Microsoft Word Notes By: Manzoor ALi Solangi

7/30/2019 Microsoft Word Notes By: Manzoor ALi Solangi

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Microsoft Office 2007

Notes of Ms word Based on

easy and self-understanding

By: Manzoor Ali Solangi

0333-7061644

[MICROSOFT OFFICEWORD2007]


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Microsoft Word - 20072

ContentsContents.......................................................................................................... 2

Lecture No.1.................................................................................................3

What is MS Word?........................................................................................ 3

Orientation of MS Word................................................................................ 3

Get a simple article for practice: ................................................................4

How to select text with Mouse?....................................................................5

How to select text with Key board?..............................................................5

Lecture No.2 ................................................................................................... 7

What is Copy?.............................................................................................. 7

What is Paste?..............................................................................................7

What is Cut?................................................................................................. 7

What are Paste special/ Format painter? .....................................................7

Apply Formatting on selected text............................................................... 7

Border and Shading:....................................................................................9

Water Mark:................................................................................................. 9

Lecture No. 3:................................................................................................11

Find, Replace and Go to ............................................................................ 12Columns .................................................................................................... 13

Lecture No.4 ..............................................................................................15

Lecture No.5..................................................................................................18

How to insert / Delete Column/Row/Cell?...................................................22

How to select table?...................................................................................22

Grid lines:...................................................................................................22

Marge cell, Split Cell and Split Table:.........................................................22

Table Size:..................................................................................................23

Auto Fit:......................................................................................................23

Cell alignments:......................................................................................... 23

Text Direction:............................................................................................23

Lecture No.7..................................................................................................24

Header and Footer:................................................................................... 25

By: Manzoor Ali Solangi Hello:- 0333-7061644


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Thesaurus:.................................................................................................25

Show Markup:.............................................................................................26

Track Changes:..........................................................................................26

Lecture No.8..................................................................................................28

Difference between Save and Save as.......................................................28

Print Preview:............................................................................................. 28

Print:.......................................................................................................... 29

How to protect file with Password .............................................................30

Lecture No.1

What is MS Word?

MS Word is an application program use for create booklets,

Notes, Reporting

MS Word file is called Documentation and its file

consists no of Pages.

Orientation of MS Word

1. Office Button

2. Customized Button

3. File name (Documentation)

4. Software name (Microsoft Word 2007)

5. Minimize (Alt+ Space + N)

6. Maximize (Alt+ Space+ X)/ restore

7. Close / Exit (Alt + F4)

8. Menu (Home, Insert, Page layout, Reference, Mailings,

Review, View)

a. Groups

i. Commands / Options

b. More options



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9. Help (F1)

10. Ruler Bar (Show page size and margin detail)

a. Horizontal (Left to Right)

b. Vertical (Top to Bottom)

11. Scroll Bar (Move page Left to Right/ Top to Bottom)

a. Horizontal

b. Vertical

12. Page

13. Cursor (Vertical blinking line called Cursor showtyping status)

14. Status Bar (show status of current page)

a. No. of pages / Total pages

b. Word Summery

c. Language

d. Zoom In/ Out

Get a simple article for practice:

=RAND(Paragraph, Sentence)



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How to select text with Mouse?

1. Single Left click on Left Margin (Select current line)

2. Double Left Click on Left Margin (Select current Paragraph)

3. Triple Left Click on Left Margin (Select all file)

4. Double left click on word (Select one word)

5. Ctrl + Left click on word (Select one sentence)

6. Ctrl + Drag and Drop (Select multiple selection)

How to select text with Key board?

Left /Right arrow key Working Character by character

Up/ Down arrow key working line by line

Ctrl +Left / Right arrow key working word by word

Ctrl + Up/ Down arrow key Working Paragraph by

Paragraph

Home Go to start of current line

Ctrl + Home Go to start of document

End Go to End of current line

Ctrl +End Go to End of Document

Page up Previous Screen

Page down Next Screen

Shift + Left / Right Arrow Selection character by

character

Shift+ up/ down arrow Selection Line by line

Shift + Ctrl + Left / Right Arrow Selection Word by Word



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Shift + Ctrl + Up/ Down Arrow Selection Paragraph by

Paragraph

Selection Ctrl +A



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Lecture No.2

What is Copy?

