MINUTES OF 237th MEETING OF THE FINANCE AND ...mcchandigarh.gov.in/Meetings/F&CC/Minutes/237th_MF.pdf2 AGENDA ITEM NO. 237.1 Confirmation of the minutes of 236th meeting of the Finance

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MINUTES OF 237th MEETING OF THE FINANCE AND CONTRACT COMMITTEE HELD ON 29.5.2014 AT 3.00 P.M. IN THE COMMITTEE ROOM OF THE MUNICIPAL CORPORATION, CHANDIGARH.

PRESENT :-

Sarv./Sh.:-

1. Harphool Chander Kalyan Mayor

2. V.P. Singh, IAS Commissioner

3. M.P.Kohli Councillor

4. Anoop Sunny Gill Councillor

5. Pardeep Chhabra Councillor

6. Saurabh Joshi Councillor

7. Malkiat Singh Councillor

8. Rajiv Kumar Gupta, PCS Secretary

OFFICERS PRESENT :-

Sarv./Sh.:-

1. Sunil Bhatia, PCS Addl.CMC

2. Mukesh Anand Chief Engineer

3. R.C. Diwan S.E. (P.H.)

4. P.S.Bhatti M.O.H.

5. Desh Raj C.A.O.

6. Inderjit Gulati XEN (Roads-I)

7. Jai Pal Singh XEN (Roads-II)

8. Arjeet Singh XEN (Roads-III)

9. Sham Lal XEN (P.H. Div No-I)

10. B.K.Dhawan XEN (P.H. Div No-III)

11. Gurpreet Singh XEN (P.H. Div No-IV)

12. Surinder Pal Singh XEN (Electrical)

13. Krishan Pal Singh XEN (Horticulture)

The Secretary welcomed the Mayor, Councillors and Officers present

in the 237th meeting of the Finance & Contract Committee.

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AGENDA ITEM NO. 237.1

Confirmation of the minutes of 236th meeting of the Finance and Contract Committee held on 26.02.2014 at 3.00 p.m. in the Committee Room of the MC, Chandigarh.

The Secretary put up agenda item No.1 before the Committee for

confirmation.

“The Committee unanimously confirmed the minutes of the 236th meeting of the Finance and Contract Committee held on 26.02.2014 at 3.00 p.m. in the Committee Room of the M.C., Chandigarh.”


Action Taken Report on the resolution passed by the Finance & Contract Committee w.e.f. January, 2012 to December, 2013.


consideration and discussion.

The Commissioner apprised the Committee that the action taken report

had been delivered to the councillors few days before the meeting and asked the

Councillors if they had gone through the ATR. He further proposed that the

discussion should be done on the ATR in the next meeting of F&CC.

The Committee unanimously decided that the ATR would be discussed

in the next meeting of F&CC.


Hiring of chain dozer for maintenance and upkeep of dumping ground.


consideration and approval.

The Joint Commissioner apprised the Committee that the approval for

extending the present contract upto 31.3.2014 was accorded by the Committee in its

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234th meeting held on 17.12.2013. After that office floated e-tender on 21.1.2014 for

hiring of chain dozer for maintenance and upkeep of dumping ground and only two

bids were received but only one bidder was found technically eligible. Due to model

code of conduct till 28.5.2014, the office had taken approval of CMC of the existing

contractor to continue the services of chain dozer at dumping ground on public

interest upto 31.7.2014, subject to the ex-post facto approval of F&CC.

Sh. Saurabh Joshi asked the expenditure of one day for hiring the

chain dozer.

The M.O.H. replied that an amount of Rs. 10,73,600/- is the

expenditure for four months and calculation could be made per day accordingly.

Sh. M.P. Kohli said that once it was decided that the Corporation

should purchase its own chain dozer and asked about fate of that decision.

The Additional Commissioner-I said that the purchase of new chain

dozer would be more expensive because it includes expenditure on the salary of the

Driver, fuel and other maintenance besides the capital amount.

The Commissioner said that in future, detailed report should be

enclosed with the agenda.

