Excel SpreadsheetExcel Spreadsheet

Microsoft Excel is an electronic spreadsheet. As with a paper spreadsheet, you can use Excel to spreadsheet, you can use Excel to organize your data into rows and columns and to perform mathematical calculations.

Entering Entering Text and NumbersText and Numbers

The Microsoft Excel WindowThe Microsoft Excel Window

We use the window to interact with Excel. To begin, start Microsoft Excel worksheet. The Microsoft Excel worksheet. The Microsoft Excel window appears and your screen looks similar to the one shown below.

The Microsoft Office Button

In the upper-left corner of the Excel 2007 window is the Microsoft Office button.When you click the button, a menu appears. You can use the menu to create a new file,open an existing file, save a file, and perform many other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar.The Quick Access toolbar gives you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to roll back an action you have taken, and Redo to reapply an action you have rolled back.Undo to roll back an action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

Next to the Quick Access toolbar is the Title bar. On the Title bar, Microsoft Excel displays the name of the workbook you are currently using. At the top of the Excel window, you should see "Microsoft Excel - Book1" or a similar name.

The RibbonThe Ribbon

WorksheetsWorksheets

The Status BarThe Status Bar

Navigation in the WorksheetNavigation in the Worksheet

The Down Arrow KeyThe Down Arrow Key

Press the down arrow key several times. Note that the cursor moves downward one cell at a time.The Up Arrow KeyPress the up arrow key several times. Note that the cursor moves upward one cell at a time.The Right and Left Arrow KeysThe Right and Left Arrow KeysPress the right arrow key several times. Note that the cursor moves to the right.Press the left arrow key several times. Note that the cursor moves to the left.The Tab KeyMove to cell A1.Press the Tab key several times. Note that the cursor moves to the right one cell at a time.

The Shift+Tab Keys

Hold down the Shift key and then press Tab. Note that the cursor moves to the left one cell at a time.

Page Up and Page Down

Press the Page Down key. Note that the cursor moves down one page.

Press the Page Up key. Note that the cursor moves up one page.

The Ctrl-Home KeyThe Ctrl-Home Key

Move the cursor to column J.

Stay in column J and move the cursor to row 20.

Hold down the Ctrl key while you press the Home key. Excel moves to cell A1.

Go To Cells Quickly

The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a different part of the worksheet.

Go to -- F5

The F5 function key is the "Go To" key. If you press the F5 key, you are prompted for the cell to which you wish to go. Enter the cell address, and the cursor jumps to that cell.

Press F5. The Go To dialog box opens.

Type J3 in the Reference field.

Press Enter. Cursor moves to cell J3.

Go to -- Ctrl+G

You can also use Ctrl+G to go to a specific cell.

Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box opens.

Type C4 in the Reference field.

Press Enter. Cursor moves to cell C4.

The Name Box

You can also use the Name box to go to a specific cell. Just type the cell you want to go to in the Name box and then press Enter.

1.Type B10 in the Name box.2.Press Enter. Excel moves to cell B10.

Functions

The SUM function adds argument values.

1.Open Microsoft Excel.2.Type 12 in cell B1.3.Press Enter.4.Type 27 in cell B2.5.Press Enter.6.Type 24 in cell B3.7.Press Enter.8.Type =SUM(B1:B3) in cell A4.9.Press Enter. The sum of cells B1 to B3, which is 63, appears.

Alternate Method: Enter a Alternate Method: Enter a Function with the RibbonFunction with the Ribbon

Type 150 in cell C1.

Press Enter.

Type 85 in cell C2.

Press Enter.

Type 65 in cell C3.

Choose the Formulas tab.

Click the Insert Function button. The Insert Function dialog box appears.

Choose Math & Trig in the Or Select A Category box.

Click Sum in the Select A Function box.

Click OK. The Function Arguments dialog box appears.

Calculate an AverageCalculate an AverageYou can use the AVERAGE function to calculate the average of a series of numbers.

Move to cell A6.

Type Average. Press the right arrow key to move to cell B6.

Type =AVERAGE(B1:B3).

Press Enter. The average of cells B1 to B3, which is 21, appears.

Find the Lowest NumberFind the Lowest NumberYou can use the MIN function to find the lowest number in a series of numbers.

Move to cell A7.

Type Min.

Press the right arrow key to move to cell B7.

Type = MIN(B1:B3).Type = MIN(B1:B3).

Press Enter. The lowest number in the series, which is 12, appears.

Find the Highest NumberFind the Highest NumberYou can use the MAX function to find the highest number in a series of numbers.

Move to cell A8.

Type Max.

Press the right arrow key to move to cell B8.

Type = MAX(B1:B3).Type = MAX(B1:B3).

Press Enter. The highest number in the series, which is 27, appears.

Count the Numbers in a Series Count the Numbers in a Series of Numbersof NumbersYou can use the count function to count the number of numbers in a series.

