35
Board Members: Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena John Fasana Member Council Member, City of Duarte Appointee, LACMTA Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles Vacant Member, Non- Voting Gubernatorial Appointee Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA Executive Officer: Habib F. Balian Chief Executive Officer Metro Gold Line Foothill Extension Construction Authority BOARD MEETING September 9, 2020 12:00 PM https://zoom.us/join - Meeting ID 880 8577 4802 & Password: 403042 Telephone: 1-669-900-6833 and enter Meeting ID 880 8577 4802 & Password: 403042 MEETING MODIFICATIONS DUE TO THE STATE AND LOCAL STATE OF EMERGENCY RESULTING FROM THE THREAT OF COVID-19: On March 17, 2020, Governor Gavin Newsom issued Executive Order N-29-20 authorizing a local legislative body to hold public meetings via teleconferencing and allows for members of the public to observe and address the meeting telephonically or electronically to promote social distancing due to the state and local State of Emergency resulting from the threat of the Novel Coronavirus (COVID-19). To follow the Order issued by the Governor and ensure the safety of Board Members and staff for the purpose of limiting the risk of COVID-19, in-person public participation at the Board meeting will be not be allowed. Members of the public may observe the Board meeting live on Zoom Webinar via the information provided above. Interested persons may submit Public Comment in writing to the Clerk of the Board at [email protected]. Public Comments must indicate whether they should be considered under Agenda Item 4. “Public Comment on items on or off the Agendaor on a specific Agenda Item listed on the Agenda. The Clerk of the Board will be monitoring the email address during the meeting and will make every effort to include your comment into the record. In compliance with the American with Disabilities Act, any person with a disability who requires modification or accommodation in order to participate in a meeting should contact Clerk of the Board’s office at (626) 305-7002 at least 48 hours prior to the meeting.

Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

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Page 1: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Metro Gold Line Foothill Extension Construction Authority

BOARD MEETING

September 9, 2020 12:00 PM

https://zoom.us/join - Meeting ID 880 8577 4802 & Password: 403042 Telephone: 1-669-900-6833 and enter Meeting ID 880 8577 4802 & Password: 403042

MEETING MODIFICATIONS DUE TO THE STATE AND LOCAL STATE OF EMERGENCY RESULTING FROM THE THREAT OF COVID-19:

On March 17, 2020, Governor Gavin Newsom issued Executive Order N-29-20 authorizing a local legislative body to hold public meetings via teleconferencing and allows for members of the public to observe and address the meeting telephonically or electronically to promote social distancing due to the state and local State of Emergency resulting from the threat of the Novel Coronavirus (COVID-19). To follow the Order issued by the Governor and ensure the safety of Board Members and staff for the purpose of limiting the risk of COVID-19, in-person public participation at the Board meeting will be not be allowed. Members of the public may observe the Board meeting live on Zoom Webinar via the information provided above.

Interested persons may submit Public Comment in writing to the Clerk of the Board at [email protected]. Public Comments must indicate whether they should be considered under Agenda Item 4. “Public Comment on items on or off the Agenda” or on a specific Agenda Item listed on the Agenda. The Clerk of the Board will be monitoring the email address during the meeting and will make every effort to include your comment into the record.

In compliance with the American with Disabilities Act, any person with a disability who requires modification or accommodation in order to participate in a meeting should contact Clerk of the Board’s office at (626) 305-7002 at least 48 hours prior to the meeting.

Page 2: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Metro Gold Line Foothill Extension Construction Authority

BOARD MEETING

September 9, 2020 12:00 PM

https://zoom.us/join - Meeting ID 880 8577 4802 & Password: 403042 Telephone: 1-669-900-6833 and enter Meeting ID 880 8577 4802 & Password: 403042

AGENDA

Items:

1. Call to order

2. Pledge of Allegiance

3. Roll Call

4. Public Comment on items on or off the Agenda

5. CEO’s Monthly Report

6. Consent Calendar

a. Approval of July 22, 2020 minutes of Metro Gold Line Foothill Extension Construction Authority Board of Directors meeting

b. Receive and file Quarterly Financial Update

7. General Board items:

a. Receive and File Project Update: Design Progress

b. Receive and file Real Estate Right of Way Acquisition Activity Reporting Update

c. Receive and File Monthly Project Status Update as of August 2020

Page 3: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Agenda

September 9, 2020 Page 2

8. General Counsel’s report

9. Board member comments

10. Adjournment

Upcoming Meetings:

