Microsoft Office 2003 Illustrated Introductory a Presentation Creating

Microsoft Office 2003 Microsoft Office 2003 Illustrated IntroductoryIllustrated Introductory

a Presentationa PresentationCreatingCreating

2Creating a Presentation

ObjectivesObjectives

Plan an effective presentationPlan an effective presentation Enter slide textEnter slide text Create a new slideCreate a new slide Enter text in the Outline tabEnter text in the Outline tab Add slide headers and footersAdd slide headers and footers


ObjectivesObjectives

Choose a look for a presentationChoose a look for a presentation Check spelling in a presentationCheck spelling in a presentation Evaluate a presentationEvaluate a presentation


Planning an Effective Planning an Effective PresentationPresentation When planning a presentation, it is When planning a presentation, it is

important to:important to:– Determine the presentation purposeDetermine the presentation purpose– Determine and outline the messageDetermine and outline the message– Determine the audience and delivery locationDetermine the audience and delivery location– Determine the best outputDetermine the best output– Determine the presentation lookDetermine the presentation look– Determine if any additional materials are Determine if any additional materials are

neededneeded


Planning an Effective Planning an Effective Presentation (cont.)Presentation (cont.)

Outline of presentation content


Planning an Effective Planning an Effective Presentation (cont.)Presentation (cont.) Using templates from the WebUsing templates from the Web

– You can create a presentation with You can create a presentation with PowerPoint templates or templates PowerPoint templates or templates found on the Webfound on the Web

– Click the Templates on Office Online Click the Templates on Office Online hyperlink on the New Presentation task hyperlink on the New Presentation task pane to locate a template on the Webpane to locate a template on the Web

– Save the template in PowerPointSave the template in PowerPoint


Entering Slide TextEntering Slide Text

Each time you start PowerPoint, a Each time you start PowerPoint, a new presentation opensnew presentation opens– A new blank title slide appears in A new blank title slide appears in

Normal viewNormal view– Title slide has two Title slide has two text placeholderstext placeholders, ,

the the title placeholdertitle placeholder and the and the Subtitle Subtitle text placeholdertext placeholder

• Click the placeholder and type to enter textClick the placeholder and type to enter text


Entering Slide Text (cont.)Entering Slide Text (cont.)

– After text is entered into a placeholder it After text is entered into a placeholder it becomes an objectbecomes an object

• An An objectobject is any item on a slide that can be is any item on a slide that can be manipulatedmanipulated

• Objects are the building blocks that make Objects are the building blocks that make up a presentation slideup a presentation slide

– The The Insertion pointInsertion point, a blinking vertical , a blinking vertical line, indicates where text appearsline, indicates where text appears

– A A selection boxselection box, the slanted line border , the slanted line border around a placeholder, indicated that the around a placeholder, indicated that the placeholder is ready to accept textplaceholder is ready to accept text



Selection box

Title placeholder

Insertion point

Subtitle text placeholder



Using Speech RecognitionUsing Speech Recognition– Speech recognition technology lets you Speech recognition technology lets you

enter text and issue commands by enter text and issue commands by talking into a computer microphonetalking into a computer microphone

– An Office feature that is set up through An Office feature that is set up through Microsoft WordMicrosoft Word

– Use the Training Wizard to teach the Use the Training Wizard to teach the Speech Recognition module your voiceSpeech Recognition module your voice


Creating a New SlideCreating a New Slide

To help create a new slide, To help create a new slide, PowerPoint has 27 predesigned slide PowerPoint has 27 predesigned slide layoutslayouts– A A slide layoutslide layout determines how all of the determines how all of the

elements on the slide are arrangedelements on the slide are arranged– Slide layouts have a variety of Slide layouts have a variety of

placeholders for different objectsplaceholders for different objects• Text, clip art, tables, charts, diagramsText, clip art, tables, charts, diagrams

– Body text placeholderBody text placeholder used for bulleted used for bulleted listslists


Creating a New Slide (cont.)Creating a New Slide (cont.)

Slide Layout placeholders


Creating a New Slide (cont.)Creating a New Slide (cont.)

New slide thumbnail

Slide Layout task pane

Current slide layout


Entering Text in the Outline TabEntering Text in the Outline Tab

Use the Outline tab when you want to Use the Outline tab when you want to focus on the presentation textfocus on the presentation text– Enter text as you would on the slideEnter text as you would on the slide– The outline tab displays text in outline The outline tab displays text in outline

form with headings (slide titles) and form with headings (slide titles) and subpoints (body text)subpoints (body text)

• Body text is indented under the slide titleBody text is indented under the slide title


Entering Text in the Outline Entering Text in the Outline Tab (cont.)Tab (cont.)

