Microsoft Word - PQ_Recall _18022012 · Web viewSri T.Murali Krishna, IPS., Jt. Commissioner of Police (Administration) Cell No: 9490616100, landline No: 04027852745. 15. ... Microsoft

GOVERNMENT OF TELANGANAROADS AND BUILDINGS DEPARTMENT

on behalf ofCOMMISSIONER OF POLICE, HYDERABAD CITY

REQUEST FOR QUALIFICATION (RfQ) OF CONTRACTORS

FOR

CONSTRUCTION OF HYDERABAD CITY POLICE COMMISSIONERATE HEADQUARTERS & INTEGRATED

COMMAND AND CONTROL CENTRE BUILDING AT ROAD NO.12, BANJARA HILLS, HYDERABAD

UNDER

DESIGN AND BUILD SYSTEM OF CONTRACT

RfQ NO. L&O/D1/561/2014-15 dtd.16.12.2015

CONTENTS

SECTIO

TITLE PAGEA. Disclaimer 3-4B. Notice Inviting Tender 5C. Definitions 6D. Facts Sheet 7

Section I: Instructions to the Applicants1 Introduction about Project 9-112 Procedure for submission of Bid 123 General Instructions 13-154 Pre-Qualification Criteria 16-185 Essential submissions by Applicants 196 Evaluation criteria for Pre-Qualification 207 Information to be furnished 21

7.1 About Organization7.2 In-House Design capability 7.3 Construction Plant and Equipment

8. Letter of Transmittal 219. Next Phase of Tender Bidding 2110. Tender format for execution of works 2211. Miscellaneous 22

Section II: List of Formats for submission of information Letter of Transmittal 24-25

Form 1:Form 2:

26-27 Form 2: 28-30 Form 3: 31 Form 4: 32 Form 5: 33 Form 6: 34-36 Form 7 (Part I): 37 Form 7 (Part-II): 38 Form 8: 39-40 Form 9: 41

Section III Check list of Documents attached 42-43

RfQ of Contractors/Agencies/Firms for Construction of Hyd City Police Commissionerate Headquarters and Integrated Command & Control Centre

DISCLAIMER

1. This RfQ document is neither an agreement nor an offer by the Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City to the prospective Applicants or any other person. The purpose of this RfQ is to provide information to the interested parties that may be useful to them in the formulation of their proposal pursuant to this RfQ .

2. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City does not make any representation or warranty as to the accuracy, reliability or completeness of the information in this RfQ document and it is not possible for Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City to consider particular needs of each party who reads or uses this RfQ document. This RfQ includes statements which reflect various assumptions and assessments arrived at by Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City in relation to this Project. Such assumptions, assessments and statements do not purport to contain all the information that each Applicant may require. Each prospective Applicant should conduct its own investigations and analyses and check the accuracy, reliability and completeness of the information provided in this RfQ document and obtains independent advice from appropriate sources.

3. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City will not have any liability to any prospective Consultancy Company/ Firm/ Consortium or any other person under any laws (including without limitation the law of contract, tort), the principles of equity, restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with anything contained in this RfQ document, any matter deemed to form part of this RfQ document, the award of the Assignment, the information and any other information supplied by or on behalf of Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City or their employees, any consultants or otherwise arising in any way from the selection process for the Assignment. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City will also not be liable in any manner whether resulting from negligence or otherwise however caused arising from reliance of any Applicant upon any statements contained in this RFP.

4. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City will not be responsible for any delay in receiving the proposals. The issue of this RfQ does not imply that Chief Engineer,

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Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City is bound to shortlist Applicant contractors. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City reserves the right to accept/reject any or all of proposals submitted in response to this RfQ document at any stage without assigning any reasons whatsoever. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City also reserves the right to withhold or withdraw the process at any stage with intimation to all who submitted the RfQ.

5. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein.

6. Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City reserves the right to change/ modify/ amend any or all provisions of this RfQ document. Such revisions to the RfQ amended RfQ will be made available on the website of Chief Engineer, Buildings, R&B, Telangana/Commissioner of Police, Hyderabad City.

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II Notice Inviting Tender1 Department Name Police Department, Government of Telangana

State2 Tender Number L&O/D1/561/2014-153 Tender Subject Request for Pre Qualification of Contractors/

Firms/ Agencies for design and build state-of-Art Hyderabad City Police Commissionerate Headquarters and Integrated Command and Control Centre

4 Period of Contract As per Tender Document5 Form of Contract As per Tender Document6 Tender Type Open7 Tender Category Pre-Qualification of Contractor8 EMD/ Bid Security As per Tender Document9 EMD/ Bid Security

payableCommissioner of Police, Hyderabad City

10 Process Fee payable to

PAO (W&P), Hyderabad

11 Submission of separate DD towards processing fee

Original DD should be submitted along with bid document in a separate sealed cover

12 Place of Tender Opening

Office of the Commissioner of Police, Hyderabad City

13 Officer Inviting Bid Chief Engineer, R&B, Buildings on behalf of Commissioner of Police, Hyderabad City

14 Contact persons Sri I.Ganapathi Reddy Landline No:23391020 Cell No: 9440818001Sri T.Murali Krishna, IPS., Jt. Commissioner of Police (Administration) Cell No: 9490616100, landline No: 04027852745

15 Address/ E-mail ID Office of Commissioner of Police,Hyderabad City Police CommissionerateBasheer Bagh, Hyderabad,Telangana 500029.Email Id: [email protected]

16 General terms & Conditions

As per Tender Document

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III. Definitions

S.no Term Definition1. Authority Police department, Government of Telangana

acting for and on behalf of the Governor of Telangana and represented by the Commissioner of Police, Hyderabad City and his representative Chief Engineer (Buildings), R & B, Telangana State.

2. Client Commissioner of Police, Hyderabad City acting for and on behalf of the Governor of Telangana.

3. Project Construction of Hyderabad City police Commissionerate Headquarters and Integrated Command And Control Centre Building on Design and Build system of contract.