September 23, 2020 @ 12:00 PM – CANCELLED

October 14, 2020 @ 12:00 PM

October 28, 2020 @ 12:00 PM – CANCELLED

November 18, 2020 @ 12:00 PM – Special Meeting

November 25, 2020 @ 12:00 PM – CANCELLED

Page 4: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 5

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: CEO’s Monthly Report

RECOMMENDATION:

That the Board of Directors receive and file the CEO’s Monthly Report.

Page 5: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 6.a.

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: Approval of July 22, 2020 minutes of Metro Gold Line Foothill Extension Construction Authority Board of Directors meeting

RECOMMENDATION:

That the Board of Directors approve the July 22, 2020 minutes of Metro Gold Line Foothill Extension Construction Authority Board of Directors meeting.

Page 6: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes

Agenda Item 6.a.

July 22, 2020 Page 1 of 3

DRAFT UNTIL APPROVED BY BOARD OF DIRECTORS

Page 1 of 3

Metro Gold Line Foothill Extension Construction Authority Board Meeting

https://zoom.us/join - Meeting ID 865 1902 3860 & Password: 802701 Telephone: 1-669-900-6833 and enter Meeting ID 865 1902 3860 & Password: 802701

BOARD MEETING MINUTES July 22, 2020

12:00 PM

1. Call to Order

Chair Sandoval called the meeting to order at 12:02 PM.

2. Pledge of Allegiance

Tim Sandoval led the Pledge of Allegiance.

3. Roll Call:

Member Appointing Entity Present Absent

Voting Members

Tim Sandoval, Chair SGVCOG X

Robin Carder, Vice Chair City of Pasadena X

Mel Ilomin (Alt) City of Los Angeles X

Paul Leon City of South Pasadena X

John Fasana LACMTA X

Non-Voting Members

Vacant Governor of California — —

Gene Masuda City of Pasadena X

Daniel Evans City of South Pasadena X

Alan Wapner SBCTA X

Alternate Members

Mendell Thompson SGVCOG — —

Deborah Robertson SBCTA — —

4. Public Comments on Items On/Off Agenda

Chair Sandoval inquired of the Clerk of the Board, if any Public Comment had been received as provided on the Agenda for items on or off the Agenda. The Clerk of the Board indicated that no Public Comment had been received. Chair Sandoval closed Public Comment.

5. CEO’s Monthly Report

Mr. Balian, Chief Executive Officer, provided the report.

Presentation

Page 7: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes

Agenda Item 6.a.

July 22, 2020 Page 2 of 3

DRAFT UNTIL APPROVED BY BOARD OF DIRECTORS

Page 2 of 3

Video

Item received and filed.

6. Consent Calendar:

a. Approval of June 24, 2020 minutes of Metro Gold Line Foothill Extension Construction Authority Board of Directors meeting

Chair Sandoval requested a motion to approve the Consent Calendar.

Board Member Fasana made a motion to approve the Consent Calendar which was seconded by Board Member Leon. The Clerk of the Board conducted a roll call vote.

Voting Board Members Non-Voting Board Members

Sandoval Carder Fasana Leon Ilomin Masuda Evans Wapner Vacant

Yes Yes Motion Second Yes — — — —

7. General Board Items:

a. Receive and File Project Update: Change Order Process for Design-Build Construction Contracts (Construction Committee)

Chris Burner, Chief Project and Planning Officer, provided the report.

Presentation

Item received and filed.

b. Receive and File Report on Construction Communications Program (Construction Committee)

Lisa Levy Buch, Chief Communications and Strategic Planning Officer, provided the report.

Presentation

Item received and filed.

c. Receive and file Monthly Project Status Update as of May 2020

Chris Burner provided the report.

Presentation

Video

Item received and filed.

8. General Counsel’s Report

No General Counsel’s report.

9. Board Member Comments

Page 8: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes

Agenda Item 6.a.

