Microsoft Word - AEFLA-RFP-FY14.doc - State Board … · Web viewMicrosoft Word - AEFLA-RFP-FY14.doc Last modified by Sandy Crist Company Microsoft

Mississippi Community College BoardOffice of Adult Education

2017- 2019 Request for Application Scoring Rubric

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Please begin by reading and answering the following declaration on confidentiality and conflict of interest.

Declarat ion s on Confid ential ity and Conflict of Interest

1) The information provided in this application is protected and is made available to external assessors for reviewing purposes only. I therefore agree to treat all the material strictly as confidential from the file which has been submitted to me. After responding, be it positively or negatively, I will ensure the destruction of said material.

Agree Disagree

2) I attest that I am not in a conflict of interest with the applicant(s).

Agree Disagree



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Program Effectiveness in Serving Basic Skills Deficient Eligible Individuals

C on s id e r at ion 1A : The degree to which the eligible provider will be responsive to regional needs as identified in the local workforce development WIOA, Section 108.

Insufficient (Information not

provided)

Minimal (requires additional

clarification)

Sufficient(clear and fairly

complete)

Excellent (concise and thoroughly developed)

Application should demonstrate:•Documentation of demographics by county with source; and•Description of identified needs of the county population as described in the local plan and any other source(s); and•Evidence of program's ability to the meet the identified needs.

1.1 The local and/or regional workforce needs of the identified geographical/service delivery areas as identified by the Local Workforce Plan are clearly explained. A description of how adult education fits into workforce strategies identified in the plan is clearly explained.

0 1 2 3 4 5 6 7 8 9 10

1.2 The demographics (e.g. race/ethnicity, socio-economic status) of the program’s identified geographical area/service delivery area are clearly identified.

0 1 2 3 4 5 6 7 8 9 10

1.3 The literacy needs of the program’s target population are adequately identified. 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:

Applicant: Date: ____________________

Reviewer: Workforce Region: _______________________________

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Program Effectiveness

C on s id e r at ion 1 B : The degree to which the eligible provider will be responsive to- Serving individuals in the community who are identified in such plan; and (i) who have low levels of literacy; or (ii) who are English language learners. (if applicable)


provided)


clarification)


complete)


Application should demonstrate:•Evidence of a recruitment and retention plan with specific methods and tools named; and•Evidence of addressing student below 9.0 with specific mention of allowable activities and how it meets the population needs; and•Evidence of addressing the specific needs of English language learners.

1.4 The application adequately describes how the program will provide services to meet the local and/or regional needs. 0 1 2 3 4 5 6 7 8 9 10

1.5 The program will provide services to individuals in the community most in need of literacy services, including individuals who are low-income or have minimal literacy skills and meet the needs of the demographic population of the area.

0 1 2 3 4 5 6 7 8 9 10

1.6 The program will provide services to meet the needs of special populations (i.e. individuals with disabilities, single parents, displaced homemakers, individuals with limited English proficiency, and individuals with multiple barriers to employment).

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Students with Disabilities

C on s id e r at ion 2 : The ability of the eligible provider to serve eligible individuals with disabilities, including eligible individuals with learning disabilities.


provided)


clarification)


complete)


Application should demonstrate:• Evidence of identifying students with disabilities; and• Evidence of how the needs of students with various disabilities will be addressed; and• Evidence of promoting inclusion of students with various disabilities.

2.1 The application clearly describes the organization’s policy(ies) to comply with the American Disabilities Act of 1990.

0 1 2 3 4 5 6 7 8 9 10

2.2 The program will ensure that individuals with disabilities have equitable access to programs, activities and related services. 0 1 2 3 4 5 6 7 8 9 10

2.3 The application identifies how the program will provide services to students with physical, emotional, mental, and learning disabilities.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Demonstrated Effectiveness

C on s id e r at ion 3 : Past effectiveness of the eligible provider in improving the literacy of eligible individuals, to meet State-adjusted levels of performance for the primary indicators of performance described in WIOA, Section 116, especially with respect to eligible individuals who have low levels of literacy;


provided)


clarification)

Sufficient (clear and fairly

complete)


Application should demonstrate:• Explanation of past performance goals and meeting goals; and• Evidence of students' educational gains, including quantitative and qualitative, as applicable; and• Explanation of how gains were measured, including any relevant evidence; and• Explanation of data management to ensure reliability and validity.

