Minutes in Pages On the weekend

of April 20th–

22nd, the 2012-

2013 service year’s

first board meeting

was held.

During this spring

board meeting,

the District Board

met some people

for the very first

time, bonded, and

expanded friend-

ship.

Aside from this

bonding experi-

ence, we’ve also

established the

committees and

the official service

projects of the Dis-

trict. For the very

first time in NYDKC

history, I will pre-

sent to you

“Minutes in

Page” (a summary

resource of the

minutes taken dur-

ing board meet-

ings )

- District Secretary

Amber Lee

VOLUME I ISSUE I

Before we begin…

Page 2 VOLUME I ISSUE I

To the mighty New York District,

My name is Amber Lee and I am your newly elected

2012-2013 New York District Key Club District Secretary.

Welcome to the first edition of the “Minutes in Pages”

Within these 10 pages, I will be abridging the 10-15

pages of minutes taken during each board meeting. I

know that a lot of Key Clubbers are curious and a lot of

officers would like to see what is exactly discussed dur-

ing our board meetings. Though Lieutenant Governors

usually hold a divisional after the board meeting about

what went on, not all of us are able to attend.

With this volume of ‘Minutes in Pages’ I hope that I can

answer any questions and satisfy any curiosity. The lon-

gevity of the minutes during each meeting is way too

extraneous even for myself to reread again. Therefore,

with some pictures and some condensed words, please

enjoy reading what exactly went on during the Spring

Board Meeting. A complimentary video will be created

with each issue of the ‘Minutes in Pages’.

Yours in the spirit of service,

New York District Secretary

Key Club International

Secretary’s Message……………………………………………………….……Page 2

Table of Contents…………………………………………………………….…..Page 2

Introductions……………………………………………………………………....Page 3

Old Business……………………………………………...……………………..Pages 4-5

Statistics…………………………………………………………………………….Page 5

New Business………………………………………………………………………Page 6

Future Business………………………………………………………………...Pages 7-8

NYDKC Bonding Time…………………………………………………………....Page 9

Table of Contents

Secretary’s Message

Before we begin…

MINUTES IN PAGES Page 3

I. Call to Order

II. Pledge of Allegiance

III. Key Club Pledge

IV. Invocation

V. Roll Call

VI. Introduction of Guests

1. What is the Parliamentary Procedure?

All board meetings follow the parliamentary procedure. During the beginning of each service

year, a brief explanation of this procedure is provided.

-All motions must be seconded.

-District Governor opens the floor for discussion. Once discussion ends, voting begins.

-Voting based on voice. A Call for Division of House is made if necessary.

-Point of Information: Repeat the motion again.

-Call the Question: End of debate and proceed to voting after set amount of time.

-Orders of the day: call to bring meeting back into agenda.

-Appoint personal privilege

-Motion to recess

Commonly misconceptions:

It is “I move to…” not “I motion to…”

Motion is a noun; not a verb. The verb usage of motion would be “move”. You can make a

motion, but the action of making a motion is called “move.” So therefore, “I move to vote

on…”

2. What is Dress Etiquette?

Both females and males must be in business professional clothing during all board meetings.

3. What is communication etiquette?

All District Board members should keep in contact with their Kiwanis Committee Representa-

tives, clubs, District Executive Board, District Administrator: Mr. Goldstein, Kiwanis clubs, and ad-

visors. The most formal type of communication is through email, mail, or phone call. Text mes-

saging and social networks are for convenient purposes only but not considered etiquette.

Note: Just like how Lieutenant Governors make the effort to perform communication etiquette,

the club level should also do the same. The club level should always be cc’ing their emails

sent to the club to their respective Lieutenant Governor, advisor, and sponsoring Kiwanis.

INTRODUCTIONS

SPRING BOARD MEETING Friday, April 20th – Sunday, April 22nd, 2012

Page 4 VOLUME I ISSUE I

Old Business I. Words from the Administrator

A. Fall Rally—free location

B. Communication Etiquette

C. Contact Kiwanis Lieutenant

Governors

D. Board Meeting at ICON

E. Contact Consistency

II. Financial Report

III. Words from the Governor

A. Aim for the District Directory

B. Annual Achievement Report Forms

C. New Monthly Report Forms

D. New Election Report Forms

IV. Secretary’s Update

A. All clubs MUST send in their Election

Report Forms. This is very

important.

B. Monthly Report Forms should be

sent on the 7th of each month.

