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Minutes Halifax Community College Board of Trustees

February 26, 2019 Board of Trustees Present: Trustee Michael Felt, Chairman Trustee Marie Robinson, Vice Chair

Trustee Fannie Greene Trustee Jennifer Locke Trustee Mary Mebane Trustee Michael Mills Trustee Byron Waters Trustee Ruel Solomon Trustee Chelsea Harris, Student Trustee

Board of Trustee Absent: Trustee Robin Lancaster, unexcused Trustee Bettie Cofield, excused Trustee J. Dean Eatman, excused Trustee John Smith, excused Trustee Ruel Solomon, excused

Others Present: Dr. Michael Elam, President/CEO

Dr. Jeffery Fields, Vice President of Academic Affairs and Dean of Curriculum Jerry Edmonds, Dean of Workforce & Economic Development Kimberly Mack, Executive Assistant to President and the Board of Trustees Daniel Lovett, Director of PRIDE, Title III Programs, and Special Assistant to the President Vanessa Council, Graphic Designer Margaret Murga, Human Resources Director David Forester, Vice President of Administrative Services Molly Wallace, Director of Public Relations and Marketing Victor Marrow, EDA Grant Coordinator Dr. Edwin Imasuen, Vice President of Institutional Effectiveness & Advancement

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Allen Purser, Executive Director of the HCC Foundation, Inc. Stacy Atkins, Controller Jeremy Webb, Facilities Director Richard Holm, Daily Herald Reporter

Call to Order Chairman Michael Felt called the Halifax Community College Board of Trustees meeting to order on February 26, 2019 at 10 a.m. in the president’s conference room. Trustee Quorum Trustee Elam did a roll call. A quorum was met for the meeting. Invocation Trustee Michael Mills gave the invocation. Adoption of the Agenda Chairman Felt requested to amend the agenda to add the Sound Fiscal and Management Practices-vacancy list under the Buildings, Grounds, and Finance Report. Also, he wanted to move the recommendation from HCC Foundation Board of Directors to appoint Herbert Pope to the president’s report under the Institutional Advancement & Effectiveness section. Trustee Waters made the motion to adopt the agenda with the amendments of adding Sound Fiscal and Management Practices-Vacancy List under the Buildings, Grounds, and Finance committee report and move from the Personnel and Student Services committee report the appointment of Hubert Pope to the HCC Foundation Board of Directors to under the President’s Report in the Institutional Advancement & Effectiveness section. Trustee Mills seconded the motion. The motion carried. Ethics Awareness & Conflict of Interest Reminder Chairman Felt read the Ethics Awareness & Conflict of Interest reminder. There were no conflicts of interest. Introduction of Visitors and New Staff Ms. Laura Clark was introduced by Ms. Margaret Murga, Human Resources Director, as the new EOC Coordinator. When she gave her personal introduction, she expressed her happiness of being employed at HCC and that HCC was the first college she ever attended. After Ms. Clark’s introduction, everyone present introduced himself or herself. Trustee Business Consent Agenda

Trustee Mebane made the motion to approve the consent agenda with the minutes from the November 20, 2018 regular meeting. Trustee Waters seconded the motion. Trustee Mills mentioned last month when he complimented the Griffin Centre, he wanted to note how professional the Griffin Centre is when comparing the Griffin Centre to other

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venues. He had the privilege of working with other venues, and the Griffin Centre conducts their business efficiently. The motion carried.

Committee Reports

Buildings, Grounds, & Finance Financial Report: Fiscal year 2018-19 State, County, and the Griffin Centre Expenditures through January 31, 2019-Trustee Waters yielded to Dr. Elam and Mr. Forester, Vice President of Administrative Services, for the reports. Mr. Forester shared with the board the Financial Report for Fiscal Year 2018-19 State, County, and the Griffin Centre expenditures through January 31, 2019. Trustee Waters made the motion to accept the Financial Report: Fiscal Year 2018-19 State, County, and the Griffin Centre Expenditures through January 31, 2018. Trustee Mills seconded the motion. The motion carried. Sound Fiscal and management Policy Draft- Dr. Elam stated that last month he brought Sound Fiscal and Management Practices as an informational item. This month, he and Mr. Forester have developed a Sound Fiscal and Management Policy. The policy was created with the recommendation from the NCCCS. The wording of the policy is the exact same as the NCCCS policy. Attached to the draft policy are the SBCC 200.4 and the general statutes. Trustee Waters made the motion to accept the policy as presented. Trustee Locke seconded the motion. The motion carried. Sound Fiscal and Management Practices-Vacancy List-Dr. Elam stated that as a requirement of the Sound Fiscal and Management Practices, the board must review the vacancy list bi-annually. This is not an action item and is only for information. This was brought to you the first time as apart of the new policy. There are 20 vacancies on the list. They are mostly part-time with a few full-time. There were no leadership or senior management positions vacant. Chairman Felt mentioned this item is an informational item only and does not require action. Golden LEAF Foundation “Community Education Centers in Halifax County” application- President Elam reported that HCC has a grant application from the Golden LEAF Foundation for Community Education Centers in Halifax County. The grant will allow us to operate five education centers in the county. The administrators of the grant altered the grant for HCC to become the grant administrator. If funded, we will receive $900,000. This grant will allow educational services to be within 10 miles of every person in Halifax and the western part of Northampton County. Trustee Lock made the motion to accept HCC applying for the grant and give signing authority to the president and board chair. Trustee Waters seconded the motion. The motion carried. EDA Project-Advanced Planning Phase- President Elam reported the Advanced Planning Phase was complete. The document in the packet shows the proposed building is within budget and according to the square footage that is required. The document does not require the signature of the president or the board chair. Trustee Mills made the