3.1 The organizations past effectiveness in meeting the needs of the target population(s) identified under Consideration 1 are adequately described. 0 1 2 3 4 5 6 7 8 9 10

3.2 The application adequately describes how the agency measures educational performance and student transition into postsecondary education, training, and/or the workforce. 0 1 2 3 4 5 6 7 8 9 10

3.3 This application provides 3-5 strategies the program will employee to meet the State’s adjusted levels of performance and clearly identifies resources the program will employ to ensure that students achieve learning gains.

0 1 2 3 4 5 6 7 8 9 10

3.4 The Past Effectiveness table or narrative documenting past performance is adequately completed. 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Alignment with the Local Workforce Development Board & One Stop Partners

C on s id e r at ion 4 : The extent to which the eligible provider demonstrates alignment between proposed activities and services and the strategy and goals of the local plan under WIOA, Section 108 of the Act, as well as the activities and services to the one-stop partners.


provided)


clarification)


complete)


Application should demonstrate:• Explanation of how the proposed activities align with the local plan; and• Explanation of how the proposed activities align with the area one-stop partners; and• Explanation of working with one-stop partners to meet mutual goals; and• List/Description of the local plan’s proposed activities and services as applicable to Adult Education

4.1 The application adequately describes how the program will provide services to align with the strategies and industry needs as identified in the applicable Local Workforce Development Board Plan (s).

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4.2 The application adequately describes and provides evidence of any agreements (MOUs, MOAs, or contracts) between the program and other Workforce Innovation and Opportunity Act (WIOA) partners and service area providers - including organizations that provide resources for individuals with disabilities and individuals with barriers to employment. (Submit the first page and signature page of each agreement. Full documentation should be maintained and submitted as requested.)

0 1 2 3 4 5 6 7 8 9 10

4.3 The application adequately describes how the program will align its services with, and contribute to, the local One-Stop Center (WIN Job Center) to meet the goals identified in the Local Workforce Development Board Plan(s).

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Quality Program

C on s id e r at ion 5A : Whether the eligible provider’s program--Is of sufficient intensity and quality, and based on the most rigorous research available so that participants achieve substantial learning gains.


provided)


clarification)


complete)


Application should demonstrate:• Description of how the activities are based on rigorous research and of sufficient intensity and duration so that participants achieve substantial learning gains; and• A completed chart showing the program will be of sufficient intensity and quality.

5.1 The program’s enrollment management strategies are clearly and adequately defined and a copy of the recruitment and retention plan is included in this application.

The plan includes:a. Target Audienceb. Key Action Steps/Activities (designed to meet the demographics of the target audience)c. Person(s) Responsibled. Budget/Resourcese. Target Completion Datesf. Predicted Outcomes (*Review separate attachment)

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5.2 The program offers flexible class schedules to best accommodate students learning needs. (*Review Class schedule) 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Quality Program

C on s id e r at ion 5 B: Whether the eligible provider’s program—Uses instructional practices that include the essential components of reading instruction.


provided)


clarification)


complete)


Application should demonstrate:• Description of instructional practices; and• Evidence of practices including essential components of reading instruction; and• Evidence of contextualized instruction to ensure that individuals have the skills needed to be competitive in the workforce and exercise the rights & responsibilities of citizenship.

5.3 The application adequately describes how the program will incorporate essential components of reading instruction, differentiated instruction, direct explicit instruction, use of formative assessment, and use of standards-based curriculum.

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5.4 The application adequately describes how the program will utilize rigorous research –based instructional practices to assist students with achieving substantial learning gains.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Quality Instruction

C on s id e r at ion 6 : Whether the eligible provider’s activities, including whether reading, writing, speaking, mathematics, and English language acquisition instruction delivered by the eligible provider, are based on the best practices derived from the most rigorous research available, including scientifically valid research and effective educational practice. Cite sources.

Insufficient (information not

provided)


clarification)


complete)


Application should demonstrate:• Description of research-based instructional practices; and• Explanation of how the research addresses students' needs; and• Explanation of how the success of instructional practices is measured; and• Explanation of how the CCR will be used to inform instruction.

6.1 The application adequately describes how the program uses rigorous research and evidence-based instruction for the various content components of ABE, ASE, and ELA (i.e. reading, writing, speaking, mathematics, and English language acquisition) and includes details of the program’s use of College and Career Readiness Standards (CCRS).

