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Microsoft® Business Solutions–Solomon

Financial Management Sample ReportsRelease 6.0

Copyright Manual copyright © 2004 Great Plains Software, Inc. All rights reserved. Great Plains Software, Inc. is a wholly-owned subsidiary of Microsoft Corporation. Your right to copy this documentation is limited by copyright law and the terms of the software license agreement. As the software licensee, you may make a reasonable number of copies or printouts for your own use. Making unauthorized copies, adaptations, compilations, or derivative works for commercial distribution is prohibited and constitutes a punishable violation of the law.

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Publication date March, 2005

Contents General Ledger Sample Reports..................................................................3

Trial Balance................................................................................................ ............... 4 Detail General Ledger................................................................................................. 6 Chart of Accounts......................................................................................... .............. 8 Subaccounts.................................................................................................. ............ 10 GL Transactions........................................................................................................ 12 Budget Distribution................................................................................................... 14 GL Batch Register..................................................................................................... 16 GL Edit...................................................................................................................... 18

Accounts Payable Sample Reports.................................................... ....... 20

Cash Requirements................................................................................... ................ 21 Check Preview............................................................................................ .............. 23 Vendor Trial Balance................................................................................ ................ 25 Vendor Period Trial Balance.................................................................... ................ 27 Vendor History.......................................................................................................... 29 Aged AP.................................................................................................................... 31 Period Sensitive Aged AP......................................................................................... 33 Check Reconciliation............................................................................... ................. 35 1099 Preview............................................................................................ ................ 37 Document History............................................................................... ...................... 39

Accounts Receivable Sample Reports....................................................... 41

Period Sensitive Aged AR....................................................................... ................. 42 Customer Trial Balance.......................................................................... .................. 44 Customer period Trial Balance.............................................................. ................... 46 Account Distribution................................................................................................. 48 Sales Analysis by Salesperson.................................................................. ................ 50

Cash Manager Sample Reports................................................................. 52

Daily Cash Balance................................................................................................... 53 Bank Reconciliation.................................................................................................. 55

Financial Statement Translation Sample Reports.......................... ........ 57

Worksheet List.......................................................................................... ................ 59 Translated Trial Balance Preview........................................................... .................. 60 Definition Exception Report.................................................................... ................. 62 Translation Proof Report........................................................................................... 64

Payroll Sample Reports..................................................................... ........ 66 Labor Distribution......................................................................................................67 PR Transaction...........................................................................................................69

Financial Management Sample Reports Page 1

Account Distribution................................................................................................. 71 Workers’ Compensation Report............................................................. .................. 73 Earnings & Deductions............................................................................ ................. 75 Check Reconciliation................................................................................ ................ 77 Adv. PR Batch Register............................................................................ ................ 79

Shared Information Sample Reports........................................................ 81

Flexkey Definitions................................................................................................... 82 Flexkey Tables........................................................................................... ............... 84

Multi-Company Sample Reports...................................................... ........ 86

Multi-Company Definition....................................................................... ................ 87 Currency Manager............................................................................. ........ 89

Unrealized Gains & Losses....................................................................................... 90


General Ledger Sample Reports This section includes information about the most common General Ledger reports. Samples of each report are also included.

• Trial Balance • Detail General Ledger • Chart of Accounts • Subaccounts • GL Transactions • Budget Distribution • GL Batch Register • GL Edit


Trial Balance (01.610.00)

Crystal Report name Possible Sort/Select Options Data Entry Screen

The Trial Balance (01.610.00) report displays the beginning, current-period, and ending balances for each account and subaccount; includes columns for making balance adjustments. Print the Trial Balance (01.610.00) in whole or in part to review and balance key accounts. Key accounts include cash accounts, accounts receivable accounts, accounts payable accounts, inventory accounts, and others that you have identified. Once the key accounts have been balanced, and you are prepared to close, you will want to print a Trial Balance (01.610.00) for the General Ledger Period binder. To print the complete Trial Balance (01.610.00) report, use the standard settings. If you want to print the Trial Balance (01.610.00) for specific accounts, use the Select tab to enter the accounts you want to print.