July 22, 2020 Page 3 of 3

DRAFT UNTIL APPROVED BY BOARD OF DIRECTORS

Page 3 of 3

Received Board Member comments.

10. Adjournment

Chair Sandoval adjourned the meeting at approximately 12:42 PM.

Page 9: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 6.b.

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: Receive and File a Report on Quarterly Financial Update

RECOMMENDATION:

That the Board of Directors receive and file the Quarterly Financial Update as of June 30, 2020.

SUMMARY:

In December 1999, the Board of Directors approved and adopted the Investment Policy for the Metro Gold Line Foothill Extension Construction Authority (“Construction Authority”). The Construction Authority’s current investments are consistent with the approved Investment Policy.

BUDGET IMPLICATIONS:

None at this time.

Page 10: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

BookValue

Los Angeles County Pooled Surplus Investment Fund page 2(Los Angeles County Treasurer and Tax Collector)

Ph I 103,470$ Ph II 180,932$

284,402$

State of California Local Agency Investment Fund (LAIF) page 3 30,300,233$ (California State Treasurer's Office) Ph I

30,584,635$

Note: The Los Angeles County Pooled Surplus Investment Fund reported an earnings rate forJune 2020 of 0.84%.

The State of California Local Agency Investment Fund reported an earnings rate for June 2020 of 1.217%.

Metro Gold Line Foothill Extension Construction AuthorityReport of Investments

Quarter Ending June 2020

Page 11: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Pooled SpecificSurplus Purpose

PORTFOLIO PROFILE Investments Investments

Inventory Balance at 06/30/20

At Cost 33,308,594,147$ 90,608,120$ At Market 33,404,983,103$ 94,263,066$

Repurchase Agreements -$ -$

Reverse Repurchase Agreements -$ -$

Composition by Security Type:

Certificates of Deposit 4.50% 0.00%United States Government and Agency Obligations 71.84% 48.58%Bankers Acceptances 0.00% 0.00%Commercial Paper 23.16% 0.00%Municipal Obligations 0.19% 3.87%Corporate and Deposit Notes 0.31% 0.00%Repurchase Agreements 0.00% 0.00%Asset-Backed 0.00% 0.00%Other 0.00% 47.55%

1-60 days 38.51% 0.00%60 days - 1 year 29.90% 47.55%Over 1 year 31.59% 52.45%

Note: Source: County of Los Angeles Treasurer and Tax Collector's Report of Investments for the month of June 2020http://ttax.co.la.ca.us

See pages 1 for the amount of money the Construction Authority hasinvested in this Los Angeles County Pooled Surplus Investment Fund.

Page 2

AS OF JUNE 2020SCHEDULE A

COUNTY OF LOS ANGELESTREASURER AND TAX COLLECTOR

POOLED SURPLUS AND SPECIFIC PURPOSE INVESTMENTS

Page 12: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

DIFFERENCE INPERCENT OF

PORTFOLIO FROMTYPE OF SECURITY AMOUNT % PRIOR MONTH

GovernmentBills 23,981,651$ 23.75 2.85Bonds - 0.00 0.00Notes 28,916,240 28.63 -3.18Strips - 0.00 0.00

Total Government 52,897,891$ 52.38 -0.33

Agency Debentures 4,208,466$ 4.17 0.23Certificates of Deposit 13,200,651 13.07 0.65Bank Notes 100,000 0.10 -0.10Repurchases - 0.00 0.00Agency Discount Notes 16,570,990 16.41 -0.61Time Deposits 5,488,990 5.44 -0.15GNMAs - 0.00 0.00Commercial Paper 7,719,088 7.64 0.33FHLMC/Remics 17,080 0.02 0.00Corporate Bonds - 0.00 0.00AB55 Loans 575,596 0.57 -0.01GF Loans - 0.00 0.00Other 200,000 0.20 0.00Revered Repurchases - 0.00 0.00

Total (All Types) 100,978,752$ 100.00

INVESTMENT ACTIVITYJune 2020 May 2020

Number Amount Number AmountPooled Money 639 31,889,852$ 761 37,992,687$ Other 5 52,282 11 177,296 Time Deposits 85 2,359,000 72 1,752,000 Totals 729 34,301,134$ 844 39,921,983$

Note: Source: California State Treasurer's Pooled Money Investment Board Report - PMIA Monthly Reporthttp://treasurer.ca.gov

See page 1 for the amount of money Construction Authority hasinvested in this California's Local Agency Investment Fund (LAIF).

