Mind in Mid Herts · Web viewThank you for your interest in this post of Spot the Signs Administrati. ve. Assistant. This is an important role in our organisation. Please find attached

Mind in Mid Herts 11 Hatfield Road

St AlbansHerts AL1 3RR

Tel: 01727 865070

web: www.mindinmidherts.org.ukemail: [email protected]

Company limited by guaranteeRegistered in England and Wales

Reg No 04746078

Reg. Charity Number 1101678

Dear Applicant,

Thank you for your interest in this post of Spot the Signs Administrative Assistant. This is an important role

in our organisation. Please find attached an application pack that I would ask you to complete and return to me

either by post to:

Mind in Mid Herts11 Hatfield RoadST ALBANSHerts AL1 3RR

or by email to [email protected] no later than Friday 7th October.

Interviews will take place the following week. We look forward to reading your application.

Yours faithfully,

Danielle SimpsonHR Coordinator

Spot the Signs Administrative Assistant – Application PackMind in Mid Herts- Registered Charity Number 1101678

mailto:[email protected]

JOB DESCRIPTION – Spot the Signs Administrative AssistantReporting to: Chief Operations Officer (COO)Responsible for: Coordinating and administrating the Spot the Signs Save a Life projectDuration: 6 month fixed term contract from start dateHours: 24 hours per week – (4 days/week, 6hrs/day) - days to be confirmedSalary: £16,354 per annum pro rata (£8.50/hour)Location/operation: The Spot the Signs Administrative Assistant will be based at St Albans, with

occasional travel across all the MiMH centres in N.Hertfordshire

Closing date: Friday 7th October

Interviews will take place: The following week (TBC).________________________________________________________________________________________

Mind in Mid Herts (MiMH) is committed to diversity and equality of opportunity for all and is opposed to any form of less favourable treatment and harassment on the grounds of all the ‘protected characteristics’ as identified by the Equality Act 2010. It is MiMH's intention that this job description is a guide to the major areas and duties for which the jobholder is accountable. However, services will change and the jobholder’s obligations might vary and develop, so the job description should be seen as a guide and not as a permanent, definitive and exhaustive statement.

Background to the Post

The Spot the Signs, Save a Life suicide prevention campaign was one of the four sites of the ‘Zero Suicide’ Programme developed across the East of England. The campaign was jointly funded by the Strategic Clinical Network across East of England, and the East and North CCG in Hertfordshire. The campaign was launched by Hertfordshire Partnership University NHS Foundation Trust (HPFT) in partnership with Mind in Mid Herts and Hertfordshire Mind Network. A wide range of stakeholders are involved in the campaign, including East & North Herts CCG, Mind in Mid Herts, Herts Valley CCG, Herts County Council, Samaritans, and Public Health.

Spot the Signs and Save a Life Campaign aims to help the population of Hertfordshire to: Be alert to the signs of suicide. Know how to seek help and save the lives of people experiencing emotional and mental distress. Help the community to speak openly about suicide prevention. Challenge the stigma associated with suicide and to promote early intervention within the whole

community. Work together to reduce suicide rates.

Purpose of Post

To develop, deliver and administrate the Spot the Signs Save a Life project,


Principal Responsibilities

To communicate, efficiently, highly sensitive information and material to members of the public, service users, their carers, and staff

To coordinate training for GPs and others, as part of the project To work closely with HPFT managers to ensure the project remains within budget To market, publicise and raise awareness of the project To coordinate and manage the use of Twitter and other social media channels to raise awareness of

the project To organise and attend meetings and take minutes as required To organise and attend events throughout Hertfordshire, speaking with a wide range of stakeholders

about the campaign To liaise about the campaign, with staff at all levels in a range of organisations To organise and distribute marketing and promotional materials To work with a range of stakeholders to develop materials about suicide prevention and self-harm,

prevention and management, that are relevant to young people To develop, coordinate and manage a community campaign /volunteer group to extend the reach of the

campaign into the community To create written reports and make verbal presentations To liaise with the Spot the Signs Chair about the project as required.