“The Committee considered & accorded ex-post-facto approval for hiring chain dozer upto 31.7.2014 on the previous terms & conditions or till the finalization of fresh tender, whichever is earlier.


Purchase of 02 No. of Dog Van (Mahindra Bolero Campher 2WD

BS3) on DGS&D rates.



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The Jt.CMC apprised the Committee that on the basis of directions of

the Hon’ble High Court rendered in CWP 9902 of 2012, a scheme for management

of stray dogs was formulated. He further apprised that the Corporation had only one

dog van, whereas two more dog vans are required to implement the scheme as per

directions of the High Court.

Sh. Saurabh Joshi said that inspite of sterilization, strength of the stray

dogs had been increasing day by day. He further suggested that a separate agenda

for dogs alongwith monkey menace should also be brought in the F&CC.

The Commissioner said that the amendment might be made in the Dog

Bye-laws that the pet dog owners would also get sterilized their dogs mandatory to

stop the breeding.

“The Committee unanimously resolved to allow the purchase of 02 Nos. of Dog Vans (Mahindra Bolero Campher 2WD BS3) on DGS&D rate along with fabrication at an approximate cost of Rs.16.00 lac against advance payment.”

AGENDA ITEM NO. 237. 5

Special Repair of Street Light on V-4 Road, Sector 30, Chandigarh.



“The Committee considered and approved the estimate amounting to Rs.18.48 lacs for special repair of Street Light on V-4 Road, Sector 30, Chandigarh.”


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Renewal of License (Agreement) of Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh.



The Executive Engineer Electrical apprised the Committee that the

modern laundry mart alongwith Coin operated Washing Machine in Sector-15, was

handed over to Chandigarh Workshop Cooperative (Retd.) Industrial Society Ltd.

Sector-15, Chandigarh at a monthly rent of Rs. 8,000/- for the period 1.4.2012 to

31.3.2014. The contract period has expired. Due to the enforcement of model code

of conduct, the meeting of F&CC could not be held within time, however, extension

was granted by the CMC for two months i.e. upto 31.5.2014. he further apprised that

the society is paying monthly rent in time and no arrear is pending against the

society. The Washermen Society Sector-15D, Chandigarh has requested to extend

the period further for three years on the existing terms & conditions from 31.5.2014

to 31.5.2017.

Sh. Saruabh Joshi asked about the terms & conditions prescribed in

the year, 2008, when this project was handed over to the washermen society. For

the time being, it should be kept pending and a detailed agenda alongwith the terms

& conditions should be brought in the next meeting of F&CC. He further said that

this site was being misused by the miscreants.

Sh. Pardeep Chhabra also explained the deteriorated condition of

Dhobi Ghat situated in Sector-22, Chandigarh. He said the purpose was only to

wash the clothes there, but now the washermen had erected the jhuggis and living

there alongwith their families.

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“The Committee considered & granted ex-post-facto approval from 1.4.2014 to 31.5.2014 to the renewal of License (Agreement) of Chandigarh Washerman Workshop Cooperative (Regd.) Industrial Society Ltd., Sector 15-D, Chandigarh.

Further, it was also resolved that two months further extension be granted from 1.6.2014 to 31.7.2014 and a detailed agenda be brought in next meeting.

It was also resolved that a Committee be constituted in this regard by the Mayor”


Engagement of 04 Nos. of Pharmacists and 02 No. of ward servants in the Civil Dispensaries under Municipal Corporation, Chandigarh.



The Jt.CMC apprised the Committee that 20 dispensaries were

transferred to the M.C. Chandigarh alongwith 24 Pharmacists and 24 Ward

Servants. Whereas out of 24 Pharmacists, 03 Pharmacists were called back by the

DHS and 01 Pharmacist had retired and out of 24 Ward Servants, 01 Ward Servant

was called back and 01 Ward Servant had expired and no placement was provided

for four Pharmacist and two Ward Servants by the DHS, Chandigarh. In the 227th

meeting of F&CC, it was decided that four Pharmacists from M/s Keshav Security

Services Pvt. Ltd., and 02 No. of Ward Servants from M/s Punj Security & House

Keeping Society Pvt. Ltd., be engaged for one year on the same terms & conditions

which have been framed by the Chandigarh Administration.