4. Request for proposal

Written solicitation that convey to the applicant, requirements submission of proposal/ documents for Pre qualification of contractors/agencies/firms for construction of Hyderabad City police Commissionerate Headquarters and Integrated Command And Control Centre Building.

5. Applicant Means the individual, proprietary concern, partnership firm, private or public limited company applying for the pre-qualification.

6. RfQ Request for Qualification

7. Year “Financial Year" unless stated otherwise.

8 HVAC Heat, Ventilation and Air-Conditioning.

9. Month/Week The Month shall mean calendar month & Week shall mean calendar week

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IV. Fact Sheet

Item DetailsPublication of Tender Document 16-12-2015Availability of RfQ Documents From 16-12-2015 on websites

http://roadbuild.telangana.gov.in & www.hyderabadpolice.gov.in

Last date for submission of Pre-Bid queries

21-12-2015

Pre-Bid Queries to be sent to [email protected] [email protected]

Pre bid meeting On 22-12-2015, 1100 hrs at O/o the Commissioner of Police, Hyderabad City, Basheerbagh, Hyderabad

Response to Pre-bid Queries 24-12-2015Submission of bid documents at any of the Places

1. Office of Commissioner of Police, Hyderabad City, Basheerbagh, Hyderabad, 500029, Telangana

2. Chief Engineer(R&B), Buildings, Erramanzil, Hyderabad, 500082

3. Superintending Engineer(R&B), Headquarters Circle, Khairathabad, Hyderabad, 500004.

Last Date and Time for submission of Bids

30-12-2015 at 3.00 PM

Opening of bids 30-12-2015 at 4.00 PMPlace of opening of Bid documents Office of Commissioner of Police,

Hyderabad City, Basheerbagh, Hyderabad-29

Method of selection Should qualify as per pre-qualification criteria.

Cost of RfQ Document processing fee and payment details

Rs.5000/- (Rupees Five thousand only) in the form of Demand Draft in favour of PAO (W&P), Hyderabad to be submitted along with the bid document and Rs.600/- (Six Hundred Only) in favour of CTO Hyderabad towards sales tax (2 separate DDs) at the time of submission of RfP document

Approximate cost of the project Rs.300 Crores (Rupees Three hundred Crores only).

Period of completion of project 21 Months.Approximate area of construction 5.5 Lakhs Sft. (24 storied)

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mailto:[email protected]

http://roadbuild.telangana.gov.in/


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Section-IInstructions to the Applicants


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Section-IInstructions to the Applicants


1. Introduction about the Project

Government of Telangana has set out a vision to develop Hyderabad City into a Global City. In order to achieve the Government’s vision of transforming Hyderabad City into a Global City, the Hyderabad City Police also needs to be upgraded simultaneously to deliver policing services at Global Standards. This will help attract Global Investments in Hyderabad City and rest of the State of Telangana.

The emergence of Hyderabad as the Brand City for the new State of Telangana has necessitated the requirement to have a modern and State-of-art Command and Control Centre to be built in the existing Police land of 7 acres situated at Road no.12, Banjara Hills for housing the Head Quarters of Hyderabad City Police Commissioner along with a world class, state-of-art Command Control Centre.

This building which will be a 24 storied twin tower (other tower 18 floors) iconic structure at the heart of the City with 5.5 lakh Sqft. will be a landmark for any visitor or tourist coming to the state of Telangana. The functional requirement of the new building would be immense as it would be the TECHNOLOGY HUB FOR INCIDENT MANAGEMENT SYSTEM to coordinate as a system tool used for the command, control and coordination of emergency response of several kinds along with the requirements of daily policing operations of this Mega City. The iconic structure would act as a TECHNOLOGY FUSION CENTRE. All the floors of the building will be designed for housing technology teams working in the back-end supporting field policing operations. This building will also act as a DISASTER MANAGEMENT AND CRISIS MANAGEMENT CENTRE housing all the Government Departments. This will also house cross functional teams from all Government Departments for leveraging on the available technologies for rendering services at their end during normal time.

1.1. Scope of WorkThe scope of work shall include Design and Build of 24 storied twin tower Civil Construction works, Tier 3 Data Centre, Integrated Command and Control Centre with double height video wall in a separate structure that connects twin towers from 4th to 7th floor , bridge connecting the towers and the two lifts at 17th and 18th floors, Solar photovoltaic roof, Helipad on roof top, Double glazing glass façade, networking for fusion of technologies in all floors, data cables and servers design, video & audio cables, security gadgets including integrated access controls meeting the parameters of smart building, Internal & External water supply and Sanitary works, Fire Fighting works, Internal Roads, Landscaping, Storm Water Drains, Rain Water Harvesting, Internal & External

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Electrical Works, HVAC, furniture, Development works etc., complying the standards of Green Building Concepts.

Approximate cost of the work: Rs.300.00 Crores

1.2. Salient features of the Proposed new Building :

The building design arranged on a TWIN TOWER concept with two magnificent high-tech and state of the art towers of glass. The two sleek towers are joined by a massive three storey high PODIUM of granite and glass on the ground floor to create a feeling of SOLIDITY and STRENGTH on the building base. Soaring high in the sky, the two towers are visually connected by a solar photovoltaic roof on the seventeenth floor, at a height of 80 meters above the ground thus creating the tallest and largest gateway form of India.

The two towers strategically juxtaposition with varied height where South West tower is the highest with 24 storeys and the North East tower is with 17 Floors , visually connected at the 17th floor with the other two vertical cores thru mega solar roof , completing the massive regular rectangle in the plan. The two towers are also connected through bridge at eighteenth floor for better internal movement.

The massive rectangular shape at 17th floor comprises of solar photovoltaic panels in double height, which harvest solar energy to generate the thermal and electrical power, eventually used within the project. In addition, the building façade is having the Building Integrated photovoltaic panels, arranged with the architectural expression of the building, which offers dual purpose of shading the building as well as produces green electrical energy.