Save selected area in clipboard (computer memory)

Home Clipboard Copy (Ctrl + C)

What is Paste?

Paste duplicate area which saves in clipboard (Computer

memory)

Home Clipboard Paste (Ctrl +V)

What is Cut?Save selected area in clipboard and delete for current

position

Home Clipboard Cut (Ctrl +X)

What are Paste special/ Format painter?

Save formatting in computer memory and Paste on other

text

Home Clipboard Paste format / Format Painter

Copy form (Ctrl +Shift +C)

Paste Format (Ctrl +Shift +V)

Apply Formatting on selected text

After selection text

Home Font

Font style (Font Face) (Ctrl +Shift +F)

Font size

Increase (Ctrl + ] Right square bracket)

Decrease (Ctrl +[ Left square bracket)



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Bold on/ off (Ctrl +B)

Italic on/ off (Ctrl +I)

Single under line (Ctrl +U)

Double Under line (Ctrl +Shift +D)

Words only under line (Ctrl +Shift +W)

More line

Strikethrough

Subscript (ctrl + = ) H2O

Superscript (Ctrl + Shift + plus sigh +) a2+b2+2ab

Clear formatting

Font Color

More options Font (Ctrl +D)

Shadow

Out line

Emboss

Engrave

Small caps (Ctrl +Shift +K) WHATISTHIS?

All caps (Ctrl +Shift +A) WHAT IS THIS?

Bullets and Numbering:

Home Paragraph Bullets (Specify sign present specify

sign)

Temples

Define new bullets



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o Symbol choose font style ok

o Picture Import (for other picture) ok

o Font (For formatting)

Home Paragraph Numbering (Create outline with

numbering style)

Templates

Define new numbering

o More style

o Font

Border and Shading:

Home Paragraph border and Shading

Border

o Border style

o Border Line style

o Line color

o Line width

o Border status

Page Border

o Art

Shading

o Color

Water Mark:

Show image/ text behind current document

Page Layout Page Background Water mark



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Custom Water mark

o No water mark

o Picture Water Mark

More options

o Text Water Make

Style

Size

Color

Shape

Page color:

Page Layout Page color

Solid Color

Custom Color

More color

Fill Effects

Picture Select any Picture Ok

Gradient More Gradient

One color

Two Color

Presets

Texture

Pattern lines



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Lecture No. 3:

Show/ Hide:

Home Paragraph Show / Hide

Use for show/ hide formatting symbols

Alignments:

4 types of paragraph alignments

Home Paragraph

1. Left Align

(Ctrl

+L)

2. Right Align

(Ctrl

+R)

3. Center

Align

(Ctrl

+E)

4. Justify

Align

(Ctrl +

J)

Indentation:

Use for increase / decrease indent

current paragraph

4 types of indentation

Home Paragraph Indent

1. First line

indent

(Tab)

2. Left indent

3. Hanging

Indent

(Ctrl +T)

4. Right

Indent

Line and Paragraph spacing:



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Home Paragraph More option

(Paragraph) Spacing

Paragraph Spacing

o Before

o After

Line Spacing

o Normal line spacing (Ctrl

+1)

o 1.5 Line spacing (Ctrl

+5)

o 2.0 Double Line space

(Ctrl+ 2)

Find, Replace and Go to

Home Edit Find

Find (Ctrl +F)

o What find

Replace (Ctrl +H)

o What Find

o Replace with

Go to (Ctrl +G) go to specify

page, line, Paragraph, etc

o Select any category (Page,

Line, etc)

Reminder: Plus sign use for add

previous action

Selecting option:



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Home Editing Selection

Select All (Ctrl +A)

Select Object (only for objects)

Change Case:

Home Font Change Case (Shift

+F3)

MS Word provides 4 types of

change case

1. UPPER CASE

2. lower case

3. Sentence case

4. Capitalized Each Word

5. tOGGLE cASE

Remind: In this menu Toggle case

is option not a case

Columns

Page layout Columns

Styles

No of columns (1 - 45)

Line between

Drop Cap:

Use for show prominent first character

/ Word of current paragraph

Insert Drop Cap



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Drop cap

Styles

Drop Cap

style

Line to

Drop

Distance between Text



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Lecture No.4

How to insert any object?