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motion to approve the EDA Project Advanced Planning Phase. Trustee Mebane seconded the motion. The motion carried. EDA Update-Dr. Elam stated he likes to keep the board informed of the process with the new building. After the Advanced Planning Phase is approved by the state, we will be ready for the Advanced Planning Design. EDA has approved the architect. Chairman Felt commended Mr. Marrow and Mr. Lovett for their work in writing and managing grants. Personnel and Student Services 2014-Current Facilities Snapshot of Staffing-Dr. Elam shared with the board a snap shot of what the staffing looks like for housekeeping and maintenance. Mr. Forester described the handout and the breakdown. Dr. Elam mentioned this is the first year bringing HCC back in house. We are still evaluating this. We have found issues with balancing jobs in the Griffin Centre and the general physical plant. HCC has also had issues with turnover. Going forward we will re-evaluate it and may make some part-time position full-time positions. We feel like we are on the right track. We saved $100,000. We have put more hand and feet on task. We will evaluate and make changes to handle the huge square footage on the campus. (Appendix A is the 2014-Current Facilities Snapshot of Staffing.)

Chairman Comments and Announcements Chairman Felt shared with the board another application for the Golden LEAF Foundation that will aid the nursing program. President Elam expressed he is requesting the Board of Trustees to approve the Golden LEAF Letter of Inquiry in the amount of $117,553 for Nursing instructional equipment. It is also requested that the board direct the President and the board chair to sign the document for submission. The nursing program is doing great things that you will hear about later in the meeting. Trustee Waters made the motion to Golden LEAF Foundation Application: Nursing Recruit and Retrain “Getting ready for the next Generation NCLEX” and give signing authority to the president and board chair to sign the document for submission. Trustee Mebane seconded the motion. The motion carried. Chairman Felt also reminded everyone of the State Ethics commission for SEI. He mentioned that Congressman Butterfield gave an excellent presentation during the Black History Month program at HCC on Feb. 20th. The NCACCT Law/Legislative Seminar is scheduled for April 3-5, 2019 in Raleigh. If you are interested in attending, please inform Kim Mack. Trustee Locke attended the ACCT Legislative Summit in Washington, DC. He asked if she had any brief words on the experience. She mentioned she learned a lot and the bipartisan work regarding the Pell Grants was fantastic. He also mentioned if anyone was interested in attending the ACCT Leadership Congress in October, please share with Ms. Mack. He also mentioned he appointed the President’s Evaluation Template committee. The trustees appointed are Marie Robinson, Mary Mebane, Bettie Cofield, and John Smith. Chairman Felt asked President Elam to go ahead and present the action item from the Foundation. Dr. Elam announced the Foundation Board would like to recommend Hubert Pope to their Foundation Board. Mr. Purser, Executive Director of the Foundation, mentioned the foundation board would like to recommend Hubert Pope to the board, and everyone had a copy of his resume. Chairman Felt stated he has served