V. Treasurer’s Update

A. Process of submitting dues.

VI. Approval of Executive Board

A. Motion was made, seconded, and

passed.

VII. Editor’s Remark

A. Lieutenant Governors and Club

Officers should send group

shots of their division during

divisionals to the editor.

B. Clubs should remember to send

service spotlight articles.

VIII. Webmaster’s Remark

A. All clubs should send their club

websites to the webmaster.

B. Division websites will be attached

to District website.

IX. Executive Assistant Remarks

A. Bi-weekly Updates sent to Emily

and Tina.

B. Lieutenant Governor Evaluation

Forms.

X. Advisor Emails

A. Advisor contact information,

especially emails should be

sent to Mr. Berthel and

Included on Monthly Report

Forms.

MINUTES IN PAGES Page 5

Old Business Congratulations to the

Newly appointed Executive Board.

Holy Cheong—District Bulletin Editor Barry Lee—District Webmaster

Emily Gicewicz—District Executive As-sistant

Tina Lee—District Executive Assistant

Editor Holy Cheong Webmaster Barry Lee

Executive Assistant Emily Gicewicz Executive Assistant Tina Lee

STATISTICS This meeting, the 2012-2013 District Board had a total of

A total of six motions were made, seconded and voted on after a discussion was

conducted.

A total of six votes after the motion was made based on voice.

A total of one vote using a standing ovation was made and calculated.

A vote on t-shirt color was made.

Three roll calls were conducted.

Two motions for recess were made.

Page 6 VOLUME I ISSUE I

New Business

I. Governor’s Project

A. Keys to Accessibility

B. The goal is 5000 hours.

II. International Convention 2012

A. T-Shirt Design for ICON

B. New Key Club District cheer

III. District Committees

A. The Distinguished Key Clubber

committee will change to the

District Awards committee.

B. ((Page 6-7))

IV. Board Reports

V. District Goals

A. The goal is 60,000 service hours.

VI. District Project Goals and Charities

A. There is a Chase challenge to raise

Money for the Kiwanis Pediatric

Center.

B. Presentations of Charities

C. Finalization of Charities (hours later)

D. ((On page 8))

E. Goal for next year’s District Charities

Is $200,000.

F. Each month will be set for each

District Project.

VII. Lieutenant Governor Paperwork

A. Newsletters

1. Each Lieutenant Governor

will release ten newsletters.

B. Lieutenant Governor Visitation Forms

C. Lieutenant Governor Divisional

Reports

D. Lieutenant Governor Kiwanis

Visitation Forms.

E. Lieutenant Governor Evaluation

Forms.

F. Lieutenant Governor Division Project

Forms.

Advocacy Chair

District Bulletin Editor Holy Cheong Committee Members

Lt. Governor Emily DiGiovanna

Lt. Governor Caitlin Roberts

Lt. Governor Mariah Barranco

Conference Co-Chairs

District Executive Assistant Tina

Lee

District Webmaster Barry Lee Committee Members

None

District Awards Chair1

Lt. Governor Carla Pacheco

Lt. Governor Nabiha Qudsi Committee Members

Lt. Governor Alexandra Jannello

Lt. Governor Elana Chapman

District Projects Co-Chairs

Lt. Governor Jessica Harper

Lt. Governor Herman Li Committee Members

Lt. Governor Michelle Ung

Lt. Governor Josh Hill

Lt. Governor Shelby Wadsworth

EliMiNaTe Chair

District Treasurer Annie Porfido Committee Members

Lt. Governor Sean Charles

Lt. Governor Michelle Espinoza

Lt. Governor Victoria Clabeaux

Governor's Project Chair

Lt. Governor Grace Lin Committee Members

Lt. Governor Emily DiGiovanna

Lt. Governor Shelby Wadsworth

Lt. Governor Arianna Schneider

Lt. Governor Nabiha Qudsi

After holding a long process of inter-

views, Governor Daniel Ivan Lin finally

chose next year’s committee repre-

sentatives.

