CHULA VISTA ELEMENTARY SCHOOL DISTRICT

84 EAST "J" STREET • CHULA VISTA, CALIFORNIA 91910 • (619) 425-9600 EACH CHILD IS AN INDIVIDUAL OF GREAT WORTH

MINUTES BOARD OF EDUCATION

Regular Meeting June 21,2017

6 P.M. Dr. Lowel l J. Billings Board Room

Education Service and Support Center

ORDER OF BUSINESS

1. OPENING PROCEDURES

A. Call to Order

President Tamayo called the meeting to order at 6:05P.M.

B. Roll Call

Members Present: Mr. Francisco Tamayo, President Mrs. Leslie Ray Bunker, Vice President Mrs. Laurie K. Humphrey, Clerk Mr. Armando Farias, Member Dr. Eduardo Reyes, Member

Members Absent: None.

Others Present: Dr. Francisco Escobedo, Superintendent Mr. Oscar Esquivel, Asst. Supt., Business Services Mr. Matthew R. Tessier, Asst. Supt. , Innovation and Instruction Dr. Jeffrey Thiel, Asst. Supt. , Human Resources Mr. Anthony Millican, Director, Communications and Community Dev. Ms. Aida Felix, Student Attendant Mrs. Yolanda Lopez, Communications Supervisor Mrs. Soreli M. Norton, Asst. to the Supt. and Board of Education Mrs. Araceli Vargas, Administrative Assistant II

C. Pledge of Allegiance

Dr. Thiel led the Pledge of Allegiance.

Opening Procedures

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2. APPROVE AGENDA (Action)

Motion: HUMPHREY, Second: FARIAS, Vote: UNANIMOUS

3. SPECIAL RECOGNITION, ORAL PRESENTATIONS, WRITTEN REPORTS, AWARDS, AND HONORS

A. Annual Report of the Proposition E Independent Citizens Oversight Committee and Recognition of Committee Members

Mr. Esquivel said that Proposition E Independent Citizens Oversight Committee (ICOC) Chair Dr. Diane Gerken could not attend the meeting due to illness. Instead, he presented the ICOC annual report to the Board of Education. He also answered questions from Board Members.

President Tamayo presented Certificates of Recognition to the two ICOC Members who were in the audience-Senior Citizens Organization Representative Mary Helvie, and San Diego Tax Payers Association Representative Sean Dunbar-for four years of service.

B. Recognition of Outgoing Chula Vista Educators President Manuel Yvellez

Dr. Escobedo provided information about Mr. Yvellez, who has served as Chula Vista Educators (CVE) President for two terms, since 2013. He said the District wanted to recognize Mr. Yvellez for his unrelenting leadership to make the District a better place, adding that Mr. Yvellez believes creating a better work environment for teachers creates greater student achievement. Dr. Escobedo touched on two "big picture items" in which Mr. Yvellez has made an indelible mark- the Local Control and Accountability Plan (LCAP), of which Mr. Yvellez was a major contributor, and the budget. Dr. Escobedo also said the latest negotiations process has been the smoothest and most respectful ever-and that has to do with Mr. Yvellez's leadership. Ended by saying he would miss Mr. Yvellez's intellect, sage advice, and friendship.

Board Members thanked Mr. Yvellez for his leadership, for looking out for CVE members and ultimately District students, for giving the Board a different perspective, and for being a humble servant always pushing the boundaries to ensure the District is a better place for all. They also recognized him for his passion and work to ensure teachers get what they deserve; for his service not only as CVE President but as an educator; for his respect, passion , and perseverance; and for being part of the team that has put the District in line to be even more successful.

Mr. Zeitler thanked Mr. Yvellez for his leadership, service, and guidance; for helping him understand how to help Chula Vista

Approve Agenda

Presentations/ Awards

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Classified Employees Organization members, and for his efforts with the District's Fair Share Bargaining process that ensured employees received a fair salary increase.

The Board presented Mr. Yvellez with a Certificate of Recognition.

Mr. Yvellez thanked the Board, Cabinet, and Dr. Escobedo, saying that through his time as CVE president, the work was a joint effort involving the people working with CVE, the teachers, the District, and the Board. Said he is grateful the system has so many people with such high integrity, asked Board Members to continue the good work on behalf of teachers and students, and thanked them for the courtesies they have shown him.

