Microsoft PowerPoint 2007 Basics - Lafayette … PowerPoint 2007 Basics pg. 1 Office Button Starting PowerPoint in ’07 with XP Click the “Start Button”, All Programs, Microsoft

Microsoft PowerPoint 2007 Basics

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Office Button

Starting PowerPoint in ’07 with XP Click the “Start Button”, All Programs, Microsoft Office, Microsoft Power Point2007

Starting PowerPoint in ’07 with Vista Click the Microsoft Office Button with the Vista flag logo “Start Button”, All Programs, Microsoft Office, Microsoft Power Point 2007 Introduction to PowerPoint: Things to Remember When PowerPoint opens, the appearance of the screen will be very different. Once you get used to the new 2007 features, you’ll find it much easier to use as you create and edit your PowerPoint slides. There are three features that you should remember as you work within PowerPoint 2007: the Microsoft Office Button, the Quick Access Toolbar, and the Ribbon.

Microsoft Office Button This button performs many of the functions that were located in the File menu in previous versions. This button allows you to create a new presentation, open an existing presentation, save and save as, print, send, or close.

Quick Access Toolbar The quick access toolbar is a customizable toolbar that contains commands that you may want to use. You can place the quick access toolbar above or below the ribbon. To change the location of the quick access toolbar, click on the arrow at the end of the toolbar and click Show Below the Ribbon. You can also add items to the quick access toolbar, simply right click on any item in the Office Button or the Ribbon. Click Add to Quick Access Toolbar and a shortcut will be added.

Ribbon The ribbon is the panel at the top portion of the document it has seven tabs: Home, Insert, Design, Animations, Slide Show, Review, View and Add-Ins. Each tab is divided into groups.

Quick Access Toolbar

PowerPoint 2007 Basics

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Dialog box launcher

To view features in each tab, click the tab name. Below is the list of groups within each tab. Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing Insert: Tables, Illustrations, Links, Text, and Media Clips Design: Page Setup, Themes, Background Animations: Preview, Animations, Transition to this Slide Slide Show: Start Slide Show, Set Up, Monitors Review: Proofing, Comments, Protect View: Presentation Views, Show/Hide, Zoom, Color/ Grayscale, Window, Macros Add-Ins: Educator tools, Student tools (This tab only available on LPSS imaged machines).

To view additional features within each group, click the dialog box launcher (arrow) at the bottom right corner of each group.

Mini Toolbar This floating toolbar appears when you select text or right click text. This toolbar displays common formatting tools (ex. Fonts, size, bold, italics, etc.)

Viewing Slides There are three ways to view slides. Slides can be viewed by using:

slide navigation menu on the left side of the screen.

by clicking the view tab at the top of the screen, or

by clicking the PowerPoint toolbar at the bottom right hand corner.

Outlines can also be viewed by clicking on the outline tab in the slide navigation menu.

Floating Toolbar

View Tab

Slide Navigation Menu

Slide Show Toolbar

Slide Show Normal View

Slide Sorter View

Zoom


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Office Button

Uncheck this box

Creating a Presentation with a Template There are a lot of different options for you to choose with PowerPoint 2007. You can customize the design, color set, and background. 1. Click the design view tab. There are various themes that you can choose. For more options, click

the drop down arrow.

2. Move the mouse over each template, a preview will be displayed on the slide. 3. Select a theme design. This theme will be applied to all slides in the presentation. Color, can be

changed. 4. To change the color of a template design, click the Colors (drop down arrow). Move the mouse over

each color set- a preview will be displayed. You can select a color scheme for the design you chose. Simply, click on the color scheme that fits your presentation.

5. To change the background style, click the Background Styles (drop down arrow). Move the mouse over each background style-a preview will be displayed. Select the background style that you like for the design that you chose. Simply, click on the background style that fits your presentation.

6. Click the Office Button (top left hand corner), click Save As, choose one of the saving methods- PowerPoint presentation, PowerPoint show, PowerPoint 97-2003 (this will allow you to open in older versions of PowerPoint).

