Microsoft Office Groove

Jim Moffat, elastictimeClive Davies, D2i

Ad hocFluidNarrow reachShort term

The Collaboration Spectrum

Personal productivity,

ad hoc communications

Team projects

and activities

Team and departmentapplications

Enterprise

processes

StructuredStable

Broad reachLong term

Collaboration Business Challenges• Assemble teams quickly across geographic

and organizational boundaries and network environments

• Work together dynamically and effectively with team members in a single, secure environment

• Access and work on team and organizational information and applications while offline or intermittently connected

• Increase business productivity by streamlining the process of sharing, revising and publishing content

• Retain key outcomes and records of informal team work

Collaborate With Your Real Teams

Workspaces let you collect a virtual team and all relevant information and contacts in one place for a projectMore secure data storage, on computers and in transitWork online or offline – have your information with youShare documents, discussions, chats, SharePoint files, and moreAll users are automatically updated with the very latest information when connected to the Internet

CEO

Design

Lawyer

Engineering

Advertising Agency

Board Member

Collaborate With Your Teams

InOut

Dynamic Teamwork

Collaborative WorkspacesUsing Groove 2007 + Windows SharePoint together

Broad Information Sharing and Workflow

Typical Groove ScenariosSmall, geographically-dispersed, high performance teamsProject-centric, unstructured workCross-org and mobile collaborationChallenging, heterogeneous network environmentsNeed to capture, share, and retain data from informal processes

Example Groove DeploymentsPublic Sector

Cross-organisation/agency collaborationDisaster management/recoveryHealthcare

Professional ServicesEngagement team, andclient-team workspaces Proposals

Financial ServicesInsurance claimsM&A and deal rooms

ManufacturingNew product innovationSupply chain integrationField service

Bob

Alice

Inside the Firewall

FIREWALL

FIREWALL

Lets start with the basics…Always-on encryptionAutomatic data synchronizationMember presence awarenessCross-firewall capability…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol

Groove

ServerRelay

Alice Invites Carol…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol Northwind Traders

Groove

ServerRelay

Carol picks up the invitation…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol

Groove

ServerRelay

The workspace is sync’d across the firewall

Perhaps Carol then goes Off-Line…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol

Groove

ServerRelay

OFF-LINE

Alice makes changes in the workspace…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol Northwind

Groove

ServerRelay

OFF-LINE

Carol gets the changes automatically when she reconnects to a network…

Bob

Alice

Workspace

FIREWALL

FIREWALL

Carol

Groove

ServerRelay

ON-LINE

15

Groove Hybrid ArchitectureConceptual Model

+

Locally stored application, tools, and data for productivity

Centralized policy management; Relay services to support offline, x-firewall

Decentralization Centralization

Groove Clients

GrooveRelay

GrooveManager

Groove Server components

Groove 2007 Architecture Required and optional components

Groove Server 2007 Manager

Groove Server 2007 Relay

DMZ

PKIDirectory Server

Groove Server 2007 Data

Bridge

Groove Server 2007 Manager

(Audit)

FIREWALL

FIREWALL

bn

Required

Optional

Existing Server

Hosted InfrastructureIntended for small deployments (50-1000 seats)For organizations with limited IT resourcesCan be a precursor to onsite Office Groove Server 2007 deployment

Onsite InfrastructureRequired for large enterprise deployment (>1000 seats)For organizations with in-house IT expertiseProvides additional features:

AD Integration Auto-ConfigurationAuto-MigrationPKI IntegrationAuditing

Microsoft Office Groove Enterprise

Services…

Deploy Microsoft Office Groove Server

2007…

“This offers other opportunities to create more secure external collaboration with many partners.”

 StatOil

Challenge •Statoil, a crude oil and natural gas company, wanted to improve collaboration •Internal collaboration across multiple geographies•External collaboration with partners, customers, and suppliers•Offline collaboration•Secure document exchange

Solution •Office Groove 2007•InfoPath 2007•SharePoint Server 2007•Offline and secure access to information, offline Groove offline capabilities ensure critical projects can continue while people offline, remote •Groove reduces bandwidth requirements because only deltas of documents are exchanged

Benefits •Remote employees automatically have the offline access to the most recent documents they need, regardless of network connectivity •Increased collaboration between Statoil and partners•Improved ability to collaborate with customers •Increasing partnership opportunities.

Leading Oil and Gas Producer Improves Collaboration with Offline Working

European Railway Agency Rail Agency Boosts Productivity by 100 Per Cent

Challenge •The European Railway Agency is charged with creating and promoting the highest common standards of safety and interoperability in railways across the European Union. •the agency needs to collaborate with thousands of engineers, consultants, and other professionals to reinforce the safety and interoperability of railways.

Solution •Partner: Getronics•Enterprise content management system based on:•Microsoft Office 2007•Microsoft Office Groove 2007•Microsoft Office Project Server 2007•Microsoft Office SharePoint Server 2007•Microsoft Visual Studio 2005

Results•Productivity increased by 50 per cent. •Task-force activity up by 100 per cent. •Common intranet, extranet, and Internet platform. •Collaboration with external experts. •Compliance with regulators.

“Due to the ease of use, no formal training whatsoever is needed for working within the currently running agency online collaboration space because it is so simple to find your way into the system.”

NHSPrimary Care Trust Improves Patient Care

Challenge •Multiple silos of information across agencies did not offer a single view of an outpatient patient and their needs•Too much admin and paperwork•Too much time spent communicating issues•Reporting delays•Time wasted in travel to office•Not enough time spent with patient

Solution •Partner: D2i•One Groove workspace per outpatient for teams of nurses, occupational therapists and support workers

Results•Higher quality care plans•Improved collaboration leading to more timely, well informed decisions•Higher quality patient care

“With email, you don’t know if someone got the message, and you can’t be sure everyone’s accessing the same information. Groove is secure, it’s available to everyone and early feedback is that people find

it very easy to use”