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MICR Checks Add-On Product
Spectrum
MICR Checks Add-On Product | 2
Information in this document is subject to change without notice and does not represent a commitment on the part of Viewpoint. The software described in this document is furnished under a license agreement. The software may be used or copied only in
accordance with the terms of the agreement. It is against the law to copy the software on any medium except as specifically allowed
in the agreement. No part of this manual may be reproduced or transmitted in any form or by any means, electronic or mechanical,
including photocopying and recording, for any purpose without the express written permission of Viewpoint.
Spectrum®
Program Copyright 2018 © Viewpoint, Inc. All rights reserved.
v14 Spectrum Data Exchange © 2018 Viewpoint, Inc.
All rights reserved. Spectrum®, Spectrum® Construction Software and Viewpoint® are registered trademarks of Viewpoint, Inc. Other
products and company names mentioned herein may be the trademarks of their respective owners.
Last revised on: April 16, 2018
MICR Checks Add-On Product | 3
TABLE OF CONTENTS
Overview .................................................................................................................................... 4
MICR Bank Account Setup......................................................................................................... 4
MICR Bank Account Setup ......................................................................................................... 4
Secure Bank account number .................................................................................................... 6
MICR Bank Account Code Setup Listing ...................................................................................... 9
Payment Processing .................................................................................................................10
Printing Accounts Payable Checks – Export Button ................................................................... 11
Printing Payroll Checks – Export Button ................................................................................... 16
Printing Checks (Accounts Payable or Payroll) – Preview Button ............................................... 21
Other Check Processing ...........................................................................................................22
Accounts Payable Prepaid (Instant) Checks .............................................................................. 22
Payroll Layoff Checks ............................................................................................................... 24
Payroll Replacement Check ...................................................................................................... 25
Cash Management Blank Checks .............................................................................................. 26
Cash Management Blank Check Log ............................................................................. 28
Cash Management Blank Check Log Report ................................................................. 29
Cash Management Direct Checks ............................................................................................. 31
Other Information ......................................................................................................................32
Crystal reports viewer ............................................................................................................. 32
MICR Fonts - Workstation Setup .............................................................................................. 32
MICR with Auto-Signature Checks requiring manual signature ................................................. 32
Browser-based ........................................................................................................................ 32
Check Print start screen Add-on option .................................................................................... 32
Check report names................................................................................................................. 33
Other questions or information ............................................................................................... 33
MICR Checks Add-On Product | 4
OVERVIEW
Welcome to Spectrum’s V14 MICR Checks which has been enhanced to use the Export
functionality and is stored on the standard Spectrum payment processing Print Check start
screen. MICR Checks are modified Crystal report files programmed to print all the information
stored in the Cash Management module such as Company name and account number. It also
adds the MICR encoding for the bank routing number on the check.
MICR Checks provide the following benefits:
• Saves the cost of pre-printed checks.
• The one-step process allows you to easily print entire check and stub information using
the same blank check stock for multiple companies and/or accounts.
• Works with standard laser printers using MICR toner.
• Includes MICR fonts in the program which are stored on the workstation in order to print
on the Crystal report.
• Prints blank checks with MICR fonts for use as handwritten checks.
• The flexibility to use it with only Accounts Payable Checks, only Payroll checks, only
Cash Management blank checks or any combination of the three.
• The MICR Checks product can be used with the Auto-Signature product.
MICR Checks need the following:
• Product license key defined within Spectrum.
• The following modules must be installed:
o Cash Management o Accounts Payable o Payroll
• A designated printer that is compatible with MICR toner cartridge (available through www.dexterchaneyforms.com or your own source).
• Blank check stock with a perforation.
• MICR fonts installed on the workstations printing the checks.
• Crystal Viewer installed on the workstations printing the checks.
MICR BANK ACCOUNT SETUP
MICR Bank Account Setup
Click Cash Management > Data Entry > MICR Bank Account Setup to set up the MICR Bank
Account information.
The MICR Bank Account Setup stores the check information for the created Cash Management
Bank Accounts. The defined information is then used to print the check(s). The screen also
provides access to the Blank Check functionality. See the “Cash Management Blank Checks”
section later in this document.
http://www.dexterchaneyforms.com/
MICR Checks Add-On Product | 5
MICR Bank Account Setup screen
Click New to add the MICR bank information to a specific Cash Management Bank Account
code. The Bank Account code must exist within Spectrum and the window drop-down list can be
used to select the correct code.