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with him, and he was an asset. Trustee Mebane made the motion to appoint Hubert Pope to the HCC Foundation Board of Directors. Trustee Locke seconded the motion. The motion carried. President’s Report President Elam shared the president’s report with the board. HCC received the 2018 Innovation Award from the Upper Coastal Plain Council of Government for innovative approaches to regional economic and community development. President Elam was awarded the WIOA Student Incentive/Operational Restart Local Hero Award on Feb. 10th. Dr. Elam shared the enrollment update, and shared that enrollment and FTE is increasing better than what it was last year. After the past 7 or 8 years of enrollment declining, we are turning the enrollment around now. Dr. Elam mentioned the board should be happy with what we are doing. Chairman Felt asked if the decline in traditional enrollment put the College at risk for of qualifying for grants in the future. Dr. Elam responded that we were but we have been recertified as eligible to apply for PBI grants. Chairman Felt asked for a report on the threshold of where we are with enrollment in regards to the eligibility of applying for grants in the future. A chart was shared that other colleges in NC and in the US have a decline in traditional enrollment and an increase in high school enrollment. The Workforce and Economic Development FTEs were shared. There was an increase in FTE enrollment in 2018 for Workforce and Economic Development. He also shared a listing of the ACCT 2019 Community College Federal Legislative Priorities. He shared a picture of himself and Trustee Locke with Senator Burr, while they were in Washington, DC. Dr. Elam announced he was appointed to the AACC Commission on Small and Rural College in June 2018 and the ACCT Advisory Committee of Presidents in January 2019. He attended the Northampton County Board of Commissioners meeting on Feb. 18th and will presented the mid-year update. He will attend Halifax County Board of Commissioners meeting on March 11th at 9:30 a.m. to share the mid-year update with them. Lastly, he discussed the Halifax Community College Progressive Communities Awards Dinner on March 28th at 6 p.m. in the Griffin Centre. He mentioned he has been listening and will have the African American Hero Award program in February next year. It is a tradition that he should not have changed. HCC will present the African American Hero Award, Community Bridge Builder Awards, Faith in Action Award, and the Youth Impact Award at the dinner on March 28th. He invited all the trustees to attend. (Appendix B will be the president’s report.) Academic Affairs Dr. Jeffery Fields announced the Evening and Weekend College through Workforce and Economic Development. The Halifax County Early College was approved by the State Board of Community Colleges. The proposal now goes to the General Assembly for final approval. The nursing program is accepting applications for the Associate Degree Nursing, Practical Nursing, and the LPN to RN Transition. He is anticipating all seats to be filled. There were 166 applications submitted by students. Lastly, Dr. Fields announced the Customer Service Training Program that will be offered in partnership with the Halifax County Convention & Visitors Bureau and Halifax County Economic Development commission. The first class is scheduled from March 11-21 from 1-3 p.m. at the visitor’s center. Institutional Advancement & Effectiveness

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Dr. Edwin Imasuen, Vice President of Institutional Advancement & Effectiveness, announced the key dates for the reaffirmation of HCC by SACSCOC. The CAF Red Tails Squadron Exhibit will be at HCC from March 12-16, 2019. The 12th Annual Stamp Dedication was held on February 5, 2019. The stamp dedicated was Gregory Hines. In addition, Historic Halifax gave a presentation on the Underground Railroad on February 14th. Lastly, Daniel Lovett, Director of PRIDE, Title III Programs, and Special Assistant to the President, announced the North Carolina Community College System awarded HCC with $75,000 for the Male Mentoring Grant. Approval of the President’s Report Trustee Greene made the motion to accept the president’s report. Trustee Mebane seconded the motion. The motion carried. Adjournment Trustee Waters made the motion to adjourn. Trustee Mills seconded the motion. The motion carried. The meeting was adjourned at 12:30 p.m.

Appendix A

Appendix B

Congressman Butterfield visited HCC on Feb. 20, 2019.

HCC Received the 2018 Innovation Awards from Upper Coastal Plains Council of Governments for Innovative Approaches to Regional Economic and Community Development

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Dr. Elam was awarded the WIOA Student Incentive/Operational Restart Local Hero on Feb. 10th

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Enrollment Update

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2019 Community College Federal Legislative Priorities

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2019 Workforce Development Legislative Agenda

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ACCT Legislative Summit-Feb. 10-13, 2019

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Appointed to the AACC Commission on Small and Rural Colleges

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Appointed to the Committee of Presidents for ACCT

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Presented the HCC Mid-year Report to Northampton County Board of Commissioners-February 18, 2019

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HCC plans to be on the Halifax County Board of Commissioners Agenda on March 11th at 9:30 a.m. to share a HCC Mid-year Report.

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Halifax Community College Progressive Communities Awards Dinner

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President’s ReportAcademic Affairs

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Evening and Weekend College

• An initiative has developed to serve new populations of students with in-demand short-term training offered during a time most convenient for students.

• The College is targeting short-term applied programs during the evening and weekend hours.

• Currently, Halifax Community College’s trades programs such as masonry, plumbing, electrical, small engine repair, commercial cleaning, and food preparation offered only at Caledonia Correctional Institution.

• The College has had many inquiries about these programs and desire to enroll in these courses if they were offered on HCC’s campus with a schedule that is conducive for working students.

