Microsoft Office 2003- Illustrated Brief

Microsoft Office 2003- Illustrated BriefMicrosoft Office 2003- Illustrated Brief

Started with Windows XPStarted with Windows XPGettingGetting

2Getting Started with Windows XP Unit A

Start Windows and view the desktopStart Windows and view the desktop Use the mouseUse the mouse Start a programStart a program Move and resize windowsMove and resize windows Use menus, keyboard shortcuts, and Use menus, keyboard shortcuts, and

toolbarstoolbars

ObjectivesObjectives


Use dialog boxesUse dialog boxes Use scroll barsUse scroll bars Use Windows Help and Support Use Windows Help and Support

CenterCenter Close a program and shut down Close a program and shut down

WindowsWindows

ObjectivesObjectives


Unit IntroductionUnit Introduction

Microsoft Windows is an Microsoft Windows is an operating system operating system that controls:that controls:– The operation of computerThe operation of computer– The display of information on your screenThe display of information on your screen– Programs you run on your computerPrograms you run on your computer

Windows helps you save and organize the Windows helps you save and organize the results of your work as filesresults of your work as files– Files Files are electronic collections of data, each are electronic collections of data, each

with its own unique with its own unique filenamefilename


Unit Introduction (cont.)Unit Introduction (cont.)

Windows also coordinates the flow of Windows also coordinates the flow of information among the programs, printers, information among the programs, printers, storage devices, and other components, of storage devices, and other components, of your computer system, as well as among your computer system, as well as among other computers on a networkother computers on a network

IconsIcons in Windows are small pictures that in Windows are small pictures that are meaningful symbols of the items they are meaningful symbols of the items they representrepresent

You will also use rectangular-shaped work You will also use rectangular-shaped work areas, known as windowsareas, known as windows


Starting Windows and Starting Windows and Viewing the DesktopViewing the Desktop

The desktop is The desktop is where you can organize all the information and tools you need to accomplish your computer tasks

– On the desktop, you can access, store, share On the desktop, you can access, store, share and explore information on a computer, a and explore information on a computer, a network, or on the network, or on the InternetInternet

When you start Windows for the first time, When you start Windows for the first time, the the defaultdefault settings are used, which are settings are used, which are preset by the operating systempreset by the operating system


Starting Windows and Starting Windows and Viewing the Desktop (cont.)Viewing the Desktop (cont.)

Turn on your Turn on your computer and computer and monitormonitor

Windows Windows automatically starts automatically starts and displays the and displays the desktop, or a logon desktop, or a logon screen where you screen where you must enter a must enter a password, then password, then press [Enter]press [Enter]

Quick Launch toolbarStart button

Desktop background

Taskbar

Icon


Starting Windows and Starting Windows and Viewing the Desktop (cont.)Viewing the Desktop (cont.)

Elements of a typical Windows desktop:Elements of a typical Windows desktop:


Accessing the Internet Accessing the Internet from the Desktopfrom the Desktop

Windows XP provides a seamless Windows XP provides a seamless connection between the desktop and the connection between the desktop and the Internet with Internet Explorer (IE)Internet with Internet Explorer (IE)– IE is an example of a IE is an example of a browserbrowser, a program , a program

designed to access the designed to access the World Wide WebWorld Wide Web (aka (aka the the WebWeb, or , or WWWWWW))

– You can access IE from the Start menu, or by You can access IE from the Start menu, or by clicking its icon on the desktop or on the Quick clicking its icon on the desktop or on the Quick Launch toolbarLaunch toolbar

– You can use it to access Web pages and to You can use it to access Web pages and to place Web content on the desktopplace Web content on the desktop


Using the MouseUsing the Mouse

A A mousemouse is a handheld is a handheld input input or or pointing devicepointing device that you use to interact with your computerthat you use to interact with your computer

Input, or pointing, devices come in many Input, or pointing, devices come in many shapes and sizesshapes and sizes

Trackpoint

Touchpad

Mouse with left and right buttons

Intellimouse

Trackball


Using the Mouse (cont.)Using the Mouse (cont.)

