January 5, 2014

CALL TO THE 2014 MID-YEAR CONFERENCE

Dear West Virginia Kiwanis Members:

You are hereby invited to attend the 2014 West Virginia District Kiwanis Mid-Year Conference, hosted by the Charles-

ton Young Professionals Kiwanis Club, on March 7-9, 2014, at the Holiday Inn & Suites Charleston West, in South

Charleston, WV.

Events and Opportunities include:

An informative opening general session featuring an update on the district Vision Initiative;

8 informative educational sessions (all different than past conferences – see the attached Order of Events and Activ-

ities);

A banquet luncheon featuring our Key Club and Circle K Governors as well Past Kiwanis International President

Bo Shafer;

An afternoon Officer Training Session;

2012-13 club service awards and Distinguished Club awards; and

The Governor’s banquet featuring Kiwanis International Trustee and Board Counselor from New Zealand, Clinton

Green.

Accommodations:

The Holiday Inn & Suites, South Charleston. $97 per night, plus taxes and fees. Call 304.744.4641 for reservations.

Rooms will be held only until February 22, 2013, so you should book your room now to avoid likely increases after that

date. Mention the West Virginia District of Kiwanis International to get the Convention rate.

Registration:

The registration fees are: $30.00 for Kiwanians, $10 for Kiwanis Member Spouses, and $5 for non-Kiwanian guests.

Partial registration for those attending only one meal on Saturday is $10. Registration is due by March 1, 2013. NO

REFUNDS FOR MEALS OR REGISTRATION CAN BE GRANTED AFTER MARCH 5th.

Great conventions are expensive. Our District has worked diligently to secure very nice convention locations for us.

Registration & convention fees are standard to help pay for conventions, and advertising revenue is critical in helping

the District to stay on budget for these events. Thanks for your cooperation in helping support the convention. Please

plan to attend and take advantage of this excellent opportunity to transact the business of the District, to meet with Ki-

wanians from across the District, and to enjoy the fun and fellowship.

Sherry Charles,

District Governor

120 Hilltop Drive

Bridgeport, WV 26330

International

www.wv.kiwanisone.org www.kiwanisone.org

Kiwanis Members

January 5, 2014

Page 2

The official conference functions begin at 5:30 pm on Friday and the conference will officially end at 11:00 a.m. on Sun-

day.

Club Building Opportunity

As you know, we focus a lot on building new Kiwanis clubs in this district, and this year will be no different. I have a

goal of building six new clubs this year, after having built four last year. We have already built one new club and have

others in process, but the few days before this conference, we will join together to build a new Kiwanis club in Madison,

WV, a community which is only 25 miles south of the conference hotel. Anyone wishing to help with this effort, to vol-

unteer a half day, a full day, or more, to help recruit, your additional hotel costs will be reimbursed. Please contact Kev-

in Dean at KDHOYA@aol.com or 304.594.1290 if you would like to help. Please join me and help us build a new commu-

nity of Kiwanians in this great district!

Attendance Incentive Programs

New Kiwanis Members who are in their first year of membership may apply for reimbursement of convention registra-

tion fees if they are attending their first district Kiwanis event. Registration fees must first be paid in advance, and the

member must actually attend the event, after which they may request reimbursement from the District Treasurer. Meal

costs are not reimbursable.

Enclosed are:

Registration Form;

Program Ad Information and Form; and

Tentative Agenda.

Program ads are a great way for a local business or nonprofit, Kiwanis club, or K-Family Member to promote their

work or recognize an individual. Please consider purchasing an ad in the program this year by completing and re-

turning this form.

Please provide copies of all information immediately to your club members, and ensure that your club is well-

represented. Please take advantage of this opportunity and everything we have planned for you and make this the larg-

est and most well-attended Mid-Year Conference we have had in years. Our goal is 150 in attendance. With your help

and support, we can certainly achieve that.

Please do not hesitate to contact me if you have any questions. I look forward to seeing you in South Charleston and

until then, I remain

Yours in Kiwanis Service,

Sherry Charles

Sherry Charles, District Governor

enclosures

WEST VIRGINIA KIWANIS DISTRICT

2014 MID-YEAR CONFERENCE

ORDER OF EVENTS AND ACTIVITIES

Hosted by the Charleston Young Professionals Kiwanis Club (All events occur at the Holiday Inn & Suites Charleston West in South Charleston, unless

otherwise noted. Times are approximate and are subject to adjustment.)