General Responsibilities

To be well organised and able to manage own workload, prioritising tasks and working on own initiative To build good links with referral partners and the wider community, such as CMHTs, Housing

Organisations, CDATs, GPs and the Voluntary Sector To be line-managed by Mind in Mid Herts and to work closely with the team, To receive regular supervision from Mind in Mid Herts To maintain up to date knowledge of legislation, national and local policies and issues with relation to

mental health To ensure that all duties are carried out to the highest standard and in accordance with MiMH quality

standards, paying due regard to MiMH policies and procedures To undertake any other duties as may be reasonably determined by the COO

PERSON SPECIFICATION


Spot the Signs Administrative AssistantEssential Criteria Desirable Criteria

Qualifications

A professional qualification or equivalent degree related to health and social care

*

Clean driving licence and use of a car *

Experience/Skills

Ability to manage projects *Confident and effective communicator with excellent interpersonal skills. Ability to write and present clear concise reports. Excellent telephone skills. Ability to engage with a wide range of people – service users, carers, staff and the public

*

IT Literate and excellent knowledge of Social Media *

Marketing and promotions *

Ability to network *

Ability to prioritise and effectively manage time and resources to achieve best outcomes

*

Knowledge of anxiety and depression and how it may present in primary care

*

Ability to successfully translate plans into action *

Ability to work as part of a multi-disciplinary team *

Ability to deal with stressful and difficult situations in a calm manner

*

Experience of organising meetings and taking minutes

*

Excellent administrative and organisational skills *

Budget administration and management skills *Ability to support and motivate in a team setting *A knowledge of Health & Safety in workplace settings *

Ability to work flexible hours **

Benefits

All full-time employees have an entitlement of 25 days paid holiday per year (April 1st - March 31st). Statutory bank and public holidays are in addition to standard holiday entitlement. Part-time employees' holidays entitlement is pro-rata. There is a contributory pension scheme dependent on hours worked.


Application Form

Please return to Danielle Simpson no later than Friday 7th Octoberby email: [email protected]

or post: Mind in Mid Herts, 11 Hatfield Road, St Albans, Herts, AL1 3RR

Post Title: Spot the Signs Administrative Assistant

Personal Details

Surname:

Forenames(s):

Address:

Postcode:

Telephone (Home): (Mobile):

E-mail address:

Please note any disability or other medical condition which may require special attention at the interview or in the job.


mailto:[email protected]

Education Please give details of your education and all exams passed.

Date School/Institution

Exams passed

Relevant Training Courses

Please give details all training courses.

Date College/Institution

Course, Qualifications, etc.


Present (most recent) Employment/Voluntary Work

Employer’s name and address:

Position held:

Dates:

Salary:

Brief description of duties:

Previous Employment

Dates Employer Position Held


Additional Information

Please give any further information you think could assist us in deciding your suitability. You should give details of all relevant experience, interests, voluntary work, etc. and specify your reasons for applying for the vacancy. Continue on a separate page if necessary.

Please note that CVs are not considered as part of the selection process.


Referees

One of your referees should be your present or most recent employer or, if unemployed, an organisation you have been involved with. References must not be provided by a relative or someone sharing your home.

We will not contact your present employer without your permission.

Name: Name:

Address: Address:

Status: Status:

In the past two years, how many sick leave days have you taken in your present employment?

When can you start?

An enhanced Criminal Records Bureau Disclosure is required for this post. Do you already have one: Yes/No

Have you worked for Mind in Mid Herts in the past in any capacity?

I declare that the information on this form is correct to the best of my knowledge:

Signature

Date


Equal Opportunities Monitoring Form

1. Please tell us your Age: 2. Do you consider yourself to have a disability?

Yes No Rather not say

2b. If yes do you have a:

Physical Impairment Sensory Impairment Learning Disability Mental Health Condition (Long Term) Other Health Condition (Long Term)

3. Ethnicity

Asian or Asian British Bangladeshi Indian Pakistani Any Other Asian Background

Black or Black British African Caribbean Any Other Black Background

Mixed White and Asian White and Black African White and Black Caribbean Any Other Mixed Background

White White British White Irish Any Other White Background

Other Ethnic Group ChineseAny Other Ethnic Group

Please state: _____________________________ Rather not say

4. Nationality

Please state: _______________________________

5. Gender

Female Male Rather not say

5b. Gender Reassignment

Do you now, or have you ever considered yourself to be transgender? (tick if yes)

6. Religion or Beliefs

Atheism Agnosticism Buddhism Christianity Hinduism Humanism Islam

Jainism Judaism Sikhism Any Other Religion/Belief

Please state: ____________________________ No Religion or Belief Rather not say

7. Sexual Orientation

Bisexual Gay Man Heterosexual

Lesbian/Gay Woman Other Rather not say

8. Are you currently providing support to a partner, child, relative, friend or neighbour who could not manage without your help or/and support?

Yes No Rather not say

We are asking you to provide us with anonymous information to help reach as many communities as we can. All questions are optional and if you prefer not to it does not in any way effect your access to services. Thank you.


Under 1616-2121-2930-3940-4950-5960-6970-8080+Rather not say

Documents

Mind in Mid Herts · Web viewThank you for your interest in this post of Spot the Signs Administrati. ve. Assistant. This is an important role in our organisation. Please find attached