7. Save the presentation as PowerPoint 97-2003 in My Documents as “Your Last Name Louisiana”

***When saving as PowerPoint 97-2003 a pop-up window appears stating that “this presentation is not supported by earlier versions of PowerPoint. This window will appear every time you save unless you deselect the check mark stating “Check compatibility when saving in PowerPoint 97-2003 formats.”

Adding Text to Slide Now that you have created a presentation with a template and saved it, you can begin adding text to the presentation. The title slide has two text placeholders (title and subtitle)-boxes with dotted line borders. To enter text in a placeholder, simply click the placeholder and then type your text. After you enter text in a placeholder, the placeholder becomes a text object. An object is any item on a slide that can be manipulated.


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New Slide Drop Down Arrow

Save disk

Text Fill

Text Outline

Text Effects

1. Move the cursor over the title placeholder labeled “Click to add title” and click on the title placeholder.

2. The insertion point, a blinking vertical line, indicates where your text will appear in the title placeholder. A selection box, the dashed line border appears around the title placeholder, indicating that it is selected and ready to accept text.

3. Type “Louisiana” in the title placeholder. On the Home Tab, paragraph group, click one of the alignment buttons on the menu bar to left, right or center justify the blinking vertical line.

4. The subtitle placeholder is for additional information such as your name. Type Presented (Press the enter key), type By (Press the enter key), type Your Name. 5. Click outside the placeholder to deselect that particular text box. 6. Click “SAVE” on the Quick Access toolbar. Add Additional Slides 1. Click the New Slide drop down arrow on the home tab of

the toolbar. 2. Click the slide layout “Title and Content” 3. Type Louisiana in the title placeholder 4. Adjust your font size (80pt), color, and style. Center justify

your title. 5. Type Festivals in the content area and press Enter. Notice

now that a bullet automatically appears when you press the enter key.

6. Type Cities and press Enter. 7. Type Famous People and press Enter. 8. Click “SAVE” on the Quick Access toolbar.

Word Art Word Art is styles that can be added to text to add visual effects. To Apply Word Art:

Click New Slide-Blank Slide

Click the Insert tab, Text Group

Click the Word Art button

Choose the Word Art that fits your presentation

A box appears that states “Your Text Here”

Type “Festivals” in the box

Click Home tab- Adjust your font size (80pt), color, and style. Center justify your title.

To move the Word Art your cursor needs to be a four sided cross with arrows ( ). Hold the left click down and drag to the new location.

To Modify Word Art: 1. Select the Word Art 2. Click Format tab 3. In the Word Art group, Click Text Fill

button, the Text Outline button, or the Text Effects button

Click “SAVE”


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undo

redo

Spell check

cut

copy

paste

Inserting text boxes 1. On slide 3, click the Insert tab 2. Click the Text Box icon 3. Hold the left click down and drag out 4. Type Crawfish Festival, press Enter. 5. Type Festival International, press Enter. 6. Type Frog Festival, press Enter. 7. Type Mardi Gras 8. Adjust your font size (48pt.), color, and style. Text box will adjust automatically when you change

the font. 9. Click “SAVE” Copy and Paste 1. Highlight the text you wish to copy 2. On the Home tab, click copy icon 3. Put cursor where you want the text in the document 4. On the Home tab, click paste icon Cut and Paste 1. Highlight the text you wish to cut 2. On the Home tab, click cut icon 3. Put your cursor where you want the text in the document 4. On the Home tab, click paste icon Undo and Redo On the Quick Access toolbar, click undo or redo icon

Spell Check 1. Click the Review tab 2. Click the Spelling button

Inserting Clip Art

There are multiple ways of inserting graphics into a Power Point slide show. You can insert clip art from

menu, insert graphics from slide layout, insert clip art from slide layout and insert picture from file. Inserting Clip Art from Menu

1. On the Insert tab, in the Illustrations group, click Clip Art. 2. In the Clip Art task pane, in the Search for type “Festivals”,

click “go” 3. Use scrollbar to view all thumbnails. 4. Wait for thumbnails to load in the preview pane. Click on arrow next to

thumbnail to view options, or click on thumbnail to insert.


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New Slide

When the cursor looks like this symbol you can click and drag to resize the graphic without distortion.

When the cursor looks like this symbol you can click and drag to resize the graphic with distortion.