A typical mouse has A typical mouse has two buttons, although two buttons, although yours may differ:yours may differ:

– Left buttonLeft button: used to : used to select text or click select text or click iconsicons

– Right buttonRight button: used to : used to open a shortcut menuopen a shortcut menu

Left mouse button

Right mouse button

Shortcut menu

Selected icon

Pointer positionedover icon



A A mouse pointermouse pointer is a small symbol that indicates is a small symbol that indicates the pointer’s relative position on the desktopthe pointer’s relative position on the desktop

To move the mouse pointer, locate it on the To move the mouse pointer, locate it on the desktop, then move the mouse to reposition the desktop, then move the mouse to reposition the mouse pointer where you want itmouse pointer where you want it

Basic mouse pointer shapes include:Basic mouse pointer shapes include:



Basic mouse techniques include:Basic mouse techniques include:


Starting a ProgramStarting a Program

Clicking the Start button on the taskbar opens the Clicking the Start button on the taskbar opens the Start menuStart menu, which lists submenus for a variety of , which lists submenus for a variety of tasks:tasks:


Starting a Program (cont.)Starting a Program (cont.)

Windows XP comes Windows XP comes with several built-in with several built-in programs called programs called accessoriesaccessories, such as , such as WordPadWordPad

To Start WordPad:To Start WordPad:– Click the Start button Click the Start button

on the taskbaron the taskbar– Point to All ProgramsPoint to All Programs– Point to AccessoriesPoint to Accessories– Click WordPadClick WordPad

Click to open WordPad

Submenu

Arrow indicates submenu


Customizing the Start MenuCustomizing the Start Menu

You can change the way the Start menu looks You can change the way the Start menu looks and behaves, including making it have the look and behaves, including making it have the look and feel of previous Windows versions (called and feel of previous Windows versions (called Windows Classic)Windows Classic)

To customize the Start menu:To customize the Start menu:– Click the Start button on the taskbar, then click Click the Start button on the taskbar, then click

Control PanelControl Panel– In the Control Panel, click switch to Classic View if In the Control Panel, click switch to Classic View if

necessary, then double-click the Taskbar and Start necessary, then double-click the Taskbar and Start Menu iconMenu icon


Moving and Resizing WindowsMoving and Resizing Windows You can open more than one window or You can open more than one window or

program at a timeprogram at a time You can identify a window by the title You can identify a window by the title

bar, which shows the program and bar, which shows the program and filename if applicable filename if applicable

Each window has a border that you can Each window has a border that you can use to resize it and buttons to maximize use to resize it and buttons to maximize or minimize itor minimize it

The desktop can get cluttered, so you The desktop can get cluttered, so you need to organize it by resizing or moving need to organize it by resizing or moving windowswindows


Moving and Resizing Windows Moving and Resizing Windows (cont.)(cont.)

To resize a window using buttons, click To resize a window using buttons, click the appropriate button in the upper-right the appropriate button in the upper-right corner of the window. To make it: corner of the window. To make it:

• An icon on the taskbar, click the Minimize An icon on the taskbar, click the Minimize button button

• Fill the screen, click the Maximize button Fill the screen, click the Maximize button • Return to its previous size, click the Return to its previous size, click the

Restore buttonRestore button• Closed, click the Close buttonClosed, click the Close button


Moving and Resizing Windows Moving and Resizing Windows (cont.)(cont.)

To move a window, position the mouse To move a window, position the mouse pointer over the title bar, click the left pointer over the title bar, click the left mouse button, then drag the window to mouse button, then drag the window to the new locationthe new location

To resize a window using the mouse:To resize a window using the mouse:– Position the pointer over an edge or a Position the pointer over an edge or a

corner of the window until the pointer corner of the window until the pointer becomes a double-sided arrowbecomes a double-sided arrow

– Click the left mouse button, then drag in the Click the left mouse button, then drag in the direction you want to resize the windowdirection you want to resize the window


More About Sizing WindowsMore About Sizing Windows

Some programs contain two sets of sizing Some programs contain two sets of sizing buttons:buttons:

To see the contents of more than one To see the contents of more than one window at a time, open the desired window at a time, open the desired windows, right-click a blank area on the windows, right-click a blank area on the taskbar, then click one of the tiling optionstaskbar, then click one of the tiling options

The top set controls The top set controls the program windowthe program window

The bottom set controls the The bottom set controls the window for the file with window for the file with which you are workingwhich you are working


Using Menus, Keyboard Using Menus, Keyboard Shortcuts, and ToolbarsShortcuts, and Toolbars

A A menumenu is a list of commands that you use to is a list of commands that you use to accomplish certain tasksaccomplish certain tasks– A A check markcheck mark or or bullet markbullet mark indicates that a indicates that a

feature is enabledfeature is enabled• To disable a checked feature, click the command againTo disable a checked feature, click the command again• To disable a bulleted feature, select another commandTo disable a bulleted feature, select another command

– Typical menu items include:Typical menu items include:


Using Menus, Keyboard Using Menus, Keyboard Shortcuts, and Toolbars (cont.)Shortcuts, and Toolbars (cont.)

A A keyboard shortcutkeyboard shortcut lets you press a button or lets you press a button or combination of buttons to perform a task or combination of buttons to perform a task or navigate through a menu or dialog boxnavigate through a menu or dialog box

– For example, press [Ctrl][C] to copy selected text in a For example, press [Ctrl][C] to copy selected text in a documentdocument

On a menu, On a menu, keyboard navigation indicatorskeyboard navigation indicators, , underlined letters in a command name, can be underlined letters in a command name, can be used instead of the mouse to select itemsused instead of the mouse to select items

– For example, press [Alt][V] to open the View menu, then For example, press [Alt][V] to open the View menu, then press [T] to open the Toolbars submenupress [T] to open the Toolbars submenu


Using Menus, Keyboard Using Menus, Keyboard Shortcuts, and Toolbars (cont.)Shortcuts, and Toolbars (cont.)

A A toolbartoolbar is a set of buttons usually is a set of buttons usually positioned below the menu barpositioned below the menu bar– When you position the pointer over a button, a When you position the pointer over a button, a

ScreenTipScreenTip often appears displaying the button often appears displaying the button namename

– Toolbar buttonsToolbar buttons offer a method for executing offer a method for executing menu commands; instead of clicking the menu menu commands; instead of clicking the menu and then the menu command, you click the and then the menu command, you click the button for the commandbutton for the command


Using Dialog BoxesUsing Dialog Boxes

A A dialog boxdialog box is a window that opens when is a window that opens when you choose a menu command that needs you choose a menu command that needs more information before the program can more information before the program can carry out the command you selectedcarry out the command you selected

Dialog boxes:Dialog boxes:– Open in other situations as well, such as when Open in other situations as well, such as when

you open a program in the Control Panelyou open a program in the Control Panel– May contain May contain tabstabs at the top that separate at the top that separate

options into related categoriesoptions into related categories– Can be closed by clicking OK to accept all of Can be closed by clicking OK to accept all of

your changes, or by clicking Cancel so that the your changes, or by clicking Cancel so that the original settings remain intactoriginal settings remain intact


Using Dialog Boxes (cont.)Using Dialog Boxes (cont.)

A sample dialog box:A sample dialog box:

Tab

Check box

Option button

Text box

Spin box

Command button


Using Dialog Boxes (cont.)Using Dialog Boxes (cont.)

Typical items in a dialog box:Typical items in a dialog box:


Using Scroll BarsUsing Scroll Bars

Scroll barsScroll bars are vertical and horizontal bars that are vertical and horizontal bars that that you click and drag so you can view the that you click and drag so you can view the additional contents of a windowadditional contents of a window Up scroll

arrow

Horizontal scroll bar

Down scroll arrow

Vertical scroll box


Using Scroll Bars (cont.)Using Scroll Bars (cont.)

