Microsoft AccessMicrosoft Access

Project FourProject Four

Reports, Forms, and Combo BoxesReports, Forms, and Combo Boxes

MOUS ObjectivesMOUS Objectives

• Create a query for a reportCreate a query for a report• Use the Report Wizard to create Use the Report Wizard to create

a reporta report• Use the Report window to Use the Report window to

modify a report designmodify a report design• Move between Design view and Move between Design view and

Print PreviewPrint Preview

MOUS ObjectivesMOUS Objectives

• Recognize sections in a reportRecognize sections in a report• Save and close a reportSave and close a report• Print a reportPrint a report• Create a report with grouping Create a report with grouping

and subtotalsand subtotals• Use the Form Wizard to create Use the Form Wizard to create

an initial forman initial form

MOUS ObjectivesMOUS Objectives

• Use the Form window to modify Use the Form window to modify a form designa form design

• Place a calculated field on a Place a calculated field on a formform

• Place a title on a formPlace a title on a form• View data using a formView data using a form

IntroductionIntroduction

• GroupingGrouping• SubtotalSubtotal• Alisa Vending ServicesAlisa Vending Services

Project FourProject Four

• Opening the DatabaseOpening the Database

Report CreationReport Creation

• Creating a QueryCreating a Query

Report CreationReport Creation

• Creating a ReportCreating a Report

Report CreationReport Creation

• Using Design ViewUsing Design View• Report SectionsReport Sections

Report CreationReport Creation

• Changing PropertiesChanging Properties• Property sheetProperty sheet

Report CreationReport Creation

• Enlarging ControlsEnlarging Controls

Report CreationReport Creation

• Saving and Closing a ReportSaving and Closing a Report• Close Report WindowClose Report Window• Say yes to saveSay yes to save

Report CreationReport Creation

• Printing a ReportPrinting a Report• Select ReportSelect Report• Right ClickRight Click• Select Print on Shortcut menuSelect Print on Shortcut menu

Grouping in a ReportGrouping in a Report

• Creating a Second ReportCreating a Second Report• Group headerGroup header• Group footerGroup footer• SubtotalSubtotal

Reviewing the Report Reviewing the Report DesignDesign

• Removing Unwanted ControlsRemoving Unwanted Controls

Reviewing the Report Reviewing the Report DesignDesign

• Enlarging the Page Header Enlarging the Page Header SectionSection

Reviewing the Report Reviewing the Report DesignDesign

• Changing Column HeadingsChanging Column Headings

Reviewing the Report Reviewing the Report DesignDesign

• Moving and Resizing ControlsMoving and Resizing Controls

Reviewing the Report Reviewing the Report DesignDesign

• Previewing a ReportPreviewing a Report• Click Print PreviewClick Print Preview

Reviewing the Report Reviewing the Report DesignDesign

• Saving and Closing a ReportSaving and Closing a Report• Click Close, Click Yes to saveClick Close, Click Yes to save

• Printing a ReportPrinting a Report• Select reportSelect report• Right-click, select print from Right-click, select print from

shortcut menushortcut menu

Report Design Report Design ConsiderationsConsiderations

• The purpose of any report is to The purpose of any report is to provide specific informationprovide specific information

• Be sure to allow sufficient white Be sure to allow sufficient white space between groupsspace between groups

• Use different fonts and sizes by Use different fonts and sizes by changing appropriate propertieschanging appropriate properties

• Be consistent when creating reportsBe consistent when creating reports

Creating and Using Creating and Using Custom formsCustom forms

• Beginning the Form CreationBeginning the Form Creation

Creating and Using Creating and Using Custom formsCustom forms

• Modifying the Form DesignModifying the Form Design

Creating and Using Creating and Using Custom formsCustom forms

• Adding a New FieldAdding a New Field

Creating and Using Creating and Using Custom formsCustom forms

• Changing the Format of a FieldChanging the Format of a Field

Creating and Using Creating and Using Custom formsCustom forms

• Combo BoxesCombo Boxes

Creating and Using Creating and Using Custom formsCustom forms

• Adding a TitleAdding a Title

Creating and Using Creating and Using Custom formsCustom forms

• Enhancing a TitleEnhancing a Title

Creating and Using Creating and Using Custom formsCustom forms

• Changing Tab StopsChanging Tab Stops

Creating and Using Creating and Using Custom formsCustom forms

• Saving and Closing a FormSaving and Closing a Form

Creating and Using Creating and Using Custom formsCustom forms

• Opening a FormOpening a Form• Using a FormUsing a Form• Closing a FormClosing a Form

Form Design Form Design ConsiderationsConsiderations

• Remember some using form may be Remember some using form may be looking at it for several hourslooking at it for several hours

• Place the fields in logical groupingsPlace the fields in logical groupings• If data that a user will enter comes If data that a user will enter comes

from paper form, make screen form from paper form, make screen form resemble the paper form as closely resemble the paper form as closely as possibleas possible