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Microsoft Office 2007- Illustrated Microsoft Office 2007- Illustrated Introductory, Vista EditionIntroductory, Vista Edition
Getting Started with Getting Started with Microsoft Office 2007Microsoft Office 2007
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
ObjectivesObjectives
• Understand the Office 2007 SuiteUnderstand the Office 2007 Suite
• Start and exit an Office programStart and exit an Office program
• View the Office 2007 user interfaceView the Office 2007 user interface
• Create and save a fileCreate and save a file
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
ObjectivesObjectives
• Open a file and save it with a new Open a file and save it with a new namename
• View and print your workView and print your work
• Get Help and close a fileGet Help and close a file
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Unit IntroductionUnit Introduction
• Microsoft Office 2007 Microsoft Office 2007 • Group of software programsGroup of software programs• Supports productivity in the workplaceSupports productivity in the workplace
• Some tasks you can perform in Office Some tasks you can perform in Office • Create documents, such as letters Create documents, such as letters • Produce a sales presentationProduce a sales presentation
• Programs have similar look and feelPrograms have similar look and feel• Skills transfer between programs Skills transfer between programs
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding the Office 2007 Understanding the Office 2007 SuiteSuite
• Programs making up this suite:Programs making up this suite:• Microsoft Office Word 2007Microsoft Office Word 2007• Microsoft Office Excel 2007Microsoft Office Excel 2007• Microsoft Office PowerPoint 2007Microsoft Office PowerPoint 2007• Microsoft Office Access 2007Microsoft Office Access 2007
• Benefits at the level of the suite:Benefits at the level of the suite:• Common user interface Common user interface • CollaborationCollaboration
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding the Office 2007 Understanding the Office 2007 SuiteSuite
• Word Word • LettersLetters• MemosMemos• FaxesFaxes• NewslettersNewsletters• ReportsReports
Word document
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding the Office 2007 Understanding the Office 2007 SuiteSuite
• Excel Excel • Budgets Budgets • ProjectionsProjections• PaymentsPayments• ChartsCharts• GraphicsGraphics
Excel worksheet
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding the Office 2007 Understanding the Office 2007 SuiteSuite
• PowerPointPowerPoint• GraphicsGraphics• TransitionsTransitions• SoundtracksSoundtracks• Design themes Design themes
PowerPoint presentation
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Understanding the Office 2007 Understanding the Office 2007 SuiteSuite
• AccessAccess• InventoriesInventories• Employee dataEmployee data• Customer dataCustomer data• Sales data Sales data • Queries Queries
Access database form
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting and Exiting an Office Starting and Exiting an Office ProgramProgram• One way to launch a program One way to launch a program
• Click the Start button on the taskbarClick the Start button on the taskbar• Point to All ProgramsPoint to All Programs• Point to Microsoft Office (for a list)Point to Microsoft Office (for a list)• Click Microsoft Office Excel 2007Click Microsoft Office Excel 2007
• Multiple programs can be open Multiple programs can be open
• Ways to move between programsWays to move between programs• Click desired program on taskbar Click desired program on taskbar • Use [Alt][Tab] keyboard shortcut Use [Alt][Tab] keyboard shortcut
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting and Exiting an Office Starting and Exiting an Office ProgramProgram• One way to exit a program One way to exit a program
• Click the Office buttonClick the Office button• Click Exit [Click Exit [program nameprogram name]]
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Starting and Exiting an Office Starting and Exiting an Office ProgramProgram
Excel buttonon taskbar
Word buttonon taskbar
Your icons in the notificationarea will differ
• Excel program window and taskbarExcel program window and taskbar
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing the Office 2007 User Viewing the Office 2007 User InterfaceInterface• User interfaceUser interface
• Tool used to interact with a programTool used to interact with a program
• Office 2007 user interface featuresOffice 2007 user interface features• Choose commandsChoose commands• Work with files Work with files • Navigate in the program windowNavigate in the program window
• Benefit of using a common interfaceBenefit of using a common interface• Skills using one program apply to manySkills using one program apply to many
