Minutes of the Ordinary Monthly Meeting of Lockhart Shire ......Ordinary Meeting – 18 July 2016 Attachment 1. – Notice of Motion from Cr Jim Morgan regarding the reclassification

BUSINESS PAPER

of the Ordinary Meeting

Held 18 July 2016

Our Values: Leadership • Integrity • Progressiveness • Commitment • Accountability • Adaptability

The Prayer

We humbly beseech Thee to vouchsafe Thy blessings on this Council. Direct and prosper our deliberations to the glory and welfare

of the people of this Shire and throughout our country. Amen

The Council’s Charter

A council has the following charter:

- to provide directly or on behalf of other levels of government after due consultation, adequate, equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively

- to exercise community leadership

- to exercise its functions in a manner that is consistent with and actively promotes the principles of cultural diversity

- to promote and to provide and plan for the needs of children

- to properly manage, develop, protect, restore, enhance and conserve the environment of the area for which it is responsible, in a manner that is consistent with and promotes the principles of ecologically sustainable development

- to have regard to the long term and cumulative effects of its decisions

- to bear in mind that it is the custodian and trustee of public assets and to effectively account for and manage the assets for which it is responsible

- to facilitate the involvement of councillors, members of the public, users of facilities and services and council staff in the development, improvement and co-ordination of local government

- to raise funds for local purposes by the fair imposition of rates, charges and fees, by income earned from investments and, when appropriate, by borrowings and grants

- to keep the local community and the State government (and through it, the wider community) informed about its activities

- to ensure that, in the exercise of its regulatory functions, it acts consistently and without bias, particularly where an activity of the council is affected

- to be a responsible employer.

(Section 8(1) Local Government Act, 1993)

File Ref: RS:LA:C70-005 O:\2016-17\General Manager\C70-005 Council Committees General\Business Paper\July 2016\July 2016 Business Papers.doc

13 July 2016 The Mayor & Members Lockhart Shire Council 65 Green Street LOCKHART NSW 2656 Dear Councillors

I wish to advise that the Ordinary Monthly Meeting of Lockhart Shire Council will be held at the Council Chambers, Green Street, Lockhart on Monday, 18 July 2016 commencing at 5.00pm.

Reports are appended for your consideration.

BUSINESS: Opening with a Prayer Apologies Confirmation of Minutes of the Ordinary Meeting 20 June 2016 Leave of Absence Declarations of Pecuniary & Non-Pecuniary Interest Mayoral Minute/Report Urgent Matters Notice of Motion Committee Reports Status Report/Précis of Correspondence Issued Staff Reports

- General Manager - Director Corporate and Community Services - Director Engineering and Environmental Services

Delegates Reports Questions & Statements Consideration of Business in Closed Session Yours faithfully

Rod Shaw GENERAL MANAGER

Lockhart Shire Council Ordinary Meeting – 18 July 2016

Mayoral Minute

Nil.

Urgent Matters

Nil.

Notice of Motion 1. ROAD CLASSIFICATION – KRAUSES LANE (R40-015)

Cr Morgan gives Notice that at the Council meeting to be held on 18 July 2016 he will be moving the following:

That the northern 2.5km of Krauses Lane be reclassified to Grade 2 Gravel.

Director Engineering and Environmental Services’ Comments • This matter was previously discussed by Council in February 2015, with no change to

classification resolved. • Krauses Lane runs from Wagga Road north to Hollies Road - length of approximately 5.2km. • It is classified Class 2 gravel road from Wagga Road to private quarry - length of 2.7km, leaving

2.5 km as earth formation classification. • There are no primary accesses along Krauses Lane and as such it appears that the northern

section of Krauses Lane was downgraded from Class 2 to earth formation in 2001 when a full road classification review was undertaken.

• The southern section of Krauses Lane was gravelled as part of DA conditions for the Clay Mine. • Hollies Road is classified Class 1 gravel road and provides suitable access in all weather

conditions. • Cost to upgrade from earth formation to Class 2 is $62,500. • Additional maintenance costs to upgrade the road classification equate to $6,125/annum. • Council has also received written submission from Peter Schirmer requesting the northern

section of Krauses Lane be reclassified to Gravel Class 2 to allow more direct access from his property on Maffra Lane to property on Krauses Lane.

• Agreeing to this may result in other roads requiring upgrading of classification.

Attachments 1. Notice of Motion from Cr Jim Morgan regarding the reclassification of Krauses Lane, received

12 July 2016. 2. Letter from Peter Schirmer, received 12 July 2016. 3. Photos - Krauses Lane. Notes:

This is page 4 of the Business Paper of the Ordinary Monthly Meeting of the Lockhart Shire Council held in the Council Chambers, Green Street, Lockhart – 18 July 2016.

