Migration Plans & Procedures for Transportation Management Systems

Contract No. DTFH61-01-C-00181

Kick Off MeetingDecember 12, 2003

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Presentation Overview• Project Team• Project Background• Project Purpose and Objectives• Work Plan & Approach• Key Issues• Project Tasks• Action Items and Next Steps• Project Contacts

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Project Team• FHWA

– Jon Obenberger, COTM

• Cambridge Systematics, Inc.– William Perez, Project Manager

• PB Farradyne– Erin Ehlinger, Task Lead– Les Jacobson, Technical Expert– Larry Graves, Technical Expert– David Kingery, Technical Expert

– Nu Rosenbaum, Technical Expert – Tim Sapp, Technical Expert– Jason Stribiak, Writing Team– Lisa Nelson, Writing Team

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Project Background• TMC Pooled Fund Study Project• Guidance for TMC migration activities

– Not yet available– Must address!

• Previously completed work available – Will draw upon

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Project Purpose• Develop guidance to address TMC-related migration

activities• Provide outreach to end users

– TMC staff (supervisors, managers, maintenance)– Consultants and contractors– Colleges and universities– Transportation planners and engineers

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Project Objectives• Describe migration strategies & techniques• Describe how to use strategies & techniques throughout

TMC life cycle• Provide lessons learned & case studies• Identify subject material that needs additional research

and training

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Work Plan & Approach• Project to focus on issues listed in the TOPR• Will work closely with COTM on key aspects of project• Will deliver chapters of the handbook incrementally

– Allows adequate time for COTM review

• Outreach to ensure target audience acceptance

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Key Issues• Migration strategies and techniques for:

– TMC devices and software applications– New or revised system components– Communication devices, protocol, standards, and other items

• Migration process, procedures, and protocol• Migration planning and coordination• Migration plans• System operating requirements and considerations• Migration considerations throughout TMC life cycle• Continuity of operations plans, provisions, and considerations

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Project Tasks• Task A: Annotated Outline, References, and Work Plan• Task B: Technical Document• Task C: Outreach, Primer, and Distribution Plan• Task D: Research, Technology Transfer & Training

Recommendations

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Task ADeliverable DueA.1 Kickoff Meeting Complete

• Draft Project Fact Sheet Complete• Project Presentation Complete

A.2 List of References & Work Plan• List of References Complete• Work Plan Complete

A.3 Annotated Outline• Initial Annotated Outline 01/22/04• Draft Annotated Outline 02/24/04• Final Annotated Outline 04/05/04

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Task BDeliverable DueB.1 Technical Document Mockups 06/18/04B.2 Draft Technical Document

• Initial Draft Document 08/17/04• Revised Draft Document 11/15/04

B.3 Final Draft Technical Document• Final Draft Document 01/31/05• Final Document for Printing 03/25/05

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Task CDeliverable DueC.1 Project Fact Sheet (Draft/Final) 01/31/05 / 03/25/05

Project Presentation (Draft/Final) 01/31/05 / 03/25/05Subject Presentation (Draft/Final) 01/31/05 / 03/25/05

C.2 Primer (Annotated Outline/Draft/Final) 01/31/05 / 03/25/05C.3 Questions & Answers (Draft/Final) 01/31/05 / 03/25/05C.4 Distribution Plan, Letter & Notice

(Draft/Final)01/31/05 / 03/25/05

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Task DDeliverable DueD.1 Draft White Paper 11/30/04D.2 Final White Paper 01/31/05

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Action Items and Next Steps• Incorporate fact sheet, references, and work plan

comments (if any)• Begin initial annotated outline (submit 01/22/04)

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Project ContactsJon ObenbergerContract Office Task ManagerFHWA, Office of Travel ManagementPhone: 202-366-2221Fax: 202-366-8712Jon.Obenberger@fhwa.dot.gov

Erin EhlingerTask Order ManagerPB FarradynePhone: 206-382-5250Fax: 206-382-5222Ehlinger@pbworld.com

William PerezProject Manager/ OversightCambridge SystematicsPhone: 301-347-0100Fax: 301-347-0101wperez@camsys.com