The towers are also enveloped with double glass curtain wall system which contributes to better acoustic, better thermal comfort and energy savings. Traditional Telangana patterns would be integrated in the GRC / METAL screens which creates a fusion of tradition and modernity.

The South west tower will also accommodate the Helipad on the roof top; will have the functional advantage during the several emergencies and VVIP movements.

The total super structure of the project is envisaged with the area of 4.10 Lakh square feet and 1.40 Lakh square feet of basement. The lower floors accommodate mostly public areas like Auditorium, Café, Multi-purpose Hall, Media Center and Reception Lobby. The Auditorium is designed for the capacity of 900 people with all the modern technologies and equipment.

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The building is designed with state of the art integrated command and control centre with giant video wall . The building houses the tier 3 data centre. The iconic structure would act as a technical fusion centre. All the floors of the building will be designed for housing technology teams working in the back-end , supporting field operations. The entire structure will be designed as technology building.

The multipurpose hall is also strategically located to provide space for 250 people and shall be used as breakout space, gathering area and ball room.

The ground floor also have the separate lift lobby to take up the visitors directly to the proposed museum and observatory level at seventeenth floor.

The internal office space is planned on the flexible interior design concept where the large column free indoor spaces are capable to adapt multiple indoor layouts.

The relevant architectural Plans and Elevations of the proposed building are made available along with the RfQ at http://roadbuild.telangana.gov.in & www.hyderabadpolice.gov.in

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http://roadbuild.telangana.gov.in/


2. Procedure for submission of Bid Proposal

2.1. Application supported with prescribed formats hard bound and soft copy shall be submitted in duplicate in two sealed envelopes duly super-scribed original and duplicate with the name of project, name & phone nos. of the applicant and due date of opening. The applications will be received up to 3.00 PM on 30-12-2015 in the office of the Commissioner of Police, Hyderabad City, Basheerbagh, Hyderabad, 500029, Telangana / Chief Engineer(R&B), Buildings, Erramanzil, Hyderabad, 500082 / Superintending Engineer(R&B), Headquarters Circle, Khairathabad, Hyderabad, 500004. Those desirous of submitting the application through post may do so subject to the condition that the Commissioner of Police, Hyderabad City/Chief Engineer(R&B), Buildings/ Superintending Engineer(R&B) , Headquarters shall not be responsible for any postal delay and applications received after 03.00 PM on 30-12-2015 will be treated as delayed and will not be entertained. All the applications received up to 03.00 PM on 30-12-2015 will be opened on the same day at 4.00 PM in the office of Commissioner of Police, Hyderabad City, Bhasheerbagh, Hyderabad, Telangana State.

2.2. All the pages of documents submitted by the applicant must be sequentially numbered and must contain the list of contents with page numbers and duly bound. Any deficiency in the documentation may result in the rejection of the applicant’s proposal.

2.3. The original proposal shall be prepared in indelible ink. It shall contain no interlineations or overwriting, except as necessary to correct errors made by the applicant itself. Any such corrections must be initialled by the person (or persons) who sign(s) the proposals.

2.4. All pages of the proposal including the duplicate copies, shall be initialled and stamped by the person or persons who sign the proposal.

2.5. In case of any discrepancy observed by Police Department in the contents of the submitted original paper documents with respective copies, the information furnished on original paper document will prevail over others.

2.6. Applicant must ensure that the information furnished by him in respective DVDs is identical to that submitted by him in the original paper document. In case of any discrepancy observed by Police Department in the contents of the DVDs and original paper documents duly hard bound, the information furnished on original paper document will prevail over the soft copy.

2.7. Failure to submit proposal on time could cause a proposal to be rejected.2.8. Police Department/R&B Department will not accept delivery of proposal

by fax or e-mail.Page 13 of 44


2.9. The Proposals will be opened by Police Department in the presence of such of those applicants or their representatives who may be present at the time of opening.

2.10.The representatives of the applicants should be advised to carry the identify card or a letter of authority from the firms to identify their bonafide for attending the opening of the proposal.

3. General Instructions:

3.1. Letter of transmittal and forms for pre-qualification are given in Section II.

3.2. All information called for in the enclosed forms shall be furnished against the relevant columns in the forms. If for any reason, information is furnished on a separate sheet, this fact shall be mentioned against the relevant column. Even if no information is to be provided in a column, a "nil/not applicable/no such case" entry shall be made in that column. If any particulars/ queries are not applicable in case of the applicant, it shall be stated as “not applicable". The applicants are cautioned that not giving complete information called for in the application forms or not giving it in clear terms or making any change in the prescribed forms or deliberately suppressing the information may result in the applicant being automatically disqualified. Applications received the due date and time will not be entertained.

3.3. The application shall be page numbered and each page shall be signed.3.4. Overwriting shall be avoided. Correction, if any, shall be made by neatly

crossing out, initialing, dating and rewriting. Pages of the pre-qualification document shall be numbered. Additional sheets, if any added by the Contractor, shall also be numbered.

3.5. References, information and certificates from previous clients certifying suitability, technical knowhow or capability, quality of work of the applicant shall be signed by an officer not below the rank of Executive Engineer or equivalent and counter signed by the officer not below the rank of Superintending Engineer or equivalent.

3.6. The applicant may furnish any additional information, which he thinks is necessary to establish his capabilities to successfully complete the envisaged work. He is, however, advised not to furnish superfluous information. No information shall be entertained after submission of pre-qualification document unless the specifically required by and asked for by the Authority.

3.7. Any information furnished by the applicant found to be incorrect either immediately or at a later date, would render him automatically disqualified.

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3.8. The documents may be downloaded from the website http://roadbuild.telangana.gov.in & www.hyderabadpolice.gov.in from 16.12.2015 to 5.00 PM on 29.12.2015.