Page 3

INVESTMENT DIVISION SELECTED INVESTMENT DATAANALYSIS OF THE POOLED MONEY INVESTMENT ACCOUNT PORTFOLIO

(DOLLARS IN THOUSANDS)

JOHN CHIANGTREASURER

STATE OF CALIFORNIA

Page 13: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 7.a.

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: Project Update: Design Progress

RECOMMENDATION:

That the Technical Advisory Committee receive and file the Project Update on Design Progress.

SUMMARY:

The Foothill Extension Contractor, Kiewit-Parsons Joint Venture (KPJV), has prepared a Design Package Plan and Submittal Schedule detailing their approach to design of the project and proposed timing of submittal delivery.

As outlined by this plan, design packages are being submitted according to discipline and location along the alignment. KPJV has divided the Foothill Extension alignment into four segments of similar work for construction purposes:

1. Corridor Wide – Citrus Station (Glendora) to Garey Av. (Pomona)

2. Segment 1 – Citrus Station (Glendora) to Gladstone St. (San Dimas)

3. Segment 2 – Gladstone St. (Sand Dimas) to Garey Avenue (Pomona)

4. Systems – Citrus Station (Glendora to Garey Av. (Pomona)

The Corridor Wide segment concentrates on disciplines of geotechnical study, noise & vibration, stations and maintenance buildings, survey & right-of-way, tree & vegetation removal, and track installation.

Segments 1 and 2 concentrate on grade crossings, drainage, structures, traffic engineering and landscaping within their identified geographic location.

The Systems segment concentrates on communication, corrosion control & grounding, ductbanks, overhead contact system (OCS) traction power substations (TPSS), train control, electromagnetic compatibility (EMC), and electrical & lighting.

Page 14: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Foothill Gold Line Board Agenda Item 7.a.

September 9, 2020 Page Two

Segmenting the project allows documents to be completed as necessary in order to maintain the construction schedule. Currently, the status of the design packages is as follows:

Project Design Overall 71.1%

➢ Civil Roadway 71.4%

➢ Drainage 68.6%

➢ Utilities 68.0%

➢ Structures 73.0%

➢ Track 69.8%

➢ Systems 70.2%

All 60% design packages are complete, and the remaining 85%, 100%, and Approved for Construction design packages are on time. To date, the Authority has received all submittals according to the proposed schedule.

This report will be accompanied by a PowerPoint presentation illustrating the Design Package Plan and Submittal Schedule.

BUDGET IMPLICATIONS:

None.

Page 15: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 7.b.

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: Receive and file Real Estate Right of Way Acquisition Activity Reporting Update

RECOMMENDATION:

That the Board of Directors receive and file the Real Estate Right of Way Acquisition Activity Reporting Update.

SUMMARY:

According to the Construction Authority’s Administrative Code as well as Resolution No. 2018-R-02, the Construction Authority’s Chief Executive Officer is authorized to conduct certain activities regarding the acquisition and disposition of real property. If the CEO exercises any of these authorities, he must report actions taken in summary form to the Board thereafter.

As such, the following activities are hereby reported to the Board of Directors:

1. The Construction Authority presented an offer for the partial fee interest purchase of approximately 158 square feet of the property located at 2001 E Gladstone St, Glendora, CA 91740, APN No. 8642-021-016. The partial acquisition is required for the construction of sidewalk improvements as well as the future Foothill Gold Line La Verne Station Parking Facility. Total offer price for the partial acquisition is $4,500.00. Acquisition activities are ongoing.

2. The Construction Authority presented an offer for the partial fee interest purchase of approximately 886 square feet of the property located at APN No. 8383-009-037, identified as South of West Gladstone Street, San Dimas, CA 91773. The partial acquisition is required for the construction of sidewalk improvements as well as the future Foothill Gold Line La Verne Station Parking Facility. Total offer price for the partial acquisition is $22,00.00. Acquisition activities are ongoing.

