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Miami UniversityFall 2009
Software Asset Management
What is SAM?
Purchasing, deploying, managing and tracking software from purchase to the retirement of the software. The lifecycle of software
Why is Software Asset Management Important?Software is an Asset
FY08$425,000 spent on new, non-capital
software purchases$1,000,000 spent on renewal of
maintenance outside of IT!
Why is Software Asset Management Important?Documented Cost Savings
Educational pricingVolume discountsConsolidated purchases
Adobe FY07 $177,000+ over education pricingFY08 $104,500+ over educational pricing
Techfee Purchases Fy07 $100,000 additional savings.
IT Services Budget cost savings or cost avoidanceFY08 $324,400+FY09 $407,027
Miscellaneous Saving $31,834
Why is Software Asset Management Important?ComplianceWhat we don’t know can hurt us!
1 in 4 pieces of software is illegal!>2500 employees = audit in next four
year!Ramifications of non-compliance or
deliberate piracyHuge fines starting at $150KLoss of employmentJail!
Why is Software Asset Management so difficult?
Inconsistent licensing models that are difficult to understand.
Similar or same terms might mean different things.
Volume license keys make it very easy and tempting to use improperly.
Home use is not a component of all agreements.Who reads those End User Licenses anyway?
What happens if I don’t read? Am I still responsible? Yes!
What is your responsibility?Acknowledge that this is a departmental
responsibility.Responsible Use of Computing Resources-section
16.6.A.2As a department/division:
Develop good SAM StrategiesInventory existing softwareLocate and store purchase documents
Develop a departmental specific tracking mechanismIdentify a single location for documents (Remember
any of us could win the lottery!)oElectronic or manual
Determine best location or process for storing media and lock it up!!
What is your responsibility?
Know the best way to obtain softwareStep 1-Software download page
www.muohio.edu/softwareFree or site licensed software
Step 2-Software store www.software.muohio.edu/storePurchase software for your institutional computer.
Step 3-Use the software store to ask for quotes or pricing information.http://www.software.muohio.edu/store
What is your responsibility?Teach and Promote Awareness
Communicate your SAM planWho can purchase?How to purchase?What to do with the license
documents and mediaWhat are you buying?Do an annual refresher!
What is IT Services Responsibility?Empower the staff to be Compliance AgentsKnow what to do if you identify software
violationsWho do you tell?
Your Supervisor, Manager, Dean, Chair, or Technical Staff
Do you need proof?It is appropriate for someone in your division to
ask for proof of purchase.The client needs to be able to provide proof of
license upon request if installing personally owned software on institutional computers.
What can IT Services do for you?Assist with purchasing.
Right place, right priceCommunicate software availability
and best pricing.Can we use this listserv to communicate promotions?
Do license interpretation.Research and explain
Advise on compliance issues.Conduct departmental training
Resources-coming soon!
Comments and Questions?
FAQ’s