IMMEDIATE MINISTRY OF DEFENCE

D(CEREMONIALS)

Subject: Independence Day Flag Hoisting Ceremony at Red Fort on 15th August, 2018.

Ministry of External Affairs is requested to forward a list (in quadruplicate) in respect of the following latest by 15th June, 2018 so as to enable this Ministry to issue invitations for the aforesaid ceremony:-

i) Heads of the Diplomatic Missions and the others of equivalent status posted in India.

ii) Members of the Diplomatic Corps of the status of Attache and above including Defence Service Attaches who will be seated in a separate enclosure in the seating area below the Rampart.

2. Due to limited seating capacity on the rampart, it will be possible for this Ministry to provide 180-190 seats only for the Heads of Missions or others of equivalent status posted in India.

3. It may please be indicated against each name in the list as to whether the diplomat is married or single.

4. It is possible that some important Diplomatic officials or delegations may be visiting Delhi at or around the time of the above function. Names of such officials/members of delegations who are desirous of being invited and should in the opinion of the Ministry of External Affairs be invited for the function may also be furnished as soon as the Ministry of External Affairs have information about their visit. Information about them and whether they would be accompanied by their wives/husbands may also kindly be furnished.

5. Ministry of External Affairs may also nominate a nodal officer who should be responsible for sending all such lists. The cards shall be delivered to him/her for distribution. The name, address and phone numbers (office as well as residential) of the nodal officer may please be intimated. All requests for guests from the Foreign Missions/diplomats may also be sent through the nodal officer.

6. It may be noted that the Heads of Missions and the others of equivalent status will be issued E-invitation. Details of such dignitaries may be sent as per the proforma enclosed for E-invitation. A soft copy of the same may also be sent to email address-ceremonials-mod@gov.in.

7. For queries, if any, please contact D(Ceremonials), Ministry of Defence at telephone No. 2301 2904 or 2301 6547.

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Directort Alr-Hl & Ceremonials)

Ministry of External Affairs(PROTOCOL - III), JNB, New Delhi

Min. of Def. I.D. No.2(9)/2018/D(Ceremonials) dated 1 May, 2018

Copy to: OSD(Invitation)

PROFORMA FOR E-INVITATION ( In respect of Secretaries to the Govt. of India and their equivalents, Lt. General and their equivalents and Additional Secretaries to the Govt. of

India)

MinistryjDeptt. Full address & location of office .

Office . ;--N_a-m-e-----------------'-----Des-i-gnation----~--Date--of-----------------·--P_a-y-------------~--B_a-s;c--p_a-y----·--Offic-fai-----------------T-Ma-rita-I-------------·---R-eside-ntiai--T-E=ma-iTlO-------1--M-ob-ile--P-ho-neT------------------------' ! continuous Level address! Status Address (NIC/Govt. number !Photograph i appointment showing the i issued ID) (for delivery i(to be i in the grade place of I of messages I pasted) i (*) & place in posting i in respect of i i the i issue of e- i i , ! TOP(Articie i invitation) i !-------------------------------L-------------------------------l--~-<?.J-----------------------t ---------------------+-------------------------j ---------------------------------1---------------------------1----------------------------+ ---------------------------j-------------------------------1------------------------; ____________ (11 j------------__(~l-------------t--------------Cn--------------i-------_(1)-------_l---------(~2---------L----------_(~-)--------------t-----------(-Zl-----------l-----------(~)-----------t----------(-~l-----------1-----------L1Q_2--------J------L!_!}_-------i

1 I ! ! I iii

i ________________________________ .1 !.. .!. !.. ! L ..!

(*) This is required in respect of officers of the rank of Secretaries to the Govt. of India, their equivalent and above. The details of such persons, i.e., name, designation, scale of pay/pay, Article No. and date of entry into the article of Table of Precedence may please also be furnished to MHA(Public Section) simultaneously to enable them to issue authenticated list of persons as per their position in the Table of Precedence, which will be the base for making seating arrangements.

Signature of the officer forwarding the list.

Name (in Block letters): .

Designation: . Note: A copy of this shall be sent to the e-mail ceremonials-mod@gov.in

Tel.No. (Office) (Res) .

PROFORMA FOR E-INVITATION (In respect of Head of Missions sitting on the Rampart)

,

, I : : • J ........_ l .••.• 1. -" J

Note: A copy of this shall be sent to the e-mail ceremonials-mod@gov.in Signature of the officer forwarding the list.

Name (in Block letters): .

Designation: .

Tel.No. (Office) (Res) .

, .

" .,

PROFORMA FOR E-INVITATION (In respect of dignitaries featuring in the Table of Precedence from Article No.1 to 20)

Ministry/Deptt. Full address & location of office .

Office . r-Na-m-e-----------------------Des-i-gnatio-f-j-------6ifi-ciaT----------------TMari-EaT--------------Res-i-def-ji:iaT--------------r--Officia'------------------------------------ --ofiici-a'--Mo-i)ii-e---------lp-ho-to-g-ra-p-h-------------------------1 i address Status Address iE-mail ID Phone number i(to be pasted) i i i (NIC/Govt. issued ID) (for delivery of i i I I, ,

I I messages in I I ! ! respect of issue ! ! i i of e-invitation) i i

i-~~~~~~~~~~I!r~~~~~~~~~~L~~~~~~~~~~~(~~r~~~~~~~~~~I~~~~~~~~~~~~I1I:~~~~~~~~~~~1~~~~~~~~~I~I~~~~~~~~~r~~~~~~~~~~~~~~I~~r~~~~~~~~~~~~~l~~~~~~~~~~~~~~~~~~~~~~(~§r~~~~~~~~~~~~~~~~~~]-~~~~~~~~~~~~=~IzI~~~~~~=~=~=~t~~~~~~~~~~~~~~~~~I~I=~~~~~~~~~~~~~~~J iii i l ! i i r ! ! [ I : I ,

: I I

I i ! I L J 1 1 1 L l J J

Note: A copy of this shall be sent to the e-mail ceremonials-mod@gov.in Signature of the officer forwarding the list.

Name (in Block letters): .

Designation: .

Tel.No. (Office) (Res) .

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