Page 16: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Foothill Gold Line Board Agenda Item 7.b.

September 9, 2020 Page Two

3. The Construction Authority presented an offer for the partial fee interest purchase of approximately 156 square feet of the property located at 928 W Gladstone Street, San Dimas, CA 91773, APN No. 8383-009-038. The partial acquisition is required for the construction of sidewalk improvements as well as the future Foothill Gold Line La Verne Station Parking Facility. Total offer price for the partial acquisition is $3,900.00. Acquisition activities are ongoing.

4. The Construction Authority presented an offer for the partial fee interest purchase of approximately 17,597 square feet of the property located at 344 W Bonita Avenue, San Dimas, CA 91773, APN No. 8386-021-913. The partial acquisition is required for the construction of roadway improvements as well as the future Foothill Gold Line La Verne Station Parking Facility. Total offer price for the partial acquisition is $616,000.00. Acquisition activities are ongoing.

BUDGET IMPLICATIONS:

None. Funds for these activities are included the Foothill Gold Line Construction Authority Real Estate Right of Way Acquisition Budget Amount.

Page 17: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Board Members:

Tim Sandoval Chair Mayor, City of Pomona Appointee, SGVCOG

Robin Carder Vice Chair Mayor Pro Tem, City of La Verne Appointee, City of Pasadena

John Fasana Member Council Member, City of Duarte Appointee, LACMTA

Paul S. Leon Member Mayor, City of Ontario Appointee, City of South Pasadena

Melchor A. Ilomin Member

Alternate Appointee, City of Los Angeles

Vacant Member, Non- Voting Gubernatorial Appointee

Gene Masuda Member, Non-Voting Council Member, City of Pasadena Appointee, City of Pasadena Daniel M. Evans Member, Non-Voting Appointee, City of South Pasadena Alan D. Wapner Member, Non- Voting Council Member, City of Ontario Appointee, SBCTA

Executive Officer:

Habib F. Balian Chief Executive Officer

Agenda Item: 7.c.

TO: Chair and Members of the Board of Directors

FROM: Habib F. Balian, Chief Executive Officer

DATE: September 9, 2020

SUBJECT: Receive and file Monthly Project Status Update as of August 2020

RECOMMENDATION:

That the Board of Directors receive and file Monthly Project Status Update as of August 2020.

Page 18: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

Foothill Gold Line Project

Monthly Project Status Report

August 2020

Page 19: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

2

TABLE OF CONTENTS

FOOTHILL GOLD LINE PROJECT STATUS

Project Description .................................................................................................................................3

Glendora to Montclair Segment .............................................................................................................4

Management Issues ........................................................................................................................................ 4

Key Activities Completed This Period ............................................................................................................. 5

Key Future Activities ....................................................................................................................................... 6

Baseline Schedule .......................................................................................................................................... 7

Critical Path Float Trend…………………………………………………………………………………….………...8

Alignment Contract Status……………………………………………………………………………….…...………9

Alignment Construction Progress This Period……………………………………………..………….…….……..11

Alignment Construction Progress Next Period……………………………………………..…...…….…….……..12

Alignment Construction Images…………………………………………………………………...…..…..………...13

Pole Line Elimination Project Change Management Log…………………..……………………..….….………..16

Alignment Change Management Log…………………………………………………………………….………….17

Financial Status ......................................................................................................................................18

Page 20: Metro Gold Line Foothill Extension Construction Authority ... · Metro Gold Line Foothill Extension Construction Authority Board Meeting Minutes Agenda Item 6.a. July 22, 2020 Page

METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

3

FOOTHILL GOLD LINE PROJECT DESCRIPTION

The Foothill Gold Line Construction Authority (also known as the Metro Gold Line Foothill Extension Con-

struction Authority) is an independent transportation agency created in 1998 by the California State Legisla-

ture to plan, design and build the Metro Gold Line light rail system from Union Station in Downtown Los An-

geles to the Montclair TransCenter in San Bernardino County. The $3 billion, 37-mile program is being built in

three segments and when completed will connect the cities of Los Angeles, South Pasadena, Pasadena, Ar-

cadia, Monrovia, Duarte, Irwindale, Azusa, Glendora, San Dimas, La Verne, Pomona, Claremont and

Montclair to the expanding network of rail lines throughout Los Angeles and San Bernardino Counties.

