MINUTES OF THE 28 TH MEETING OF THE NATIONAL COUNCIL OF ADASA HELD AT HYDERABAD

The 28th National Council meeting of the ADASA was held on 9 th July,2011 at Hyderabad under the Chairmanship of Sh. G.K.Acharya, President ADASA.

Sh. V.Srinivash , Jt. Secretary, ADASA, AP Zonal Council welcomed the Office bearers of National Council and Zonal Council’s  members present in the house from different Zones and invited the President to take over for house proceedings followed by Vice-President, Ex-President, General Secretary and other office bearers of National Council and extended their gratitude for giving the opportunity to hold the National Council meeting at Hyderabad.

The 28th National Council meeting of ADASA was inaugurated by Sh. L. Umamageswaran,  Ex.President and Sh. G.K. Acharya, President ,ADASA  by lighting of the lamp with other office bearers which was followed by the light classical vocal  arranged by Hyderabad Unit.

Shri. V.Prasad, General Secretary  welcomed  the members present in the house and introduced the newly elected Zonal Secretaries and Chairmen to the present audience. After that in his short Presidential address Shri G.K Acharya, specially thanked the AP Zonal Council  for conducting the National Council meeting  and  requested the members for their kind cooperation and narrated the members about the problems faced by the Association and requested to give their valuable suggestion on the agenda points.

Thereafter, the President invited Shri V. Prasad, General Secretary to present the minutes of the last National Council Meet and  submit the Status Report. The General Secretary  read out the minutes of the last meeting of the National Council held at Pune on 18 th

and 19th February, 2010 and shared the action taken by the National Council on the agenda points of that meeting i.e. pay up gradation, cadre review proposal, departmental exams, DPCs and fund position. The General Secretary informed that the National Council took all the matters more vigorously with the co-operation of the members with the authorities and the result of that is that our demand of pay parity has been placed before the GOM and Joint Secretaries committee. After that the General Secretary placed the minutes of the last meeting before the National Council which was unanimously approved in the National council meet.

Sh. V. Prasad, General Secretary while presenting the status Report gave a detailed action taken report on the various issues . The Pay Parity issue  has been placed before the GOM and Joint Secretaries committee and decision taken on this matter by the GOM in the meeting held on 23rd June,2011 is yet to be known since the minutes of that meeting has not been issued. In regard DPCs the General Secretary pointed out that the promotional orders from IA to DDA has already been issued .The DPC of promotion from Sr. AO to IA has already been conducted and the promotion order are expected to be issued within couple of days. The DPCs for the post of from A.O. to Sr. AO and HC to AO expected to be completed before 29th July. But he also requested all the Zonal Council’s representatives to keep a watch

on completion of CRs  of respective zone in time so that the delay in holding of DPCs could not occurred in future. Regarding departmental exams, the National Council took the matter with authorities immediately after election of ADASA  and due to this hard work of the National Council the result of written part of departmental competitive examination of the post of LDC to UDC has been declared in the last week of June. The result of written part of the departmental exam for the post of UDC to HC is expected to be declared before 30th July, 2011. The cadre review proposal has already been forwarded to Prasar Bharati.  Regarding funds position the General Secretary pointed out that the financial statement has not been finalized and submitted to the New Body of National Council  by the treasurer. He also informed that the financial status of the Association is very poor with no contribution from Zonal Councils . The General Secretary requested to all the Zonal representatives to submit their financial statement ending  upto 31st March,2011 immediately along-with the share of funds pertaining to National Council which is  lying with the Zonal Council for more than five years without any further delay so that the funds position could be strengthen.

