Microsoft Outlook 2010New Features

Improved Interface “The Ribbon”

Navigation PaneReading PaneTo-Do Bar

Options: Normal View Minimize Hide Reading Pane Right

(Current) Reading Pane

Bottom

Make It Your Own!

Quicksteps

Found under the Home tab

Allows the creation of shortcuts for repetitive tasks performed on Mail Items

For example:• Move mail to a specified folder• Label and organize mail• Forward to a group of people

QUICK STEP ACTION

Move to: Moves the selected message to a mail folder you specify and marks the message as read.

To Manager Forwards the message to your manager. If your organization uses Microsoft Exchange Server, your manager's name is detected in the Global Address List and inserted in the "To" box, or you can specify the recipient.

Team E-mail Forwards the message to others in your team. If your organization uses Microsoft Exchange Server, your team members names are detected in the Global Address List and inserted in the "To" box.

Done Moves the message to a specified mail folder, marks the message complete, and then marks it as read.

Reply & Delete Opens a reply to the selected message, and then deletes the original message.

Create New Create your own Quick Step to execute any sequence of commands, name it, and then apply an icon to help you identify it.

Default Quicksteps

To Configure or Change Existing Quick Steps:

• In Mail, on the Home tab, in the Quick Steps group, click the More arrow at the side of the Quick Steps box, and then click Manage Quick Steps.

• If you want, in the Shortcut key box, click a keyboard shortcut you would like to assign to that Quick Step.

• If you want to change the icon for a Quick Step, click an icon next to the Name box, click an icon, and then click OK.

In the Quick Step box, click the Quick Step that you want to change, and then click Edit.Under Actions, change or add the actions that you want this Quick Step to do.

Quicksteps Configuration

Automatically reply to email messages (formerly Out of Office Assistant)

• Click the File tab.• Click Automatic Replies.• Select Send automatic replies.

Automatically Reply to Email Messages (Formerly Out of Office Assistant)

• If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you don’t specify a start and end time, auto-replies are sent until you select the Do not send automatic replies check box.

• On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office.

• On the Outside My Organization tab, select the Auto-reply to people outside my organization check box, and then type the response that you want to send while you are out of the office. Select whether you want replies sent to My contacts only or to Anyone outside my organization who sends you messages.

• Organization is usually defined as your company and includes people who have an Exchange Server account on your email system.

Change How Messages are Grouped

1 2

There are two ways you can change how messages are displayed1. Click on the Arrange By: button at the top of the Messages List and select a display option2. Under the View tab, press the corner button for Arrangement options and select the desired display

option

Customizing Views•On the View tab, in the Current View group, click Change View, and then click Save Current View As a New View.

•Type a name for the new view, and then click OK.

•On the View tab, in the Current View group, click View Settings.

•Click Group By.

•Clear the Automatically group according to arrangement check box.

•In the Group items by box, click a field to group by.

If the field that you want is not in the Group items by box, click a different field set in the Select available fields from box.

•Click Ascending or Descending for the sort order of the group headings.

•To display the field that you are grouping items by, select the Show field in view check box.

•To group by subgroups, click a field in the Then by box.

•In the Expand/collapse defaults list, click the default for how you want groups to display in the view.

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Customizing Views

Creating Signatures

Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures

Creating Signatures

OPTIONS HOW TO

To add an electronic business card Click Business Card, and then click a contact in the Filed As list. Then click OK

To add a hyperlink Click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK

To add a picture Click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

•On the E-mail Signature tab, click New.•Type a name for the signature, and then click OK.•In the Edit signature box, type the text that you want to include in the signature.•To format the text, select the text, and then use the style and formatting buttons to select the options that you want.•To add elements besides text, click where you want the element to appear, and then do any of the following:

•To finish creating the signature, click OK. NOTE: The signature that you just created or modified won't appear in the open message; it must be inserted into the message.

Adding Signature to Message• Insert a signature automatically

On the Message tab, in the Include group, click Signature, and then click Signatures.Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.In the New messages list, select the signature that you want to include.If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

• Insert a signature manually

In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want. TIP To remove a signature from an open message, select the signature in the message body, and then press DELETE.

Questions?

• If you have technical questions, please contact the IT Call Center at 203.365.7575.

• For additional questions or training email us at: Sharepoint_support@sacredheart.edu