C. Report on Professional Development Related to Creating Inclusive Learning Environments

Dr. Escobedo said one of the goals of the Board is to create an environment that is not only culturally aware but inclusive of everyone, adding that today more than ever, this is needed in all schools. He introduced Educational Consultant Dr. Vincent Pompei, who provided a report on "Welcoming Schools," the professional development he will provide for District staff related to creating inclusive learning environments where all District students learn and excel and where teachers' working environment is enhanced.

Board Members thanked Dr. Pompei for the report, commented there is a real need for programs to address these issues in the classroom, and asked a number of questions related to the program that were answered by Dr. Pompei. They also requested the District communicate with parents regarding "Welcoming Schools" even before the program begins at the classroom level, so they are informed of our efforts and have an opportunity to provide input.

4. ORAL COMMUNICATIONS

Oral Communications provides the public with an opportunity to address the Board on non-agenda items. Speakers are requested to limit their remarks to five minutes. The Board shall limit the total time for public input on each agenda item to 20 minutes. With Board consent, the President may increase or decrease the time allowed for public presentation depending on the topic and the number of persons wishing to be heard. No Board action can be taken.

Resource Specialist Program Teacher Linda Gonzales spoke regarding concerns with elimination of the special education platform Goalbook and with English-Language Arts curriculum materials for special education teachers.

Oral Communications

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Mission Federal Credit Union (MFCU) Business Development Officer Richard Santiago announced that as an active partner of school districts in San Diego County and as part of efforts to give back to the community, MFCU will donate $750 to be used in the District's upcoming Teacher Summer Professional Learning.

Teacher Anna Cabral and Parent Sue Lake expressed concerns regarding Mae L. Feaster Charter's changes to the Dual Language Immersion Program and requested the Board look into the matter.

Chula Vista Classified Employees Organization President Peter Zeitler gave his condolences to Mr. Tessier and his staff for the loss of Technician Abraham Zuniga. He spoke about the Dual Language Immersion Program at Feaster Charter, commented on a matter that affected the School Attendance Secretary/Health Specialists, thanked the Board for resolving the Student Attendant concern [salary] and recognized Student Attendants Cathy Rodriguez and Diana Godfrey for bringing the issue forward, and commented on progress of the installation of air conditioning in school kitchens.

5. APPROVE CONSENT CALENDAR (Action)

The following items listed under Consent Calendar are considered by the Board in one action. There will be no discussion on these items prior to the time the Board votes on the motion unless members of the Board, staff, or public request specific items to be discussed and/or removed from the Consent Calendar.

Before approval of the Consent Calendar, President Tamayo pulled Items 5.B., 5.C., and 5.G. to be addressed separately

Motion: REYES, Second: FARiAS, Vote: UNANIMOUS

A. Adopt Board of Education Meeting Minutes: Special and Regular Meetings May 17, 2017

Consent Calendar

B. Adopt Resolution Regarding Absence of Board Member Armando 2016-17.156 Farias from the May 17, 2017, Special and Regular Board Meetings Due to District-Related Travel

Motion: REYES, Second: HUMPHREY Vote: Ayes: BUNKER, HUMPHREY, REYES, TAMAYO

Abstain: FARiAS

C. Adopt Resolution Regarding Absence of Board Member Eduardo 2016-17.157 Reyes, Ed.D., from the May 17, 2017, Special and Regular Board Meetings Due to District-Related Travel

Motion: FARiAS, Second: BUNKER Vote: Ayes: BUNKER, FARiAS, HUMPHREY, TAMA YO

Abstain: REYES

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D. Adopt Resolution in Support of Assembly Bill 312, School Finance: 2016-17.158 Special Education Funding

E. Approve and/or Ratify Human Resources Items A Through M 2016-17.159

Dr. Thiel introduced Resource Teacher (Castle Park) Kim Callado, who was promoted to Associate Principal (Harborside) and District Resource Teacher Denise Finney, who was promoted to Instructional Services Coordinator. He also introduced new employee Payroll Supervisor Paula Rians, who comes to the District from Poway Unified School District.

President Tamayo congratulated Ms. Callado and Mrs. Finney on their promotion. He also welcomed Ms. Rians, telling her that he hopes she stays a long time and enjoys the District's culture.