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Course OfferingsCurrent Course• AHR 3131 – HVAC: Heating, Air Conditioning Mondays 5:20pm-9:30pm, 29 students

March 2019• Welding - March, Monday-Thursday 2:00pm-10:00pm, 12 students committed, funded by Tech

Hire grant

April 2019• ELC 3016 – Electrical Contractors, April• ELC 3014 – Basic Electricity & Electronics• ELC 3119 – Commercial/Residential Wiring• SAF Osha 10/Forklift Training• HOS 3043 – Basic Commercial Cleaning• HOS 3043 – Advanced Commercial Cleaning• CAR 3108 – Carpentry: Introduction• PLU 3024 – Plumbing• APP 3701 – Apprentice Plumber

May 2019• NAS 101 – Nurse Aide I

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Halifax County Early College Approved By the State Board of Community Colleges

In other action, the board:• Approved the formation of two new cooperative innovative high schools: Halifax

Early College High School in Weldon, a partnership of Halifax County Public Schools and Halifax Community College, and Stanly STEM Early College High School in Albemarle, a partnership of Stanly Public Schools and Stanly Community College. Cooperative innovative high schools are partnerships between local school districts and community colleges that enable students to concurrently obtain a high school diploma and begin or complete postsecondary credentials or associate degrees. The State Board of Education already has approved the new schools, and the proposal now goes to the General Assembly for final approval.

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Nursing Program Update

• Applications for the nursing programs (Associate Degree Nursing, Practical Nursing, and LPN to RN Transition) was due January 25, 2019, for the new cohorts that begin Fall 2019 semester.

• The last HESI admissions test date is February 28th.

• We anticipate the programs to be at full capacity with 35 new students to be admitted to the Associate Degree Nursing program and 18 new students to be admitted to the Practical Nursing Diploma program.

• 166 students submitted applications

• 69 students are signed up to take the HESI admissions test

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Customer Service Training

• Community leaders, employers and residents have identified opportunities for improvement in customer service skills among local workforce.

• HCC will offer a two-week employability skills and customer service training program offered in partnership with Halifax County Convention & Visitors Bureau and Halifax County Economic Development Commission.

• The training is free to students through the generous financial sponsorship by the Halifax County Convention & Visitors Bureau.

• The 16-hour course will address important customer service topics such as effective communication, local attractions, encouraging repeat visitation, conflict management, anger management, problem-solving, teamwork, attitude, and self-esteem. After students successfully complete the training, partnering businesses have pledged to provide an interview for available positions.

• Course Information: HRD 3001 – Employability & Customer Service Training, March 11, 2019 – March 21, 2019, Mondays – Thursdays, 1:00 p.m. – 3:00 p.m., Located at the Halifax County Visitors Center

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President’s ReportInstitutional Advancement & Effectiveness

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Key dates for the Reaffirmation of HCC by SACS-COC• October 15 - SACSCOC Staff Advisory visit by Dr. Taylor • March 2, 2020 Compliance Certification Report is due to SACSCOC• October 27, 28, & 29 On-site visit by the SACSCOC Evaluators

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CAF Red Tails Squadron Exhibit-March 12, 16, 2019

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12th Annual Stamp Dedication

The 12th Annual Stamp Dedication was held on February 5, 2019.

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Tyler Mink, an historian from Historic Halifax, presented on the Underground Railroad in theRoanoke Valley, noting the Town of Halifax's rich history in as a "station." He provided a historyof how slavery came to be in the United States, and especially its impact on North Carolina. Healso brought in several artifacts including clothing of former slaves to show the audience.

Historic Halifax Presentation

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Received a $75,000 Male Mentoring Grant from the NCCCS

Men from front to back are Duwayne Thomas, Jonathan Joyner, Jordan Brown, Brandon Joyner, and Dan Carter.

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President’s ReportStudent Government Association Report

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Student Government Association Report

During the month of February, the Student Government Association participated in several campus activities. On February 4, 2019, the SGA president had the pleasure of giving the greetings at the 12th Annual Stamp Dedication. Gregory Hines, the African American Dancer, was honored this year.

From February 1, 2019 until February 13, 2019 the Student Government Association assisted the P.R.I.D.E. Male Mentoring Program with a Valentine’s Day raffle ticket and gift set sale. The sale ended on February 13th and gifts were delivered to students, faculty, and staff, on the morning of February 14th. The winners of the raffle were announced at the end of the day.

In addition to the gift set and raffle event, the Student Government Association, along with the P.R.I.D.E. Male Mentoring Program, sponsored a Red Cross Blood Drive on February 14th. Our goal for this event was to have 11 successful donations. There were 18 donors and we exceeded that goal with thirteen successful donations. The first 15 donors received a box of chocolates upon arrival.

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UPCOMING EVENTSThe 2019-2020 Student Government Association officer elections began February 7, 2019. Students will have until March 6, 2019 to campaign and elections will take place on March 7, 2019.

Ms. Chelsea Harris, SGA PresidentAdvisors- Ms. Jennifer Welch-Jones and Mr. Antonio Squire

This concludes the president’s report.

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