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Microsoft Office 2013Bob [email protected]
Microsoft Word 2013Bob [email protected]
What New for Word 2013?• You can open and edit a PDF in Microsoft Word 2013 Changes it to MS Word• File Button instead of the Office Icon Button
Office Word 2007
Office Word 2013
Clicking on the 2007 Button Opens the Following:
Clicking on the 2013 Button Opens the Following:
View Tab on Ribbon Turn on Ruler (Make Sure Ruler is Checked) Set Zoom (100%, One Page, Page Width) Split Document into two Windows View Side By Side two open Documents Must have Two Documents Open
Review Tab Check Spelling and Grammar, Define, Thesaurus Share and edit Documents between multiple persons
Create a Merge letter Word uses an Access Database (created in Word) to merge data to Letter
Mail Merge Tab
Merge Steps Open a New Word Document Select Recipients Type a New List Choose Customize Columns Add, Delete, Rename Category Names Click OK to SAVE the DATA- REMEMBER WHERE YOU SAVE IT
Mail Merge TabAfter you Save the Database, Field Names can be Merged into the Document
Click Preview the Results, to See Data entered from the DatabaseClick on the Next Record to
See the Second Record
Table of Contents Feature Most Common Style is MLA or APA Easy to insert Footnotes
or Citations Citations can be Inserted into a Bibliography
Reference Tab Designed for Research Papers
All Citations will be Inserted into a Bibliography at the end of the Paper
Page Layout Tab Margins, Alignment, Spacing, Tab Sets, Breaks, Indents, Columns & Text Wrapping
Notice Fly-out Arrows Page Setup: Margin Tab Custom Margins Layout Tab Vertical Alignment on a page
Layout Tab
Vertically CenterPage Content
Note: If text on 2nd page is Top aligned, this must be changed back to TopAlignment
Page Layout Tab Margins, Alignment, Spacing, Tab Sets, Breaks, Indents, Columns & Text Wrapping
Paragraph Fly-out Arrow Single Space Set Before and After spacing to Zero Tabs Sets Tab Stop Position Left, Right, Center, & Decimal Leader Dots Change Margins and Orientation (Landscape or Portrait)
For True Single Spacing, Line Spacing must be set to“Single”, and “Before andAfter” Spacing set to Zero
Setting Tabs
Choose OK
Leader Dots
Page Layout Tab
Margins and Orientation can also be Changed by Clicking the Buttons
Page Layout Tab-
Columns Choose Columns More Columns
Check This to put Lines Between Columns
Page Layout Tab Page Breaks
Most Common Breaks
Breaks Text from One Column to the Next Column
Breaks to the Next Page
Starts a New Section Needed to Switch from One Column to Two Columns
To see Breaks, spaces and Paragraph Marks, turn on Show/Hide from the HOME TAB
The Ruler- Indents
Right Indent
Left Indent
Page Layout- Wrap Text around Picture
Wrap Text-This is also available by double clicking on the Picture
Design Tab
Color and Font ThemesWatermark- Faded picture behind the text on a page
Insert Tab- Headers
The Header Dropdown has Several Custom Headers
Insert Tab- Footers
Insert Tab-WordArt
Word Art Choices
Insert Tab
ShapeChoices
Insert Tab
Insert Tab
Drop Cap
Insert Tab Make Table Format Table
Double ClickOn the crossArrows to selectAnd choose a Table Style
Choose the number of rows and columns by dragging across and down
Styles
Formatted Table
Insert Tab Add a Graph – Choose Object Button
Exit the Data Sheet and Stretch theBorders of the Graph Chart to fitUnder the Table
Right Click on the White are of the Graph to Change Chart Type
Chart Choices
Select the Table by double click the left Top arrowsChoose Object
Home Tab- Fly-out Arrows
Clipboard Fly-out Use Clipboard to copy between documents (Word to Word- Word to Excel) Clipboard stores up to 24 ItemsFont Fly-out arrow: Font and Font size- Shading and color Shadow, Sub-scripts, SuperscriptsParagraph Fly-out Same as the Page Layout Paragraph Fly-out Single Space - remove before and after Spacing Changes can be set as default
Home Tab-
Format Painter to duplicate format to different textHighlight the Format to be duplicated Click the Painter Drag Text to Paint