As per decision of F&CC, 04 No. of Pharmacists & 02 No. of Ward

Servants were engaged through above mentioned firms for one year. The contract

of one year has expired on 19.2.2014. The Director Health Services, U.T.

Chanigarh, was requested to provide 04 No. of Pharmacists & 02 No. of Ward

Servants for the Civil Dispensaries, so that the work may not suffer. The DHS did

not provide the Pharmacists & Ward Servants according to the requirement due to

the shortage of staff.

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In view of the position explained above, the contract period for

supplying of 04 Pharmacists from M/s Keshav Security Services Pvt. Ltd., and 02

No. of Ward Servants from M/s Punj Security & House Keeping Society Pvt. Ltd., for

the Civil Dispensaries was extended upto 30.6.2014 on the previous terms &

conditions, subject to the approval of the Committee.

The CMC apprised the Committee that although the dispensaries and

staff had been transferred to the M.C. Chandigarh, but the salary and medicines etc.

are provided by the Administration.

“The Committee considered & accorded ex-post-facto approval for the engagement of 04 Pharmacists and 02 Ward Servants from M/s Keshav Security Services Pvt. Ltd., and M/s Punj Security & House Keeping Society Pvt. Ltd., respectively for the period from 20.2.2014 to 30.6.2014.

Further, extension upto 31.12.2014 was also granted to engage 04 Pharmacists and 02 Ward Servants from M/s Keshav Security Services Pvt. Ltd., and M/s Punj Security & House Keeping Society Pvt. Ltd., respectively or if supplied earlier by the DHS.”


Amendments/Elaborations in the existing terms and conditions of Paid

Parking Areas.



The Additional Commissioner explained the recommended

amendments in the terms & conditions of paid parking areas and said that in Clause

No.2, it has been proposed to forfeit 25% amount of deposit besides withdrawing the

letter of intent in case the successful bidder fails to take possession of the parking

area or surrender the parking lot.

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Sh. Saurabh Joshi suggested that the earnest money deposited by the

participants of auction should be refunded to the bidders next day of auction.

The Committee members approved the office proposal for amendment

No.3 regarding security deposit.

Sh. Pardeep Chhabra pointed out that the contractors are not being

paid the amount received by the office as a cost of city passes even after they have

left the parking areas for the last one & half year.

The Addl.CMC apprised that the pending payment of passes has been

made to some contractors and the remaining payment would be released within next

month. He further said that due to financial & accounting constraints, this payment

could be released twice in a year.

Sh. Malkiat Singh pointed out that the contractor of paid parking areas

were not using the automatic machines for issuance of slips, neither their workers

put on uniform and parking rate list had not been displayed in some of the paid

parking areas. He further pointed out that the tourists park their vehicles in the

parking of lake and very high rate were being charged. He desired that these

violations of rules be checked regularly.

While discussing Clause No.38 regarding “Termination of Licence”,

Sh. Pardeep Chhabra said that incorporating such clauses would discourage the

contractors to come forward to bid for the paid parking areas. He said that this

Clause should not be incorporated in the terms and conditions.

Taking up the matter of service tax, the Addl.CMC said that Condition

No.12 & 19 of the terms & conditions of paid parking laid down that all the taxes shall

be liable to be paid by the licencee. He further said that service tax was introduced

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from Ist July, 2012 according to which any agency leasing out vacant land for

commercial purpose shall be liable to pay service tax. From Ist April, 2013, a new

regulation has been introduced, according to which the parking contractor is liable to

pay service tax as he is providing service to the public.