018610A.rpt 108610B.rpt

Company ID Ledger ID Account/Subaccount

n/a

Report Formats • Combined Totals - generate in a format that shows

each account and subaccount's net debits or net credits (net activity for the period in either the Debit or Credit column).

• Debit and Credit Totals - generate in a summarized

format that includes each account and subaccount's total debits and credits.


Trial Balance (01.610.00)


Detail General Ledger (01.620.00)


The Detail General Ledger (01.620.00) report lists all transactions posted to the General Ledger along with their beginning and ending balances. This information can be reported for a single period or across a range of periods. This report is generally used for auditing and archiving General Ledger information and viewing information for account analysis. It can also be used to reconcile the Accounts Payable and Accounts Receivable aging reports. The Detail General Ledger (01.620.00) report has expanded footnotes that will point out possible data discrepancies in the system. These footnotes are shown on the last page of the report, and have the following formats:

01620.rpt

Company ID Ledger ID Account/Subaccount Reference Number Batch Number

n/a

Report Formats Standard:

^: Indicates the period entered is different from the period posted. *: Indicates that there are no GL Transactions to support the summarized period activity in the AcctHist table. **: Indicates that the calculated period ending balance does not match the period balance in the AcctHist table. ***: Indicates that the calculated account balance does not match the account balance in the AcctHist table. #: Indicates that Total Assets do not equal Total Liabilities, or Net Income does not equal the total of the YTD Net Income account. Multi-Currency: ^: Indicates the period entered is different from the period posted. *: Indicates that there are no GL Transactions to support the summarized period activity in the CuryAcct table. **: Indicates that the calculated period ending balance does not match the period balance in the CuryAcct table. ***: Indicates that the calculated account balance does not match the account balance in the CuryAcct table. #: Indicates that Total Assets do not equal Total Liabilities, or Net Income does not equal the total of the YTD Net Income account.


Detail General Ledger (01.620.00)


Chart of Accounts (01.650.00)


The Chart of Accounts (01.650.00) report displays all of your company's valid general ledger accounts. 01650.rpt

Report Formats • Standard

• Multi-currency Account

Chart of Accounts

Maintenance (01.260.00)


Chart of Accounts (01.650.00)


Subaccounts (01.660.00)


The Subaccounts (01.660.00) report lists the information of your company's subaccounts. Subaccounts are defined on Subaccount Maintenance (01.270.00) and Flexkey Table Maintenance (21.330.00) in the Shared Information module.

01660.rpt

Subaccount Report Formats

• n/a Subaccount Maintenance

(01.270.00)


Subaccounts (01.660.00)


GL Transactions (01.680.00)


The GL Transactions (01.680.00) report lists all transactions posted to general ledger accounts and subaccounts, as well as, all unposted transactions entered in Solomon.

01860.rpt

Report Formats Company Ledger Journal Type Batch Reference Number Account/Subaccount

• Unposted: Transactions are always listed in journal

type and batch order and list transactions entered through subsidiary ledgers.

• Posted: For posted transactions, you can sort the

report in either account order or journal type and batch order.

Journal Transactions (01.01.000)


GL Transactions (01.680.00)


Budget Distribution (01.740.00)


The Budget Distribution (01.740.00) report displays all budget distributions. 01740.rpt

Report Formats • n/a Company ID

Budget Year Budget Ledger

Budget Distribution

(01.340.00)


Budget Distribution (01.740.00)


GL Batch Register (01.800.00)


Report Formats 01800.rpt • Detail - The GL Batch Register-Detail (01.800.00D)

report displays the report in a header-detail format that includes all batch summary information plus account (subaccount) numbers, account descriptions, transaction amounts, etc.

• Summary - The GL Batch Register-Summary

(01.800.00S) report displays the report in a summarized format that includes the selected information of each batch; batch number, status, journal type, periods entered and posted, data entry, screen number, and batch control amount.

• Detail – Multi-currency - The GL Batch Register-

Detail (01.800.00D) report displays the report in a header-detail format that includes all batch summary information plus account (subaccount) numbers, account descriptions, transaction amounts, etc.