0 1 2 3 4 5 6 7 8 9 10

6.2 The application adequately describes how the program will meet the educational needs of students with special learning needs, including those with low levels of literacy, and learning disabilities.

0 1 2 3 4 5 6 7 8 9 10

6.3 The program assesses the effectiveness of curriculum and instructional practices.0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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https://lincs.ed.gov/programs/ccr

Integrating Technology into the Curriculum

C on s id e r at ion 7 : Whether the eligible provider’s activities effectively use technology, services and delivery systems, including distance education, in a manner sufficient to increase the amount and quality learning, and how such technology, services, and systems lead to improved performance


provided)


clarification)


complete)


Application should demonstrate:• Evidence of how the program will incorporate technology into instruction; and• Evidence of how the program will measure the progress of students' digital literacy skills; and• Evidence of how the program will implement distance learning.

7.1 The application adequately describes how the program will integrate the use of technology into class instruction—to include software, internet resources, and hardware such as whiteboards, smartphones, document cameras, and other resources. 0 1 2 3 4 5 6 7 8 9 10

7.2 The application adequately how the program will assess students’ digital literacy fluency and their progress with the use of technology. 0 1 2 3 4 5 6 7 8 9 10

7.3 The application adequately describes how the program will implement distance learning opportunities for students, including those with low levels of literacy and those with learning disabilities.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Contextualized Learning and Transitioning Students

C on s id e r at ion 8 : Whether the eligible provider’s activities provide learning in context, including through integrated education and training, so that the individual acquires the skills needed to transition to and complete postsecondary education and training programs, obtain and advance in employment leading to economic self-sufficiency, and to exercise the rights and responsibilities of citizenship.


provided)


clarification)


complete)


Application should demonstrate:• Description of allowable activities the program will provide; and• Evidence of how the program will address employability skills aligned with the local area needs; and• Evidence of how the program will transition students into unsubsidized employment and post-secondary education and training; and• Evidence of how the program will incorporate integrated educational and training (IET); and• Evidence of how the program will incorporate financial literacy.8.1 The application describes how the program will foster Integrated Education and Training

(IET) opportunities for students. The application provides specific details of these opportunities and how students will access and participate in the IET program.

0 1 2 3 4 5 6 7 8 9 10

8.2The application adequately describes how the program will use IET or other models of contextualized instruction to help students develop the skills required to advance in an educational setting, transition post-secondary education or become employed.

0 1 2 3 4 5 6 7 8 9 10

8.3 The application adequately describes the transition resources and strategies the program will utilize to enable students to enter post- secondary education, training opportunities, or the workforce.

0 1 2 3 4 5 6 7 8 9 10

8.4 The application adequately describes how the program will provide contextualized instruction of sufficient intensity to(a) enable students to achieve level completion(s), and(b) transition to post-secondary education & employment.

.

0 1 2 3 4 5 6 7 8 9 10

8.5 The application adequately describes how the program will provide workplace readiness skills training. 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Staff Qualifications and Professional Development

C on s id e r at ion 9 : Whether the eligible provider’s activities are delivered by well-trained instructors, counselors, and administrators who meet any minimum qualifications established by the State, where applicable, and who have access to high quality professional development, including through electronic means;


provided)


clarification)


complete)


Application should demonstrate:• Complete list of job duties, responsibilities and qualifications for each position and staff/faculty in each position; and• Evidence of high quality professional development for each staff/faculty member; and• Evidence the recent professional development of staff/faculty; and• Evidence of how the applicant will ensure staff is knowledgeable about adult education instruction, policies, procedures, and priorities.

9.1 Complete the administrative, instructional support, and instructional pages Attachment B. Include all planned positions including Transition Specialist requirements In Attachment C.

(*Review Attachments B and C)

0 1 2 3 4 5 6 7 8 9 10

9.2 The application describes how the program will provide high quality professional development to ensure instructors and staff are knowledgeable of current research and best practices in adult education. The application describes how the program’s professional development plan will support instructors in incorporating current research and evidence-based instructional strategies that lead to effective program outcomes

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Community Resources and Local Partnerships

C on s id e r at ion 10 : Whether the eligible provider’s activities coordinate with other available education, training, and social service resources in the community, such as by establishing strong links with elementary schools and secondary schools, postsecondary educational institutions, institutions of higher education, local workforce investment boards, one-stop centers, job training programs, and social service agencies, business, industry, labor organizations, community-based organizations, non-profit organizations, and intermediaries, for the development of career pathways;


provided)


clarification)


complete)


Application should demonstrate:• Evidence of coordination with local resources and agencies, LWDB, and the one-stop center; and• Evidence of partnerships with postsecondary institutions; and• Evidence of partnerships with local business & industry; and• Explanation of how the applicant will contribute to the cost of the one-stop center's infrastructure.

