Minutes of Meeting - Glamorgan-Spring Bay Councilgsbc.tas.gov.au/wp-content/uploads/2016/08/Council... · 2 Minutes Shortened – Glamorgan Spring Bay Council – 22/03/2016 NOTICE

1 Minutes ndash Glamorgan Spring Bay Council ndash 22032016

Minutes of Meeting

For the Ordinary Meeting of Council held at Iluka Tavern Coles Bay

22nd March 2016

2 Minutes Shortened ndash Glamorgan Spring Bay Council ndash 22032016

NOTICE OF ORDINARY MEETING

Notice is hereby given that the next ordinary meeting of the Glamorgan Spring Bay Council will be held at the Iluka Tavern Coles Bay on Tuesday 22

nd March commencing at 500pm

Dated this Thursday 17th March 2016

David Metcalf GENERAL MANAGER

ldquoI certify that with respect to all advice information and recommendations provided to Council with this agenda

1 The advice information or recommendation is given by a

person who has the qualifications or experience necessary to give such advice information or recommendation and

2 Where any advice is given directly to the Council by a person who does not have the required qualifications or experience that person has obtained and taken into account in that personrsquos general advice the advice from any appropriately qualified or experienced person ldquo

Note Section 65 of The Local Government Act 1993 states ndash (1) A general manager must ensure that any advice

information or recommendation given to the council or a council committee is given by a person who has the qualifications or experience necessary to give such advice information or recommendation

(2) A council or council committee is not to decide

on any matter which requires the advice of a qualified person without considering such advice unless the general manager certifies in writing that such advice was obtained and taken into account in providing general advice to the council or council committee



Table of Contents

AUDIO RECORDING OF ORDINARY MEETINGS OF COUNCIL 5

1 OPENING 5

11 PRESENT AND APOLOGIES 5 12 IN ATTENDANCE 5 13 DECLARATION OF PECUNIARY INTERESTS 5

2 CONFIRMATION OF MINUTES AND WORKSHOPS 6

21 ORDINARY MEETING ndash FEBRUARY 23RD 2016 6 22 SPECIAL MEETING ndash MARCH 1ST 2016 6 23 WORKSHOP HELD ndash FEBRUARY 23RD 2016 6 24 WORKSHOP HELD ndash MARCH 8TH 2016 6

3 PLANNING AUTHORITY SECTION 7

31 PLANNING APPEALS UPDATE 8

4 PUBLIC QUESTION TIME 9

5 MAYORrsquoS REPORT 14

6 COUNCILLOR REPORTS 15

7 INFORMATION REPORTS 17

71 GENERAL MANAGER DAVID METCALF 17 72 MANAGER WORKS MR TONY POLLARD 17 73 MANAGER REGULATORY SERVICES MRS WINNY ENNISS 17 74 MANAGER COMMUNITY DEVELOPMENT amp ADMINISTRATION MRS LONA TURVEY 17 75 MANAGER BUILDINGS amp MARINE INFRASTRUCTURE MR ADRIAN OrsquoLEARY 17 76 MANAGER NATURAL RESOURCE MANAGEMENT MS MELANIE KELLY 17

8 MINUTES OF SECTION 24 COMMITTEES 18

81 COLES BAY COMMUNITY HALL COMMITTEE MINUTES (DRAFT) 1216 18

9 OFFICERSrsquo REPORTS REQUIRING A DECISION 19

91 FINAL ADOPTION OF THE STRUCTURE PLANS FOR SWANSEA AND COLES BAY 19 92 ESTABLISHMENT OF A TRIABUNNA RECREATION GROUND SECTION 24 SPECIAL COMMITTEE OF

COUNCIL 20 93 SEAFEST 21


94 HOUNOUR BOARD FOR AUSTRALIA DAY CITIZENSHIP AWARD RECIPIENTS 22 95 BICHENO COMMUNITY HEALTH GROUP INC 23 96 SPRING BAY VOLUNTEER AMBULANCE GROUP 24 97 SHORT TERM LOAN BORROWINGS 2015-2016 25

10 MOTION TRACKING DOCUMENT 26

11 QUESTIONS WITHOUT NOTICE 30

12 CLOSE 30

ALL IMAGES AND ATTACHMENTS HAVE BEEN REMOVED IF YOU REQUIRE A FULL VERSION OF THE MINUTES PLEASE CONTACT THE COUNCIL OFFICES