               After that the Zonal Secretary/Chairman of all the Zones were invited to submit their problems and suggestions.  All Zones pointed out their problems/suggestions  which were common in a nature i.e. (i) Filling of the vacant posts of HC/Acctt under 20% direct recruitments quota after getting one time relaxation from eligible LDC/UDC of the cadre through direct or promotion basis(ii) Implementation of transfer policy in all the Zones- Some Zones also demanded inclusion of ADASA Zonal Secretary /Chairman in the JEC meetings (iii) Change of designation (iv) up gradation of 30% post of UDC by granting grade of Rs. 4200/- as done in the case of CCS cadre. (v) Filling of the vacant post of LDC (vi) grant of Grade pay of Rs. 4600/- to HC/Acct. (vii) posting of AOs/Sr. AOs and DDAs, where the post are vacant since a long period.

The President assured the members on the  above common issues  that National Council has already taken up most of the matters with the authorities and requested the members to monitor the ADASA website regularly since all the action being taken by the National Council are uploaded in the website.

Apart of this, some special problems/demands were placed before the National Council by the Zone Councils which are follows;-

1. Sh. Albin Thomas , Gujrat Zone  :

His submission  was that the promotions in the grade of Head Clerk/Asstts against direct quota posts be filled up by giving one time relegation and DDOs work should be assigned to the Administrative Cadre only . Training programme should be prepared for Administrative Cadre as per the present work requirements

2. Sh. Ramaswamy Iyenger, Zonal Secy, Maharashtra Zone

Zonal Secy. Maharastra Zone demanded the re-imbursement of the expenditure incurred by them on  conducting National Council  Election amounting to Rs. 45,000/- . He clarified that Rs.10,000/- has only been received from National Council and Rs. 35,000/- are balance.  President assured Maharastra Zone that National Council is ready to pay the balance in installment as soon as the Election fund asked by the National

Council in received from the Zonal Council and requested all the Zones to submit their contribution towards Election funds immediately. Another points raised by Sh. Ramaswamy were counting of Ad-hoc  services for MACP/ACP, Change in the Departmental Examination pattern –like G.K. Paper may be removed from UDC Exam. C.R.Marks should not be included for making the Merit for promotion through Deptt. Competitive Exam.  The President Clarified that these conditions are as per existing rules and these can be done after revision of the recruitment rules taking into considerations the rules framed in this regard in other Departmental Examinations.

3. Sh. D.C. Serkar, Zonal Secy, NE Region

The Zonal Secry. NE Region demanded for restoration of designation of CG.II/CG-I in place of LDC/UDC , Action should be taken by the National Council with the authorities  for filling up of the Vacant Posts of Administrative Cadre in field Offices.  The point on Double HRA/HDA was raised by Sh. Serkar.  

(ii)   He Placed before the House that the employees being posted out of NE Region are being granted Double HRA whereas the employees belonging to NE Region are not being  granted this facility in spite of their posting far away  from their Home Town in the difficult Stations of NE Region.  Similar disparity is in the case of HAD .  The 12.5 % of HAD should also be given to the NE Regional employees. These facility should also extended to NE Regional people.

          (iii)  The requirement of filling up the post of DDA/ Sr. AO/H/C is very necessary. Non –posting of DDA at NE Regional has delayed the conduction of DPC in the Zonal Station.  The Administrative Staff is suffering a lot due to this and every year the DPC are delayed due non-deployment of DDA on tour by Directorate. The President assured that this matter will be taken by the National Council on the next day by  reaching at Delhi with  DG/DDG to depute DDA for conduction of DPC at Guwahati within a week to AIR Guwahati.

(iv) Sh. Serkar also submitted a suggestion before the house that  Identity Card with Membership No. may be allotted to all the ADASA Members and demanded to raise the  Members subscription fee also.  This suggestion was appreciated by all the present members.  The President  gave his acceptance on the point for issue of Membership No. to the Members.  The President clarified that National Council will issue a Circular to all the Zonal Council with a pro-forma for Computerization/Revalidation of Membership for issuance of Membership Identity Card which will cost Rs. 50/- per Member.  The Forms duly filled by the Member along with two Passport size photographs after recommendation of the Unit Secretary and Zonal Secry will be forwarded to National Council.  The Membership No. and Card will be allotted by the National Council under the signature of President and General Secy on receipt of duly completed form with prescribed fee of Rs.50/-only.  The decision on enhancement of Members subscription could be placed for amendment in the National General Body Meeting in due course. The house approved this proposal unanimously.