MICR Checks Add-On Product | 6
After selecting the Bank account code, all the fields shown in the Account properties section
must be populated in order for the check to print correctly and be accepted by the bank.
Click OK to add additional account information or click Cancel to return to the MICR Bank
Account Setup screen.
SECURE BANK ACCOUNT NUMBER
The MICR setup supports the Secure Account number feature within Cash Management. If a
Secure Account number exists, this number will be printed on the MICR check. If the Secure
Account number is not defined, the ‘Account number’ will be printed on the MICR check.
• For security purposes, we recommend that the actual account number not be added in the ‘Account Number’ field, as it will print on reports within Spectrum.
• The Secure Account will show up throughout all the checks in the Accounts Payable, Payroll, and Cash Management Modules.
MICR Checks Add-On Product | 7
Secure Bank Account Setup screen:
• First the secure account needs to be added in Cash ManagementMaintenanceAccount:
• Chose the United States (ACH) format. Although ACH will not be used, values need to
be entered in the rest of the fields (enter 1’s).
o If data already exists in these fields, DO NOT change the information.
• Enter the Secure account number.
• The Secure Account number that is entered will be the actual bank account number and
will show up on all the check in the Payroll, Accounts Payable, and Cash Management
modules.
MICR Checks Add-On Product | 8
The MICR Bank Account screen will show the Secure Account number if it is added:
Secure bank account number will show up on the checks:
MICR Checks Add-On Product | 9
Editing a MICR Bank Account
Click Edit to modify existing MICR Bank Account properties information. Bank Account codes
can be deleted by highlighting the code within the list box and clicking Delete.
MICR Bank Account Code Setup Listing
Click Listing to access the MICR Bank Account Setup Listing. The report shows the detailed
information for each defined MICR Bank Account.
Click Preview or Export to review the report for the selected criteria.
MICR Checks Add-On Product | 10
Example of the MICR Bank Account Code Setup Listing Report.
PAYMENT PROCESSING
The MICR check is designed as a Crystal report and in V14 requires using the Export
functionality to ensure that the Crystal programming works correctly, and the required data
appear in the correct location on the check. This is a change from past versions which is due to
V14’s new browser-based Adobe print functionality and the add-on options selection located on
the standard Print Check screens. The Export functionality ensures that the Bank Account
information and the MICR fonts display and print on the Checks.
The following items are required on the work station that prints the checks when using the MICR
Add-on product and the Spectrum Export functionality:
• MICR Fonts
• Crystal Viewer
The new V14 Spectrum browser-based system provides the flexibility to have user specific
settings, therefore each setup could have different rules defined based on the different browsers
used to access Spectrum. This document’s examples are using the Firefox browser. Other
browsers use the same basic logic; however, troubleshooting for finding the information and
how the specific download logic works could differ by user or browser.
MICR Checks Add-On Product | 11
Printing Accounts Payable Checks – Export Button
Select the correct Add-on option on the Print A/P Check screen.
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
Click Export and the Export report window shows the Custom AP MICR Checks report has been selected (see window below). The MICR check requires the Crystal report (RPT) format; therefore the Export report window does not allow the user to select a different Export format.
Click OK to continue to the ‘Opening AP MICR Checks.rpt’ window or click Cancel if you want to print a standard check.
MICR Checks Add-On Product | 12
The ‘Opening AP MICR Checks.rpt’ window displays and defaults to ‘Open with Crystal Reports (default)’.
Click Cancel to leave the screen and not print the checks or click OK to print the checks. Once the user has clicked on OK to see the checks, then the Download window (shown below) displays. When the Print check screen has the ‘File Copy’ options selected then the report names are
incremented due to using the EXACT same report for each version. Therefore, the Downloads
window displays two reports.
Select the report that shows the Actual check (not the file copy version) to print the Checks for
your employees. Below are examples of the MICR AP checks (Actual and File Copy) when
viewed using the Crystal Viewer.
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Example- the Actual check shows MICR details for printing the check.
MICR Checks Add-On Product | 14
Example- the File copy version does not display the MICR fonts per design for security reasons.
MICR Checks Add-On Product | 15
Once your checks have printed successfully, select the report in the Downloads window and click Clear List to remove them from your list and prevent them from being selected in the future.
MICR Checks Add-On Product | 16
Printing Payroll Checks – Export Button
Payroll MICR checks print for all employees that are NOT set up for direct deposit. If there are
employees in the pay cycle, that are direct deposit, their checks print the standard direct deposit
report.