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Attachment 1. – Notice of Motion from Cr Jim Morgan regarding the reclassification of Krauses Lane, received 12 July 2016


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Attachment 2. – Letter from Peter Schirmer received 12 July 2016


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Attachment 3. – Photos – Krauses Lane


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2. SAGGERS FAMILY CONTRIBUTION ACKNOWLEDGEMENT (C63-015)

Cr Schirmer gives Notice that at the Council meeting to be held on 18 July 2016 he will be moving the following:

To discuss, and if thought appropriate, find a suitable commemorative symbol such as a plaque or street name to acknowledge the contribution made to the Lockhart district by the Saggers Family.

Attachments 1. Notice of Motion from Cr Rodger Schirmer regarding the Saggers Family contribution

acknowledgement. Notes:


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Attachment 1. – Notice of Motion from Cr Rodger Schirmer regarding the Saggers Family contribution acknowledgement


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Committee Reports 1. TOURISM/ECONOMIC DEVELOPMENT OFFICER REPORT – JULY 2016 (T26-005) Due to prior commitments by a number of committee members, the July 2016 Tourism and Economic Development Steering Committee was not held however a brief report by the TEDO on recent projects is as follows: 1. Economic Development

The community consultation sessions were held in The Rock and Lockhart, with a focus on the Lockhart Industrial Estate and The Rock CBD area. At the public meetings, Crowe Horwath sought engagement and genuine feedback, and based on these outcomes will draft a Feasibility Study and a Community Consultation Summary for review.

2. Lockhart Shire Business Excellence Awards

The TEDO has met with Rotary and has compiled an official proposal for their consideration in relation to hosting the Lockhart Shire Business Excellence Awards. It is hoped that the Business Excellence Awards will not only raise the profile of local businesses, but will also raise the profile and member numbers of Rotary, who continue to work for the benefit of our community. The TEDO has requested Rotary consider the proposed dates, categories and presentations of the Awards and revert following discussions.

3. Business Survey

The Annual Business Survey has been sent to Shire businesses and is available to complete in paper format and online. The purpose of the Survey is so we can better understand the state of business in the Shire and the needs of the business community. The survey will be used to obtain the views of business to influence, shape and inform the development and delivery of future plans and strategies, to assist promotion of our area and to use the data in submissions for funding and advocacy. The closing date for the survey is Friday, 15 July 2016. Completed surveys may be posted or hand delivered to Lockhart Shire Council. The survey may also be completed online.

4. Shop the Spirit and Win - Lockhart

Shop The Spirit and Win is an 8 week spring shop locally campaign targeting Lockhart town centre. The campaign will run from Saturday, 8 October (Spirit of the Land Festival) to Friday, 9 December (Spirit of Christmas evening), with an aim to revitalise shopping in the town, to promote businesses to the wider community and to encourage shopping locally. A number of local businesses have agreed to participate in the campaign, with each businesses sponsoring a $50 shopping voucher to be redeemed in their store. The TEDO will be contacting The Rock Progress Association for suggestions on a possible Shop Local promotion for their town centre.

5. Lockhart Shire Photo Competition

The winners of the Love Lockhart Shire Photography Competition have been announced, with a good mix of both local and non-local winners. The winning photos have been loaded on to the Lockhart Shire Facebook page and has received strong support. Judging was undertaken by Eastern Riverina Arts, and displays of the photographs throughout the Shire will follow. Details of the 2017 competition are available on the website with promotion as relevant.

6. Galore Hill Signage

Having submitted an application to NSW’s State Government Tourist Attraction Signposting Assessment Committee (TASAC) for installation of Brown Tourism Signage on the Sturt Highway directing visitors to Galore Hill, the TEDO was given the opportunity to present a report to the Committee. The Committee advised the TEDO there were two points in the criteria against the application, the first being the distance from the Sturt Highway (10kms maximum is preferred), and the second being access by gravel road (not preferred). Having sent through a comprehensive report, and armed with a portfolio of images including the new improvements, the TEDO was delighted to be advised the Committee agreed Galore Hill was of regional significance and approved the requested signage, noting it can take up to six months for the production of the signs through the RMS process.


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7. NSW Regional Tourism Awards (Formerly Inland Tourism Awards)

The TEDO submitted two entries in the 2016 Regional Tourism Awards. Subsequently a judge from the Tourism Award Committee conducted site visits to Lockhart in mid-June to inspect the Lockhart Sculpture and Heritage Trail (Tourist Attractions category) and the Greens Gunyah Museum (Cultural Tourism category). Despite an increase in applications from the Riverina region, there were only four finalists announced from the Riverina region, and the TEDO was absolutely delighted to learn that two of these were based in Lockhart Shire. Both Lockhart Shire’s submissions were named as finalists for the second year running. This is a great recognition for Lockhart Shire as these awards cover most of NSW west of the Great Dividing Range. Notes:


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Status Report/Précis of Correspondence Issued

Status Report: Council Resolutions and Tasks to be finalised Res. No:

Officer to Action Info Action Taken

Ordinary Council Meeting held 20 June 2016 156/16 DEES Council Policy Variation – 27 Prichard Place,

Lockhart Reduced building line setback of 6 mtrs to be granted for proposed new dwelling at Lot 36 DP117937, 27 Prichard Pl, Lockhart on condition carport be suitably screened to Council’s specifications.