ON (03) 6256 4777


Audio Recording of Ordinary Meetings of Council As determined by Glamorgan Spring Bay Council all Ordinary and Special Meetings of Council will be electronically audio recorded from April 2014 onwards In accordance with the Local Government Act 1993 and Regulation 33 these audio files will be retained by Council for at least 6 months and made available for listening on written request by any person The written minutes of a meeting once confirmed prevail over the audio recording of the meeting

1 Opening The Mayor welcomed Councillors Staff and Members of the Public and declared the meeting open at 512 pm

11 Present and Apologies

Present Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Jenifer Crawford Clr Richard Parker Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods

Apologies Nil

12 In Attendance

David Metcalf (General Manager) Angela Turvey (Executive Officer) and 2 members of the public

13 Declaration of Pecuniary Interests

In accordance with Regulation 8 of the Local Government (Meeting Procedures) Regulations 2005 the Mayor requests Elected Members to indicate whether they or a close associate have or likely to have a pecuniary interest in any item included in the Agenda


2 Confirmation of Minutes and Workshops

21 Ordinary Meeting ndash February 23rd 2016

Decision 4116 Moved Clr Jenny Woods seconded Clr Britt Steiner that the Minutes of the Ordinary Meeting held Tuesday 23

rd February 2016 be confirmed as a true and correct record

The motion was put and carried

(7 Votes to 1)

For Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Jenifer Crawford Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods Against Clr Richard Parker (was not present at the February Ordinary Meeting of Council)

22 Special Meeting ndash March 1st 2016

Decision 4216 Moved Clr Jenny Woods seconded Deputy Mayor Cheryl Arnol that the Minutes of the Special Meeting held Tuesday 1

st March 2016 be confirmed as a true and correct record


(7 Votes to 1)

For Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Jenifer Crawford Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods Against Clr Richard Parker (was not present at the Special Meeting of Council)

23 Workshop Held ndash February 23rd 2016

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2005 it is reported that a workshop was held at 3pm on Tuesday 23

rd February

in Bicheno This workshop covered discussions on the Prosser River Stabilisation project the Local Government Division Model Code of Conduct and a motion from the 2013 Annual General Meeting regarding the General Managerrsquos reappointment

24 Workshop Held ndash March 8th 2016

In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2005 it is reported that a workshop was held at 3pm on Wednesday 27

th January

in Triabunna This workshop included a presentation on concept designs for a new Triabunna streetscape prepared and presented by the architect Ross Brewin The workshop also included a regular update on planning matters including the latest version of the Coles Bay and Swansea Structure Plans

Resolved That Council notes this information


3 PLANNING AUTHORITY SECTION

Please note There are no planning reports for the March Ordinary

Meeting of Council


31 Planning Appeals Update

DATE MARCH 2016

TO General Manager

SUBJECT Development Application Appeals and Planning Scheme Amendment Update AppealAmendment status as follows

DA Development Address Details Status

DA15036 Extractive Industry

188 Montgomery Road Buckland

Separate appeals lodged by applicant and representor regarding permit conditions

The developer has requested to be given additional time to advise the Tribunal as to future conduct

DA Extractive Industry

168 Sally Peak Road Buckland

Appeal lodged by representor regarding permit conditions

Await instructions from RMPAT regarding directions hearing

Resolved That Council notes the Planning Appeals Update


4 Public Question Time Public question time gives any member of the public the opportunity to freely ask a question on any Council related matter Answers to questions will be given immediately if possible or taken ldquoon noticerdquo if an lsquoon the spotrsquo answer is not available In accordance with the Local Government Act questions on notice must be provided at least 7 days prior to the Ordinary Meeting of Council at which you a member of the public would like a question answered Asking a question is easy and members of the public are encouraged to ask any question they have (limit of two (2) questions per person per meeting) Prior to the commencement of an Ordinary Meeting of Council the Mayor approaches the public gallery and requests that those who would like to ask a question during public question time indicate at that point they would like to do so and give the Mayor their name A short instruction sheet outlining the Glamorgan Spring Bay Council procedure for asking a question during Public Question Time will be provided at the Ordinary Meeting of Council to assist members of the public on how to do this Public question time can be a maximum of 15 minutes only


41 Mr Andrew Wyminga

(Question taken on notice at the February 2016 Ordinary Meeting of Council)