Select the correct Add-on option on the PR Print Checks screen.
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
Click Export and the Export report window shows the Custom PR MICR Checks report has been selected (see window below).
MICR Checks Add-On Product | 17
The MICR check requires the Crystal report (RPT) format, therefore, the Export report window does not allow the user to select a different Export format.
Click OK to continue to the ‘Opening PR MICR Checks.rpt’ window or click Cancel to print a standard check. The ‘Opening PR MICR Checks.rpt’ window displays and defaults to ‘Open with Crystal Reports (default)’.
Click Cancel to leave the screen and not print the checks or click OK to print the checks. Once the user has clicked on OK to see the checks, then the Downloads window (shown below) displays.
MICR Checks Add-On Product | 18
When the Print check screen has the ‘File Copy’ options selected then the report names are
incremented due to using the EXACT same report for each version. Therefore, the Downloads
window displays two reports.
Select the report that shows the Actual check (not the file copy version) to print the Checks for your employees. Below are examples of the MICR PR checks (Actual and File Copy) when viewed using the Crystal Viewer.
MICR Checks Add-On Product | 19
Example- the Actual check shows MICR details for printing the check.
MICR Checks Add-On Product | 20
Example- the File copy version does not display the MICR fonts per design for security reasons.
MICR Checks Add-On Product | 21
Once your checks have printed successfully, select the report in the Download window and click Clear List to remove them from your list and prevent them from being selected in the future.
Printing Checks (Accounts Payable or Payroll) – Preview Button
The Standard Spectrum Print Check start screen for Accounts Payable and Payroll contains the
‘Preview’ button on the Command Bar. The Preview button logic is NOT recommended for use
with the MICR Crystal checks. The Preview functionality option causes the following issues to
occur when used with the Spectrum MICR Check Add-on product:
• The MICR fonts may not appear on the Preview screen of the checks.
• The MICR fonts may print too large on the report and therefore be rejected by the banks.
• The Bank Account information may not print in the correct location on the check.
• The Preview button allows the user to open the report using different formats which
MICR Checks DOES NOT support.
• The MICR Check uses Crystal Reports programming therefore using the default Adobe
program causes the report to display incorrectly. The standard Adobe functionality
automatically shrinks any crystal report when previewing the report which will cause the
MICR check to print out of alignment.
• A warning message is provided to let the user know that the MICR fonts may not be
visible when using the Preview button.
MICR Checks Add-On Product | 22
OTHER CHECK PROCESSING
MICR Checks can also be used in other check processing areas other than the Accounts
Payable Payment Processing and the Payroll Payment Processing. The other locations are
shown below. They follow the standard check processing logic, include the new ‘Add-on options’
selection and use the same Export functionality on their print screens. To learn more about
these different check types please refer to the Spectrum help files.
Accounts Payable Prepaid (Instant) Checks
Located in the Accounts Payable > Data Entry > Vendor Invoices.
MICR Checks Add-On Product | 23
Enter the invoice information then select the Check/Credit Card: Unpaid button to open the Payment Details window.
Select the Instant manual check option and define the Payment info section.
Press Enter again and the data automatically fills in for this transaction. Click OK to return to the Vendor Invoice Entry page. Click Save to be taken to the Instant Manual Check page where you can select the correct ‘Add-on options’.
MICR Checks Add-On Product | 24
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
Payroll Layoff Checks
On the Layoff Check Print screen select the correct Add-on option. This check report option
displays when you process a Layoff check in Spectrum using the Export button.
MICR Checks Add-On Product | 25
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
Payroll Replacement Check
Payroll Auto-signature replacement checks print the signature file for all employees that are NOT set up for direct deposit. If there are employees in the pay cycle that are direct deposit these checks print using the standard direct deposit report. Located in the Payroll > Data Entry > Replacement Check.
Enter the information and select the correct Add-on option on Replacement Check Entry screen.
The Add-on check report name displays under the Command Bar as you process the
Replacement check in Spectrum using the Export button.
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
MICR Checks Add-On Product | 26
Cash Management Blank Checks
Located in the Cash Management > Data Entry > MICR Bank Account Setup screen.
Click Blank Check Print to create and print a blank MICR Check. Complete the remaining
fields shown on the screen below that are used to create and track the checks that are added to
the Log report.