3.9. Applicants shall submit two separate DDs, i.e one DD towards the processing fee of Rs 5000/- (Rupees Five Thousand Only) in favour of PAO(W&P), Hyderabad and the other DD for Rs.600/- (Rupees Six hundred Only) towards sales tax in favour of CTO, Basheerbagh, Hyderabad. No application will be entertained if not accompanied with processing fee and sales tax.

3.10. Applicants are advised to keep visiting the websites mentioned above from time to time (till the deadline for RfQ bid submission) for any updates in respect of the RfQ notice, if any. Failure to do so shall not absolve the applicant of his liabilities to submit its RfQ application complete in all respects including updates thereof, if any. An incomplete application may be liable for rejection.

3.11. The Authority reserves the right to verify the particulars furnished by the applicant independently. If any information furnished by the applicant is found incorrect at a later stage, he shall be debarred from tendering and taking up any work in Telangana State.

3.12. The Authority reserves the right to reject any or all applications without assigning any reason whatsoever.

3.13. Documents submitted in connection with RfQ document will be treated confidential and will not be returned.

3.14. Prospective applicants may request clarification, in writing (e-mail or telephonic enquiries will not be entertained), of the project requirements and pre-qualification document. Any clarification given by the Authority will be displayed on the website of Commissioner of Police Hyderabad City / Roads & Buildings Department Telangana State. No request for clarification will be considered after 21.12.2015.

3.15. Applications from Joint Venture companies / Sub contractors will not be accepted or considered for evaluation. Credentials of joint venture assignments/ Sub contractors /Special Purpose Vehicle (SPV) projects executed as joint venture assignments submitted by single applicant to meet eligibility will not be considered for evaluation.

3.16. After the technical evaluation, the Authority is expected to announce a short-list of suitable qualified applicants who shall be eligible for issuance of tender documents for participation in the bidding process and they will be given comparatively short time span for submission of the Bids for the Project. The Applicants are, therefore, advised to visit the site and familiarize themselves with the Project.

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3.17. Method of Application

3.17.1. If the applicant is a proprietary firm, the application shall be signed by the proprietor above his full typewritten name and the full name of his firm with its current address

3.17.2. If the applicant is a firm in partnership, the application shall be signed by all the partners of the firm above their full typewritten names and current addresses or alternatively by a partner holding power of attorney for the firm. In the latter case a certified copy of the power of attorney shall accompany the application. In both cases a certified copy of

the partnership deed and current address of all the partners of the firm shall accompany the application.

3.17.3. If the applicant is a limited company, the application shall be signed by a duly authorized person holding power of attorney for signing the application accompanied by a certified copy of the power of attorney. The applicant shall also furnish a copy of the Memorandum of Articles of Association duly attested by a Public Notary.

3.18. Final Decision Making AuthorityThe Authority reserves the right to accept or reject any application, to annul the pre-qualification process and reject all applications at any time, without assigning any reason or incurring any liability to the applicants.

3.19. Particulars ProvisionalThe particulars of the work given in “Section I” are provisional. They are liable to change and must be considered only as advance information to assist the applicant to apply for proposed work.

3.20. Site VisitThe applicant is advised to visit the site of work, at his own cost, and examine it and its surroundings by himself, collect all information that he considers necessary for proper assessment of the

prospective assignment.

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4. Pre‐Qualification Criteria:

4.1. The Applicant shall have been involved in the Civil Engineering Construction Business for last Ten years or more.

4.2. Design Setup: The applicant should have in house, adequate infrastructure, manpower resources for carrying out detailed Design services for Design & Build Projects. The Applicant shall provide a description of Design services setup including list of personnel with their qualification and experience. The applicant shall also provide a list of licensed software used for the Architectural & structural design services.

4.3. The applicant shall have satisfactorily completed following works under Design and built system of contract during last Seven years in the same name & style.

1. Three similar works each (under single contract) costing not less than 40% of the est imated cost

OrTwo similar works (under single contract) each costing not less than 60% of the est imated cost

OrOne similar work (under single contract) costing not less than 80% of the estimated cost.

Similar work shall mean “ design and build/construction of multi-storied Commercial/ Institutional/Sports Complex/Hospital/Airport Buildings Public office/Corporate office/ Head quarter building /Residential with RCC / RCC Composite framed structure of not less than 10 floors in any sector, including MEP, Façade and finishing works executed in India. ( Basements & areas below ground will not be considered as floors for evaluation. Also industrial structures like chimneys, Silos & inhabitable high-rise structures like transmission towers, statues will not be considered for evaluation)

4.4. One completed work of building carried out under Design & Build basis (either part of (1) above or a separate one) ( under single contract)

costing not less than Rs.100 crores and should be with some Central/State Government departments (or) Central/State Autonomous Bodies (or) Central/State Public Sector Undertakings.

4.5. One completed work of building carried out under Design & Build basis (either part of (1) above or a separate one) ( under single contract)

should be of minimum 20 floors. 4.6. Applicant should have completed at-least Two green building projects in

the last ten years certified by GHRA or IGBC LEED or USGBC LEED . Page 17 of 44


Preference will be given to the Applicant who got Gold Rated (for LEED Rating) or Three star rated (for GRIHA Rating) in at least one project.

4.7. Experience of having executed at least one building work of MEP Services costing Rs.100 crores against a single contract during the last seven years and shall provide a documentary proof of the same. One such completed work costing not less than Rs.40 crores shall be with some Central/State Government/ Central Autonomous Body/ Central Public Sector Undertaking in a single contract.

4.8. Shall have had average annual financial gross turnover of Rs. 240 Crores in any two financial years during the last five years ending 31st March 2015. Further, the Financial price updating of 10% per annum shall be applied to the turnover of the Previous Years to bring them to 2015-2016 Price Level.

4.9. Shall have a minimum solvency of Rs. 300 Crores. The applicant shall submit the solvency certificate, not older than six months prior to Opening date of RfQ, issued by any scheduled bank in original.