Company

Ledger Batch Module Account Subaccount

Journal Transaction (01.100.00)


GL Batch Register (01.800.00)


GL Edit (01.810.00)


The GL Edit (01.810.00) report lists the information of various types of general ledger transaction batches, nonrecurring batches with an On Hold status, recurring batches, and manual batches.

01810.rpt

Report Formats Company Ledger Batch Intercompany Tran Flag

• n/a Journal Transaction

(01.010.00)


GL Edit (01.810.00)


Accounts Payable Sample Reports This section includes information about the most common Accounts Payable reports. Samples of each report are also included.

• Cash Requirements • Check Preview • Vendor Trial Balance • Vendor Period Trial Balance • Vendor History • Aged AP • Period Sensitive Aged AP • Check Reconciliation • 1099 Preview • Document History


Cash Requirements (03.600.00) Report


Lists all open (non zero) accounts payable documents (vouchers and adjustments) recorded in Solomon. This information is useful for determining the documents to select for payment and for actual payment selection on Payment Selection (03.500.00). When you select documents for payment, Solomon automatically sets the discount and payment amounts equal to the discount and document balances. If documents are not paid in full, you can use the spaces under Discount Amount and Payment Amount to record document partial payment amounts and their associated discounts. Enter these amounts on Edit/Select Documents for Payment (03.050.00) prior to generating accounts payable checks. You also can change the pay date, vendor status, and document status of each document appearing on this report on Edit/Select Documents for Payment (03.050.00). Because debit adjustments do not have a pay date, they are totaled separately from other accounts payable documents. Debit adjustments are included under Required To Date , which shows an accumulating total of the net cash requirements for all documents on the report. Net Reqd provides a by-pay-date listing of the net cash requirements of each document (unpaid balance less discount balance). The net cash requirements of all documents appears at the bottom of the report.

03600.rpt

Invoice Number Pay Date Reference Number

N/A

Report Formats • Standard — generate the report in the Standard Cash

Requirements report format.

• Multi-Currency — generate the report in a format that includes multiple-currency information, if such information is available from the Solomon Currency Manager module.


Cash Requirements (03.600.00) Report


Check Preview (03.610.00)


Lists the documents (vouchers and adjustments) to be paid when you print accounts payable checks. It reflects vendor and document payment decisions you made on Payment Selection (03.500.00) and Edit/Select Documents for Payment (03.050.00). Typically, you should generate the Check Preview (03.610.00) report prior to printing accounts payable checks. Use the Check Preview (03.610.00) report with the Cash Requirements (03.610.00) report and the Vendor Trial Balance (03.650.00) report to ensure the accuracy of all check information. For each vendor, Amount To Pay shows the total payment amount of each document selected for payment. Check Total includes all appropriate debit adjustments.

03610.rpt

Company Reference

Edit/Select Documents for Payment (03.050.00) Payment Selection (03.500.00)

Report Formats • Check Preview

• Project Check Preview


Check Preview (03.610.00)


Vendor Trial Balance (03.650.00)


Lists accounts payable activity by vendor for a specified time period. For each vendor, the report lists the vendor's documents - vouchers including master vouchers (VM), any adjustments to the vouchers, accounts payable checks processed and issued to the vendor - and the original and current balance for each document item. It also lists the vendor's current accounts payable balance. The Vendor Trial Balance (03.650.00) report can include all documents, all open documents, or all open documents plus current-period documents already paid.

06350c.rpt 03650cmc.rpt 03650dl.rpt 03650mc.rpt 03650o.rpt 03650omc.rpt 03650p.rpt 03650pmc.rpt

Report Formats Company Vendor Reference Number

• Open plus Current Per Closed

• Open Documents Only • All Documents • Open + Current Per Closed – Multi-currency • Open Documents Only – Multi-currency • All Documents – Multi-currency • Open – Distributed Liability

n/a


Vendor Trial Balance (03.650.00)


Vendor Period Trial Balance (03.651.00)


Lists accounts payable activity by vendor for a specified prior period. For each vendor, the report lists the vendor's vouchers, any adjustments to the vouchers, accounts payable checks processed and issued to the vendor, and the vendor's current accounts payable balance. The Vendor Period Trial Balance (03.651.00) report can include prior period documents or prior period, multi-currency documents.