Monday, March 3 – Friday March 7, 2014 We will be gathering during this time period to build a new Kiwanis Club in Madison, WV, which is only 25 miles from the conference hotel. Anyone who is local and wishes to participate in this extremely important undertaking for the District is welcome. Hotel expenses will be reimbursed for anyone who wishes to come to the conference early to recruit. We do not have the exact dates established, but anyone who is willing to help recruit for half a day or a full day, or more, during this time period can join KI Trustees Kevin Dean and Clin-ton Green, Governor Sherry Charles, and others, in building the newest club in the district. We will recruit between 15-30 members for this club during this period of time and we will celebrate and welcome these new Kiwanians into the district at Saturday night’s banquet. For those willing to help, please contact Kevin Dean at KDHOYA@aol.com or 304-594-1290.

Friday, March 7, 2014

3:00 pm – 5:00 pm Board of Trustees Meeting – Governor Sherry Charles, presiding

5:00 pm – 7:00 pm Conference registration available for early arrivals

5:30 pm Coach bus departs hotel for Charleston Civic Center

6:00 pm – 9:00 pm Kiwanis Goes to the Basketball Game!

WV Kiwanis will have dinner in a Hospitality Suite at the Charleston Civic Center during the 2014 Moun-tain East Conference tournament. You will have an opportunity to watch some of the action, to mingle with fellow Kiwanians in a private venue, and to meet Kiwanis International Trustee and Board Counselor Clinton Green and his wife Robyn, from New Zealand!

7:30 pm 1st return bus trip to hotel

9:00 pm Final return bus trip to hotel

Saturday, March 8, 2014 Complimentary breakfast in the hotel lobby on your own.

8:00 am – 12:00 pm Registration, Lobby

9:00 am – 9:50 am Opening Session

Pledge Welcome

Introduction of Guests Vision Initiative Update – Kevin Dean, Vision Chair

Overview of Conference – Governor Sherry Charles

10:00 am – 10:50 am Workshop Sessions 1 and 2

“Training Opportunities and their Importance” – led by Master Instructor Ted Streit with Kiwanis International Re-gional Development Specialist Lanton Lee

Learn about why your club officers should be trained, and what programs and opportunities are available for this purpose, includ-ing classroom and online settings. Also learn about Kiwanis webinars online. Ted will be holding an officer training session in the afternoon.

Saturday, March 8, contd.

“Kiwanis Youth Protection Guidelines” – led by Youth Protection Manager Kevin Dean

Learn about the new requirements set forth by Kiwanis International which all clubs must comply with regarding youth protec-tion, including the necessity of performing biannual background checks for all Kiwanis Advisors for Service Leadership Program clubs.

11:00 am – 11:50 am Workshop Sessions 3 and 4

“Risk Management – Insuring Our Future” – led by Risk Manager Larissa Dean

Learn about the Kiwanis International General Liability policy and future plans to have Directors & Officers insurance. Learn why it is important to notify the carrier of your events and projects and how to do so, and what is covered and not covered by the Ki-wanis policy.

“What’s New with Key Club and Circle K?” – led by Key Club Governor Kahlen Browning and Circle K Immediate Past Governor Philip Mickinac

Come and listen to the leaders of these programs in West Virginia talk about new programs and initiatives, building new clubs, and being better Kiwanis sponsors for existing clubs.

12:00 pm – 1:30 pm Interclub Luncheon

Welcome and Pledge America Invocation Introductions – Governor Sherry Charles

LUNCHEON Growth Campaign Update: District Campaign Chair Kevin Dean

Remarks: Key Club Governor Kahlen Browning Circle K Imm. Past Governor Philip Mickinac Keynote Address: Bo Shafer, Past Kiwanis International President

Bo Shafer, unofficially known as “the most blessed person in the world,” will charm and inspire you with his particular brand of folksy optimism. You will be blessed by Bo, and you do not want to miss this very special presentation!

1:30 pm – 1:50 pm Division Caucuses - Lt. Governors presiding

Ensure that your division has a Lt. Governor-Designate for 2014-2015 and a Lt. Gov-

ernor-Elect for 2015-2016. Governor-elect Bill May will facilitate.

Also ensure your division is represented in the WV Kiwanis Foundation.

2:00 pm – 5:00 pm Club Officer Training – led by Master Instructor Ted Streit

Any sitting officers or officers-elect who have not completed training for 2013-14

should attend.