The first segment of the line from Union Station to Pasadena was completed in 2003, and the second seg-

ment from Pasadena to Azusa was completed in 2015. The third segment, from Glendora to Montclair

(Figure 1) broke ground in December 2017 and is being mostly funded by Los Angeles County Measure M

with additional funds coming from: residual Measure R funds not used for the Pasadena to Azusa segment,

State of California Transit and Intercity Rail Capital Program funds (including SB1 funds), and funding from

San Bernardino County. Four contracts are being used to build the 12.3-mile, six station segment which is

anticipated to reach substantial completion by 2028, if additional funding is available to exercise the Montclair

option.

Figure 1: Foothill Gold Line Alignment

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

4

GLENDORA TO MONTCLAIR

MANAGEMENT ISSUES

ADDITIONAL FUNDING FOR POMONA TO MONTCLAIR

Due to unfavorable economic conditions affecting bid prices, the alignment contract was restructured to

terminate in Pomona with a two-year option to extend to Montclair. Approximately $550 million is need-

ed to extend the project from Pomona to Montclair. Staff is working with Metro and other appropriate

entities to secure the additional funds needed to complete to project to Montclair.

COVID-19 PANDEMIC

On March 19, 2020, the Governor issued Executive Order N-33-20, which mandates that all residents

of the State shelter in place. That Order excepted individuals needed to maintain continuity of federal

critical infrastructure sectors, as outlined at https://www.cisa.gov/identifying-critical-infrastructure-during

-covid-19. Transportation, which includes the construction of light rail projects, is identified as an ex-

empt critical infrastructure sector. As such, the project can continue to proceed during the ongoing

pandemic. However, the pandemic has resulted in many project participants, including Construction

Authority staff, to begin working from home, and has increased the risk of third parties not performing

as agreed. Construction Authority staff has been proactively working with all third parties and project

stakeholders to ensure the project continues during the pandemic. To date, all third parties and project

stakeholders have performed as agreed and no significant disruption to the project has occurred. Staff

will continue to do everything possible to keep the project on schedule. Any significant disruption to the

project that may occur will be mitigated to the fullest extent possible.

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

5

GLENDORA TO MONTCLAIR

KEY ACTIVITIES COMPLETED THIS PERIOD

Began full closure at Glendora Avenue for utility relocation and construction of grade crossing

Began full closure at Barranca Avenue for utility relocation and construction of grade crossing

Continued full closure at Gladstone Street for utility relocation and construction of grade crossing

Continued removal of freight overhead communication lines

Began removal of ground vegetation on the ROW in Glendora

Authority and City staff continued to hold coordination meetings to discuss the project

CPUC has approved 48 of 49 grade crossings submitted

CPUC continued reviewing applications for one grade crossing, and modifications to three approved crossing

applications

Design-builder continues to hold design task force meetings

Design packages continue to be submitted and reviewed

Geotechnical borings and survey work continue

Initial potholing is completed and additional potholing is done when needed

Project management submittals continue to be submitted and reviewed

Design-builder completed performing video inspection of storm and sanitary pipelines

Design-builder completed mobilization of construction field office and laydown area

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

6

GLENDORA TO MONTCLAIR

KEY FUTURE ACTIVITIES

Receive approval of remaining CPUC applications

Closeout pole line elimination (PLE) project contract

Complete design

Approve contractor project management plans

Contractor to complete survey, geotechnical borings, clearing and grubbing

Finalize preliminary Parking Management Plan for each of the four Pomona segment cities

Begin construction of Route 66 bridge and Glendora station

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

7

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Monthly Project Status Report

Period Ending: August 31, 2020

8

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Monthly Project Status Report

Period Ending: August 31, 2020

9

ALIGNMENT CONTRACT STATUS

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

10

ALIGNMENT CONTRACT STATUS

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

11

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Period Ending: August 31, 2020

12

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Period Ending: August 31, 2020