03651.rpt

Company Vendor Reference Number

Report Formats • Prior Period

• Prior Period – Multi-currency n/a


Vendor Period Trial Balance (03.651.00)


Vendor History (03.671.00)


Lists each vendor's period- and year-to-date accounts payable activity as this information is displayed on Vendor History (03.271.00).

03671.rpt

Report Formats Company

Fiscal Year

• Standard • Balances

n/a


Vendor History (03.671.00)


Aged AP (03.680.00)


Aged AP – Detail report lists all open accounts payable documents (vouchers and adjustments) and their aging history by vendor, as defined by the five aging categories established on the Other Options tab of AP Setup (03.950.00). The report can be printed to age the documents based on the amount of time past due, or the amount of time until due. On Aged AP - Detail (03.680.00D):

• Debit adjustments (AD) are listed first, followed by vouchers (VO) and credit adjustments (AC).

• Solomon automatically ages past-due documents and places their totals in the appropriate aging categories (Past Due Days) based on the past-due values you establish on the Other Options tab of AP Setup (03.950.00).

03680d.rpt 03680dmc.rpt 03680du.rpt 03680h.rpt 03680s.rpt 03680su.rpt 03680umc.rpt

Company Vendor ID Vendor Name

n/a Report Formats • Past Due – Summary

• Past Due – Detail • Past Due – Detail Multi-currency • Until Due – Summary • Until Due – Detail • Until Due – Detailed Multi-currency


Aged AP (03.680.00)


Period Sensitive Aged AP (03.681.00)


Report Formats 03681.rpt • Detail - Displays only documents posted to a

specific General Ledger accounting period. • Summary - Displays summary of documents posted

to a specific General Ledger accounting period. • Detail – Multi-currency

Company

Vendor Reference Number

n/a


Period Sensitive Aged AP (03.681.00)


Check Reconciliation (03.710.00)


Lists the information of all outstanding and void accounts payable checks plus the information of all checks that have cleared the bank,. Cleared checks appear on the report just as you entered them in Check Reconciliation (03.060.00). Use the Check Reconciliation (03.710.00) report with the Check Register (03.630.00) to reconcile checks processed with checks cleared. After completing a reconciliation, generate the Check Reconciliation (03.710.00) report again in support of the reconciliation. On the Check Reconciliation (03.710.00) report:

• Check Status: specifies whether the checks listed are cleared (C), outstanding (O), or void (V).

• Cleared Amount: shows the amounts of cleared checks entered in Check Reconciliation (03.060.00). A total of all cleared checks is provided.

• Outstanding Amount: shows the amounts of the checks still outstanding.

• Difference: lists the difference cleared checks and outstanding checks.

• Period Closed: shows when a closed check received the cleared or void status. For an outstanding check, shows when you processed and kept (recorded its details in the database) the check. A check is considered closed when it has a status of C or V and it is being retained for reconciliation. Otherwise, the period closed is set when the check is saved.

03710.rpt

Reference Number Account/Subaccount Document Type


Report Formats • n/a




1099 Forms Preview (03.730.00)


This report lists all 1099 information, including vendor tax identification number (TIN), 1099 box amounts, and total payments, to print on the 1099 forms of vendors subject to 1099 reporting. The amounts included on the report are for the calendar year that is designated as the Current 1099 Year in 1099 Calendar Year Control (03.530.00). Vendors are included on this report if they are marked as a 1099 vendor in the Vendor Maintenance (03.270.00), regardless of whether payments to them are sufficient to meet the 1099 limits. Generate and review this report prior to printing actual 1099 forms to ensure the accuracy of all 1099 information reported for the current calendar year. For each vendor who is a 1099 vendor but for whom Solomon does not have a TIN record, the words "Request TIN from vendor" appear under TIN (the space usually used for the number. In this case, you need to obtain the TIN from the vendor, and enter the number in the 1099 Info tab of Vendor Maintenance (03.270.00) prior to printing 1099s.