10.1 The program will coordinate with local WIOA partners and service providers to develop career pathway programs consistent with strategies identified in the Local Plan and includes partnerships with service providers such as schools, libraries, post-secondary institutions, businesses, and social service agencies.

0 1 2 3 4 5 6 7 8 9 10

10.2 The program will partner with other providers to offer support services to students, to increase access to program services and ensure program completion. Include information on services such as childcare, transportation, mental health services, and career planning.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Local Support Services for Students

C on s id e r at ion 11 : Whether the eligible provider’s activities offer the flexible schedules and coordination with Federal, State, and local support services (such as child care, transportation, mental health services, and career planning) that are necessary to enable individuals,including individuals with disabilities or other special needs, to attend and complete programs.


provided)


clarification)


complete)


Application should demonstrate:• Evidence the program address the needs of individuals with disabilities and/or special needs; and• Evidence the program will implement the American with Disabilities Act of 1990; and• Evidence the program coordinates with States, Federal and local support services.

11.1 The program will adequately assess students’ educational needs, and need for support services and accommodations and include details regarding services such as child care, transportation, mental health services, and career planning. The application adequately describes how the program will identify and resolve barriers to student completion.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Data Management

C on s id e r at ion 12 : Whether the eligible provider maintains a high-quality information management system that has the capacity to report measurable participant outcomes consistent with Section, WIOA 116 and to monitor program performance.


provided)


clarification)


complete)


Application should demonstrate:• Procedure for data collection and data entry; and• Procedure for timely reporting; and• Evidence the program ensures data validity and quality; and• Description of how data will be used to improve performance and recruitment & retention of students.

12.1 The program employs data management practices and an information management system to: Tracking student outcomes; Monitoring program performance; Maintaining quality in the data. Include a description of any information management system the organization

uses.

0 1 2 3 4 5 6 7 8 9 10

12.2 The program personnel are engaged in the collection and management of data. 0 1 2 3 4 5

12.3 The program utilizes data to assess and improve program performance such as evaluating learning gains and student goal achievement. 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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English Language Acquisition Needs

C on s id e r at ion 13 : Whether the local area in which the eligible provider is located has a demonstrated need for additional English language acquisition programs and civics education programs.


provided)


clarification)


complete)


Application should demonstrate:• Evidence of the local need for English acquisition programs; and• Evidence of curriculum, including career pathways, civics education, digital literacy, and financial literacy; and• Evidence of a knowledgeable staff.

13.1 The application adequately describes the English Language Learner (ELL) population in the local area and provides the data source. The application describes the local area’s demonstrated need for a program that offers English language acquisition services.

0 1 2 3 4 5 6 7 8 9 10

13.2 Described how the program will use IET or other models of contextualized instruction to help students develop the skills required to advance in an educational setting, transition post-secondary education or become employed English Language learners in conjunction with IELCE. (243 funds ONLY)

0 1 2 3 4 5 6 7 8 9 10

13.3 The application adequately describes the program’s experience with and/or ability to provide instruction and services to English language learners and includes information regarding:a. Curriculum/material used to provide instruction to this population;b. Financial literacy resources and career pathways available to this population.

0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Budget Narrative

Please describe in detail how funds will be used to implement the project.Insufficient

(information not provided)


clarification)


complete)


Application should demonstrate: Costs that are reasonable and necessary; and Every budget line item accounted for in the budget narrative.

1. The application describes how funds will be spent consistent with Title II requirements. Include the activity(ies) that will be provided and how funds will be allocated.

0 1 2 3 4 5 6 7 8 9 10

2. A proposed budget page and a detailed narrative describing the costs of administration, instruction (instructors, paraprofessionals, instructional text and software), Maintenance and Operation (Rent, Utilities Custodial Services, etc.…), and Other Support Services (Equipment, Conference Travel, etc..) as well as a line item budget for each grant has been included.