Insert shape Drag and Drop

3 types of node to manage Object

1. Blue Node (Re-Size)

2. Green Node (Rotate)

3. Yellow Node (Re-Shape)

Select Object automatically show

format menu

Insert Shape

Text box

Style / Templates

Fill Shape

o Color

o More color

o Picture

o Gradient

One color

Two color

Presets

o Texture

o Pattern lines

Line Shape



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o Line Color

o Line Width

o Dash Style

Change Shape

Object Position

Shadow

o Shadow Setting

Left, Right, Up,

Down

o Shadow Setting

o Shadow Color

3D

o 3D Setting

o 3D Styles

o 3D Color

o Depth

o Direction

o Surface

Order (Right Click on Object

Order)o Send to Back (At last)

o Bring to Front (At top)

o Bring Forward (One step

top)



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o Send back one (One Step

back)

o Send behind text

o Bring front of text

Grouping (select multiples object

right click Grouping)

Ctrl + Left click select

multiples object

o Group

o Ungroup

o Regroup

Alignments



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Lecture No.5

How to insert Picture:

Insert Picture select picture InsertPicture

Brightness

o More and Less

Contrast

o More and Less

Re-color

o More color

o Set transparence picture

Change picture

Reset Picture

Styles

Shapes

Picture line color

Picture special effects

Position

Text Wrapping

In line with text

Square

Tight



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In front of text

Behind of text

Top and bottom

Edit wrap point

Flip and Rotate

Picture size

Word Art:

Insert - Word art text type text

ok

Edit text

Same

heights

Vertical

text

Spacing

Styles

Fill Color

Line color

Shapes

Position

Wrapping

text

Clip Art:

Insert Clip art More Organized

Office Collection select any folder

select any picture Copy Paste

Book Mark:Reminder current document reading

Insert Book Mark

Insert Book Mark name Add

Close



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Insert Book Mark Go to

Close

Hyper link:

Use for link other file / webpage etc

Insert Hyper link (Ctrl +K)

Select file location

Select file name OK

Press Ctrl + Left click use for follow

link file

Date and Time:

Insert Text Date and Time

Choose any format Insert / Ok

Check update automatically use for

update date

Symbol:

Specify sign present specify option

Insert Text Symbol

Choose any symbol insert

Select any symbol shortcut

press key assign ok

Select symbol shortcut Remove



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Lecture No.6:

How to draw a table?

By Menu:

Insert Table Insert Table

No. of

Columns

(4)

No. of

Rows

(10)

OK

By Command:

Press Plus sign (+) and Minussign (-) in this command plus

sign show new columns and

minus show column width

Press Tab key at last cell add

new row

+------------+-----------------

+--------------+----------------+

By Mouse:

Insert Table Draw Table

Drag and drop

Table Properties Design

Table styles Choose any one

Draw Border

Li

ne

col

or

Li

ne

Bo

rd

er

Li

ne

Wi

dt

h



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Li

ne

St

yl

e

Dr

aw

ta

bl

e

Er

as

e

Ta

ble

How to insert / Delete

Column/Row/Cell?

Layout Row and Columns

Insert

Above

(Row)

Insert Blow

(Row)

Insert Left

(Columns)

Insert

Right

(Columns)

Delete

o Colu

mn

o Row

o Cell

o Table

How to select table?