4. Sh. Satish Sharma, Zonal Secy.,Punjab Zone.  

The Punjab Zonal Secy.   Requested national Council specially  to look into up lifting of the LDCs/UDCs of Administrative Cadre. And requested National Council  to take over  the Court Case  filed by individuals  in Hon’ble  CAT Chandigarh   for Pay Parity case with Bhakhra Construction  Board employees who joined in Prasar Bharati after being declared surplus. The President asked Punjab Zone first to adopt the case and forward the case file to National Council for further decision.  Another demand of Punjab Zone was to take up  the matter of declaration of HPT Goraya as a individual station for posting of Administrative Staff as in the case of Technical Staff.  The President asked for detailed  representation from the zone as similar problems are also in other zones.

5. R. Shivkumar, Karnataka Zonal Secry.

The President clarified that the agenda  points of Karnataka Zone of common nature like. Change of designation, Cadre review, Filling up of vacant posts of HeadClerk/ASStt. On 20/% quota by one time relexation, Transfer policy and change of designation  raised by Sh. R. Shivkumar , Zonal Secy has already been discussed and clarified during the discussion of other Zones agenda and status report submitted by Gen. Secy  but the one agenda point of  merger of LDC having 8years of service with UDC with grade pay of Rs.2400 on taking one time relaxation  could be taken up.  Karnataka Zone may submit a t representation with full justification to National Council so this could be taken up with the authorities  in a proper and justified manner.6. Sh. V.S. Rawat , Zonal Chairman, Delhi Zonal Council

The Delhi Zonal Council thanked and appreciated the efforts made by A.P. Zonal Council to holding the National Council Meet at Hyderabad on a short notice.  He requested the National Council to take the matter  of up gradation 30% posts of UDC in the pay grade of Rs.4200/- as done in the case of CSS Cadre.  The President assured that National Council is already on the job and a proposal is going to be submitted with authorities. The question raised by Sh. Rawat on submission of the Financial Statement by the National Council ,the President reminded that this has already been discussed and the Gen. Secy has already clarified  on this point earlier in his presentation of status report.

1. Sh. D.K. Rathi, M.P and Chatishgarh Zone.

Sh. Rathi also thanked AP Zone for holding  the National Council Meet  at Hyderabad . He submitted that all the points of his agenda has already been discussed and decided  except the declaration of Group “B” the administrative employees getting grade pay of Rs.4200/-. The General Secy. clarified that since he is working in DG:AIR hence a representation on this matter is being submitted to DG from our members presently posted in DG:AIR. However National Council will also take up the matter with authorities.

1. Sh. S. Sriraman, Zonal Secy,Tamilnadu Zone .

Sh. Sriraman appreciated and convey thanks the AP Zonal Council for arranging the National Council meet at Hyderabad  and requested National Council to take up Pay Parity and  Cadre review matter  with the authorities on a priority basis. The points raised by him on filling up of vacant posts of LDC &  Head Clerk/Asstts direct quota posts with granting one time relaxation  and  obtaining options at the time of granting ACP/MACP were already been taken during discussion on others agenda.   On the matter regarding  victimizing of Karnataka Zonal Chairman Sh. S. Shiv Kumar raised by Tamilnadu Zone, The President asked Karnatak Zone to pursue the matter with the Zonal authorities.  If not heard by the Zonal Head/ Regional DDG then the case may be referred to National Council with complete representation so it could be taken up by National Council in the Directorate.

1. Sh. A.M. Khan, OrrisaZone .

Sh. Khan submitted  that most of his agenda points are common with the other Zonal representative like filling up of H/C/Asstts posts on grant of one time relaxation, Filling up of posts of AO/Sr. Ao in capital Stations,  inclusion of ADASA representatives in JEC,  Creation of Administrative posts in DMCs.   and uplifting of LDC and UDCs of Administrative Cadre. He submitted an objection on engagement of retired persons as consultants.  The President said that as earlier clarified him  to take the matter of filling up of vacant posts of Administrative Cadre with the authorities.  These problems will automatically be solved when the appointments are made by the Department  against the vacant posts.