Sh. Saurabh Joshi pointed out that in the agreement, it had been

clearly mentioned that under which circumstances the security deposited by the

parking contractor could be forfeited. He further said that the High Court has

directed that the security amount could be forfeited only against the circumstances

mentioned in the agreement and as such the Corporation could not recover the

service tax from the security amount deposited by the contractors. He suggested

that the office should file recovery suits before the court of law.

Sh. Pardeep Chhabra was of the view that the Corporation should pay

the service tax.

The Addl.CMC pointed out that at the time of auction it was clarified

that the service tax would be paid by the contractor and even then they were

agitating.

The Committee members were of the view that it should be

included in the terms & conditions No.17 & 19 (Rate of parking) that the

licencee shall be liable to pay all the taxes including service tax to avoid

litigation in future.

“The Committee considered and approved the proposed amendments in the clauses of terms & conditions of paid parking areas as under :-

2. Earnest Money deposit:- Each participant of auction shall deposit earnest money equivalent to 10% of the reserve price before the commencement of the auction.

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The successful bidder shall have to deposit an additional amount equivalent to 15% of bid amount offered by him at the drop of hammer.

The earnest money and the additional deposit of 15% bid money shall be refunded to concerned bidder after deposit of security deposit (bank guarantee + 2 months’ license fee) and completion of other formalities.

In case successful bidder fails to deposit an additional amount equivalent to 15% of bid money offered by him at the drop of hammer, the earnest money of the successful bidder shall be forfeited and 2nd highest bidder shall be considered for declaring as successful bidder. In case he/she is interested otherwise the 3rd bidder will be considered accordingly.

In case successful bidder fails to complete the requisite formalities within the stipulated period as per letter of intent, the licensor shall be at liberty to forfeit 25% amount of deposit besides withdrawing the Letter of Intent.

3. Security Deposit:- The licencee shall deposit security of following amounts and in following manners:-

(a) Bank Guarantee (BG) of amount equivalent to 4 months’ licence fee in favour of Commissioner, Municipal Corporation, Chandigarh (MCC) within 10 days of issue of letter of intent. The bank guarantee should be valid for a period of 18 months to cover the period of 1 year of licence and another 6 months for finalization/closing of accounts. The performa for BG shall be provided by the authorized officer/ official of the Municipal Corporation, Chandigarh.

(b) In addition to the BG the licencee shall deposit an amount equivalent to two months’ licence fee in advance, before commencement of the licence in shape of demand draft drawn in favour of Commissioner or in cash within 10 days of issue of letter of intent.

15. City Parking Passes: - The city parking passes shall be issued by the Licensor on payment basis at rates as mentioned below or at the rates as fixed from time to time. The licensor will charge Rs. 10/- per pass as printing charges & Rs.2/- as cost of each form.

Car Scooter

Monthly Rs. 300/- Rs.150/-

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Quarterly Rs.800/- Rs.400/-

Half yearly Rs.1500/- Rs.700/-

Yearly Rs.2800/- Rs.1200/-

It shall be valid at all the paid parking areas under the jurisdiction of MCC, expect those at Cinema Halls and Multiplexes.

38. Termination of license: -The license shall stand terminated automatically on completion of license period.

The licensee can request for premature termination of license by giving 3 months notice or by depositing money equivalent to 3 months licence fee. However, it is made clear that no such request should be entertained before an expiry of 3 months period from the date of taking over the possession.

In case of default, the licensee shall be liable to deposit an amount equivalent to 3 months license fee within 3 days of demand raised by the licensor, failing which, the licensor shall be at liberty to recover the same from the Bank Guarantee of the Licensee, lying with the Licensor.

In addition to above, it is also made clear that such a licensee who surrenders the PPA prematurely i.e. before completion of license period as per initial allotment or subsequent extension, he/she shall not be permitted to participate in any subsequent auction of any paid parking area for a period of one year from the date of handing over the possession back to the Licensor in respect of surrendered PPA.

If the licensor wants to terminate the licence deed before the expiry date then the licensor will give at least one month notice or pay money equal to one month licence fee. In an event of making payment as above, the Licensor will be entitled to take over possession within 24 hours thereafter.”