4.10.The Company should have positive Net worth of Rs. 500 crores. (average of last 5 years) and should have not incurred loss in last 5 years ending F.Y. 2014-15 duly certified by Chartered Accountant/statutory auditors specifying the net worth of the Applicant(s), as at the close of the preceding financial year, and also specifying that the methodology adopted for calculating such net worth conforms to the provisions of this Clause. For the purpose of this pre-qualification, net worth (the "Net Worth") shall mean the sum of capital (paid up capital in case of companies) and reserves from which shall be deducted the sum of revaluation reserves, miscellaneous expenditure not written off and reserves not available for distribution to equity shareholders (in case of companies).

4.11. In addition the applicant should satisfy the following:Should have specific experience of construction of projects (multi – storied Commercial/ Institutional/Sports Complex/Hospital/Airport Buildings Public office/Corporate office/ Head quarter building/Residential) with the following:(a)Building Management Systems for an area not less than 3000 Sqm or

more for lighting, DG sets, AC plants, fire alarm, pumps, access controls and other related security systems etc.,

(b)UPS of 150KVA or more capacity(c) Network for Data, Video & Voice Point of 5000 Nos(d)Air conditioning system of 1000 TR plant capacity(e)Execution of Post Tensioned Prestressed Concrete Slabs for an area of

32000 Sqm.Page 18 of 44


(f) High-rise structure of minimum 20 floors for a building of built-up area of 40,000 SQM

4.12. The applicant must submit information of on-going litigations and litigations had in the past seven years. In the event that the applicant has no litigations either in process or in the past 10 years, an affidavit to this effect, duly notarized must be submitted in original.

4.13. The applicant shall have at least one of the valid ISO certifications.

4.14. The value of works shall be brought to current costing level i.e., 2015-16 year level by enhancing the actual value of work at simple rate of 10% per annum: calculated from the date of completion to last date of receipt of applications for PQ documents.

4.15. For this purpose, cost of work shall mean gross value of the completed work including the cost of materials supplied by the Govt. /Client, but excluding those supplied free of cost.

4.16. Shall not be debarred or black listed by any State/Central Department or PSU or Autonomous bodies. The applicant must submit a duly notarized affidavit to this effect. Applications received without this declaration in original shall stand automatically rejected.

4.17. The bidding capacity of the contractor shall be equal or more than the cost of the work. The bidding capacity shall be worked out by the following formula:

Bidding Capacity = A x N x 2 – B where

A= Maximum value of construction works executed in any one year during the last Five years (up dated to 2015-16 price level) taking into account the completed as well as works in progress.

N= Number of years prescribed for completion of work for which Request for Qualification (RFQ) application has been invited. (1.75 years)

B = Value at the year 2015-16 price level of existing commitments and on-going works to be completed during the period of completion of work for which Request for Qualification(RFQ) application has been invited. (Next 21 months)

The applicant shall submit the calculation sheet of Bid Capacity and also indicate value of balance work in hand. (Certified by a Chartered Accountant)

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5. Essential Submissions by Applicants

5.1. The applicant shall provide copies of work orders as well as completion certificates from the authority concerned as documentary proof for having executed similar works (as defined earlier). For private sector projects, completion certificate with TDS shall be submitted.

5.2. The applicant's performance for each work completed in the last seven years and works in hand shall be certified by an officer not below the rank of Executive Engineer or equivalent in format given and countersigned by the Superintending Engineer or equivalent authority (Form 6)

5.3. The applicant must submit an undertaking that up to date tax returns have been filed along with copies of such returns submitted to the IT department/ Department of Trade & Taxes.

5.4. The applicant shall own construction equipment as per list (Form 8) required for the proper and timely execution of the work. Else, he shall certify that he would be able to manage the equipment by hiring etc. and submit the list of firms from whom he proposes to hire.

5.5. The applicant shall have sufficient number of Technical and Administrative employees for the proper execution of the contract work. The applicant shall submit a list of the employees stating clearly how they would be involved in this work. – (Form 7)

5.6. Minimum requirement of Technical Staff for this work furnished as under which shall be assessed for evaluation:Applicant shall submit the supporting Documents such as:a) List of full time Technical staff he proposes to deploy against the

work with name qualification and experience each along with complete CV.

b) Attested copies of Degree/Diploma & Experience certificate.

c) Declaration from the Technical staff that they are employed with the applicant

d) Documents like PF subscription, copy of Income Tax return with IT Form 16

5.7. The decision with regard to eligibility of the applicant will be taken by the Authority, only after necessary documents provided by the applicant have been examined.

5.8. Applicant shall submit all the information/ submittals in digital format also in addition to hard copies and DVD.

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6. Evaluation Criteria for Pre‐Qualification

For the purpose of pre-qualification, applicants will be evaluated in the following manner:

6.1. The initial criteria prescribed earlier in this document under PRE-QUALIFICATION CRITERIA in respect of experience of similar works completed, financial turn over, bidding capacity, and certifications will first be scrutinized and the applicant’s minimum eligibility for pre-qualification for the work shall be determined. Only those Applicants who meet the minimum eligibility criteria specified under PRE-QUALIFICATION CRITERIA shall qualify under this Section and all other applicants shall automatically stand disqualified.

6.2. Physical inspection of completed projects of applicants found eligible w ill be performed by an Evaluation Committee appointed by the authority for evaluating quality of work. The Evaluation Committee shall visit similar works done by the applicant in the past i.e., works pertaining to Civil works, Plumbing, Electrical, Fire Fighting, HVAC works. The exact number and the works to be visited shall be decided by the Authority.

6.3. Even though an applicant may satisfy the eligibility requirements and has been prequalified, he would be liable to disqualification if he has:(a) Made misleading or false representation or deliberately suppressed

any information in the forms, statements or enclosures required in the pre-qualification document.

(b) Obscured/ deliberately hidden record of poor performance such as abandoning work, not properly completing the contract, or financial failures/weaknesses, etc.