03730.rpt

Company Vendor

n/a



1099 Forms Preview (03.730.00)


Document History (03.750.00)


Report Formats 03750.rpt Detail: Lists the information of all accounts payable

documents, including open and paid vouchers, and open and fully applied or paid adjustments. You can generate this list for the current or any number of prior fiscal periods. Documents can be listed on the Document History report by document date, numerically by reference number, or alphanumerically by vendor. This report can include the information of paid documents from prior fiscal periods. In Solomon, you can retain the information of paid documents from prior periods for a specified number of prior periods. Typically, you retain paid prior-period documents for audit trail purposes. The Document History (03.750.00) report does not include the information of processed accounts payable checks. Generate the Check Register (03.630.00) report for a listing of accounts payable check records. Summary: Lists a summary of all accounts payable documents, including open and paid vouchers, and open and fully applied or paid adjustments. You can generate this list for the current or any number of prior fiscal periods. Documents can be listed on the Document History (03.750.00) report by document date, numerically by reference number, or alphanumerically by vendor. This report can include the information of paid documents from prior fiscal periods. In Solomon, you can retain the information of paid documents from prior periods for a specified number of prior periods. Typically, you retain paid prior-period documents for audit trail purposes. The Document History (03.750.00) report does not include the information of processed accounts payable checks. Generate the Check Register (03.630.00) report for a listing of accounts payable check records.

Company

Reference Number

Voucher and Adjustment Entry (03.010.00)


Document History (03.750.00)


Accounts Receivable Sample Reports This section includes information about the most common Accounts Receivable reports. Samples of each report are also included.

• Period Sensitive Aged AR • Customer Trial Balance • Customer period Trial Balance • Account Distribution • Sales Analysis by Salesperson


Period Sensitive Aged AR (08.611.00)


List of all open accounts receivable documents and their aging balances as defined by the aging categories established on Statement Cycle (08.280.00) as of a specified fiscal period. This report can be used to tie out accounts receivable and general ledger amounts as of a particular period, regardless of whether documents have been entered to a future period or the period has been closed.

08611.rpt 08611mc.rpt

Company Statement Cycle Customer Reference Number Report Formats

• Historical

• Historical – Multi-currency Invoice and Memo (08.010.00)


Period Sensitive Aged AR (08.611.00)


Customer Trial Balance (08.620.00)


List of accounts receivable currently open document balances and related activity per customer. For each customer, the report lists the customers' invoices, any invoice adjustments, payments applied to accounts receivable documents, and the customer's current balance. If a payment is applied to more than one document, Customer Trial Balance (08.620.00) lists the payment under each document to which the payment is applied. Any payment amount remaining unapplied is listed at the bottom of the report. Prior to closing the Accounts Receivable module for a fiscal period, print the Customer Trial Balance (08.620.00) report to review it and ensure your outstanding receivables balance is correct. Then, print the Detail General Ledger (01.620.00) report for your accounts receivable accounts to help review activity and balance the accounts receivable. Once you are prepared to close the module, you will want to print a final Customer Trial Balance (08.620.00) report for the Accounts Receivable Period binder.

08620.rpt

Company Customer Account/Subaccount

Invoice and Memo (08.010.00)

Report Formats • Open plus Current Period -- Generate the report in a

format that includes all open documents and any documents closed in the current or future periods. This is the most common month-end report format for the Customer Trial Balance (08.620.00) report.

• Open Document Only -- Generate the report in a format that includes open customer documents only.

• All Documents -- Generate the report in a format that includes all customer documents.

• Open plus Current Period - MC -- Generate the report in an open-plus-current-period-closed format that includes multiple-currency information (if such information is available from the Solomon Currency Manager module).

• Open Documents Only - MC -- Generate the report in an open-documents-only format that includes multiple-currency information.

• All Documents - MC -- Generate the report in an all-documents format that includes multiple-currency information.