F. Authorize the Assistant Superintendent for Human Resources Services and Support to Execute Agreements with Universities and Colleges for Administrative Services and Dietician Internships; Counselor, Social Work, Speech Pathologist, and Psychologist lnternships/Practicums; Student Nursing Programs; and Student Teaching for the 2017-18 School Year

G. Approve Memorandum of Understanding with Chula Vista Classified Employees Organization Regarding Student Attendant Salary

Student Attendant Maria Amaral spoke on behalf of all the Student Attendants to thank the Board for listening to them. Mr. Zeitler also spoke no the item.

Mr. Zeitler also congratulated Susan Skala on being elected CVE President; remarked that one of CVCEO's board members resigned her post due to her mother being ill ; and commended Resource Specialist Program Teacher Barbara Mages and Bus Driver Thomas Turner who retired recently.

Motion: REYES, Second: HUMPHREY, Vote: UNANIMOUS

H. Approve Memorandum of Understanding with Chula Vista Classified Employees Organization Revising Existing Memorandum of Understanding Regarding School Attendance Secretary/Health Specialist Classification

I. Approve Memorandum of Understanding with Chula Vista Educators Regarding Certain Teacher Evaluations During the 2017-18 School Year

J. Approve Agreement with the San Diego County Superintendent of Schools as the Authorized Agent for the San Diego County Schools Risk Management Joint Powers Authority for Participation in the

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United States Department of Transportation Drug Testing Program for the Period of July 1, 2017, Through June 30, 2018

K. Approve Agreement with the San Diego County Superintendent of Schools as the Authorized Agent for the San Diego County Schools Risk Management Joint Powers Authority for Participation in the Employee Assistance Service for Education Program for the Period of July 1, 2017, Through June 30, 2018

L. Approve the 2017-18 Consolidated Application and Reporting System

M. Approve Medi-Cal Collaborative's Recommendations for Use of Medi-Cal Funds for the 2017-18 School Year

N. Approve Travel Costs and Related Travel Expenses for District Parents Participating in California Association for Bilingual Education Professional Development, Conferences, and Events for the 2017-18 School Year

0 . Approve Agreement with the YMCA of San Diego County for Participation in the Outdoor Education Program for the Period of July 19, 2017, Through June 1, 2018

P. Approve Agreement with the City of Chula Vista for the Community Development Block Grant Project for the 2017-18 School Year

Q . Approve Revisions to Chula Vista Elementary School District's Hazard Mitigation Plan

R. Approve Memorandum of Understanding with EduAbroad for the American Companion Program for the Period of July 1, 2017, Through June 30, 2020

S. Approve Subcontract Agreement with South Bay Community Services for Community Assessment Team Services for the 2017-18 School Year

T. Approve Operating Agreement with the South Bay Family YMCA for the After-School Education and Safety Program for the 2017-18 School Year

U. Approve Memorandum of Understanding with the South Bay Family YMCA for the Dynamic After-School Hours Program for the 2017-18 School Year

V. Approve Agreement with San Diego Unified Port District for Transportation Services for the Coastal Education Program at Living Coast Discovery Center for the Period of July 1, 2017, Through June 30, 2022

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W. Approve First Amendment to Service Agreement with Paradigm HealthCare Services to Provide Retroactive Claim/Invoicing Services for the Medi-Cal Administrative Activities Program Based on Backcasting Instructions Issued by the Department of Health Care Services for the 2011-12 and 2012-13 School Years

X. Adopt Resolution Approving the Chula Vista Elementary School 2016-17.160 District's 2017-18 Estimated Education Protection Account Expenditures

Y. Approve Renewal of Bid No. 15/16-9 to Diamond Jack Enterprises, Inc. , for Fruits and Vegetables for the Period of July 1, 2017, Through June 30, 2018

Z. Approve Renewal of Bid No. 15/16-12 to Galasso's Bakery for Bread Products for the Period of July 1 2017, Through June 30, 2018

AA. Adopt Resolution Authorizing Utilization of Alhambra Unified School 2016-17.161 District Request for Proposal No. 1173-15/16 Frozen & Refrigerated Food Distribution with Goldstar Foods for the Period of August 1, 2017, Through July 31, 2018