District Committee Chairs/Members

Future Business

MINUTES IN PAGES Page 7

International Projects and Programs Chair

Lt. Governor Alexandria Mandriota Committee Members

Lt. Governor Herman Li

Lt. Governor Alexis Rogers

Lt. Governor Elana Chapman

Kiwanis District Charities Co-Chairs2

Lt. Governor Paul DeSantis

Lt. Governor Nicasia Beebe-Wang Committee Members

Lt. Governor Caitlin Roberts

Lt. Governor Michelle Ung

Lt. Governor Michelle Espinoza

Kiwanis Family Relations Co-Chairs

Lt. Governor Jason Roman

Lt. Governor Josh Hill Committee Members

Lt. Governor Sean Charles

Lt. Governor Victoria Clabeaux

Lt. Governor Helen Wong

Laws and Regulations Chair

District Executive Assistant Emily Gicewicz Committee Members

None

New Club Building and Reactivation Co-

Chairs

Lt. Governor Stephanie Behrens

Lt. Governor Helen Wong Committee Members

Lt. Governor Mariah Barranco

Lt. Governor Alexandra Jannello

Lt. Governor Alexis Rogers

Public Relations Chair

District Secretary Amber Lee Committee Members

Lt. Governor Stephanie Behrens

Lt. Governor Arianna Schneider

Continued...

Governor’s Project: Keys to

Accessibility

Goal is to perform 60,000 Ser-

vice hours.

I. Result of District Committee Chairs

A. ((Page 6-7))

II. Divisional Executive Board

Committees

III. Fall Rally/Division Training Conference

A. Invite Faculty Adivisors

B. Icebreaker events should only

be 10-15 minutes.

C. International website for

Resources to use on training

Rallies.

IV. Robert F. Lucas Awards/Executive

Officer Awards

V. Lieutenant Governor Divisional

Updates

A. from Lieutenant Governor of

Division 8, 8A, and 11.

VI. District Unity/ Bonding Events

A. Boost bonding across the club.

Remember to constantly

check www.nydkc.org and

www.keyclub.org for informa-

tion.

Page 8 VOLUME I ISSUE I

Finalization of District Charities During the board meeting, each District board member presented two chari-

ties each and why the board should choose it as part of the ten District chari-

ties. After a long process of presentations/voting, the board finally finalized

the newly five charities that would be added on to the five mandatory chari-

ties creating a total of ten charities for the next service year.

1. Alzheimer’s Association

2. Doctors without Borders

3. EliMiNaTe

4. Front Row Foundation

5. GOAL

6. Kamp Kiwanis

7. Kiwanis Trauma Pediatric Center

8. Local Causes

9. Pediatric Lyme Disease Foundation

10. St. Jude Children's Research Hospital

Click on the name of the charity above for its main web-

site and for more information. District Projects Fundraising

Goal: $200,000

MINUTES IN PAGES Page 9

NYDKC Bonding Time

NYDKC International Represen-

tative Jack Vielhauer, IP Web-

master: Oscar Tan and Secre-

tary Amber.

LTG of Division 11: Herman Li,

Executive Assistant: Tina Lee,

Webmaster: Barry Lee, Secre-

tary: Amber Lee, Editor: Holy

Cheong, Executive Assistant:

Emily Gicewicz (from top to

bottom; left to right)

Secretary Amber Lee, LTG of

Division 9 and 10: Helen Wong

and Michelle Ung

Governor Daniel Ivan Lin and

Webmaster Barry Lee

Executive Assistant Tina Lee

and LTG of Division 8 Grace Lin

Governor Daniel Ivan Lin, LTG

of Division1: Nicasia Beebe-

Wang, Treasurer Annie Porfido,

LTG of Division 7: Jason Roman,

LTG of Division 2: Emily DiGio-

vanna, LTG of Division 3: Alex

Mandriota and LTG of Division

6: Paul DeSantis.

Adjournment I. Questions, Comments, and Concerns

A. The 65th Annual Leadership Training

Conference

B. Upcoming Meetings

C. LTC Pins

1. Lieutenant Governors should

remember to distribute pins.

D. Vote on Shirt Color

1. Result: Steel with gold writing.

II. Benediction

III. Adjournment

Board Meeting

Bonding Activities

Johnny Whoops Production

Rope Swinging

Group work

Camping

Working till 3AM at night

Many icebreaker games in the woods

Roasting marshmallows

Events during Board Meeting

Reminders

Stay tuned for the complimentary video that

will come along with this newsletter. The video

will be entitled “Minutes in minutes”.

Our next board meeting will be held during the

International Convention week on the first

week of July. A newsletter and video will be

published as well.

District Secretary Contact Information: Amberlee.sec@nydkc.org

1 (347) 653 3656 1935 Cropsey Ave Brooklyn NY 11214