Customer Trial Balance (08.620.00)


Customer Period Trial Balance (08.621.00)


Period-sensitive Customer Trial Balance (08.620.00) report includes a list of accounts receivable documents that were open and their open balances as of the end period specified on the Report tab, plus documents that were closed between the beginning and ending period values specified on the Report tab. In instances where there is a Voucher that is posted to a future period, and a Check posted to the current period, the future document will be subtracted from the balance and will impact the balance of the report. However, on the line where the future document has impacted the balance, an asterisk (*) will be displayed and the following message will be displayed as a footnote on the report: * Document has a related parent document in a future period that is impacting the balance.

08621.rpt 08621mc.rpt

Company Account/Subaccount Customer

Invoice and Memo (08.010.00)

Report Formats • Prior Period

• Prior Period – Multi-currency


Customer Period Trial Balance (08.621.00)


Account Distribution (08.630.00)


Account Distribution report lists all accounts receivable documents entered in an accounting period or range of periods. Use this report to balance your asset accounts and to verify the posting of accounts receivable transactions to the general ledger. Account Distribution (08.630.00) should reconcile to Posted Transaction List (01.620.00) in the General Ledger module. If the two reports do not reconcile, Posted Transaction List may contain transactions affecting accounts receivable records that were entered through the General Ledger module rather than through the Accounts Receivable module. Such transactions are identified by the general ledger (GL) transaction type on Posted Transaction List.

08630.rpt 08630mc/rpt

Company Account/Subaccount

n/a

Report Formats • Standard

• Multi-currency




Sales Analysis by Salesperson (08.730.00)


Sales Analysis by Salesperson compares each salesperson's period- and year-to-date sales to total company sales for the current fiscal year based on the Period to Report. Use to analyze sales, cost of sales, and profitability by salesperson. Calculations: · Pct of Sales -- Percent of total company sales attributed to each salesperson; calculated by dividing total salesperson sales by total company sales. · Pct of Profit -- Percent of total company profit attributed to each salesperson's sales; calculated by dividing gross profit on total salesperson sales by total company gross profit. · Margin Profit -- Profit margin on each salesperson's sales; calculated by dividing the gross profit on each salesperson's sales by the salesperson's total sales.

08730.rpt

Salesperson

n/a



Sales Analysis by Salesperson (08.730.00)


Cash Manager Sample Reports This section includes information about the most common Cash Manager reports. Samples of each report are also included.

• Daily Cash Balance • Bank Reconciliation


Daily Cash Balance (20.610.00)


Report Formats 20610s.rpt

20610d.rpt • Summary: Generate the report in a summarized format that includes only selected cash account balance information: transaction date, beginning balance, receipts, disbursements, ending balance.

• Detail: Generate the report in a detailed format that

includes all account summary information plus the transaction-level information that produced the current balance displayed: transaction date, reference number, journal type, transaction description, period posted, etc.

Company

Account/Subaccount Transaction Date Period





Bank Reconciliation (20.630.00)


Report Formats 20630s.rpt

20630d.rpt • Summary: Generate the report in a summarized format that includes only selected account-level balance information: statement and General Ledger balances, adjustments to these balances, Cash Manager balances and any out-of-balance amounts with statement and General Ledger balances, ending General Ledger balance and out-of-balance amount (if any).

• Detail: Generate the report in a detailed format that

includes all account summary information plus the transaction-level information that produced the current balances displayed: transaction date, reference number, journal type, transaction description, transaction amount, etc. This format also includes an audit trail of transactions that cause out-of-balance conditions.

Company

Account/Subaccount Transaction date Reference Number





Financial Statement Translation Sample Reports

This section includes information about the most common Financial Statement Translation reports. Samples of each report are also included.

• Worksheet List • Translated Trial Balance Preview • Definition Exception Report • Translation Proof Report


Worksheet List (25.610.00)


This report provides a comprehensive summary of all financial statement translation worksheet activity generated by the Translate Financial Data screen (25.500.00). Note that if you select Automatic Worksheet List in the Financial Statement Translation Setup screen (25.950.00), Solomon automatically generates this report at the completion of the Translation Financial Data process.