Page 21 of 44


7. Information to be furnished by applicant

7.1. About Organisation. The Applicant is required to submit the information in respect of his organization in Form 1.

7.2. In-house design capability. The Applicant is required to submit the information in respect of his organization in Form 9.

7.3. Construction and Plant equipment

Applicant shall furnish the list of construction plant and equipment including steel shuttering, centering and scaffolding likely to be used in carrying out the work (in Form 8). Details of any other plant & equipment required for the work (not included in Form 8 and available with the applicant may also be indicated.)

Facilities of field lab and test equipment shall also be furnished.8. Letter of Transmittal

The applicant shall submit the letter of transmittal attached with RfQ document.

9. Next phase of Tender bidding: After evaluation of RfQ applications, a list of qualified Agencies will be prepared. Short listing of the bidders shall be done after thorough verification of their credentials and inspection of similar works carried out/in progress by them, through evaluation Committee. Thereafter, pre-qualified agencies only would be invited to submit tenders for the work.9.1. The Authority reserves the right, without being liable for any

damages or obligation, to i. Amend the scope of work and/or value of contract to the applicant.ii. Reject any or all the applications without assigning any reason.iii. Any effort on the part of the applicant or his agent to exercise

influence or to pressurize the employer would result in automatic rejection of his application. Canvassing of any kind is strictly prohibited.

10. Tender Format for Execution of Works

Work shall be executed under Design and Build mode according to General Conditions of Contract for State Government with up to date amendments. The Authority reserves the right to modify any of the conditions to suit to its specific requirements.

11. MiscellaneousThe Bidding Process shall be governed by Hyderabad, and construed in accordance with, the laws of India and the Courts in Telangana shall have exclusive jurisdiction over all disputes arising under, pursuant to and/ or in connection with the Bidding Process.

Page 22 of 44


11.1. The Authority in its sole discretion and without incurring any obligation or liability, reserves the right, at any time, to;i. suspend and/ or cancel the Bidding Process and/ or amend and/ or

supplement the Bidding Process or modify the dates or other terms and conditions relating thereto;

ii. consult any Applicant in order to receive clarification or further information;

iii. pre-qualify or not to pre-qualify any Applicant and/ or to consult any Applicant in order to receive clarification or further information;

iv. retain any information and/ or evidence submitted to the Authority by, on behalf of, and/ or in relation to any Applicant; and/ or

v. Independently verify, disqualify, reject and/ or accept any and all submissions or other information and/ or evidence submitted by or on behalf of any Applicant.

vi. Call for information from previous clients and evaluate the previous completed projects regarding all submission including litigations.

vii.Undertake physical verification of completed projects and interact with clients.

11.2. It shall be deemed that by submitting the Application, the Applicant agrees and releases the Authority, its employees, agents and advisers, irrevocably, unconditionally, fully and finally from any and all liability for claims, losses, damages, costs, expenses or liabilities in any way related to or arising from the exercise of any rights and/ or performance of any obligations hereunder and the Bidding Documents, pursuant hereto, and/ or in connection with the Bidding Process, to the fullest extent permitted by applicable law, and waives any and all rights and/ or claims it may have in this respect, whether actual or contingent, whether present or in future.

Page 23 of 44


Page 24 of 44

Section-IIList of Formats for

submission of Information


Letter of TransmittalDate:

From:

ToThe Chief Engineer (R&B) (Buildings & Rural Roads), O/o Engineer-In-Chief (R&B),Erramanzil, Hyderabad, TG.

Subject: Submission of RFQ application for the work of “Construction of Hyderabad City Police Commissionerate Headquarters and Integrated Command and control Centre Building at Road No. 12, Banjara Hills, Hyderabad under the Design and Build system of contract”

Ref: RfQ No.L&O/D1/561/2014-15 dt.16.12.2015

Sir,Having examined the details given in pre-qualification press Notice and pre-qualification document for the above work, I/We hereby submit the pre-qualification document and other relevant information.

1. I/We hereby certify that all the statements made and information supplied in the enclosed forms “1” to “9” and accompanying statement are true and correct.2. I/We have furnished all information and details necessary for pre-qualification and have no further pertinent information to supply.3. I/We submit the requisite certified solvency certificate and authorize the Authority to approach the Bank issuing the solvency certificate to confirm the correctness thereof. I/we also authorize the Authority to approach individuals, employers, firms and corporation to verify our competence and general reputation.

Page 25 of 44


4. I/We submit the following certificates in support of our suitability, technical knowhow and capability for having successfully completed the following works:

Sl No Name of work Certified by/from Contact particulars of the certifying agency with Telephone & Fax numbers, email id etc.

* The applicant shall furnish all contact information such as postal address, telephone and fax numbers, e mail ids etc. In complete information will make the application liable for rejection.

Yours sincerely

Signature(s) of Applicant(s)

List of Enclosures. Seal of applicant

Date of submission: --

Page 26 of 44


FORM- 1

STRUCTURE AND ORGANIZATIONINFORMATION ABOUT APPLICANT1. IN CASE OF INDIVIDUAL

i Name of Business :ii Name of Owner :iii Whether his business is registered :

iv Date of commencement of business :

2. IN CASE OF PARTNERSHIP –

i Name of Partnersii Reference of the partnership registrationiii Date of establishment of firmiv If each of partners of the firms pays Income Tax over Rs.

10,000/- per year and if not which for them pays the samev Copies of partnership deed, if any

3. IN CASE OF COMPANY LIMITED BY SHARES OR COMPANY LIMITED BY GUARANTEE.

i Amount of paid up capitalii Names of Directorsiii Date of Registration of Companyiv Certified copies of Memorandum and Article of Association of

companyv Name of directors & Officers with designation, concerned

with the work.Page 27 of 44


vi. Designation of individuals authorized to act for the Organization.

vii.

