Migrant Shared Service Arrangement

Fulfilling Grant Requirements

Annual DecisionIndependent or SSA

• Title I, Part C Planning Amount-based on previous year migrant student count

• District informs TEA of intent to join SSA e-grant designation

• Commitment Forms/Letter of Agreement between RESC XIII and each member district

• Preparation and submission of e-grant application

WelcomeMember Districts

BurnetCalallen (ESC 2)ComfortDripping SpringsFlorenceFredericksburgGonzalesHaysHuttoJarrellJohnson CityLeanderLiberty HillLlano

Lockhart*MarionManorMcDadePflugervillePrairie LeaRound RockSan MarcosSchertz-CiboloSchulenburgSmithvilleThorndale*Waelder** Option II 50% (5/26)

MEP TeamAt your service…

Sigi Huerta Felix VázquezProgram Manager Recruiter

Mari Riojas Lester Marybell CasarezEducation Specialist Program Assistant

Olga Gutierrez Attila CelebiNGS Specialist Program Assistant

Craig S. Henderson

Associate Director

Mark Kemp

Title I Coordinator

SSA Services provided by Region XIII

• Complete and submit e-grant• Oversee and conduct ID&R and NGS tasks• Assist with organizing and operating a regional

Parent Advisory Council• Provide monthly PFS reports• Coordinate supplemental services-Support and

Instructional• Provide updates and staff development• Complete and submit reports-fiscal and program

10-11 Initial Compliance Review Indicators

#26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year?

#27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS?

#28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student?

#29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC?

#30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?

ICR continued

#31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children?

#32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing?

#33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan?

#34 Did the LEA establish a parent advisory council (PAC)?

#35 Did the LEA evaluate and improve the effectiveness of the migrant program?

ICR continued

#36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful?

#37 Did the LEA academically assess Title I, Part C services provided to participating private schools?

#86 Did the LEA roll forward greater than 25% in Title I, Part C? (review only)

11-12 Initial Compliance Review Indicators

#26 Did the LEA review Migrant Priority for Services student reports at least 9 months out of the year?

#27 Did the LEA that operated a Migrant-funded summer/intersession program encode enrollments in NGS?

#28 Did the LEA ensure PEIMS identification numbers are reported on NGS for every enrolled Migrant student?

#29 Did the LEA have Migrant ID&R and NGS staff trained annually by the regional ESC?

#30 Did the LEA encode Graduation Plans for grades 9-12 in NGS?

ICR continued

#31 Did the LEA make adequate provision for serving the unmet needs of preschool migrant children?

#32 Did the LEA give service priority to migrant children who are failing or most at-risk of failing?

#33 Did the LEA identify and address the special educational needs of migrant children through a comprehensive needs assessment and service delivery plan?

#34 Did the LEA establish a parent advisory council (PAC)?

#35 Did the LEA evaluate and improve the effectiveness of the migrant program?

ICR continued

#36 Was the LEA’s consultation with participating private nonprofit school officials regarding development and implementation of the Migrant program timely and meaningful?

#37 Did the LEA academically assess Title I, Part C services provided to participating private schools?

#82 Did the LEA conduct Title I, Part C activities/services as approved in the NCLB Consolidated Application for Federal Funding?

#84 Did the LEA submit PNP affirmations for the number of participating PNP reported on the NCLB Consolidated Application for Federal Funding?

ICR continued

#86 Did the LEA roll forward greater than 25% in Title I, Part C?

(full implementation)

#114 Did the LEA ensure that MEP funds not consolidated in a schoolwide program were only used to carry out activities authorized under the MEP?

#115 Did the LEA ensure that all MEP-funded services and activities were supplemental?

#116 Did the LEA ensure that MEP-funded supplies, materials, and equipment were used only for MEP activities and to the benefit of MEP students?

ICR continued

#117 Did the LEA ensure that appropriate time and effort records were maintained for staff who were split-funded with Title I, Part C and other funds?

#118 Did the LEA ensure that it maintained control of Title I, Part C program funds being used to provide equitable services to private school migrant students and their teachers?

#119 Did the LEA ensure that migrant student records were requested and transferred in a timely manner?

Letter of Agreement

• Option I: Release 100% of funds to the SSA

• Option II: Release 50% of funds to the SSA

Option I and II

What does this mean?

Recruitment

Option IESC conducts recruitmentFollow ID&R Action Plan

Critical District support:Assign district staff to work with

recruiter and other ESC staff• Registrar• PEIMS Coordinator• Federal Program Director• Counselor• Nurse• Other

Option IIDistrict conducts recruitmentFollow ID&R Action Plan

Critical ESC support:Provide certification training,

technical assistance, forms and resources for ID&R

Signature review on all COE’s

Maintain auditable records

Ensure accuracy & completeness

Respond to questions & requests

ID&R Basics

• ID&R Action Plan

• Certification Training

• Signature Reviewer

• Survey and Program Flyer

• Certificate of Eligibility

• Enrolled and Out of School Students

New Generation System (NGS)

Option I

ESC submits required NGS data collection forms

ESC analyzes NGS reports (except PFS) and submits corrections

Critical District support:Assign appropriate staff to provide

demographic, instructional and health information to RESC XIII upon request

Attend SSA meetingsAsk questions and request

clarification as needed

Option II

District attends training to complete and submit all NGS data collection forms to ESC

Critical ESC support:Provide ongoing training and supportAssist district to ensure timely,

complete and accurate information

Continuously explore ways to make the process, forms and reports more “user friendly”

NGS Basics

• Guidelines Training

• Data CollectionDemographicInstructionalHealth

• Data EntryRESC XIII

• Report Analysis

• Unique Count for Funding

• Quality ControlTimelyCompleteAccurate

Priority for Service

• Understand student criteria

• Review Monthly PFS reports

• Monitor PFS student services and progress—submit this information to ESC in writing

• Follow the PFS Action Plan

• Include the PFS Action Plan in the District Improvement Plan

PFS Student Criteria

Grades 3-12 Students that failed one or more sections of the TAKS, or are designated Absent, Exempt, Not Tested or Not Scored; including Un-graded or Out of School students

Grades K-2 Students that are designated LEP in NGS or have been retained, or are overage for their current grade level

ANDHave their school interrupted during the previous or

current regular school year

PFS Basics

• PFS Action Plan

• Monthly Review of PFS Reports

• Monitoring and Documenting PFS

Student Supplemental Services and Academic Progress

Planned Supplemental Activities

All Level Instructional ServicesSecondary Students

Middle School StudentsElementary Students

Early Education Students

All Level Support Services

What is the LEA/ESC process?

Follow ProcessUse Forms

EXAMPLES

• W-9 forms

• Travel forms

• Official mileage chart

• Medical Services Form

• Clothing and Supplies Receipt Form

Comprehensive Needs Assessment

What data are reviewed?

ID&R Survey

ESC Survey

Secondary Accrual Reports

PFS Monthly Reports

State Student Assessment

Program Coordination

School/Community/State/Federal

Early Education Referrals

Inter and Intra State

Graduation Enhancement

Dropout Recovery

MEP Special Projects

• Texas Migrant Interstate Program• UT Graduation Enhancement• Out-of-School Youth Program• RIF• College Assistance Migrant Programs• Bert Corona Leadership Institute• ESCORT• Other Related Projects

Professional Development

Annual ID&R Certification Training

Annual NGS Guidelines & Hands-On Training

Scheduled e-campus Staff Development

Meetings and TETN Video Conferences

MEP/NCLB Conferences

Parent and Community Involvement

Establish and operate a Regional Parent Advisory Council

Planned Parent Involvement Activities

AMET State Conference