BB. Approve Award of Bid No. 16/17-10 to RGC General Engineering, Inc., for Asphalt Repairs and Replacement at Multiple School Sites in the Amount of $399,833, for the Period of July 1, 2017, Through June 30, 2018

CC. Approve Award of Bid No. 16/17-11 to CMT Engineering, Inc., for Repairs, Replacement, and New Installation of Concrete Work and Minor Grading at Multiple School Sites in the Amount of $360,932.50, for the Period of July 1, 2017, Through June 30, 2018

DD. Approve Acceptance of Work and Notice of Completion for GEM Industrial Electric, Inc., for Site Preparation and Utilities for One 48' x 40' Relocatable Classroom Building for Discovery Charter School

EE. Approve Acceptance of Work and Notice of Completion for Silver Creek Industries, Inc., for the Purchase and Installation of One 48' x 40' Relocatable Classroom Building for Discovery Charter School

FF. Approve Renewal of Customer Agreement with Frontline Technologies Group LLC dba Frontline Education in the Amount of $13,261 .80, for Absence Management and Substitute Placement Services Provided for the Period of July 1, 2017, Through June 30, 2018

GG. Approve Renewal of Contract with PowerSchool Group LLC in the Amount of $215,513.28 for Maintenance Services Related to eSchoo/PLUS and BusinessPLUS Applications for the Period of July 1, 2017, Through June 30, 2018

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HH. Approve Facilities Use and Lease Agreement with Leonardo da Vinci Health Sciences Charter School for Use of Relocatable Classrooms and Shared Spaces at Karl H. Kellogg Elementary School for the Period of July 1, 2017, Through June 30, 2019

II. Accept Donations 2016-17.162

JJ. Ratify Purchase Orders, Warrants, and Checks Written/Issued 2016-17.163 Through May 31,2017

KK. Approve and/or Ratify lnservice/Travel Requests 2016-17.164

LL. Approve and/or Ratify Requests for Use of District Facilities 2016-17.165

6. PUBLIC HEARINGS Public Hearings

A. (1) Conduct Public Hearing on General Waiver Request to Allow Transitional Kindergarten Students to Attend School Fewer Minutes than Kindergarten Students During the 2017-18 School Year; and

Mr. Tessier said that per Education Code, all California students at a given grade level need to receive the same amount of instructional minutes. He said that starting in the 2017-18 school year, the District will begin providing an extended-day Kindergarten program ranging from 315 to 345 instructional minutes per day. The District wishes to submit a waiver request to continue providing 200 minutes per day for the Transitional Kindergarten Program and asked that the Board conduct the public hearing and authorize submission of the waiver request.

President Tamayo opened the public hearing and asked if anyone wished to speak.

Mr. Yvellez said the District has done this before, it is an appropriate number of minutes for Transitional Kindergarten students and it is widely supported by teachers in the program.

President Tamayo closed the public hearing.

(2) Authorize Submission of the General Waiver Request Motion: REYES, Second: BUNKER, Vote: UNANIMOUS

7. ADMINISTRATIVE ACTION ITEMS

A. Approve Chula Vista Elementary School District's Updated Local Control and Accountability Plan for the 2017-18 School Year

Administrative Action Items 2016-17.166

CVESD/BOARD MEETING MINUTES 164 JUNE 21 I 2017

Mr. Tessier provided a summary of the 2017-18 proposed LCAP, saying that he is proud of the process of engagement that took place over the last year and highlighted the LCAP's five goals and related actions and activities. He also answered questions from the Board.

Board Members commented on various components of the LCAP.

As an aside, Parent David Bame (Salt Creek) said that Mr. Cochran has been an excellent partner at Salt Creek and that promoting him to principal is the correct thing to do. Mr. Bame commended and thanked District staff for efforts to help parents understand the LCAP and made other comments regarding the LCAP process.

Motion: BUNKER, Second: FARIAS, Vote: UNANIMOUS

B. Adopt 2017-18 Proposed Budget of the Chula Vista Elementary 2016-17.167 School District

Mr. Esquivel reviewed the District's 2017-18 proposed budget. He included a summary of the General Fund and unrestricted revenue changes based on the Governor's May Revise, multiyear assumptions, cumulative employer retirement costs increase, and a multiyear projection through 2019-20. He also answered questions from Board Members.