Was the applicant ever required to suspend construction for a period of more than six months continuously after commencement of the construction? If so, give the name of the project & reasons of suspension of work.

viii. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work before its completion? If so, give name of the project and reasons for abandonment.

ix. Has the applicant, or any constituent partner in case of partnership firm ever been debarred / black listed for tendering in any organization at any time? If so, give details.

x Has the applicant or any constituent partner in case of partnership firm, ever been convicted by a court of law? If so, give details.

xi Registration details:a) Registration with CPWD/ MES/ Railways/ BSNL/ State Gov Govt. / State Govt. undertaking

b) Electrical 33 KV or more KV license

c) PH Registration.

d) EPF No. valid up to

e) VAT No. valid up to

f) Clearance of VAT up tog) ITCC valid up toh) PAN No. (Copies to be enclosed)

xii Any other information considered necessary but not included above.

Signature of the Applicantwith seal

Page 28 of 44


FORM- 2 FINANCIAL INFORMATION

Part 1: Bankers Details

a) Name of Bankb) Addressc) Cityd) PIN

Details of Contact Person for Verification of Particulars

e) Name & Designationf) Phone No.1 with STD Codeg) Phone No.2 with STD Codeh) E maili) Fax No

Part 2: Details of Chartered Accountant

a) Name of the C Ab) Addressc) Cityd) PIN

Details of Contact Person for Verification of Particulars

e) Name & Designationf) Phone No.1 with STD Codeg) Phone No.2 with STD Codeh) E maili) Fax No

Page 29 of 44


Part 3: Financial Information

I. Financial Analysis: Details to be furnished duly supported by figures

in Balance Sheet / Profit & Loss Account for the last 5 years duly

certified by the chartered Accountant, as submitted by the applicant

to the Income Tax department (copies to be attached)

FY … Average annual

turnover.1 2 3 4 5

(i) Gross Annual turnover on construction works.

(ii) Construction Works Turnover(iii) Net Profit/ Loss

(iv) Net Worth(v) Assets (Plant &

Machinery only)(vi) Working Capital

* Calculation of Net Worth to be shown in separate sheet.II. Financial arrangements for

carrying - out the works.

III. The following certificates are to be enclosed.

Page 30 of 44


(a) Tax deducted at source, - certificates from the clients

For the last five years.

(b) Latest Income Tax ClearanceCertificate.

(c) Solvency, Cash Credit, Bank - guarantee limit certificate

From Bankers of Applicant.

Signature of Chartered Accountant with Seal

Signature of Applicant with seal

Page 31 of 44


FORM- 3

SOLVENCY CERTIFICATE FROM APPLICANT’S BANKERS

This is to certify that to the best of knowledge and information M/s. /Shri . . . .

. . . . . . . . . . . . . . . . . . . .. .. ........................... . . . . . . . . . . . . . (With address), a customer of our bank, are/ is respectable and can be treated well for engagement up to a limit of . . . …. Lakhs (Rupees ………………………………………………………...Lakhs).This certificate is issued without any guarantee or responsibility on the bank or any of the officers.

(Signature) For the bank

NOTE:1. Bankers certificate shall be on letter head of the Bank sealed in cover addressed to tendering authority.2. In case of partnership firm, certificate shall include names of all parameters as recorded with the Bank.

Page 32 of 44


FORM- 4

DETAILS OF ALL WORKS OF SIMILAR NATURE COMPLETED DURING THE LAST SEVEN YEARS ENDING LAST DAY OF THE MONTH .31st March 2015

Sl.N

o.

Nam

e of

wor

k /

Proj

ect

& L

ocat

ion

Ow

ner

or

Org

aniz

atio

n

Valu

e of

wor

kat

com

plet

ion

(Rs.

In la

khs)

Upd

ated

gro

sspr

esen

t va

lue

wit

hm

ulti

plyi

ngfa

ctor

(Rs.

In la

khs)

Dat

e of

com

men

cem

ent

as p

er c

ontr

act

Stip

ulat

edda

te o

fco

mpl

etio

n

Actu

al d

ate

ofco

mpl

etio

n

Liti

gati

on/

Arbi

trat

ion

pend

ing/

inpr

ogre

ss w

ith

deta

ils.

Rem

arks

Signature of Applicant(s)

Page 33 of 44


FORM- 5PROJECTS UNDER EXECUTION OR AWARDED

Sl. N

o.

Nam

e of

wor

k / P

roje

ct &

Loca

tion

Ow

ner

or O

rgan

izat

ion

Cont

act

Part

icul

ars

Valu

e of

wor

k (R

s. In

lakh

s)

Dat

e of

com

men

cem

ent

as p

er

cont

ract

Stip

ulat

ed d

ate

of c

ompl

etio

n

Pres

ent

Stat

us (

% C

ompl

eted

)

Expe

cted

dat

e of

com

plet

ion

Reas

ons

for

slow

pro

gres

s, if

any

Rem

arks

Certified that the above list of work is complete and no work has been left out and that the information given is correct to my knowledge and belief.

Signature of Applicant(s)

*The above information shall be supported with copies of Award Letter /Work order/LOI.

Page 34 of 44


FORM- 6PERFORMANCE REPORT OF WORKS REFERRED TO IN FORM "4" &

"5"

CLIENT’S CERTIFICATE REG PERFORMANCE OF CONTRACTOR

Name & address of the Client ………………………………………………………

……………………………………………………………………………………

……… Details of Works executed by

………………………………………………………

……………………………………………………………………………………………

1. Name of work with brief particulars

2. Agreement No. and date

3. Date of commencement of work

4. Stipulated date of completion

5. Actual date of completion

6. Details of compensation levied for delay, if any

7. Tendered amount

Page 35 of 44


8. Gross Amount of the workcompleted

9. Name and address of the authority under whom works executed.

10. Whether the contractor employed qualified Engineer/Overseer during 11. i) Quality of work (indicate grading)

ii) Amount of work paid on reduced rate basis, if any.