Response from the General Manager

Public open spaces are given to Councilrsquos in lieu of cash so a developer can either give you cash or land Those current properties are not used to my knowledge We are constantly paying out Land Tax on them and need to maintain them so itrsquos up to the Council whether they get sold or not Thatrsquos the way it is under the Act This report just gives us permission to go ahead and advertise them and collect public comment This decision of Council must be made by absolute majority It should be remembered that if the original developer had opted to provide cash instead of land these parcels of land would have been sold as part of the original subdivision and Council would be collecting rates and not having to maintain them as well as pay Land Tax If Council does decide to ultimately sell these properties then the community will still have a right of appeal to the appeals tribunal


It should be noted that due to technical problems with our website the agenda was unable to be uploaded prior to Monday the 22

nd of February

42 Mr Pieter van Wijngaarden (Question taken on notice at the February 2016 Ordinary Meeting of Council)


1 Council has decided last meeting to again put this parcel of land out for public

comment regarding sale It should be remembered that if the original developer had opted to provide cash instead of land this parcel of land would have been sold as part of the subdivision

2 If Council does not sell the property the property may be looked at in the future as a dog exercise area a skate park for children or similar public open space options


Public Questions on Notice 43 Ms Keri G Handley The General Manager

Glamorgan Spring Bay Council

9 Melbourne St

Triabunna Tasmania 7190 8th March 2016

Dear Sir

Since Councilrsquos formalised Section 24 Committees were implemented in 2015 vacancies have now occurred on some Committees

Would you please outline the process to be followed for new committee members to join including any relevant dates

Yours sincerely

Keri G Handley

Response from the General Manager Thank you for bringing this to our attention In the past if volunteers wanted to join a particular Section 24 Committee during the existing term of a Council they would approach the relevant committee and informally express interest Generally it is my understanding that the committee would make a decision as to whether they would nominate a new member for endorsement by the committee I note that this has not been covered in the 2015 Guidelines for Section 24 Special Committees of Council and will ask that Council consider formalising this via an amendment to the guidelines


44 Ms Keri G Handley The General Manager


Melbourne St


Dear Sir

At the recent ldquoCoastal Erosionrdquo forum a statement was made that the Solis development had

been adjusted in terms of the golf course and the residential housing component

In what way does this change how the current plan willwill not proceed

Yours sincerely

Keri G Handley

Response from the General Manager The reference simply relates to the positioning of the golf holes along the coast line It is still within the original development plan 45 Mrs Merle Parry (Questions taken on notice at the March 2016 Ordinary Meeting of Council) My questions relate to item 41 on the Agenda (ldquoResponse from General Manager to question of Mr Andrew Wyminga taken on notice at the February 2016 Ordinary Meeting of Councilrdquo) as well as to my first question raised at that meeting regarding payment of land tax by council on properties zoned ldquopublic reserverdquo

1 How much land tax does Council currently pay on the public reserve situated at 50 Beattie Avenue Bicheno 2 Has Council applied to the Department of Treasury and Finance for an exemption from paying land tax on the basis of 50 Beattie Avenue being land owned by Council which is a park in public recreational use and to which according to the Treasury Department may be applicable in terms of the legislation If Council has indeed applied for an exemption what was the outcome if not why has this not been done


5 Mayorrsquos Report Mayor Michael Kent AM 15

th February Triabunna Attended the official opening of the Tassal fish

by-products processing plant Gave interviews to a variety of media regarding

the proposed fish farm at Triabunna 21

st February Orford Gave an interview to the ABC regarding the

Spring Bay Mill The Mercury regarding Tassal and The Examiner regarding Tassal and Spring Bay Mill

23

rd February Bicheno Attended a Council Workshop and the Ordinary

Meeting of Council in Bicheno 24

th February Orford Gave an interview to ABC radio regarding the

approval of an eco-tourism resort at Bicheno 25

th February Triabunna Attended a presentation by Greg Brown from the

Local Government Division along with the General Manager and Rates Officer This presentation was on a new commercial rating model