Layout Select

Grid lines:

Gray line which are not print able are

called Grid lines

Layout Show Grid lines

Marge cell, Split Cell and Split Table:

Layout Marge Marge cell (More

than two cells convert in to one cell)



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Layout Marge Split Cell (One cell

convert in to more than two cells)

Column Width and Distribute

Columns Evenly

Row Heightand Distribute Rows

Evenly

Auto Fit:

Layout Cell Size Auto Fit

Auto Fit to Contents (Fit according to

the Text size)

Auto Fit to Window (Stretch table on

Full page[Width])

Fixed column width

Cell alignments:

9 types of Cell align

1. Top

Left

2. Top

Cente

r

3. Top

Right

4. Cente

r Left

5. Mid

6. Cente

r

Right

7. Botto

m

Left

8. Botto

m

Cente

r

9. Botto

m

Right

Text Direction:

3 types of Text Direction

1. Top to

Bottom

2. Bottom

to Top

3. Left to

Right

(Default)

Other option:

Heading Row Repeat



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Layout Data Heading Row

Repeat

Sort(Analyze Data in Ascending /

Descending Order)

Layout Data Sort Ascending (A

Z)/ Descending (Z A) OK

Formula: use for calculation on data

Layout Data Formula OK (right

click for update data)

Lecture No.7Styles and Formatting:

Change the set of styles, colors

and fonts use in current document

Home Styles Styles and

Formatting

Heading 1 (Alt+ Ctrl +1)

Heading 2 (Alt+ Ctrl +2)

Heading 3 (Alt +Ctrl +3)

Note: Select multiples text and than

select any one heading

Right click on select heading

Modify Changing OK

Table of Contents:

Add to table of contents in

document

Reference Table of Contents

Insert Table of Contents OK



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Click updates automatically

option

Note: We cannot create table of

content with out headingHeader and Footer:

Header: top of page area is

called Header

Footer: Bottom of page area is

called Footer

Insert Header and Footer

Page no.

Total no.

of Pages

Date and

Time

Type text

Spelling and Grammar (F7):

Review Proof Spelling and

Grammar (Use for proof reading)

Red Under Line: Show Spellingmistake

Green Under Line: Show

Grammar mistake

Right click on word

Ignore

once/ All

Add to

dictionary

Thesaurus:

Create alternative word of current

word

Review Proofing Thesaurus (Shift

+F7)



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Foot notes and End note:

Foot notes: show meaning bottom of

page

End Notes: Show meaning end of file

Reference Foot notes

Insert Foot notes

Insert End notes

Comments:

Show explanation of current word

Review New Comments

Review Delete Comments

Show Markup:

Show / hide Comments use option

markup

Review Track changes Show

markup

Mark up On Show Comments

Mark up Off Hide Comments

Track Changes:

Save all record in computer memory

in the shape of comments

Review Tracking Track Changes(Ctrl +Shift +E) on / off

Accept all changes / Accept

Changes

Reject all changes / Reject Changes



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Lecture No.8

Difference between Save and Save as

Save (Ctrl +S): Use for save currentfile

Save as (F12): Use for save current

file with new name on new location

Office button Save / Save as

Print Preview:

Before gain the hard copy of current

data

Office button Print Print Preview

(Ctrl +F2)

Page Setup:

Page Layout Page Setup

Margin

o Top

o Bottom

o Left

o Right

Gutter (Bending area is called

Gutter)

o Gutter Position Top (Letter

Pad Style)

o Gutter Position Left (Book

Style)



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Orientation of Page

o Landscape (Width Wise)

o Portrait (Height Wise)

Paper Size

o Letter (8.5 X 11)

o Legal (8.5 X 14)

o A4 (8.27 X

11.69)

Print:Gain the hard copies of current data

Office button Print (Ctrl +P)

Pinter name

Page range

o All

o Current

Selection

o Page Range (coma and minus

sign use for create page

range)

No of Copies

Collate (Use for print page set byset/ Page by page)

o On (Print file Set by Set)

o Off (Print file Page by Page)

Print



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How to protect file with Password

Office Button Save as Tools

General Option

Password to open

Password to modify

Re-Enter password to open

Re-Enter password to modify

Documents

Microsoft Word Notes By: Manzoor ALi Solangi