2:00 pm – 2:50 pm Workshop Sessions 5 and 6

"Opening a New Club: I Did It, You Can Too!" – led by Lois Meadows, K-Kids Administrator and President of the North Parkersburg Kiwanis Club, and Kiwanis Regional Development Specialist Lanton Lee

Lois almost single-handedly built the Williamstown Area Kiwanis club in 2013, a club which immediately reactivated its high school’s Key Club, and chartered a K-Kids and Builders club, creating a whole new Kiwanis Family and as a re-sult, earning a feature article in January’s Kiwanis Magazine. Lois built this club in only three weeks’ time. Come and listen to her explain how she did it and learn that you too can build a club in a neighboring community with relative ease.

Saturday, March 8, contd.

"Technology and Your Club: Social Media and Websites" – led by President Jenny Grant and members of the Charleston Young Professionals Kiwanis Club

The Charleston Young Professionals club has nearly 60 members and will soon be the largest club in West Virginia. The club meets once a month, yet sponsors a Key Club and accomplishes much each month in terms of service and fundraising. Learn how the club utilizes technology to oper-ate more efficiently and effectively in today’s demanding environment and how your club can use these tools too!

3:00 pm – 3:50 pm Workshop Sessions 7 and 8

"Governance: Mandatory Update of Club Bylaws; Review District Bylaws" – led by District Secretary Bernie Knott and Adele Knott, Secretary of the Shepherdstown Kiwanis Club

Are you aware that every Kiwanis club must update its Bylaws to conform to the new standard form by September 30, 2014? It’s easy and can be done online once your club reviews the requirements. Learn now to complete this mandatory task without anxiety or controversy. Also learn what is included in the District Bylaws & Policies and how to propose amendments.

"The Club Assessment Tool: How to Revitalize and Strengthen Your Club" – led by District Growth Campaign Chair Kevin Dean and Kiwanis Regional Development Specialist Lanton Lee

How can my club use the Club Assessment Tool to identify the strengths and weaknesses of my club and to learn what must be corrected or em-phasized in order to make my club more successful? What “secrets” exist in the minds of our members which they are reluctant to share with us about our clubs? How can we not only make the club experience more enjoyable and rewarding for existing members, but also make the club more attractive to prospective members?

4:00 pm – 4:45 pm WV Kiwanis Foundation Board Meeting – Foundation President Bill James, presiding

4:45 pm – 5:30 pm Past Governors and Lt. Governors Meeting – Immediate Past Governor Connie F. Baker, presiding

6:15 pm – 8:30 pm Governor’s Banquet and Awards Ceremony

Welcome and Pledge

America

Invocation

Introductions – Governor Sherry Charles

DINNER

Eliminate Project Update – District Chair Rayman Richardson

Governor’s Banquet and Awards Ceremony, contd.

Keynote Address – Kiwanis International Trustee and Board Counselor Clinton Green, from New Zealand

Ron Thomas Service Awards for 2012-13 – District Secretary Bernie Knott

Distinguished Clubs for 2012-13 – Immediate Past Governor Connie Baker

9:00 pm – ? Hospitality Suite

Sunday, March 9, 2014

Complimentary breakfast in the hotel lobby on your own.

10:00 am – 11:00 am Kiwanis Devotional Service and Closing Session – led by First Gent Ken Charles and Governor Sherry Charles

The conference concludes at the end of this session.

WEST VIRGINIA KIWANIS DISTRICT

2014 District Midyear Conference

PROGRAM AD FORM

Program ads are a great way to support the West Virginia Kiwanis District and the district's gatherings. A lot of costs go

into making a successful convention. In addition, ads are a great way for a local business or nonprofit, Kiwanis club, or

K family member to promote their work or recognize an individual. Please consider purchasing an ad in the program

this year by completing and returning this form.

Name of Organization __________________________________________

Contact Person _______________________________________________

Mailing Address ______________________________________________

Phone Number _______________________________________________

Email Address _______________________________________________

Ad Size:

_____ Full Page: Actual Size, 4.5 x 7.5 tall ($100) (1 per page)

_____ Half Page: Actual Size, 4.5 x 3.5 tall ($60) (2 per page)

_____ Business Card: Actual Size, 3.5 x 1.75 tall ($25) (3 per page)

NOTE:

All ads must be camera-ready in black & white only and received not later than February 15, 2014.

Ads can be mailed or emailed to the information below. Check must accompany ad if by mail, or must be received with-

in 7 days after emailing ad (but no later than February 22, 2014).

Checks should be made payable to West Virginia Kiwanis District and mailed to Sean Jackson (address below):

Send ads to: By Email: (preferred) smjack2@brdband.com

Or by Mail:

Sean Jackson

318 Leon Street

Wellsburg, WV 26070

Phone: 304.670.8920