Grab this handle by clicking and holding to rotate the graphic

When the cursor looks like this symbol you can click and drag to move the graphic.

Once the graphic is inserted into the slide it can be manipulated.

5. Select the image you want-click the image to insert 6. Resize if needed **Insert the picture by double clicking the image or click the Insert button. **Once the picture is inserted it will have handles like the ones on clip art graphics with which you can manipulate the picture (resize or move). 7. Click “SAVE” 8. Close the Clip Art task pane Inserting Clip Art from Slide Layout From the Home tab, go to the Slides group on the ribbon. 1. Click the drop down arrow next to New Slide. Select a slide with

two contents. Move cursor over icons to determine which media to insert into the slide. Layouts with graphic content have the following icons displayed:

Insert Table Insert Chart Insert SmartArt Graphic

Insert Picture from File Insert Clip Art Insert Media Clip

2. Click the clip art icon. This opens the same task pane as described in Inserting Clip Art from Menu. 3. In the Clip Art box, type New Orleans 4. Select a picture by clicking on the one you want 5. Resize your picture 6. In the Title section, type “Cities” 7. Adjust your font size (80pt), color, and style. Center justify your title. 8. Where it says “Click to add text”, type Lafayette press Enter 9. Type Baton Rouge, press Enter


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More

options

10. Type New Orleans, press Enter 11. Type Shreveport, press Enter 12. Adjust your font size, color, and style. 13. Click “SAVE” 14. Close the Clip Art task pane

Inserting Picture from File 1. Click Insert New Slide, choose Title and Content 2. In the Title section, type “Famous People” 3. Adjust your font size (80pt), color, and style. Center justify your title. 4. In the Content section, type Louie Armstrong press Enter 5. Type Mary Alice Fontenot, press Enter 6. Type Bobby Jindal, press Enter 7. Type Anne Rice, press Enter 8. Click the Insert Tab, Illustrations group 9. Click “Picture” 10. Browse to the location that picture is saved

Select My Computer, Work on Intech H, Resources, Pictures 11. Click the picture of Louie Armstrong, click Insert 12. Move and Resize your picture 13. Click “SAVE” 14. Play the Show

Slide Transitions Slide Transitions is the way one slide changes to the next slide in Slide Show view.

To Apply Slide Transition: 1. Click Slide 1 2. Click the Animations tab, Transition to this slides group 3. To preview the transitions, move your mouse over each transition and it will

provide a preview. 4. Choose the animation that fits your presentation or click the drop down

arrow in the transition dialog box for more options. 5. To apply the transition to all slides, simply click “Apply to All” on Animations

tab. 6. To apply a different transition to each slide, click on each slide, click the transition that you

choose for that slide. 7. Click “SAVE” **Once you have applied a transition, on the “Slide Navigation Menu” a shooting star appears letting you know that a transition has been applied to that slide.

To Add Transition Sound

1. Select slide 1 2. Click the drop down arrow next to transition sound. 3. To preview the sounds, move your mouse over each sound. 4. To apply the sound, choose a sound and select “apply to all”

or choose a different sound for each slide. 5. Click “SAVE”


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To Modify Transition Speed 1. Click the drop down arrow next to transition speed. 2. Select the speed that you want to use for transitions. To apply the speed to all of the slides, click “Apply to All” or choose a different speed for each slide. 3. Click “SAVE” 4. Play Show

To Advance a Slide To move from one slide to the next, you have two options to choose from on the animations tab.

Advance on mouse click or

Automatically after “XX” seconds If you want to adjust amount of time between each slide, simply click the up arrow.

To select either one of these, simply check the box that you want to use. 1. Click “Automatically after:” 2. Set the speed to 00:05 3. Deselect “On Mouse Click” 4. Click “Apply to All” 5. Click “SAVE” 6. Play Show

Slide Animation Slide animation refers to predefined special effects, movements, and sounds that accompany text or

slides as they are introduced. You can use preset animations or customize your own animation to achieve your goals. There are four types of animation effects that can be applied to objects on the slide.

Entrance is used to call special attention to the object as it enters the screen.

Emphasis is used to emphasize information once it is on the screen.