Once the MICR selections fields are populated, select the Export button to finish the check
printing process.
When exporting, the MICR Blank Check Print screen appears to be blank. The top half of the
check is blank because it does not contain any details (as shown below), however the user can
scroll down to see the Check portion of the report.
MICR Checks Add-On Product | 27
Review the check(s) to make sure that it printed correctly with the necessary information. Exit
the ‘MICR Blank Check Print’ screen and the ‘Check Print Confirmation’ window opens.
MICR Checks Add-On Product | 28
Click Yes to confirm the check printed, update the blank check log and to return to the MICR
Blank Check Print screen. Click No and a PROIV User Message displays (shown below),
warning the user that the check information was not updated to the Bank Account or Check Log
file.
Cash Management Blank Check Log
Located in the Cash Management > Data Entry > MICR Bank Account Setup screen. Click
Blank Check Log to view, edit or delete the information based on the operator’s security.
MICR Checks Add-On Product | 29
Click Edit to modify the Comments field if needed. Click Delete to remove the record.
Cash Management Blank Check Log Report
Located in the Cash Management > Data Entry > MICR Bank Account Setup screen is the
option to view the Blank Check Log Report. Click Preview or Export to review the report for the
selected criteria.
The report below is an example of the Adobe Reader programming format.
MICR Checks Add-On Product | 30
MICR Checks Add-On Product | 31
Cash Management Direct Checks
Click Cash Management > Data Entry > Direct Checks to process a Direct Check.
Once the Direct Check information has been populated and saved; click Form to access the
Print Direct Checks screen.
Select the correct Add-on option on the Print Direct Checks screen and process the Direct
Check using the Export button.
MICR Checks Add-On Product | 32
**NOTE = If using the MICR Checks Add-on product and Auto-Signature Add-on product
together then select the MICR check w/auto-signature option during the Check Print.
OTHER INFORMATION
Crystal reports viewer
V14 Spectrum eliminates the workstation installation and allows users to access Spectrum
using an internet browser. However, the workstation does require a Crystal Reports Viewer to
display the reports. If you can’t see the reports on the workstation then the computer may not
have a Crystal Viewer installed- we recommend the following Crystal Viewer.
• SAP Crystal Reports Viewer 2011 http://www.businessobjects.com/forms/crystalreports/viewer/
MICR Fonts - Workstation Setup
Each workstation used for printing MICR checks must have the MICR fonts installed. To verify
that the MICR font has been installed properly on the workstation use Microsoft® Word. Open
Microsoft Word and look at the font options to see if MICR is shown as an option to select.
MICR with Auto-Signature Checks requiring manual signature
A signature line has been added for these checks.
Browser-based
The new browser-based Spectrum can be accessed using a variety of browsers. Each Browser
has its own download logic, user options and the ability of having different access points for
retrieving data. Therefore, one user’s processes for printing MICR checks could differ from
another user based on these user-specific settings.
Check Print start screen Add-on option
Each Check Print start screen in Accounts Payable, Payroll and Cash Management includes the
new ‘Add-on option’ feature. The ‘Add-on options’ displays on the screen when a client owns the
MICR Check Product (as shown below on the Print A/P Checks screen). This option controls the
report to be used and NO LONGER resides within the ‘My Reports’ button. The ‘Add-on option’
controls the logic for the custom MICR check format. If this option is NOT selected prior to using
the ‘Export’ button, then the programming associated to the MICR and/or MICR check w/auto-
signature check formats will not print correctly.
http://www.businessobjects.com/forms/crystalreports/viewer/
MICR Checks Add-On Product | 33
Check report names
The report names have changed in V14 due to being part of the standard Check print start
screens. Therefore, if your company has created a custom version then it will need to be
updated using the new report format.
New report names are-
• Accounts Payable check APCHECK_MICR.RPT
• Payroll check PRCHECK_MICR.RPT
• Blank check BRMICRBCP.RPT
The Auto-Signature Add-on can be used in conjunction with the MICR Checks Add-on product
and the same information is applicable. Below are the new report names for using Auto-
Signature and MICR Checks Add-on together:
New report names are-
• Accounts Payable check APCHECK_MICRSIG.RPT
• Payroll check PRCHECK_MICRSIG.RPT
• Blank check BRMICRBCP.RPT
Other questions or information
For assistance with custom version of the MICR report, questions or concerns on how to use
the MICR Checks Add-on product please contact the Special Projects Department.