To consider the request dated 21.04.2014 of Shri Harbans Singh, License, PPA of Piccadilly Multiplex(I),Sector 34-A, Chandigarh

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for allowing him to run the PPA for the remaining period of 1st year’s license i.e. from 23.05.2014 to 21.11.2014 by allowing him to withdraw his notice dated 20.02.2014 of three months for premature termination of license w.e.f. 23.02.2014 .



The Addl.CMC apprised the Committee that the paid parking area of

Piccadily Multiplex (1), M.C. Chandigarh was allotted to Sh. Harbans Lal, House

No.248, Phase 3B, Mohali, at licence fee @ Rs. 10.85 lac per annum. The above

said licencee had earlier given three months notice to the Corporation for premature

termination of licence on 20.2.2014 w.e.f. 23.2.2014 and his three months notice for

premature termination of licence of PPA Piccadily Sector-34, Chd. was accepted by

the Corporation, subject to the condition that all the dues would be cleared by the

licencee and then handed over the vacant possession of the above said PPA on

23.5.2014 at 8.00 a.m.

Before the expiry of period of licence, he submitted his request to

withdraw the notice dated 20.2.2014 for the termination of licence and requested that

he might be allowed to run the PPA for the remaining period of licence for one year

i.e. 23.5.2014 to 21.11.2014 at the same rate i.e. Rs. 10.85 lac per annum as per

terms & conditions already settled by the Corporation.

“The Committee considered & allowed Sh. Harbans Singh, Licencee paid parking area of Piccadily Multiplex (1), M.C. Chandigarh, to withdraw the notice of termination of licence and allowed him to run the above said PPA for the remaining period of licence for one year from 23.5.2014 to 21.11.2014 or till the auction process of the PPA is completed whichever is earlier, at the same rate and same terms & conditions as settled by the Corporation.”


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Revised Estimate for purchase of 01No Gypsy Hard Top Euro 4

Model for inspection vehicle in lieu of condemned vehicle Gypsy

No. CH01G1-0146 under the charge E.E.MCPH Division No.3,

Chandigarh.



“The Committee considered & approved estimate amounting to Rs. 6,31,300/- for purchase of 01No Gypsy Hard Top Euro 4 Model for inspection vehicle in lieu of condemned vehicle Gypsy No. CH01G1-0146 under the charge E.E.MCPH Division No.3, Chandigarh.”


Procurement of Dry Fodder.



“The Committee considered & accorded ex-post facto approval to purchase dry fodder from M/s Balpreet Singh w.e.f. 1.4.2014 to 31.5.2014.

The Committee also accorded approval to procure 4000 Qtl. Dry fodder from M/s U.K.Biswas, @ Rs. 539/- per qtl. for the period from March 2014 to August 2014 and Rs. 589/- per qtl. from September 2014 to February 2015 (including tariff, loading and unloading charges), which comes to Rs. 22,56,000/- for one year (1.6.2014 to 31.5.2015).”


Procurement of Green Fodder.



“The Committee considered & accorded ex-post facto approval to purchase green fodder from M/s Ruby Jain w.e.f. 1.4.2014 to 31.5.2014.

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The Committee also accorded approval to procure 6000 Qtl. green fodder from M/s U.K.Biswas, @ Rs. 336/- per qtl. for the period from March 2014 to August 2014 and Rs. 329/- per qtl. from September 2014 to February 2015 (including tariff, loading and unloading charges), which comes to Rs. 19,95,000/- for one year (1.6.2014 to 31.5.2015).”


Engagement of Data Entry Operators on contract basis in the Municipal Corporation, Chandigarh.



“The Committee considered & authorized the Commissioner, Municipal Corporation, Chandigarh to create 22 temporary posts of Data Entry Operators, which will be engaged through the Society for Promotion of Information Technology Chandigarh (SPIC) on outsourcing basis at a salary of Rs. 13,500/- per month, for a period of one year. The SPIC shall charge 10% administrative charges and services charges/other taxes as per rules.”