Mr. Yvellez expressed concerns regarding prospective program cuts the District may need to make in future school years.

Motion: TAMAYO, Second: FARIAS, Vote: UNANIMOUS

C. Adopt Resolution Identifying the Amount of Budget Reductions 2016-17.168 Needed in 2018-19 and 2019-20 and Requiring that a List of Budget Reductions for 2018-19 Be Included in the 2017-18 First Interim Report

Mr. Esquivel said the San Diego County Office of Education requires this resolution from all school districts that have budget reductions planned in their multiyear projections. He added that the resolution states the District will make more specific items known to the Board of Education at the first interim budget in December 2017. He also answered questions from Board Members.

Motion: HUMPHREY, Second: BUNKER, Vote: UNANIMOUS

D. Review Criteria and Standards for 2017-18 Budget and Authorize the Superintendent to Sign Certification

Mr. Esquivel said that, as part of the adoption process, the District uses state-adopted criteria and standards to review the budget. He added that the District is confident the budget meets the criteria.

Motion: REYES, Second: HUMPHREY, Vote: UNANIMOUS

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8. FIRST AND SECOND READINGS, BOARD POLICIES, ADMINISTRATIVE REGULATIONS, AND BOARD BYLAWS

A. First Reading: Proposed Revisions to Board Policy 5030, Students, Well ness

Mr. Tessier said proposed rev1s1ons were made to improve the strength, comprehensiveness, and usability of Board Policy 5030.

B. First Reading: Proposed Revisions to Board Policy 5131.2, Students, Bullying

Dr. Thiel explained that as the District moves to be more inclusive, staff is looking closely at Board Policies to ensure they are in accordance with current state and federal guidelines. He added that this policy, which was last updated in 2013, is being revised to include a more comprehensive bullying prevention program as well as to update intervention, reporting, and investigation guidelines. In response to a question from Board Member Reyes, Dr. Thiel said there has been consultation on the policy [with the teacher union].

C. First Reading:

(1) Proposed Revisions to Board Policy 5145.3, Students, Nondiscrimination; and

(2) Proposed Administrative Regulation 5145.3 (New), Students, Nondiscrimination

Dr. Thiel said that Board Policy 5145.3, which was last revised in 1990, is being updated and a new Administrative Regulation is being created to ensure they conform to federal and state guidelines and to ensure the safety and protection of all students regardless of their perceived race, color, ancestry, natural origin, nationality, ethnicity, ethnic group identification, age, religion, marital or parental status, pregnancy, physical or mental disability, sex, sexual orientation, gender, gender identity or gender expression, or association with a person or group of persons with these perceived characteristics.

D. First Reading: Proposed Revisions to Board Policy and Administrative Regulation 5145.7, Students, Student Harassment

Dr. Thiel said that as the District looks at the inclusive schools agenda, we will see many Board Policies that need to be updated. He added that Board Policy and Administrative Regulation 5145.7, which were last revised in 2011, are being updated to ensure the learning environment for all students is free from sexual harassment or the threat of sexual harassment and to provide more clarity in the reporting, investigation, and resolution of sexual harassment complaints from students.

First and Second Readings

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9. GENERAL INFORMATION ITEMS/REPORTS

A. Report Calendar to Board of Education

10. BOARD COMMUNICATIONS

Mrs. Bunker: • Said it is too bad Mr. Santiago left and thanked MFCU, saying it is

wonderfu l that the organization volunteered the donation.

Mrs. Humphrey: • Asked to look into the special education curriculum to ensure teachers

are receiving the materials needed and suggested an open forum with Goalbook users to verify how many people are using it.

• Asked why the teachers have an extra day of work after the students are done with the school year. Dr. Thiel responded that the calendar is a negotiated item and that after looking carefully at the calendar this was what the teachers preferred .

• Requested that the employees who were promoted are presented earlier in the meeting, usually their families are in attendance and that way, they will not have to wait so long.

• Requested that everyone keep good thoughts going to the family of Risk Management Director Anthony Carlton and Teacher Elizabeth Farrar, whose mother is critically ill.

Mr. Tamayo: • Echoed Vice president Bunker's sentiment about MFCU. Said that it

speaks volumes about what type of relationship the District has with the community and with its partners. Requested a thank you note be sent to MFCU on behalf of the Board.