13

ALIGNMENT CONSTRUCTION IMAGES

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

14

ALIGNMENT CONSTRUCTION IMAGES

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

Monthly Project Status Report

Period Ending: August 31, 2020

15

ALIGNMENT CONSTRUCTION IMAGES

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METRO GOLD LINE FOOTHILL EXTENSION CONSTRUCTION AUTHORITY

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Period Ending: August 31, 2020

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Change Management Log

Page: 1 of 1

Monrovia, CA 91016

406 East Huntington Drive, Suite 202

Metro Gold Line Foothill Extension Construction Authority

Date: 8/31/2020 12:19:33 PMPacific Daylight Time

Project: Foothill Gold Line - Alignment Project (C2002)

Original Contract Value:

Approved Change Orders:

Current Contract Total:

Pending Change Orders:

Pending Contract Total:

$805,634,000

($27,769)

$805,606,231

$0

$805,606,231

0.00% 0.00%

0.00%

Change Orders

Number Title Time Extension Amount

EXECUTED Change Orders

CO-001 Authority Office Facilities Reduction 0 ($62,215)

CO-002 Delete La Verne Station Pedestrian Undercrossing Design 0 ($50,717)

CO-003 Johnstone Peak - Equipment Installation 0 $287,309

CO-004 Delete Power/Electrical Provisions for EV Bikes 0 ($9,738)

CO-005 Delete Signalization at La Verne Ave / Arrow Hwy Intersection 0 ($390,447)

CO-006 Eucla Bungalow Changes 0 $172,549

CO-007 TPSS 2, 3, and 7 Site Changes 0 $25,490

($27,769)Executed Subtotal:

PENDING Change Orders

Pending Subtotal:

Change Orders Total: ($27,769)

PCO Number Title

Open PCOs

PCO - 00004 Modified Architectural Features and Details

PCO - 00009 Johnstone Peak Radio - RF Testing

PCO - 00011 Delete Signalization at Foothill Blvd. / Elwood Ave. Intersection

PCO - 00012 Parallel Communications Design for Alternate Station Parking

PCO - 00013 Sound Wall No. 8 Configuration Change

RFC Number Title

Open RFCs

Number Title

Open RFC Notices

RFC - 00001 COV-19 Pandemic

RFC - 00002 Unforeseen Utilities (26 EA)

RFC - 00004 RFC-0004-Bio Waste and Drug Paraphernalia

RFC - 00005 RFC-0005-Gladstone St. Asbestos Pipe

RFC - 00006 RFC-0006-Work Hours in the City of Glendora and City of San Dimas

Change Management Risk Log

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Monthly Project Status Report

Period Ending: August 31, 2020

18

FOOTHILL GOLD LINE FINANCIAL STATUS

Project Operating Budget Summary in Millions of Dollars

July 31, 2020

( a ) ( b ) (c=a-b) ( d )

FINANCIAL PLAN

Current

Budget

Funding

Committed to

Project

Uncommitted

Funds

Revenues

Received

Cities 42.2 42.2 - -

Measure R - 2B 96.5 96.5 - 96.5

SBCTA 94.4 44.5 49.9 2.9

Measure M 1,019.0 1,019.0 - 92.0

Other - Cap and trade 249.2 249.2 - -

Other - Metro 126.0 126.0 - -

Other - Miscellaneous 449.6 - 449.6 -

Total Revenues 2,076.9 1,577.4 499.5 191.4

( a ) ( b ) ( c ) (d=a-b)

Current Current Current Current

Budget Obligation Expenditures Available Balance

EXPENSES

Program Management and Admin - Pomona 196.0 32.0 23.9 164.0

Proram Management and Admin - Montclair 14.0 14.0

Master Cooperative Agreements 55.0 2.0 1.8 53.0

ROW DB2 Alignment 87.0 6.0 6.0 81.0

ROW DB3 Parking 57.0 14.9 14.9 42.1

Construction DB2 Alignment - Pomona 807.7 805.6 123.3 2.1

Construction DB2 Alignment - Montclair 381.3 381.3

Construction DB3 Parking 120.0 - - 120.0

MTA Project Costs 154.9 - - 154.9

Project Contingency 164.0 - - 164.0

Planning 40.0 40.0 40.0 -

Total Project 2,076.9 900.5 209.9 1,176.4