12. i) Did the contractor go for arbitration?

ii) ) If yes, total amount of claimiii) Total amount awarded

13. Comments on the Capabilities of the contractor.

a. Technical Proficiency

b. Financial Soundness

c.Mobilization of adequate T&P

d.Mobilization ofmanpower

Outstanding/ V.Good/Good/Poor




Note: All columns shall be filled in properly.

Page 36 of 44


Signature of the Reporting Officer of the rank of Executive Engineer or equivalent with Official seal

“Countersigned”

Officer of the rank of Superintending Engineer or equivalent.

Page 37 of 44


FORM- 7 (Part I)

DETAILS OF TECHNICAL PERSONNEL TO BE EMPLOYED FOR THE WORK

An abstract shall be submitted and CVs of proposed staff shall be enclosed.

Page 38 of 44


FORM 7(Part II)

DETAILS OF ADMINISTRATIVE PERSONNEL TO BE EMPLOYED FOR THE WORK

An abstract shall be submitted and CVs of proposed staff shall be enclosed.

KEY PERSONNEL – 1

1. Name :

2. Father’s Name :

3. Nationality :

4. Address :

5. Date of Birth. :

6. Educational Qualification :

7. Experience :

A. General Building works.:

B. Institutional/ Industrial structures, Commercial Buildings:

C. High Rise Structures:

D Other infrastructure projects

Page 39 of 44


FORM 8DETAILS OF CONSTRUCTION PLANT AND EQUIPMENT LIKELY TO BE USED IN

CARRYING OUT THE WORK

Sr No Name of Equipment

No. Capacity Age & Condition

Ownership status

Remarks

Details shall be submitted separately for: Earth moving equipment

1. Excavators (various sizes) Equipment for hoisting/ lifting

1. Tower crane2. Builders hoist3.Mobile cranes4. Telescopic cranes

Equipment for concrete work1. Concrete batching plant (Fully/Semi-Automatic)2. Concrete pump3. Concrete transit mixer4. Concrete mixer (diesel)5. Concrete mixer (electrical)6. Needle vibrator (electrical)7. Needle vibrator (petrol)8. Needle vibrator (elect/petrol)9. Placer boom10. Pre-stressing equipment

Equipment for building work1. Block making machine2. Bar bending machine3 Bar cutting machine4 Wood thickness planes5 Drilling machine6 Circular saw machine

Page 40 of 44


7 Welding generators8 Welding transformers9 Cube testing machines10 Steel shuttering11 Steel scaffolding12 Grinding/polishing machines

Signature of the Applicantwith Seal

Page 41 of 44


FORM 9Details of in-house design capability

(Architecture, Structure, MEP, HVAC, Networking, Access control & security system and Fire Fighting)

Sl. No.

Experience

Arch

itec

tura

l D

epar

tmen

t

Stru

ctur

al

Dep

artm

ent

MEP

D

epar

tmen

t

HVA

C D

epar

tmen

t

Net

wor

king

se

rvic

es

Inte

grat

ed

Acce

ss

cont

rol &

Se

curi

ty

syst

em

Fire

figh

ting

1. Experience of Head of Department

2. No. of senior Architects/senior Design Engineers having experience more than 15 years.

3. No. of Architects/ Design Engineers having experience 7 to 15 years

4. No. of senior CADD Engineers having experience more than 10 years.

5. No. of CADD Engineers having experience 5 to10 years

Signature of Applicant(s).

Page 42 of 44


Check List of Documents AttachedSl No

Information Confirmation of

Submission

Page No.

1. Proof of constitution : Yes /No ( )a) In case of sole proprietorship/HUF : an

affidavit executed before a 1st Class Magistrate that the applicant is the sole proprietor of the firm/Karta of HUF.

Yes /No

b) In case of partnership firm: (Submit attested copies)

Yes /No

Partnership deed attested by Notary Public Yes /NoForm ”A” or equivalent form issued by Registrar of Firms Form “B” or equivalent form issued by Registrar of Firms Form “C” or equivalent form issued by Registrar of Firms

Yes /No

Yes /No

Yes /No

c) In case of Private/Public Ltd Co. Article of Association duly attested by Notary Public

Yes /No

Power of attorney, if any, attested by Notary Public

Yes /No

2. Certificates of Registration as contractor Yes /No3. Certification of Registration with taxation

authoritiesYes /No

4. Certificates of Tax Clearances (ITCC, VAT, Service Tax etc.)

Yes /No

5. Details of requisite licenses Yes /No6. Registration with EPF Yes /No7. Proof of eligibility for pre-Qualification Criteria Yes /No8. Proof of eligibility of Services Works Yes /No9. Financial Information

a) Balance Sheets for last 5 years Yes /Nob) Calculation sheets of net worth Yes /Noc) Solvency Certificate in original Yes /No

Page 43 of 44


d) Calculation sheet of bid capacity Yes /No10. Details of Completed Works as given in Form 4 Yes /No11. Attested Copies of award letters/ work Orders/

LOI for completed worksYes /No

12. Original or attested copies of certificates for works done, from concerned clients

Yes /No

13. Performance report of completed works as given in Form 6.

Yes /No

14. Details of On-going works Yes /No15. Attested Copies of award letters/ work Orders/

LOI for on-going worksYes /No

16. Details of key personnel as given in Form 7. Yes /No17. Details of machinery as given in Form 8. Yes /No18. Details of in-house design capability as given in

Form 9Yes/No

19. Affidavit of affirmation, in original, (duly notarized) on litigations

Yes /No

20. Affidavit of affirmation, in original, (duly notarized) to the effect that the firm has not been blacklisted

Yes /No

21. Undertaking that all taxes are clear and there are no outstanding dues.

Yes /No

22. Valid ISO Certification Yes/No23. List of licensed softwares used for Architectural

& Structural designsYes/No

24. Two (2) separate DDs for Rs.5000/- and Rs.600/- separately

Yes/No

25. DVD containing all submittals in digital format. Yes /No

SignatureName & Designationof authorised person

Page 44 of 44