11. SUPERINTENDENT'S COMMUNICATION

Dr. Escobedo: • Regarding Clerk Humphrey's request regarding the meeting agenda,

commented that the pacing of the meeting will change starting in July 2017 and that the Human Resources item wi ll be approved at a meeting and the employees will be presented at the following meeting, during the recognitions section.

• Regarding President Tamayo's request, said a note of thanks will be mailed to MFCU and there will also be an agenda item [at the next meeting] accepting the donation.

• Shared that more than 50 students attended Q Camp [Qualcomm Summer Camp]. Added that the first session, which took place the prior week, and was for females and that the second session, which was taking place during that week, was co-ed. Said that Oakland Assembly Member Tony Thurmond visited the camp and was so impressed that he

Information Items/Reports

Board Communications

Superintendent's Communication

CVESD/BOARD MEETING MINUTES 167 JUNE 21 , 201 7

will create a bill to enhance this effort throughout libraries, and that State Superintendent Tom Torlakson also visited the camp. Commented that this means that two high-powered individuals are interested in what is happening in the District.

12. ADJOURN TO CLOSED SESSION

President Tamayo adjourned to closed session at 8:39 P.M. in accordance with the following :

Government Code Sections 3549.1 (d) and 54957.6: Collective Bargaining/Employee Negotiations; Agency Negotiators: Fagen Friedman & Fulfrost, LLP and Adams Silva & McNally LLP; Employee Organizations: Chula Vista Classified Employees Organization (CVCEO); Chula Vista Educators (CVE) ; Nonrepresented Employees

Government Code Section 54956.9(d)(1 ): Conference with Legal Counsel - Existing Litigation in Office of Administrative Hearings, Case No. 2017040469 for Student No. 131478

Government Code Section 54956.9(d)(1 ): Conference with Legal Counsel- Existing Litigation in Office of Administrative Hearings, Case No. 2017040758 for Student No. 862064

Government Code Section 54956.9(d)(1 ): Conference with Legal Counsel- Existing Litigation, Superior Court of California, County of San Diego, San Diego County Office of Education eta/., v. The County of San Diego eta/

Government Code Section 54957(b)(1 ): Complaint Against Employee ­Appeal of District Findings and Conclusions

Government Code Section 54957: Public Employee Performance Evaluation : Superintendent

Closed Session

13. RECONVENE TO OPEN SESSION Open Session

President Tamayo reconvened to open session at 10:33 P.M. with all Board Members present.

Clerk Humphrey announced that in closed session , the Board:

Approved a settlement agreement in Office of Administrative Hearings, Case No. 2017040469 for Student No. 131478.

Motion: BUNKER, Second: REYES Vote: Ayes: BUNKER, FAR[AS, HUMPHREY, REYES, TAMAYO

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Approved a settlement agreement in Office of Administrative Hearings, Case No. 2017040758 for Student No. 862064.

Motion: TAMAYO, Second: FARIAS Vote: Ayes: BUNKER, FARIAS, HUMPHREY, REYES, TAMAYO

Approved joining the San Diego County Office of Education eta!. , v. The County of San Diego eta/lawsuit as one of the plaintiffs.

Motion: HUMPHREY, Second: BUNKER Vote: Ayes: BUNKER, FARIAS, HUMPHREY, REYES, TAMAYO

Denied the appeal of District findings and conclusions on a complaint against employee.

Motion: TAMAYO, Second: BUNKER Vote: Ayes: BUNKER, FARIAS, HUMPHREY, REYES, TAMAYO

President Tamayo said that in closed session, the Board discussed the Superintendent's contract. He explained that the contract includes a four-percent salary increase for the 2017-18 school year and that the Board would consider eliminating the salary increase and instead adding 1 0 vacation days to the Superintendent's schedule.

Clerk Humphrey motioned to make the changes to the Superintendent's contract.

Motion: HUMPHREY, Second: TAMAYO, Vote: UNANIMOUS

14. ADJOURNMENT

President Tamayo adjourned the meeting at 10:37 P.M.

THE NEXT REGULAR MEETING OF THE BOARD OF EDUCATION OF THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT IS SCHEDULED ON WEDNESDAY, JULY 12, 2017, AT 6 P.M.

Adjournment

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