Gave another interview to ABC radio regarding

the approval of the eco-tourism resort at Bicheno

26

th February Orford Gave an interview to The Examiner regarding


1

st March Triabunna Attended a Special Meeting of Council

Gave an interview to Tas Broadcasting on the eco- tourism resort at Bicheno

2

nd March Hobart Attended the STCA Board Meeting

3

rd March Orford Gave an interview to The Examiner regarding

the closure of ANZ services on the east coast 8

th March Triabunna Attended Council Workshop

Attended a meeting with the General Manager

and the Practice Manager of the Triabunna medical centre to discuss nurse services and the telephone system at the centre

10

th March White Sands Attended a community meeting regarding the

potential closure of ANZ banking services on the east coast

Resolved That the Mayorrsquos Report be received and noted


6 Councillor Reports Councillor Cheryl Arnol ndash Deputy Mayor 23 February Bicheno Attended Council workshop 23 February Bicheno Attended Council meeting 7 March Orford Meet with ratepayer regarding drainage

concerns in Bernacchi Drive area 8 March Triabunna Attended Council workshop Councillor Bertrand Cadart From the 13

th February until the 11

th March 2016 as an elected councillor of Glamorgan

Spring Bay Council I conducted myself in a manner I deem adequate appropriate proper and in accordance with the Tasmanian Local Government Act and the Glamorgan Spring Bay Council agreed Code of Conduct I have attended as many Council related private semi-private public meetings and workshops as I could within the boundaries and the limitations of my personal and professional commitments responsibilities and duties to the very best of my proficiency and availability I showed a level of conduct and an approach to my elected position that is in line with what I believe meets and exceeds the expectations of the Glamorgan Spring Bay ratepayers who saw fit to elect me Councillor Jenifer Crawford No report submitted Councillor Greg Raspin No report submitted Councillor Britt Steiner No report submitted Councillor Debbie Wisby No report submitted


Councillor Jenny Woods From the 13



Spring Bay Council I conducted myself in a manner I deem adequate appropriate proper and in accordance with the Tasmanian Local Government Act and the Glamorgan Spring Bay Council agreed Code of Conduct I have attended as many Council related private semi-private public meetings and workshops as I could within the boundaries and the limitations of my personal and professional commitments responsibilities and duties to the very best of my proficiency and availability I showed a level of conduct and an approach to my elected position that is in line with what I believe meets and exceeds the expectations of the Glamorgan Spring Bay ratepayers who saw fit to elect me

Resolved That the Councillorsrsquo Reports be received and noted


7 Information Reports

71 General Manager David Metcalf Council Governance Corporate Services Medical Services Economic Development Safety amp Risk Management

Visitor Centres

72 Manager Works Mr Tony Pollard

Roads Footpaths Kerbs- Waste Transfer Stations- Garbage Recycling Services- Town Maintenance - Parks Reserves Walking Tracks Cemetery - Stormwater Drainage - Bridges Culverts - Emergency Management SES

73 Manager Regulatory Services Mrs Winny Enniss

Animal Control - Engineering amp Technical Services - Environmental Health - Statutory Building - Statutory Planning

74 Manager Community Development amp Administration Mrs Lona Turvey

Community Development Administration Services

75 Manager Buildings amp Marine Infrastructure Mr Adrian OrsquoLeary

Boat Ramps amp Jetties Triabunna Marina Council Buildings Planning Building amp Technical Compliance when required

76 Manager Natural Resource Management Ms Melanie Kelly

Natural Resource Management Sustainability Catchments To Coast Policy and Partnerships

Resolved That the Management Reports be received and noted


8 Minutes of Section 24 Committees COMMENTS Minutes of any Section 24 Committee Meetings which have been submitted will be discussed at this time

81 Coles Bay Community Hall Committee Minutes (Draft) 1216

David Metcalf General Manager

Resolved That the minutes of the Section 24 Committees be received and noted


9 Officersrsquo Reports Requiring a Decision

91 Final adoption of the structure plans for Swansea and Coles Bay

Responsible Officer ndash Manager Regulatory Services Recommendation

That Council resolves to endorse the Coles Bay Structure Plan and the Swansea Structure Plan Attachment Electronic copies of the Swansea and Coles Bay Structure Plans are available from wwwgsbctasgovau

Decision 4316 Moved Clr Jenny Woods seconded Clr Britt Steiner that Council resolves to endorse the Coles Bay Structure Plan and the Swansea Structure Plan

The motion was put and lost (4 Votes to 4)

For Clr Bertrand Cadart Clr Richard Parker Clr Britt Steiner Clr Jenny Woods Against Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Jenifer Crawford Clr Debbie Wisby Amendment