You can use scroll bars to:You can use scroll bars to:


Using Windows Help Using Windows Help and Support Centerand Support Center

The Help and Support center provides guidance The Help and Support center provides guidance on many Windows features, including detailed on many Windows features, including detailed steps for completing procedures, definitions of steps for completing procedures, definitions of terms, lists of related topics, and search terms, lists of related topics, and search capabilitiescapabilities

Help and Support is like a book stored on your Help and Support is like a book stored on your computer, with a table of contents and an index to computer, with a table of contents and an index to make finding information easiermake finding information easier

You can access You can access context-sensitive helpcontext-sensitive help, which is , which is help specifically related to the task you are doinghelp specifically related to the task you are doing


Using Windows Help and Using Windows Help and Support Center (cont.)Support Center (cont.)

To use Help and To use Help and Support:Support:

– Click the Start button on Click the Start button on the taskbar, then click the taskbar, then click Help and SupportHelp and Support

– The Help and Support The Help and Support Center window opensCenter window opens

– In the Search text box, In the Search text box, type the search criteria, type the search criteria, then press [Enter]then press [Enter]

Search text box

Links for popular topics



To use Help and SupportTo use Help and Support (cont.) (cont.)– A search pane opens, displaying results from the search in A search pane opens, displaying results from the search in

three areas: Suggested Topics, Full-text Search Matches; three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge BaseMicrosoft Knowledge Base

– Click a topic; help information for this topic appears in the Click a topic; help information for this topic appears in the right paneright pane

Search results Right pane displays help on the topic you select



Click the buttons on the Help toolbar to:Click the buttons on the Help toolbar to:– Navigate back and forth between Help topics Navigate back and forth between Help topics

you have visitedyou have visited– Add a topic to the Favorites list so you can Add a topic to the Favorites list so you can

return to it laterreturn to it later


Other Forms of HelpOther Forms of Help

To get help on a specific Windows To get help on a specific Windows programprogram– Click Help on the program’s menu barClick Help on the program’s menu barOROR– Click the Help button in the upper-right corner Click the Help button in the upper-right corner

of a dialog box, then click the mouse pointer of a dialog box, then click the mouse pointer on the item for which you need additional helpon the item for which you need additional help


Closing a Program and Closing a Program and Shutting Down WindowsShutting Down Windows

When you are finished working on your When you are finished working on your computer, you need to make sure you shut computer, you need to make sure you shut it down properlyit down properly

Shutting down the computer properly Shutting down the computer properly prevents loss of data and problems prevents loss of data and problems restarting Windowsrestarting Windows

Shutting down involves several steps:Shutting down involves several steps:• Saving and closing all open filesSaving and closing all open files• Closing all open windows and programsClosing all open windows and programs• Shutting down WindowsShutting down Windows• Turning off the computerTurning off the computer


Closing a Program and Closing a Program and Shutting Down Windows (cont.)Shutting Down Windows (cont.)

To To closeclose a program: a program:– Click the Close button in the upper-right corner Click the Close button in the upper-right corner

of the windowof the window

OROR– Click File on the menu bar, then click Close or Click File on the menu bar, then click Close or

ExitExit



To shut down the computer:To shut down the computer:– Click the Start button on the Click the Start button on the

taskbar, then click Turn Off taskbar, then click Turn Off ComputerComputer

– In the Turn Off Computer dialog In the Turn Off Computer dialog box, click Turn Off to exit box, click Turn Off to exit Windows and shut down your Windows and shut down your computercomputer

– If you see the message “It’s If you see the message “It’s now safe to turn off your now safe to turn off your computer,” turn off the computer computer,” turn off the computer and the monitorand the monitor



Turn off options:Turn off options:


The Log Off CommandThe Log Off Command

Logging off is used when you want to Logging off is used when you want to change users quicklychange users quickly– You can choose to switch users, which logs off You can choose to switch users, which logs off

the current user and allows another user to log the current user and allows another user to log on or simply log offon or simply log off

– Windows shuts down partiallyWindows shuts down partially– When a new user logs on by clicking a user When a new user logs on by clicking a user

name and entering a password, Windows name and entering a password, Windows restarts and the desktop appears as usualrestarts and the desktop appears as usual

Documents

Microsoft Office 2003- Illustrated Brief