0 1 2 3 4 5 6 7 8 9 10

3. An adequate explanation describing the costs of the proposed project (as presented in the attached budget and budget narrative) are reasonable and the budget sufficient to implement the proposed activities.

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Reviewer Comments:



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Corrections / Institution Funding (If Applicable)

Provide a detailed narrative explaining how C/I funds will be used to raise the reading, math, and/or language arts education level of adults in correctional or institutional settings who function below the 9.0 grade level.


provided)


clarification)


complete)


Application should demonstrate:• Evidence of experience and effective delivery of instruction in correctional or

institutional settings.• Budget and Budget Narrative.

If the applicant is applying for both Correctional/Institution (C/I) grant and an AEFLA grant, complete this section in addition to all other sections of the AEFLA application. If applying for C/I only, complete this section in addition to the Budget Page and Narrative.

1. The application describes how the program w i l l deliver instruction to raise the educational levels in reading, math, and/or language arts of adults in correctional or institutional settings functioning below the 9.0 grade level and includes the intensity (hours of instruction per week) and duration (weeks of instruction per year) of C/I instruction.

0 1 2 3 4 5 6 7 8 9 10

2. The application describes the activities and services to be offered in the correctional setting and provides specific details of activities the program will deliver. 0 1 2 3 4 5 6 7 8 9 10

3. The application adequately describes the programs past success with learners enrolled in correctional or institutional settings and how participants selected. ( First- time applicants describe how your program will measure success in providing C/I services and activities.) 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:



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Integrated English Language and Civics Education, Sec. 243(If Applicable)

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Provide a detailed narrative explaining how IEL/CE funds will be used to provide an integrated program of English language learning, civics education, and integrated education & training.


provided)


clarification)


complete)


Application should demonstrate:• IEL/CE curriculum that incorporates English language instruction, civics education (civic participation, U.S. History, U.S. Government, and preparation for naturalization);• Access to an integrated education and training program.• Budget and Budget Narrative.

If the applicant is applying for both an Integrated English Literacy and Civics Education (IEL/CE) grant and an AEFLA grant, complete this section in addition to all other sectionsof the AEFLA application. If applying for IEL/CE only, complete this section in addition to the Budget Page and Narrative.

1. The application adequately describes how the program w i l l deliver content and activities as described through effective practices that enable ELLs to increase their English language proficiency in combination with civics education and workforce training, including an IET, in order to better understand and navigate governmental, educational, and workplace systems and key American institutions, including preparation for unsubsidized employment leading to economic self-sufficiency.

0 1 2 3 4 5 6 7 8 9 10

2. The application adequately describes how the program w i l l co-enroll participants in IET that is provided within the local or regional workforce development area from sources other than Sec. 243.

0 1 2 3 4 5 6 7 8 9 10

3. The application adequately describes the number of anticipated ELL participants in the IEL/CE program and how these students will be recruited. 0 1 2 3 4 5 6 7 8 9 10

Reviewer Comments:

Local Workforce Development Board Alignment Rubric

A lign m e nt wi t h lo ca l pl a ns ( W I O A , S ec . 463 . 21) : Describe how the applicant will align with the Local Workforce Development Board (LWDB) plan.


provided)


clarification)


complete)


Application should demonstrate:• Evidence of the alignment of the local plan; and• Description of the identified region and priorities; and• Evidence of the alignment of activities, services, and regional needs with the LWDB; and• Evidence of the promotion of concurrent enrollment with partners; and• Description of shared cost activities and resources for the costs.

1. The application aligns adult education and literacy activities with the education and training objectives and activities of the local workforce plan and the One Stop Delivery System (Comprehensive WIN Job Centers), including concurrent enrollment in Title I and Title II programs under WIOA, as appropriate.

0 1 2 3 4 5 6 7 8 9 10

2. The application describes a plan for fulfilling education, training and administrative responsibilities as a one-stop partner and for participating on the local workforce investment board.

0 1 2 3 4 5 6 7 8 9 10

3. The application demonstrates a plan and strategies for effectively working with workforce partners identified by the local plan to share resources; contributes to regional education and training efforts, including career pathways program.

0 1 2 3 4 5 6 7 8 9 10

Recommendations/Comments:



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Documents

Microsoft Word - AEFLA-RFP-FY14.doc - State Board … · Web viewMicrosoft Word - AEFLA-RFP-FY14.doc Last modified by Sandy Crist Company Microsoft