DA issued with conditions. Complete.

154/16 DEES Swimming Pool Upgrade – Lockhart and The Rock Council to: a) Undertake second round community consultation

on Option 4 for continuing operation of two Shire swimming pool complexes

b) Subject to community consultation adopt Option 4 as preferred option

c) Include mixture of grant funding, reserve funds and borrowing to commence upgrade of pools in 2016/17 and 2017/18

d) Adopt changes to proposed opening hours of pools from 2016/17 swimming season, including changes to contractor payments, as detailed in report.

Community consultation complete. See report to July 2016 meeting. Complete.

152/16 DEES Proposed Lighting to Displays at Lockhart and The Rock Council staff to install lighting to permanent sculptures/displays in Lockhart and The Rock with costs to be funded by expected budget surplus.

Works ordered and have commenced.

151/16 DEES Flood Mitigation – Lockhart and The Rock Council to: a) Adopt final design of flood mitigation measures for

both Lockhart and The Rock endorsed by respective Flood Study Committees

b) Continue to apply for funding in future rounds for construction of designed flood mitigation measures and commence construction as soon as funding becomes available.

No further action at this stage until receive funding. Complete.

150/16 DEES Voluntary Purchase of Flood Affected Properties Council has authorised the Mayor and GM to sign and execute documents of sale under Council Seal for this program as required.

First round of properties settled. Complete. This will be ongoing.

149/16 DEES Request for Assistance – Yerong Creek Recreation Ground Committee – Dog Shows Council to: a) Waive tip access fees and charges for up to four

three-day dog shows per year b) Supply new extra wheelie bins to Recreation

Ground Committee at standard fee.

Letter issued to Rec Ground Committee. Next show has been undertaken. Complete.

148/16 DCCS Request for Assistance – Yerong Creek Tennis Club Council to waive the DA fees for new lights at Yerong Creek Tennis Courts and refund $455.70 to Yerong Creek Tennis Club.

Complete.

144/16 DCCS Draft Delivery Program 2013-17 and Operational Plan Budget 2016-17, Delivery Program Budget 2018-20 and Fees and Charges 2016-17 Council to adopt recommendations 1. To 9. As detailed in the report.

Complete.


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142/16 GM Request for Donation – The Rock Show Society

Incorporated Both The Rock and Lockhart Show Society’s to receive $500.00 each in sponsorship from Council in the 2016/17 financial year.

Letters sent. Complete.

141/16 GM Joint Organisation Framework a) Council’s response to the Joint Organisation

Framework from the State Government be the responsibility of the Mayor, Deputy Mayor and General Manager, and

b) Emails to be sent to all Lockhart Shire Councillors for comment if any issues arise.

REROC response includes each of Lockhart’s issues. Complete.

140/16 GM Billboard Lease on Sturt Highway Council endorse the terms of lease agreement for the advertising billboard and formalise it by signature by Mayor and General Manager.

Lease signed. Complete.

139/16 GM Police and Community Consultation Committee Council endorse proposed changes to operation of the Police and Community Consultation Committee (new name – Police and Community Consultation Group).

Letters sent. Next meeting due end of August.

138/16 GM Economic Development Strategy Consultation meetings outline endorsed.

See update in July CM agenda. Complete.

137/16 GM Council Improvement Action Plan Information endorsed for next Council to take forward as strategic actions.

No further action until after September. Complete.

136/16 GM Binding of Council Minute Books Further information to be sought re. Council’s obligation under the State Records Act.

Work in progress.

134 and 135/16

GM Pre- Election Seminar Council to provide a proportion of costs for participants. Council to meet 50% of the seminar cost for any sitting Councillor.

Seminars held. Complete.

132/16 GM Status Report/Precis of Correspondence Issued Minutes of April Council Meeting be amended by the deletion of resolution No. 70/16 from Staff Reports Item 3, Rating Structure Issues of those Minutes as there was no resolution made on that item.

Amendment actioned. Complete.

131/16 Mayor Status Report/Precis of Correspondence Issued Councillors to bring forward their items in the status report to be discussed, instead of going through the report page by page during the meeting.