Home Tab
Change case- upper, lower, capitalize first letter of each word
Line and Paragraph Spacing
Increase and Decrease Fonts
Justification Left, Center, Right and Full Justified
Bullets and Customized BulletsUse the Increase and Decrease Buttons to Indent Bullets
The Tab key also works for IndentationShift + Tab will Decrease the Indentation
Home Tab Continued
Borders and shading Click the Dropdown Borders and Shading
Paragraph Marks to see all Formatting
Clear Formatting Changes back to Default Font
Find and Replace Search Document for Text
Home Tab Continued
Advanced Shadowing
Bold, Italic and Underline
Highlighter and Font Color
Paint Bucket- Shading behind words
Styles Canned Fonts
Microsoft Excel 2013Bob [email protected]
Workbook Vs. Spreadsheet
This Workbook Contains 3 Individual SpreadsheetsChange Names of Tabs by Double Clicking each Tab
Workbook Vs. Spreadsheet
Workbook Vs. Spreadsheet
Spreadsheet Overview
Process to Widen Multiple Rows at once Select the Columns or Rows in the Letter area above the Cells
Drag the Right Edge of one of theColumns, and all the selected oneWill change Widths
Selected ColumnsAre Changed
More Spreadsheet Information
•Cells can either contain Text or Numbers. Do NOT put dollars signs or commas on numbers
•All Formulas start with an Equal Sign (=)•Example of a Summation Formula
=SUM(B5:B12) Sums column from B5 to B12•Example of Multiplying two cells =C3 * C4•Division Sign / Times * Asterisk•5 to the 3rd Power =5^3 Add + Sub - •Change the Format of a Cell(s) Right click on
cell(s) Choose Format Cells Number Tab•Popular Formats General, Number, Currency,
Accounting, Date, Time & Percentage
Selecting Non-Adjacent Rows or Columns
•To Select Non-adjacent Rows or Columns (Used for Pie Graph Charts or Combo Charts) ▫ Select the First Range by Dragging▫Hold the Control Key down and Select the 2nd
Range
Selecting Non-Adjacent Data Continued
View Tab Freeze Panes or Split windows
Froze
Froze
Review Tab Spelling (not done automatically), Thesaurus, Protection
When you Protect a Spreadsheet- ALL Cells in the Spreadsheet are locked This feature is Password Protected
Before You Protect, Right Click on All Cells that can be edited Choose Format Cells Protection Tab Uncheck the Locked Checkbox
Data Tab Mainly For getting External Sources of Data (From Access, From Text File) Filtering and Sorting Data
Formula Tab One way of inserting Formulas – AutoSum (Also on the Home Tab)
Page Layout Tab Set Margins, Orientation (Landscape-Portrait), Themes, Gridlines Scale to Fit Fly-out Print Spreadsheet on One Page
Margins can be setup in either of thesePrint Spreadsheet to one Page
Select the Area to Print
Insert Tab
Home Tab Formats, Alignment, Merge and Center, Conditional Formatting and more
Clipboard Fly-out Arrows Copy and Paste Data between Sheets or Applications Can Hold 24 items in the ClipboardFont Fly-out Superscripts, Subscripts & Font Manipulation Also exposes other Tabs (Number, Alignment, Border, Fill, Protection)Alignment Fly-out Change the direction and position of the text in a cellNumber Fly-out Formats cells (General, Number, Currency, Accounting, Date, Time, %)
Home Tab
Text that meets certain conditions such as: Is the Number Less than 20 (see below) Data Bar Colors depend on the size of the number in each Row or Column
Merges Cells that are Selected, and Centers Text in their Range
Vertically Aligns text Top, Middle or Bottom of the Cell
Paints the Format from Highlighted cell(s) to Other CellsCuts (Control +X), Copies (Control)+ C and Pastes (Control +V)
Home Tab Utilities Continued
Autosums a Column or Row – Use only when Adjacent Cells
Used to Spice up the Data
Cell Borders
Fill Cells with Color and Change Font Color
Format Accounting, Percent or CommasRight click on the cells and choose Format Cells For Currency and other formats
Left, Center and Right Justify Cells
Microsoft Office 2013Bob [email protected]
The End