TABLE AGENDA ITEM NO.1

Handing over of Operation, running and maintenance of already renovated public toilets in various markets/green belts of Chandigarh on operation and transfer basis to Market Welfare Associations.

The Secretary put up table agenda item No.1 before the Committee for


Sh. Pardeep Chhabra pointed out that at present toilets in market are

closed and people are facing inconvenience. In the agenda, it has been mentioned

that Market Welfare Associations approached the Corporation and desired to run

public toilets, whereas the Councillors have not been informed and in absence of

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co-ordination, this proposal can not be finalized. He further pointed out that what

action will Corporation take where no market associations has come forward to

maintain the toilet blocks. He said that he had telephonically suggested the Chief

Engineer to take consent from the Area Councillor before finalizing this issue, but the

Councillors have not been consulted.

The Commissioner said that the Corporation has no alternative to run

these public toilets, except to float tender for running the toilets. He further said that

some of the toilet blocks have been allotted to the Market Associations on the

complementary basis with a view that the stake holders can maintain these public

toilets better than the Corporation. However, he suggested that the Committee can

amend the terms & conditions of allotment if so desired. He further apprised the

Committee that only registered market associations have been invited to maintain

the toilet blocks.

Sh. Pardeep Chhabra said that some toilets blocks situated in the

parks are locked for some time, as a result the residents, who visit the park are

facing inconvenience. He suggested that these toilets blocks should also be allotted

to some agency. He suggested that big tender should be floated for maintenance of

toilets situated in parks and markets. He said that the office make policies at its own

and bring the proposal before the Committee after doing all the ground works for

seeking approval.

It was further discussed that if an association which is maintaining the

park show its willing to maintain the toilet block situated in that park then the toilet

block be allotted to the said resident welfare association and a detailed agenda can

be brought in this regard.

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The Committee further resolved that the willing market welfare associations be handed over the operation, running and maintenance of already renovated toilets blocks in various markets on operation and transfer basis on the terms and conditions mentioned in the agenda. The tender should be floated for the running and maintenance of toilet blocks for which no market association come forward to take them over.”


Condemnation of vehicles – acceptance of reserve price and disposal thereof.



“The Committee considered and approved the condemnation of the following vehicles and fixed the reserve price as under:-

S.No. Registration No./Type of vehicle

Model Reserve Price fixed by the Committee

1. CH-01-GA-6901 (Ambassador)

2004 Rs. 30,000/-

2. CH-01-GA-4604 (Ambassador)

2006 Rs. 26,000/-

3. CH-01-G1-0900 (Ambassador)

2004 Rs. 25,000/-

4. CH-01-G-1852 (Maruti Gypsy)

1999 Rs. 60,000/-


Procurement of Anti Rabies Serum for dog bite patient.


consideration & approval and also explained the agenda in detail.

Sh. Saurabh Joshi said that number of dog bite cases have been

reported in the recent past, as a result the Municipal Corporation is earning bad

name on this issue. He therefore, suggested that the Corporation should purchase

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anti rabies serum (Equirab) immediately on ESIC Central Rate contract i.e. Rs. 328/-

+ Taxes extra for three months and after that tender should be floated to procure

more serum. He further suggested that after procuring the serum the Corporation

should make it public through newspapers that the anti rabies serum is available in

the dispensary.

“The Committee considered and resolved that the Corporation should purchase anti rabies serum (Equirab) immediately on ESIC Central Rate contract i.e. Rs. 328/- + Taxes extra for three months and in the meantime tender be floated to procure anti rabies serum. Further the Committee approved an amount of Rs.30.00 lac approximately for the purchase of anti rabies serum for one year.

The Committee further resolved that Rs.50/- be charged per person for anti rabies serum.”


Agenda to be placed for framing policy regarding Taxi Stands.



Sh. Pardeep Chhabra said that the agenda is not clear about the policy

and suggested that the agenda be prepared in detail and brought before the F&CC

in its next meeting.