25610.rpt

Reference Number

Report Formats • n/a n/a


Worksheet List (25.610.00)


Translated Trial Balance Preview (25.630.00)


The Translated Trial Balance Preview Report displays the beginning, current-period, translation, and ending balances for each account (and subaccount). This report is similar to the General Ledger Trial Balance (01.610.00) report with the addition of the effects of the specified financial statement translation worksheet activity generated by the Translate Financial Data (25.500.00) screen. Use the Translated Trail Balance Preview Report to verify the result of a translation on the reporting ledger balances prior to the release and posting of the translation.

25630.rpt

Account Subaccount

n/a



Translated Trial Balance Preview (25.630.00)


Definition Exception (25.640.00)


The Definition Exception Report lists accounts and subaccounts that have activity but are not yet included in the Translation Definition Maintenance screen (25.250.00). This information can be used to verify that all active accounts have been identified in your translation definition.

25640.rpt

Translation ID

Report Formats • n/a Translation Definition

(25.500.00)


Definition Exception (25.640.00)


Translation Proof Report (25650.00)


The Translation Proof Report lists information resulting from calculations different from those performed by the financial statement translation process (these calculations are based on destination ledger balances and activity, and exchange rate fluctuations). This information can be used to verify the accuracy of the translation(s) performed and to validate translation gain or loss amounts. The report details are separated by account type. Then the subtotals are summarized, taking into account a negative sign for income and liability account types.

25650.rpt

Translation ID Account Type

n/a Report Formats • n/a


Translation Proof Report (25650.00)


Payroll and Advanced Payroll Sample Reports

This section includes information about the most common Payroll and Advanced Payroll reports. Samples of each report are also included.

• Labor Distribution • PR Transaction • Account Distribution • Workers’ Compensation Report • Earnings & Deductions • Check Reconciliation • Adv. PR Batch Register


Labor Distribution (02.610.00)


The Labor Distribution (02.610.00) report displays the project transactions of all employees and their specific work locations and pay group categories. It includes unpaid and paid transactions for projects printed in date order.

02610.rpt

Project ID Paid Transaction Date


n/a


Labor Distribution (02.610.00)


PR Transactions (02.650.00)


The PR Transactions (02.650.00) report lists all payroll transactions for all payroll checks printed during the current accounting period. This report generates in ascending batch number sequence (lowest batch number first). On the report, the Debit Amount and Credit Amount columns show the payroll check generation transactions that will post to General Ledger.

02650.rpt

Batch Number Checking Account/ Subacccount Reference Number Transaction Type Report Formats

• n/a

n/a


PR Transactions (02.650.00)




The Account Distribution (02.660.00) report displays all payroll transactions, including benefit transactions, for all payroll checks printed during the current accounting period (see Benefit Transactions (02.880.00) Report for more detailed reporting of employee benefits). On the Account Distribution (02.660.00) report, payroll transactions appear in account-subaccount sequence (as opposed to the PR Transactions (02.650.00) report which generates in ascending batch number sequence).

02660d.rpt 02660s.rpt

Account/Subaccount

n/a Report Formats • Detail

• Summary




Earnings & Deductions (02.670.00)


The Earnings & Deductions (02.670.00) report displays the month-, period-, quarter-, and year-to-date earnings and deductions of each employee. You can generate the report for all or selected pay groups.

02670.rpt 02670t.rpt 02670dm.rpt

Report Formats Pay Group

Employee Earnings/Deduction

• Detail • Totals • Detail By Month

n/a


Earnings & Deductions (02.670.00)




The Check Reconciliation (02.760.00) report lists which payroll checks have cleared the bank and which are still outstanding; however, it does not include open checks for which the period to post is a future period. This report also notes any difference between the original amount issued and the amount cleared by the bank.

02760.rpt

Account/Subaccount Check Number

Report Formats • n/a Check Reconciliation

(02.050.00)




Workers’ Compensation Report (02.891.00)


Worker's Compensation (02.891.00) report displays all payroll transactions with workers' compensation related wages for all payroll checks printed during the current selected date range.

02891D.rpt 02891s.rpt

Report Formats Employee ID

Transaction Date Reference Number Workers’ Comp Code

• Detail By Employee • Summary By Comp Code

n/a


Workers’ Compensation Report (02.891.00)


Advanced Payroll Batch Register (58.800.00)


The Adv PR Batch Register (58.800.00) report is an audit tool for monitoring payroll batch numbers and batch distribution during the current accounting period. As a further auditing aid, it can also list account distributions.