1. Sh. K.M.Rastogi, Zonal Secy, UP Zone .

After thanking the AP Zonal Council for holding the National Council Meet at Hyderabad , Sh. Rastogi  urged National Council to take  action on merger of  AO/Sr.AO and IA/DDAs posts .  He also demanded  that the job of DDO may also be assigned to Head Clerk/Asstts in the Stations/Kenderas where AOs/Sr.AOs  are  not posted .  Sh. Rastogi submitted a proposal before the National Council to pursue the matter of opening of Court Case and RTI Cell at major Stations since work load on this  has been increased in manifold.Subscription fee from ADASA  members should be deducted from the Salary Bill  by the DDO.  The President assured that National Council  will put up these issues before the authorities  but in regard deduction of subscription fee could be taken up on receipt of the forms being issued to each member through Zonal Council/unit Secry as decided earlier.

1. Sh. PradeepChakraborty, West Bengal & Sikkim Zonal Council

Most of the the points raised by sh. Chakravorty were common to the agenda discussed placed before the house by other Zones, including posting of DDA at that region so that the DPC at the Zonal Station could not be delayed as in the case of NE Region.

(ii) The Zonal Secy. of West Bengal Zone submitted that the meeting of their Zonal Council was held on 09-06-2011 wherein three members including treasurer were co-opted and a decision was also taken unanimously to conduct the fresh  election the post of  Zonal Chairman between two candidates as during the ADASA Election 2011 there was a tie

between them. Sh. Chakraborty  asked for the decision of National Council.  The President referred the decision of the Returning Officer-ADASA Election ,2011  since both the candidates  secured 112 votes each and decision could not be taken  as the ADASA bye-laws has no provision on the situation of tie the Zonal & National Council may take appropriate action including a toss.   The President  was also agreed for  fresh election on this seat. The fresh election will be conducted by National Council in due Course. The Schedule of the Election will be intimated by National Council as early as possible.

12.Sh. Subramanayam, Zonal Secy. A.P.Zonal Council.

The A.P.ZonalSecy requested the National Council to take up all the pending issues with more vigorously.  The comparison of  LDC /UDC of CSS cadre with us  should not effect the pay parity issue and  the case of grant of permission to Administrative staff to apply for deputation should also be taken up by the National Council with the authorities.   The action of the Prasar Bharati to engage outsourcing of staff in Administrative cadre should be stopped. The National Council may approach the authorities to post one more AO/Sr.Ao in Zonal Stations since the work of RTI& other works  has increased a  manifold.  The President assured the house to take up the matter as  per the existing rules.      

After  presentation of the Zonal  representatives on their agenda the following agenda points of the meeting  were placed  before the house by the Gen. Secy for  discussion and  approval of decision taken there in the house.:-

The following agenda points were placed for discussion:-i. Upgrading Pay Scales- Latest Position- future course of action opinion of Zonal Council Members.

ii. Transfer Policy: Suggestions on Transfer Policy.iii. Review of Bye- laws of Association & For 5 mation of Committee.

Upgrading Pay Scales- Latest Position- future course of action opinion of Zonal Council Members.

The President requested ex- president of National Council Sri L. Umamageswaran to brief on this matter before the suggestions asked from the present Zonal Council Sri Umamageswaram, ex- president give the detailed presentation about to various steps taken by the National Council in the matter of Up- Graded Pay Scale and made aware of the facts of the case to the  audience. The ex- president also briefed the action taken by N.C to bring the once dead case to the table of Joint Secty.’s committee’s discussion and consideration.Since in early meeting of the GOM the matter of Up- graded pay scale of Administrative cadre was decided to keep it out of the committee’s discussion with  the plea of creating anomaly amongst the similar designated cadres in other offices of Govt. of India.   He cleared that since the matter is under consideration of GOM and the minutes of the GOM meeting held on 23 rd

June, 2011 has not been received by the Nation Council so far. It is not clear whether the demand of the Association for upgraded pay scale has been accepted or rejected. So the future course of action cannot be decided at present without knowing the facts of the GOM Meeting.             

