quarter? NO

If yes, complete the following: (If multi-year settlement, provide information for all years covered.)

Contract Period Settled Management Academic Classified (Specify) Permanent Temporary YYYY-YY

Total Cost Increase

Total Cost Increase

Total Cost Increase

Total Cost Increase

% * % * % * % *

a. SALARIES:

Year 1: Year 2: Year 3:

b. BENEFITS:

Year 1: Year 2: Year 3:

* As specified in Collective Bargaining Agreement or other Employment Contract

c. Provide an explanation on how the district intends to fund the salary and benefit increases, and also identify the revenue source/object code.

VIDid the district have significant events for the quarter (include incurrence of long-term debt, settlement of audit findings or legal suits, significant differences in budgeted

NO

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. revenues or expenditures, borrowing of funds (TRANs), issuance of COPs, etc.)?

If yes, list events and their financial ramifications. (Enter explanation below, include additional pages if needed.)

VII.

Does the district have significant fiscal problems that must be addressed?

This year? NO

Next year? YES

If yes, what are the problems and what actions will be taken? (Enter explanation below, include additional pages if needed.) In continuing to address the impact of the state budget, the District presented to the governing board a 2010/11 Preliminary Budget on April 20, 2010. This was the Board's first review of the projected Unrestricted and Restricted General Fund budget, based on the Governor's January proposal, the Chancellor's Office's First Principal Apportionment Report and the steps the District has taken to address cost increases and revenue reductions. Additional work on the budget may be required based on any recommendations by the Board, the publication of the May Revise and the eventual adoption of the State budget.

Page 55

MERCED COLLEGE

Office of the President

BOARD AGENDA BACKUP


AT THE MEETING OF THE BOARD Item:

Master Planning Calendars

Presented by:

Sue Chappell, EMPC

X

For Information For Action

These calendars add dates for the Master Planning Process Handbook that was approved by the Board in December 2009. The changes were approved by EMPC.


None Recommended Action

Resource Allocation Prioritization Process Attachments

Master Planning Calendar

Page 56

Months that coincide with Budget Calendar

The process would include the following steps (coinciding with the Master Planning Calendar)

September, based upon previous school year Program Review

1. Employees submit resource requests and turn in to Area Dean, lead, or manager. All requests need to tie into program review and student learning outcomes.

October

2. Area Dean or Manager meets with leads/directors/coordinators all together to prioritize requests within their area. When there is a faculty program coordinator, the faculty lead will represent his/her constituent faculty.

October 3. Each area forwards their prioritized lists to the appropriate master planning committee.

November

4. Each master planning committee will determine the process by which they will merge all requests into one prioritized list. For faculty, the subcommittee can’t reprioritize requests within an area. For example, if Area 5 submits their list ranking maps for History as #1 and podiums for Communication Studies as #2, the subcommittee must honor those rankings. However, the subcommittee may determine that a Math request, Business request, and Ag request fit in between them.

November

5. If a subcommittee is formed, representation will consist of all constituent representation. The subcommittees will present their list to their respective master planning committees for review and comment.

a. Each Master planning committees forward their prioritized resource requests to EMPC.

November 6. The master planning committees forward their lists to their respective Vice Presidents.

November– February 1 7. The Vice Presidents develop a list of college-wide contingency funding needs as well as college wide planned expenditure needs.

February 8. The Vice Presidents merge the forwarded lists, including the college-wide contingency and Planned Expenditures needs, into one merged list of prioritized requests for preliminary budget.

Mid- February 9. Vice-Presidents send merged list back to the respective master planning committees for review and comment.

March 10. The merged lists with comments from each committee are forwarded to the Educational Master Planning Committee (EMPC) for review and comment.

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March 11. EMPC reviews and comments on the lists. Input on budget availability information is provided by the Budget committee.

March 12. EMPC forwards the recommendations to the President/Superintendent.

April No Activity

May 13. Review of current fiscal year expenditures. EMPC reviews resource allocation list. If additional dollars are available for expenditure, the priority order of the list as established will be maintained.

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SPRING: January

• Governor releases state budget • Master planning committees resume meetings:

EMPC will meet the 4th Thursday of January for budget information • Budget committee reports budget (including assumptions) to EMPC for information • Programs are informed by the appropriate master planning committee of the resource request

status February • Vice Presidents merge resource requests into one list and forward document back to all master

planning committees for review by early January Master planning committees meet in the first week to review final resource request list and forward recommendations to EMPC

March • EMPC (2nd Thursday of the month) reviews the resource request list: Recommendations are forwarded to President/Superintendent.

• All master planning committees evaluate their process as indicated in the planning document • EMPC evaluates Institutional Outcomes • Annual program reviews completed on or near end of March

April • All master planning committees review and update master planning document • IPRC conducts peer review of program reviews during April and May

May • Budget committee updates budget (including assumptions) to EMPC for information • Programs report back to their appropriate master planning committees as to how their allotted

resources were spent/used from the current fiscal year • Tentative budget to EMPC

June • Tentative budget to Board of Trustees • Slated for State to adopt budget

Dates are tentative based on status of the State Budget

FALL: July • No activity August • EMPC meets on the 4th Thursday of the month for budget update and review of resource

allocation list • Master planning committees schedule first meeting for first week in September • Budget committee reports budget (including assumptions) to EMPC for information

September • Board of Trustees to adopt Merced College budget • Resource requests (equipment, facilities, etc.) are sent (in prioritized order) to appropriate

master planning committee. Vice Presidents also submit their requests to their master planning committee on or near Oct 15. This includes communicating requests to other MPCs if appropriate (i.e. an instructional program has requested physical space for their instruction).

October • Master planning committees finalize their resource request priorities and forward to their respective Vice Presidents by Nov 15th

• New faculty request prioritization process begins first week of October November • Each Master planning committees forward their prioritized resource requests to EMPC

• Vocational dean/grant administrators reports grants and Perkins monies to master planning committees for information for current fiscal year

December • No Activity

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Documents

Merced Community College District Board of Trustees meeting 2. … · Resume Public Session The public session reconvened at 6:07 p.m. in Room A-103 on the Merced College Campus in