Microsoft Office 365 Tenant Options - Project Status

Dan MercerWaTech Chief Technology Officer

October 12, 2015watech.wa.gov

Agenda

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• What is Microsoft Office 365?• Brief History• Office 365 Tenant Options Project• Project Approach• Next Steps

October 12, 2015

What Is Microsoft Office 365?

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• Microsoft brand name for a collection of subscription-based software products and cloud services

October 12, 2015

Brief History

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• 2012 – OCIO and multi-agency Office 365 assessment teamo Outcome: O365 did not meet several mandatory business

requirements and did not have a positive ROI

• Mar. 2014 – CTS Advisory Council requested an updateo Outcome: O365 much improved but still did not meet

several mandatory business requirements

• Fall 2014 – Some agencies purchase O365 licenses for Office Professional desktop suiteo Outcome: Need a means to activate licenses

to the Office 365 cloud

October 12, 2015

Brief History

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• Dec. 2014 – Office 365 License Activation service launched• Single shared tenant in O365 Gov. cloud• Integrated with Enterprise Active Directory for single sign-on• WaTech manages tenant and licenses

• O365 Services available:• Office Pro Plus (desktop suite) automated activation• Office Online (Word, Excel, PowerPoint)• SharePoint Online• OneDrive for Business

• Contact WaTech service desk to schedule a consult

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Office 365 Tenant Options Project

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• Five partner agencies (CTS, DOH, HCA, DOC, DFW) agreed that more complete architectural planning is required

• Collaborated to engage Microsoft Consulting Services to assess the predominant tenant design choices:o Single-tenant (shared or consolidated)o Multi-tenant (multiple agency tenants)

• Project goal was to understand the options and provide guidance not to prescribe a specific solution

October 12, 2015

Project Approach

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Discovery Workshops (Jun-Jul) with the intent of level setting departments on Office 365, while drawing out Business and Technical Requirements specific to tenant design alternatives.

• Department of Ecology • Department of Fish and Wildlife • Department of Corrections • Department of Health • Health Care Authority • Employment Security

Department

• Washington Technology Solutions (WaTech)

• Department of Financial Institutions • Department of Revenue • Department of Labor and Industries • Department of Transportation • Department of Social and Health

Services

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Next Steps

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• Nov 3 - Workshop with 12 agencies to:

• Review the Microsoft findings in detail

• Discuss the facts of the analysis and understand the pros and cons of each design alternative

• Together with business requirements, agree on which tenant design approach is most appropriate for the State of Washington

• Define a strategy for moving forward

October 12, 2015

Questions?

watech.wa.gov October 12, 2015