Move to cell A9.

Type Count.

Press the right arrow key to move to cell B9.

Choose the Home tab.Choose the Home tab.

Click the down arrow next to the AutoSum button .

Click Count Numbers. Excel places the count function in cell C9 and takes a guess at which cells you want to count. The guess is incorrect, so you must select the proper cells.

1.Select B1 to B3.2.Press Enter. The number of items in the series, which is 3, appears.

Creating ChartsCreating Charts

In Microsoft Excel, you can represent numbers in a chart. On the Insert tab, you can choose from a variety of chart types, including column, line, pie, bar, area, and scatter. The basic procedure for creating a chart is the same no matter what type of chart you area, and scatter. The basic procedure for creating a chart is the same no matter what type of chart you choose. As you change your data, your chart will automatically update.

Create a Chart

To create the column chart shown above, start by creating the worksheet below exactly as shown.

Create a Column ChartCreate a Column Chart

Select cells A3 to D6. You must select all the cells containing the data you want in your chart. You should also include the data labels.

Choose the Insert tab.Choose the Insert tab.

Click the Column button in the Charts group. A list of column chart sub-types types appears.

Click the Clustered Column chart sub-type. Excel creates a Clustered Column chart and the Chart Tools context tabs appear.

Pivot TablesPivot Tables

Pivot tables are one of Excel's most powerful features. A pivot table allows you to extract the significance from a large, detailed data set.

Insert a Pivot TableInsert a Pivot Table

To insert a pivot table, execute the following steps.

1. Click any single cell inside the data set.

2. On the Insert tab, click PivotTable

The following dialog box appears. Excel automatically selects the data for you. The default location for a new pivot table is New Worksheet.

3. Click OK.

Drag fieldsDrag fields

The PivotTable field list appears. To get the total amount exported of each product, drag the following fields to the different areas.fields to the different areas.

1. Product Field to the Row Labels area.

2. Amount Field to the Values area.

3. Country Field to the Report Filter area.

Below you can find the pivot table. Bananas are our main export product. That's how easy pivot tables can be!

Cell ReferencesCell References

Cell references in Excel are very important. Understand the difference between relative, absolute and mixed reference, and you are on your way to success.

Relative Reference

By default, Excel uses relative reference. See the formula in cell D2 below. Cell D2 references (points to) cell B2 and cell C2. Both references are relative

Select cell D2, click on the lower right corner of cell D2 and drag it down to cell D5.

Cell D3 references cell B3 and cell C3. Cell D4 references cell B4 and cell C4. Cell D5 references cell B5 and cell C5. In other words: each cell references its two neighbors on the left.

Absolute ReferenceAbsolute ReferenceTo create an absolute reference to cell H3, place a $ symbol in front of the column letter and row number of cell H3 ($H$3) in the formula of cell E3.

Now we can quickly drag this formula to the other cells.

The reference to cell H3 is fixed (when we drag the formula down and across). As a result, the correct lengths and widths in inches are calculated.

Round Down Round Down The ROUNDDOWN function can round either to the left or right of the decimal point.

Round up Round up ROUNDUP can round either to the left or right of the decimal point.

Printing Excel worksheetPrinting Excel worksheetSo you've made an Excel workbook full of data. It's well organized, it's up to date, and you've formatted it exactly like you want, so you decide to print out a hard copy … and it looks like a mess.hard copy … and it looks like a mess.

Excel worksheets don't always look great on paper because they're not designed to fit on a page—they're designed to be as long and wide as you need them to be. This is great for editing and viewing on screen, but it does mean your data might not be a natural fit to a standard sheet of paper.

Cont,Cont,

However, this doesn't mean it's impossible to make an Excel worksheet look good on paper. In fact, it's not even that difficult. The following tips for printing in Excel The following tips for printing in Excel should work the same way in Excel 2007, 2010, and 2013:

PROCEDUREPROCEDURE

1. Preview your worksheet before you print

2. Decide what you're going to print2. Decide what you're going to print

3. Maximize your space

4. Use page breaks

FILE PROTECTIONFILE PROTECTION

Set a password to open or modify an Excel spreadsheet

Steps:-

1. Click the Microsoft Office Button , click Save As, and on the bottom of the Save As dialog, click Tools.and on the bottom of the Save As dialog, click Tools.

2. On the Tools menu, click General Options. ...

3. Under File sharing, in the Password to modify box, type a password.

4. In the Confirm Password dialog, re-type the password.

--

CPA. ANDREW N. MBUSULEAD CONSULTANTSCORELINE AFRICA CONSULTING LIMITEDMOMBASA TRADE CENTRE, SOUTH WING,5TH FLOOR, DOOR NO. 503,5 FLOOR, DOOR NO. 503,MOMBASA.+254 725 227 478andrewmbusu@scorelineafricaconsulting.co.kedrewbhussuh@gmail.com

THE END