Motion 4416 Moved Clr Jenifer Crawford seconded Clr Debbie Wisby that Council receives the Coles Bay Structure Plan and the Swansea Structure Plan and endorses the following objectives and recommended actions (as provided by Clr Crawford at the meeting)


For Nil Against Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Jenifer Crawford Clr Richard Parker Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods


92 Establishment of a Triabunna Recreation Ground Section 24 Special Committee of Council

Responsible Officer ndash General Manager Recommendation

That Council resolves to endorse the establishment of a Triabunna Recreation Ground Section 24 Special Committee and nominates a Council representative for this committee The establishment of the committee should follow the 2015 Guidelines for Section 24 Special Committees of Council including the development of the terms of reference to be endorsed by Council

Decision 4516 Moved Clr Jenifer Crawford seconded Deputy Mayor Cheryl Arnol that Council establishes a Triabunna Recreation Ground Section 24 Special Committee of Council in accordance with the 2015 GSBC Guidelines for a Section 24 Committee and nominates Clr Britt Steiner to be the Councillor Representative for this committee

The motion was put and carried unanimously (8 Votes to 0)

For Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Jenifer Crawford Clr Richard Parker Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods Against Nil


93 Seafest

Responsible Officer ndash General Manager Recommendation That Council approves the following closures for the marina car park at Triabunna during Seafest

Friday 1st April from midday - limited car park access will take effect to allow for safe

erection of marquees and other infrastructure and decoration

Carpark closed to all traffic from 6pm on Friday 1st April to 6pm on Saturday 2

nd April

Decision 4616 Moved Clr Britt Steiner seconded Deputy Mayor Cheryl Arnol that - Council approves the following closures for the marina car park at Triabunna during Seafest Friday 1

st April from midday - limited car park access will take effect to allow for safe

erection of marquees and other infrastructure and decoration Carpark closed to all traffic from 6pm on Friday 1

st April to 6pm on Saturday 2

nd April

- A review of the 2016 Seafest including but not limited to traffic numbers volunteer hours staff hours benefits and disadvantages to the local businesses and traffic management (adverse impact) be brought to the Council meeting in June 2016

The motion was put and carried (6 Votes to 2)

For Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Bertrand Cadart Clr Richard Parker Clr Britt Steiner Clr Jenny Woods Against Clr Jenifer Crawford Clr Debbie Wisby


94 Hounour Board for Australia Day Citizenship Award Recipients

Responsible Officer ndash General Manager Recommendation That following research of Council records an honour board be erected in the Council Offices at Triabunna listing the recipients of the Glamorgan Spring Bay Australia Day Citizenship Awards since amalgamation in 1993

Decision 4716 Moved Deputy Mayor Cheryl Arnol seconded Clr Bertrand Cadart that following research of Council records an honour board be erected in the Council Offices at Triabunna listing the recipients of the Glamorgan Spring Bay Australia Day Citizenship Awards since amalgamation in 1993




95 Bicheno Community Health Group Inc

Responsible Officer ndash Manager Community Development amp Administration Recommendation That Council approves a grant of $1000 to the Bicheno Community Health Group Inc towards the cost of an intelect mobile ultrasound Attachment Quotation from OPC Health

Decision 4816 Moved Clr Jenny Woods seconded Clr Richard Parker that Council approves a grant of $1000 to the Bicheno Community Health Group Inc towards the cost of an intelect mobile ultrasound




96 Spring Bay Volunteer Ambulance Group

Responsible Officer ndash Manager Community Development amp Administration Recommendation That Council approves a grant of $1000 to the Spring Bay Volunteer Ambulance Group towards the cost of attending an international resuscitation and emergency first aid conference in New Zealand

Decision 4916 Moved Clr Jenny Woods seconded Clr Britt Steiner that Council approves a grant of $2000 to the Spring Bay Volunteer Ambulance Group towards the cost of attending an international resuscitation and emergency first aid conference in New Zealand


For Mayor Michael Kent Deputy Mayor Cheryl Arnol Clr Jenifer Crawford Clr Richard Parker Clr Britt Steiner Clr Debbie Wisby Clr Jenny Woods Against Clr Bertrand Cadart