                 Mr. Siddiqui Vice-Chairman,Delhi Zonal Council objected when  it had already been declared by the previous NC body that the pay parity matter has already been settled and now on what basis it is being informed that the matter is still under consideration of the GOM. He also requested to form a committee to amend the bylaws of the association. The representative of the Zonal Council requested to the NC to pursue the matter in the Ministry/COJS  members with more vigorously on issuance  of the minutes of the meeting and authorized the National Council  to take appropriate  course of  action as and when required. The President accepted the decision taken in the meeting and informed all the delegates that whatever the decision will be taken before that the suggestions of the National Council will be taken telephonically and requested the Zonal Secretaries/Chairman to confirm their suggestions/approval in writing.

Transfer Policy: Suggestions on Transfer Policy.

The General Secy.    explained  that this point has got a detailed discussion during the submission of the agenda by the  Zonal Secy/Chairman.  The President assured that the existing transfer policy should be followed by all the Zones where therein any violation, the National Council will  take up  the matter with all regional DDGs/Zonal Station Directors and DDG(Admn.),DG:AIR.

Review of Bye- laws of Association &Formation of Committee.

The requirement of amendments in the Bye-laws of the Association were raised before the house by  many  representative of the Zonal Council .  The Gen.Secy  clarified that these can be placed for approval  in the next National Convention of the Association.  It will be better that a committee may formed for this purpose and the required amendments may be submitted to the committee by the Zonal Council. The President granted  his approval accordingly.

     The issue of non-participation of ADASA with the platform  of other associations such as NFADE/SSS etc  raised by Shri U.V. Nagaraju, Sr. Member, AP Zone. He is of the opinion that ADASA should not join them , President assured that due care will be taken of his views.

Beside these agenda items some other important matter came up for discussion and the following decision were taken:-

National Venue of National Council Meeting;-

i. Sh. R. K. Hans, Zonal Chairman  offered  U.P.Zonal Council for conduction ofnext National Council Meet which was approved by the house and it has been decided that the Next National Council Meet will be held at AIR, AGRA(U.P).

Treasurer National Council:-

ii. As per the clause-6 “Powers and Duties of the National Council”  the National Council nominated Sh. Rajbir Singh Maan,  Member, ADASA,Delhi Zone as Treasurer  of the National

Council.  He will take over the Charge from Sh. Sudhir Kumar , Member ,ADASA, AIR, Delhi immediately. National Council   Advisors:-  

iii. The following  members of ADASA were nominated  as Advisors of National Council:-1. Sh. S. S. Somai- Member , ADASA, Delhi Zone2. Sh. R. S.Bhandari,-Member, ADASA ,Delhi Zone.3. Sh. R.V. Padmnabhan, Member, ADASA, Tamil Nadu Zone.

iv. Sh. C. Purushotham Reddy,  Member, ADASA, A.P Zone, Sh. Vinod Kumar., Member ADASA, Delhi Zone  were nominated as O.C.M Members.v. Sh V.Srinivas, Member,ADASA, A.P.Zonal Council and S.S. Somai,Member,ADASA Delhi Zonal Council were nominated as D.C.M Members.

Formation of Committee for review of Bye- laws of Association   :

A committee under the Chairmanship of Sh. Sunil Rajdan, Member, ADASA Punjab Zone was constituted  with four members S/Sh. Vinod Kumar,Delhi Zone, Rajbir Singh Maan, Delhi Zone, Shri  Ram Subbarao, A.P. Zone  and Sh. Bappi Dey, NE Zone.

The meeting ended with a vote of thanks by Sh. Jatan Singh, Organising Secretary. **********************