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing the Office 2007 User Viewing the Office 2007 User InterfaceInterface
• PowerPoint program windowPowerPoint program windowQuick Accesstoolbar
Ribbon
Dialog boxlauncher
Zoom percentage
Zoom slider
Document window
Tabs
Title bar
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating and Saving a FileCreating and Saving a File
• File: stored collection of dataFile: stored collection of data• Benefits of working with filesBenefits of working with files
• Easily reuse, modify, and transfer dataEasily reuse, modify, and transfer data
• Common file operations: Common file operations: • Create, save, name, copy, move, deleteCreate, save, name, copy, move, delete
• How to automatically create a fileHow to automatically create a file• Launch Word, Excel, or PowerPointLaunch Word, Excel, or PowerPoint
• You eVistaressly create files in Access You eVistaressly create files in Access
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating and Saving a FileCreating and Saving a File
• Identifying Office files by programIdentifying Office files by program• Common names, such as documentCommon names, such as document• Individual name, such as location.docxIndividual name, such as location.docx
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating and Saving a FileCreating and Saving a File
• Creating a document in Word Creating a document in Word
Save button
Your name shouldappear here
Insertion point
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Creating and Saving a File Creating and Saving a File
• Save As dialog box Save As dialog box Previous Locations list arrow
Address bar
File name field;your computermay not be setto display fileextensions
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Opening a File and Saving it Opening a File and Saving it with a New Namewith a New Name
• You may need to reuse existing filesYou may need to reuse existing files• Example: old budget is template for newExample: old budget is template for new
• Open dialog box: opens files Open dialog box: opens files
• Save As dialog box Save As dialog box • Save existing file with new nameSave existing file with new name• File may be stored in various locationsFile may be stored in various locations• Original file remains intact Original file remains intact
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Opening a File and Saving it Opening a File and Saving it with a New Namewith a New Name
• Open dialog boxOpen dialog box
Previous Locations list arrow
Available filesin this folder
Files of typelist arrow
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Opening a File and Saving it Opening a File and Saving it with a New Namewith a New Name
• Save As dialog boxSave As dialog box
New filename
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Printing Your Viewing and Printing Your WorkWork
• Printer must be installed to printPrinter must be installed to print
• Simple printing operationSimple printing operation• Click the Print buttonClick the Print button
• A more complex printing operationA more complex printing operation• Select pages Select pages • Preview the documentPreview the document• Print documentPrint document
• Zoom: see more (or less) of documentZoom: see more (or less) of document
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Printing Your Viewing and Printing Your WorkWork
• Print preview screenPrint preview screen
Print button
Orientation button
Zoom button
Close PrintPreview button
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Viewing and Printing Your Viewing and Printing Your WorkWork
• Print dialog boxPrint dialog box
Your selectedprinter will bedifferent
Number ofcopies to print
OK button
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Getting Help and Closing a FileGetting Help and Closing a File
• How to get comprehensive help:How to get comprehensive help:• Press [F1] in an Office programPress [F1] in an Office program
• How to get condensed help:How to get condensed help:• Point to icon in program windowPoint to icon in program window• View ScreenTip that pops upView ScreenTip that pops up
• Closing a file leaves program runningClosing a file leaves program running
• Exiting a programExiting a program• Closes file and terminates programCloses file and terminates program
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
Getting Help and Closing a FileGetting Help and Closing a File
• Word Help windowWord Help windowHelp toolbar
Search field
Hide Table ofContentsbutton
The colorsof your linksmay differ
Connection status
Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
SummarySummary
• Microsoft Office 2007: program suite Microsoft Office 2007: program suite
• Word: creates text documentsWord: creates text documents
• Excel: creates worksheetsExcel: creates worksheets
• Access: creates a databaseAccess: creates a database
• PowerPoint: creates presentationsPowerPoint: creates presentations