97 Short Term Loan Borrowings 2015-2016

Responsible Officer ndash General Manager Recommendation That the Glamorgan Spring Bay Council by absolute majority authorises the General Manager to draw down $1 million in short term borrowings from the approved and budgeted $45 million dollars and it be repaid by the current property sales future property sales with any balance to be fully repaid by 31

st August 2016 using cash available at the time

Decision 5016 Moved Clr Bertrand Cadart seconded Clr Jenny Woods that the Glamorgan Spring Bay Council by absolute majority authorises the General Manager to draw down $1 million in short term borrowings from the approved and budgeted $45 million dollars and it be repaid by the current property sales future property sales with any balance to be fully repaid by 31

st

August 2016 using cash available at the time




10 Motion Tracking Document Last updated 16032016

Meeting Date Item No

Decision Number

Title Action Officer

Progress Completed

21st January 2014 81 414 Motion from AGM Council Motion re GM reappointment carried 6 votes to 3

Clr Crawford requested that Mayor Kent put this item on a Council workshop agenda after the 2015-16 budget is complete Council needs to develop procedures Discussions on this and a way forward agreed at February 23 2016 Council Workshop A policy to be developed

In Progress

24th June 2014 82 7314

Motion lost

Real Time Streaming of Council Meetings via the Web

GM A Councillorsrsquo workshop to be held to investigate the implications and requirements of streaming Council meetings live Looking at workshop in first half of 2016

In Progress

25th November 82 15014 Solis GM The General Manager to affirm commitment to the

project with all interested parties and progress negotiations with potential developers as relevant

In Progress

Action Officer codes MW = Manager Works MRS = Manager Regulatory Services MCD = Manager Community Development MBMI = Manager Buildings and Marine Infrastructure MNRM = Manager NRM



Decision Number


Progress Completed

24th March 911 4615 Council Properties for Sale GM EOI to close 2432015 Report provided to

Council 2742015 Properties to be offered for sale through local real estate agencies due to all EOI being well under valuation No recent offers Waiting on an updated valuation for Inkerman Street Has been found that the drainage pipes are not within the drainage easement and this was not taken into account with the original valuation

In Progress

28th April 93 5215 Public Exhibition of the Draft Swansea

and Coles Bay Township Structure Plan 2015

MRS Public consultation period closed on the 19th June

2015 The community feedback provided to Council on 6

th October discussed in Council

workshop 27th October 2015 Consultants to

finalise structure plans based on Council motion 27 Oct 2015 Amendments provided to Council at a March Council Workshop and final plans to be endorsed at March 2016 Ordinary Meeting of Council

In Progress

28th April 94 5515 Endorsement of Revised Tree

Management Policy MW Item was deferred until policy can be discussed in

a Council workshop In Progress

28th April 95 5615 Endorsement of Revised Cemetery

Operation Policy MW Item was deferred until policy is re-written in its

complete form with clear intent and can be discussed in a Council workshop

In Progress

23rd

June 93 8715 Sale of Council Property (Cranbrook) GM Proceedings commenced for land swap and boundary adjustment Council to arrange lease of land in the interim Waiting on final plan to be submitted for signing and sealing to formalise the land swap

In Progress




Decision Number


Progress Completed

27th October 91 15215 Section 137 ndash Notice of Intention to Sell

Land GM Process according to Section 137 under way In Progress

27th October 92 15315 Submissions on Draft Structure Plans

for Swansea and Coles Bay MRS See 28

th April Item 93 In Progress

8th December 92 17715 Signage MRS Council to form a working group with business

owners and business groups including the local chambers of commerce to consider alternative signage solutions ndash report to be provided to Council within 6 months Proposal on working group endorsed by Council at Feb 16 Council meeting and advertising has commenced

In Progress

27th January 92 1116 Tasmanian Community Coalition (TCC) GM Discussed in a workshop and included on Feb 16

OMC Agenda Council voted not to joinsupport TCC

Complete

27th January 101 1516

1616 1716

Audit Panel

GM

Audit Charter to be amended to specify 4 members (Feb 2016) and advertising for independent member is now in progress

In Progress


Credit Card Policy GM Audit Panel to be provided with Draft Credit Card

policy developed by Deputy Mayor in conjunction with GM

In Progress

23rd

February 91 2716 Orford Community Hall ndash Section 24 Special Committee of Council Terms of Reference

GM Endorsed by Council with amendment of 4 meetings per year

Complete

23rd

February 92 2816 Tasmanian Community Coalition (TCC) GM Mayor Foster advised of GSBCrsquos decision not to join TCC