New slide icon

Slide title

Body text


Adding Slide Headers and Adding Slide Headers and FootersFooters Common header and footer text is a Common header and footer text is a

company name, product name, the company name, product name, the data, and the slide numberdata, and the slide number– Can only add footer text to slidesCan only add footer text to slides– Can add header and footer text to notes Can add header and footer text to notes

and handoutsand handouts• Header and footer information is visible Header and footer information is visible

when you print the presentationwhen you print the presentation


Adding Slide Headers and Adding Slide Headers and Footers (cont.)Footers (cont.)

Footer text symbols


Adding Slide Headers and Adding Slide Headers and Footers (cont.)Footers (cont.) Entering and printing notesEntering and printing notes

– You can add notes to your slides when You can add notes to your slides when you want to remember certain factsyou want to remember certain facts

– Notes do not appear on the slides Notes do not appear on the slides themselvesthemselves

– Use the Notes pane to enter notesUse the Notes pane to enter notes– Print notes (or blank lines) by selecting Print notes (or blank lines) by selecting

the Notes Pages option in the Print the Notes Pages option in the Print dialog boxdialog box


Choosing a Look for a Choosing a Look for a PresentationPresentation PowerPoint provides a collection of PowerPoint provides a collection of

design templates to help design the design templates to help design the look of a presentationlook of a presentation– A A design templatedesign template has borders, colors, has borders, colors,

text attributes, and other elements that text attributes, and other elements that you can apply to the slides of a you can apply to the slides of a presentationpresentation

– Design templates can be modifiedDesign templates can be modified– Can apply one or more templates to a Can apply one or more templates to a

presentationpresentation


Choosing a Look for a Choosing a Look for a Presentation (cont.)Presentation (cont.) Using design templatesUsing design templates

– PowerPoint templates can be modified PowerPoint templates can be modified and savedand saved

– Create and save a new templateCreate and save a new template• Begin with a blank presentation, then add Begin with a blank presentation, then add

the elements you wantthe elements you want• PowerPoint saves a new template with the PowerPoint saves a new template with the

file extension .pot to the Office templates file extension .pot to the Office templates folderfolder


Choosing a Look for a Choosing a Look for a Presentation (cont.)Presentation (cont.)

Slide Design task pane

Hyperlinks to open sub-task panes

Available templates


Checking Spelling Checking Spelling in the Presentationin the Presentation

The spellchecker flags possible The spellchecker flags possible mistakes and suggests correctionsmistakes and suggests corrections– Checks the spelling of all words against Checks the spelling of all words against

the words in the electronic dictionarythe words in the electronic dictionary– Does not fix word-usage errorsDoes not fix word-usage errors


Checking Spelling Checking Spelling in the Presentation (cont.)in the Presentation (cont.) Checking spelling as you typeChecking spelling as you type

– PowerPoint checks our spelling as you PowerPoint checks our spelling as you typetype

– A red wavy line appears under a word A red wavy line appears under a word that the electronic dictionary does not that the electronic dictionary does not recognizerecognize

– Right-click the word to correct the errorRight-click the word to correct the error• Add words to the dictionaryAdd words to the dictionary


Checking Spelling Checking Spelling in the Presentation (cont.)in the Presentation (cont.)

Alternate spellings

Unrecognized word

Selected word from

list


Evaluating a PresentationEvaluating a Presentation

A good presentation design involves A good presentation design involves preparationpreparation– An effective presentation is focused An effective presentation is focused

and visually appealingand visually appealing– Visual elements can strongly influence Visual elements can strongly influence

the audience’s attention and interestthe audience’s attention and interest


Evaluating a Presentation Evaluating a Presentation (cont.)(cont.) When evaluating a presentation, it is When evaluating a presentation, it is

important to:important to:– Keep your message focusedKeep your message focused– Keep your text conciseKeep your text concise– Keep the design simple and appropriate for Keep the design simple and appropriate for

the contentthe content– Choose attractive colorsChoose attractive colors– Choose easy to read fonts and stylesChoose easy to read fonts and styles– Use visuals to help communicate the Use visuals to help communicate the

presentation messagepresentation message


Evaluating a Presentation Evaluating a Presentation (cont.)(cont.)

Audience impact from a visual presentation


Evaluating a Presentation Evaluating a Presentation (cont.)(cont.)

Poor color contrast

Drawn objects serve no purpose

Font size too small

Documents

Microsoft Office 2003 Illustrated Introductory a Presentation Creating