The Addl.CMC said that the Corporation will take over the possession

of taxi stand, who had not deposited the rent of taxi stand.

Sh. Saurabh Joshi & Sh. Malkiat Singh suggested that the water and

electricity should also be provided to the taxi stands in which it does not exist.

“The Committee considered & resolved that all the occupiers of taxi stands who have completed full term of 5 years be given time up to 31.3.2015 as a one time

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measure, subject to clearance of all their outstanding dues without any interest.

The Committee further resolved that a detailed agenda be prepared mentioning therein the next course of action to be taken after 31.3.2015.”


Extension in lease/rent in respect of Booth No.9, Janta and Kumhar Colony, Sector 25, Chandigarh, allotted to Sh. Lekh Raj on rental and auction basis for Rs.5200/- month stay on vacation.



The A.C.(F&A) Estate explained the background of the case in detail.

“The Committee considered and resolved that Sh. Lekh Raj, Lessee of Booth No.9, Janta & Kumhar Colony, Sector-25, Chandigarh be allowed extension of lease for further five years w.e.f. 18.10.2012 with 50% increase of the present rent on the same terms & conditions.”


Revision of rates for booking of open spaces adjoining various

hotels in the City Chandigarh.



The Chief Engineer apprised the Committee that the general House of

the Corporation approved the rates for using open spaces adjoining the hotels in its

meeting held on 1.5.2000. He further said that five more spaces adjoining the

hotels have been identified which are also being used by the hoteliers. He proposed

that since the rates were approved 14 years ago, the same need to be revised @

Rs.10/- per sq.ft.

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Sh. Saurabh Joshi pointed out that the Corporation is charging very

less amount from the hoteliers whereas they further charge a hefty amount from the

individual for the functions. He further said that since the agenda has been placed

on the table, the members could not go through it and a policy decision can not ne

taken in such a haste. He was, therefore, of the view that the agenda be placed

before the House for appropriate decision.

Sh. Pardeep Chhabra was of the view that the land adjoining to the

hotels belong to the Corporation though it is being maintained by the hoteliers.

Therefore, the Corporation should display a board on the said space and the booking

of the said space should be managed by the booking branch and the rent of the said

space should be fixed by the Corporation.

The Commissioner said that the Govt. places should not be allowed to

be used for private business. He further said that if the Committee is of the view to

allow the use of these open spaces, the charges for this should be kept very high.

“The Committee considered and approved that the rates of Rs. 5/- per sft. per day be charged from the hoteliers for using open spaces adjoining the hotels for organizing functions in green space, on the following terms & conditions :-

1. Permission will be given to the individual whom intend to hold function

in adjoin space or any other open space of these hotel by paying

charge of Rs.5/- per sft per day with the Municipal Corporation,

Chandigarh by showing proof of function to be held in the said hotel.

2. The hotel owner will not charge any payment from the individual for

usage of the space maintained by the Hotel.

3. The open space adjoining Hotel will be maintained by the Hotelier/

Management as per approved development plan of the Municipal

Corporation, Chandigarh.

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4. In case of any immoral activity creating public nuisance or any other

violation in that open space, the Municipal Corporation has right to

cancel the MOU at any time without any prior notice.

5. Whole of the expenditure for the development of open space will be

borne by the Hotelier including electricity / water charges (in case any

light is installed in open space).

6. The permission to use open spaced can be withdrawn by the Municipal

Corporation, Chandigarh without assigning any reasons.

7. The Hotel owner will not create any right to Tenancy / ownership and it

would particularly be confined to maintenance and beautification of the

traffic island/ round about / green belt / open space / road reservation /

road berm / verge.

8. The landscaping / beautification would be strictly carried out as per

approved drawing / designed by the M.C. Chandigarh.

9. The permission will not confer any right for financial assistance from

the Municipal Corporation, Chandigarh.

10. The agency to whom the permission is granted will not put any

advertisement board.

11. The area shall not be used for any purpose other than growing of

grass, plantation of trees and landscaping elements of hedge approved

by the Municipal Corporation, Chandigarh.