58800.rpt

Batch Report Formats

• Detail – Generate the report in a header-detail format

that includes all batch summary information, plus account and subaccount numbers, account descriptions, and transaction amounts.

• Summary – Generate the report in a summarized

format that includes only selected information for each payroll batch: batch number, status, journal type, periods entered and posted, Payroll data entry screen, and batch control amount.

Advanced Timesheet

Entry by Employee Advanced Timesheet Entry by Project (58.020.00)


Advanced Payroll Batch Register (58.800.00)


Shared Information Sample Reports This section includes information about the most common Shared Information reports. Samples of each report are also included.

• Flexkey Definitions • Flexkey Tables


Flexkey Definitions (21.920.00)


Lists the information of all flexkey definitions entered on Flexkey Definition (21.320.00). Flexkey definitions are segmented identification codes that help increase the efficiency of referencing and reporting Solomon information by allowing each code segment to fulfill a specific record identification purpose. The Solomon identification codes that can be set up as flexkey definitions are subaccount numbers, vendor IDs, customer IDs, employee IDs, inventory item IDs, and task IDs (Project Controller module).

21920.rpt

Field Class Name

Report Formats Flexkey Definition (21.320.00)

• n/a


Flexkey Definitions (21.920.00)


Flexkey Tables (21.930.00)


Lists the tables of flexkey definition segment possible values entered on Flexkey Table Maintenance (21.330.00). Solomon's flexkey feature provides the capability to separate certain Solomon data record identification codes into two or more meaningful segments. Known as flexkey definitions, these segmented codes can increase the efficiency of referencing and reporting Solomon information by allowing each code segment to fulfill a specific record identification purpose. The Solomon identification codes that can be set up as flexkey definitions are subaccount numbers, vendor IDs, customer IDs, employee IDs, inventory item IDs, and task IDs (Project Controller module).

21930.rpt

Field Class Name Segment Number

Flexkey Table Maintenance (21.330.00)

Report Formats • Type report format info here


Flexkey Tables (21.930.00)


Multi-Company Sample Reports This section includes information about the most common Multi-Company Sample reports. Samples of each report are also included.

• Multi-Company Definition


Multi-Company Definition (13.600.00)


The Multi-Company Definition (13.600.00) report lists information for all companies in the database, as defined in Company Setup (13.250.00), and whether or not they are active.

13600.rpt

Report Formats Company

• n/a Company Setup

(13.250.00)


Multi-Company Definition (13.600.00)


Currency Manager Sample Reports This section includes information about the most common Currency Manager Sample reports. Samples of each report are also included.

• Unrealized Gains & Losses


Unrealized Gain/Loss (24.630.00)


This report shows potential gains or losses due to currency rate fluctuations in all open Accounts Payable or Accounts Receivable documents that were issued in a foreign currency. Accounts Payable gains and losses are shown in the Accounts Payable report format; Accounts Receivable gains and losses are shown in the Accounts Receivable format. Unrealized gain or loss amounts are calculated by comparing the currency rate at which the document was released to the currency rate in effect for the report date. For accurate reporting, the currency rate table must be kept current. After the report is printed, you can convert the temporary records used to produce the report to an auto-reversing General Ledger batch of unrealized gain and loss transactions. The Unrealized Gain Account/Subaccount or Unrealized Loss Account/Subaccount entered for each currency on Currency Maintenance (24.025.00) is used to create the transactions. Upon completion of the report, Unrealized Gain/Loss (24.630.00) is displayed. · To create only the printed report of unrealized gains and losses, click Report Only. · To create an auto-reversing General Ledger batch from the report, click Create Transactions. The status of the batch is On Hold, and must be edited using Journal Transactions (01.010.00), so that the batch can be released and posted. Only one Unrealized Gain/Loss batch should be posted per period.

24630.rpt

Currency Vendor Account/Subaccount

n/a

Report Formats • Accounts Payable

• Accounts Receivable


Unrealized Gain/Loss (24.630.00)