Exit is used to call special attention to objects as they leave the screen

Motion Paths allow you to draw a custom path that the object travels for animation. Entrance, Emphasis or Exit Animations

1. Select the object on slide 3 (clip art)

2. Click the Animations tab, Animations group

3. Click Custom Animation. The Custom Animation Task Pane will appear on the right side of the screen.

4. Click Add Effect 5. Click Entrance 6. Click More Effects (displays ALL of

the Entrance effects). 7. The Add Entrance Effect menu screen

will appear.


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Elevator bar

Most commonly used

Mouse click Continuous Loop

8. Choose one of the effects by clicking on it. The animation effect will display on the slide.

a. Try several different effects. Notice that there is an elevator bar on the right side of this menu. As you move down the Add Entrance Effects menu screen you will notice that there are “groups” of effects – Basic, Subtle, Moderate, and Exciting. Try these to see how they work.

9. To apply the effect, click the OK button at the bottom of the Add Entrance Effect screen.

10. Follow the same procedures for applying Emphasis and Exit animations. ***To Preview an animation: click the preview button on the animations toolbar. ***Notice – on the right side of the screen - under Custom Animation-objects that have effects added to them are shown as a part of this screen. The arrow on the right hand of this picture points to a drop down arrow-there are more options with each drop down arrow. Slide Show Options The slide show tab of the ribbon contains options for the slide show. These options include:

Preview the slide show from the beginning

Preview the slide show from the current slide

Set up Slide Show Set Up Slide Show The set up button allows you to set up preferences for how the show will be presented. There are various options to choose from:

Whether the show will run automatically or will be presented by a speaker

Looping option

The set-up show screen menu shown to the right will appear when you click Set Up Show.

1. Click Slide Show tab, Setup group 2. Click Set Up Slide Show


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Notes Area

3. Make sure “Presented by a speaker” is selected 4. Select “Using timings, if present” 5. Click “OK” 6. Click “SAVE”

Ending a Slide Show If you desire to end the show while it is playing, either tap the Esc key, in the upper left portion of the keyboard, or click the right mouse button and then click End Show. Creating Notes Speaker Notes can be added to allow you to create notes for each slide. To add speaker notes, there are two ways:

1. Put your cursor in the blank white section below the slide, type your notes 2. Select the slide

Click View Click Note Pages Click the “Click to add Text” section of the screen Type in the Notes for that slide

Printing Presentations To Access the Print Options:

1. Click the Microsoft Office Button

2. Place the cursor over Print 3. Click the 1st Print option “Print” 4. In the Print Dialog Box, click the arrow next to Print what

5. Choose one of the following options

Slides: These are slides that you would see if you were showing the presentation, one slide per page

Handouts: 1, 2, 3, 4, 6 or 9 per page, this option allows for more slides per page

Notes Page: This includes the slides and the speaker notes

Outline View: This will print the outline of the presentation

6. Click “OK” To Print Preview:

Click the Microsoft Office Button Place the cursor over Print Click Print Preview Click the arrow next to Print What to

change print options To print from Print Preview, click Print

To Exit Print Preview:

Click the Close Print Preview button


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Type in term

Browse Help

Print Table of Contents

When saving ANY Office 2007 file, please make sure to save it as a 97-2003 file. Saving in this format will allow the file to be viewed regardless of the version of Office being utilized. Help in PowerPoint

To get detailed help on how to perform a task, click the help button in the upper right hand corner. To narrow your search, you can use the Table of Contents, Browse PowerPoint Help, or type in a search term. Some of the help items are built into Microsoft PowerPoint and other items access Microsoft Office Help Online. This handout was created by Lafayette Parish School System Technology Department. Information was gathered from the following sources: Florida Gulf Coast University: (2007). PowerPoint 2007 Tutorial Homepage. Retrieved April 1, 2008, from Florida Gulf Coast University Web site: http://www.fgcu.edu/support/office2007/ppt/index.asp Lynchburg College: Office Tutorials. Retrieved April 1, 2008, from Microsoft-Lynchburg College Tutorials Web site:

http://www.officetutorials.com/

http://www.fgcu.edu/support/office2007/ppt/index.asp