12. The height of the hedge or of the flowering plants/ screepers grown in

the area shall be kept upto a height as approved by the M.C.,

Chandigarh so that there is no obstruction in vision to the traffic.

13. The allotted area shall be available at all times for inspection by the

officers of the Corporation duly authorized in this behalf. A committee

comprising of officials of Municipal Corporation will carry out inspection

after the development of the area to check that the work has been

carried out in accordance with the approved plans. In case violation

are noticed, the allotment will be cancelled.

14. The Municipal Corporation, Chandigarh reserves the right to cancel the

permission at any time, if it is needed for development purpose or in

case of violation of terms and conditions.

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15. The Municipal Corporation, Chandigarh can allow installation of flages

and hoardings for which separate permission would be issued by the

Municipal Corporation, Chandigarh.

16. That in case there are any Municipal structures like manhole, Sluice

valve, chamber, pedestal, electric poles, at the site, the same will be

protected by the agency. IN case of any damage to the services of the

Municipal Corporation, the same shall be got repaired by the Company

at its cost.

17. The Municipal Corporation will have the right to repair and maintain the

services in the area even without informing the agency. No claim

regarding the damage due to maintenance will be given to the agency.

18. Municipal Corporation reserves the right to create infrastructure for new

services in the area such as slip roads, but stops for laying lines for

service etc. in the public interest at any time during the period of

contract. The area will be redone by the agency at its own cost.

19. The agency will arrange water supply for development and

maintenance of the area.


Setting up of Complaint Centre and strengthening the monitoring system for online complaint system.



Sh. Saurabh Joshi suggested that the Corporation should study the

working of complaint centre in the state of Gujarat as they have provided toll free

number for registering the complaints.

“The Committee considered & authorized the Commissioner to hire the manpower through outsourcing and to create infrastructure to set up complaint centre and strengthening the monitoring system for online complaint system, subject to limit of Rs. 5.00 lac.”

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Entertainment expenses.



“The Committee considered and allowed/granted

entertainment expenses of Rs.2000/- p.m. to the Law

Officer, Municipal Corporation, Chandigarh.”


Rough cost estimate for providing and fixing PCC tiles along V-6

Roads infront of houses in Sector 46-A, Chandigarh.



“The Committee considered and deferred the agenda

item.”


Condemnation of vehicles used for removal and lifting of solid

waste and purchase of new vehicles-thereof.

The Secretary put up table agenda item No.10 before the Committee

for consideration and approval.

“The Committee unanimously resolved to allow the

purchase of 03 Nos. of TATA ACE HT-HOPPER BOX

TYPE TIPPER at the tentative cost of Rs.12,90,000/-

including all taxes subject to variation in tax policy

on special Govt. Price in the public interest for better

result.”


Rough cost estimate for providing and laying 50 mm thick bitumen macadam and providing and laying 30 mm thick bituminous concrete on V-6 roads backside of Shop-cum-Offices in Sector 43-B, Chandigarh.



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“The Committee considered & approved the rough cost estimate of Rs.30.90 lacs for providing and laying 50 mm thick bitumen macadam and providing and laying 30 mm thick bituminous concrete on V-6 roads backside of Shop-cum-Offices in Sector 43-B, Chandigarh.”


Providing refreshment complete in all respect on the occasion of

Rose Festival w.e.f. 21.02.2014 to 23.02.2014.



“The Committee considered & accorded ex-post-facto

approval to enhance the amount of expenditure on

occasion of Rose Festival from Rs. 1,75,000/- to

Rs. 2,08,550/- within the overall expenditure approved for

the function.

The meeting ended with a vote of thanks to the Chair.

Secretary, Municipal Corporation, Chandigarh.

Documents

MINUTES OF 237th MEETING OF THE FINANCE AND ...mcchandigarh.gov.in/Meetings/F&CC/Minutes/237th_MF.pdf2 AGENDA ITEM NO. 237.1 Confirmation of the minutes of 236th meeting of the Finance