Microsoft Outlook

Top Tips

How full is your Inbox??

Event One

Event Two

Rule: One Screen Only

1

Inbox to Appointment (Calendar)

Event One

Event Two

2

Inbox to Contacts (Address Book)

Event One

Event Two

3

Inbox to Follow-Up Later / Reminder (Tasks)

Event One

Event Two

4

Email one or more Contacts

To email all of the selected

contacts:

ALT A

ALT M

To select more than one

contact:

For several contacts one after the

other - hold down SHIFT & click

the ‘top’ one and then the ‘bottom’

one.

For several contacts not

necessarily in order – hold down

CTRL & click on each individual

contact you wish to select.

5

Do more with your Contacts

Contact – to Task

You can drag & drop a contact into

your Tasks folder to allocate a task

to the contact and send them the

task for their own Tasks folder.

This will act as a Task and a

Reminder for the Recipient.

6

Do more with your Contacts

Contact – to

Appointment

You can drag & drop a contact into

your Calendar folder to schedule

and appointment with them and

send them the appointment to save

in their calendar also.

This will act as an appointment

and a Reminder for the Recipient.

7

Your colleague’s Calendar

Multiple Calendar or

Shared Calendar…

You can allow others to see your

calendar or indeed manage other’s

calendar whilst they are out with

clients.

You can even have a team

calendar shared by all in the team

and viewable by those you allow.

8

Organise Yourself with Folders

Your ‘Personal Folders’

To create a folder, Right-Click on

the folder within you wish to create

the folder and select ‘New Folder’.

Folder List

Your ‘Public Folders’

These are created by the

Administrator and are allocated

access levels at ‘Server Level’ so

you can view and use only those

allocated to you within the

organisation.

Helps avoid mistakes!

Find them in Folder List & add

them to your “Favorites” to have

easy access!

Drag email into

allocated folders

to clear your

Inbox & get

organised!

9

Automate Organising with Rules

10

Automate Organising with Rules

For your existing mail

For future mail

11

Tasks –v- Calendar

What do you prefer?

If you need to schedule time for it – use Calendar.

If Calendar too populated, separate entries by using Tasks.

12

Adding to your Contacts – From Email

Your ‘Public Folders’

Right-Click the sender’s name and

then select ‘Add to Outlook

Contacts’ to save this person to

your existing list of Contacts.

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Translating Geekish into English

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