Complete

23rd

February 93 3016 Sale of Council Properties GM Process to commence according to Section 177178 with amendment to advertising as per motion

In Progress



Decision Number


Progress Completed

23rd

February 94 3116 Rates and Charges Policy 2016 GM Changes endorsed Complete

23rd

February 95 3216 Audit Panel Charter GM Revised Audit Panel Charter endorsed with slight amendments on remuneration of independent members

Complete

23rd

February 96 3316 Signage Working Group MRS See Item 92 from December 2015 OMC In Progress

23rd

February 97 3416 Application to Purchase Crown Land ndash Sally Peak Rd Buckland

MRS Endorsed by Council Complete

23rd

February 98 3516 Re-allocation Budget Estimates 2015-16

GM Approved by Council Complete


Recommendation

That Council receives and notes the information contained within the Motion Tracking Document


11 Questions Without Notice

12 Close The Mayor declared the meeting closed at 708pm CONFIRMED as a true and correct record Date Clr Michael Kent AM Mayor


ON (03) 6256 4777


NOTICE OF ORDINARY MEETING

Notice is hereby given that the next ordinary meeting of the Glamorgan Spring Bay Council will be held at the Iluka Tavern Coles Bay on Tuesday 22

nd March commencing at 500pm

Dated this Thursday 17th March 2016


ldquoI certify that with respect to all advice information and recommendations provided to Council with this agenda

1 The advice information or recommendation is given by a

person who has the qualifications or experience necessary to give such advice information or recommendation and

2 Where any advice is given directly to the Council by a person who does not have the required qualifications or experience that person has obtained and taken into account in that personrsquos general advice the advice from any appropriately qualified or experienced person ldquo

Note Section 65 of The Local Government Act 1993 states ndash (1) A general manager must ensure that any advice

information or recommendation given to the council or a council committee is given by a person who has the qualifications or experience necessary to give such advice information or recommendation

(2) A council or council committee is not to decide

on any matter which requires the advice of a qualified person without considering such advice unless the general manager certifies in writing that such advice was obtained and taken into account in providing general advice to the council or council committee



Table of Contents


1 OPENING 5




















12 CLOSE 30


ON (03) 6256 4777






Apologies Nil

12 In Attendance










(7 Votes to 1)






(7 Votes to 1)




rd February




th January






Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777


Table of Contents


1 OPENING 5




















12 CLOSE 30


ON (03) 6256 4777






Apologies Nil

12 In Attendance










(7 Votes to 1)






(7 Votes to 1)




rd February




th January






Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777





12 CLOSE 30


ON (03) 6256 4777






Apologies Nil

12 In Attendance










(7 Votes to 1)






(7 Votes to 1)




rd February




th January






Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777






Apologies Nil

12 In Attendance










(7 Votes to 1)






(7 Votes to 1)




rd February




th January






Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777







(7 Votes to 1)






(7 Votes to 1)




rd February




th January






Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




Meeting of Council



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777



DATE MARCH 2016

TO General Manager





















nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777










nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777








nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777



nd of February









9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




9 Melbourne St


Dear Sir



Yours sincerely

Keri G Handley





Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




Melbourne St


Dear Sir




Yours sincerely

Keri G Handley










23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777








23









26



1



2


3






10



















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777
















Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777










Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




Visitor Centres




































93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777

























93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




















93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777









93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777


93 Seafest





nd April





nd April



























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777
























st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777


















st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777












st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777






st







Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777




Decision Number


Progress Completed



In Progress

24th June 2014 82 7314

Motion lost



In Progress



In Progress




Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777



Decision Number


Progress Completed



In Progress








In Progress







In Progress

23rd


In Progress




Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777



Decision Number


Progress Completed








In Progress



Complete


1616 1716

Audit Panel

GM


In Progress




In Progress

23rd



Complete

23rd


Complete

23rd


In Progress



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777



Decision Number


Progress Completed

23rd


23rd


Complete

23rd


23rd



23rd




Recommendation






ON (03) 6256 4777





ON (03) 6256 4777

Documents

Minutes of Meeting - Glamorgan-Spring Bay Councilgsbc.tas.gov.au/wp-content/uploads/2016/08/Council... · 2 Minutes Shortened – Glamorgan Spring Bay Council – 22/03/2016 NOTICE