127/16 Council/ DEES

Minutes of the Tourism/Economic Development Steering Committee Meeting - Galore Hill Consideration to be given to changing Council’s road classification of Slocum’s Lane from unsealed to sealed status to enable better access to Galore Hill for tourism

This is to be discussed at a later date when roads classification Shire wide is reviewed. Complete.

123/16 TEDO Minutes of the Tourism/Economic Development Steering Committee Meeting – Volunteer Thank You BBQs The Thank You BBQs to be hosted as an annual event to coincide with National Volunteer Week.

Planning will take place early next year. Complete.

122/16 TEDO Minutes of the Tourism/Economic Development Steering Committee Meeting – Lockhart Shire Photo Competition Love Lockhart Shire Photographic Competition to be held on an annual basis with the entry period open from April to June each year.

Details on the 2017 Love Lockhart Shire Photographic Competition are available on the Shire websites. Promotion closer to the date. Complete.


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119/16 GM Mayoral Minute – 1. Thanks to the Saggers Family, 2.

Congratulations to Doris Golder Letters of appreciation be forwarded to Dr Gordon Saggers and Doris Golder for their contributions to the Lockhart community.

Letters sent. Complete.

Ordinary Council Meeting held 16 May 2016 109/16 DCCS Old Lockhart Railway Station Building

Council to: a) Seek to find a suitable use/tenant for the building b) Begin negotiations with JHR to hand building back,

if suitable use/tenant not found within next 6 months.

Ongoing.

103/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Council to: a) Apply maximum permissible rate pegging limit

1.8% authorised by Minister for Local Government in respect to the 2016/17 financial year

b) Apply maximum permissible limit on interest for overdue rates of 8.0% for 2016/17 as advised by the OLG

c) Place Draft Delivery Program 2013-17 and Operational Plan Budget 2016-17 and Delivery Program Budget 2017-20 on public exhibition seeking comments as required under the Local Government Act 1993.

d) Note outcomes from Council’s Workshop held on Monday, 2 May 2016

e) Adopt Non-Residential Sewer Charges, as detailed in report, noting these sewer charges moving to unification over next 3 years.

Report in this agenda to adopt Completed, can delete as replaced or superseded by 144/16 above

102/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Council contribute $10,000 and provide up to $10,000 as an interest-free loan repayable over 5 years to the Lockhart Recreation Ground Committee for replacement sprinkler system.

Incorporated into 2016-17 Operational Plan Budget. Payment still to be processed.

100/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Base Amount for Lockhart Residential and The Rock Residential to be changed to $75 each, adjusting the rate in the Dollar to achieve similar average amount per assessment as currently

Incorporated into 2016-17 Operational Plan Budget adopted in 2016-17 Budget, would say delete, replaced by 144/16.

99/16 DCCS Draft Delivery Program 2013-17 & Operational Plan 2015-16 and Budget Change the Farmland to 78% of Total Rating Income over 10 years.

Incorporated into 2016-17 Operational Plan Budget. Adopted in 2016-17 Budget, would say delete, replaced by 144/16.

92/16 TEDO Minutes of the Tourism/Economic Development Steering Committee – Virtual Touring Route TEDO investigate the potential to develop Drovers Way as a virtual touring route through the region.

In progress

86/16 DCCS Notice of Motion – The Rock Out of School Hours Care (ROCKOOSH) A report be supplied to Council each three months with the Qrtly Budget Review with regards patronage and the financial position of the ROCKOOSH (The Rock Out of School Hours Care) programme.

Will form part of each Quarterly Budget Review Statement.


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Ordinary Council Meeting held 18 April 2016

81/16 Mayor/ GM

Closed Council – Proposal to Purchase Lockhart Building Mayor and GM authorised to negotiate a purchase price of up to the determined price subject to the owner first arranging and financing the remediation and validation of the site to residential/commercial standards prior to the sale proceeding.

Conditional purchase agreement signed with a 2 month deadline. Now a work in progress See further report July CM complete

76/16 DEES Sewer Financial Plan Council to: a) Adopt the Lockhart Sewerage Business: Capital

Works Plan and Financial Plan, Version 1.3, dated April 2016

b) Implement the rating structure (Scenario 5) for he sewerage business outlined in the plan; and

c) Undertake consultation to inform the residents of The Rock, Yerong Creek and Lockhart about its future infrastructure plans for sewer improvements within the shire, with dates/times to be determined.

(a) & (b) Plan being implemented. (c) Community evenings to be held 27 June, 4 July and 7 July.

Community consultation completed. See report to July 2016 meeting. Complete.

69/16 GM Economic Development Strategy Council to proceed to the next step of the Crowe Horwath consultancy by conducting community consultation meetings on dates to be fixed.

Community meetings planned for 27 June and 4 July. Complete.

62/16 TEDO Lockhart Shire Business Awards Business Awards for the existing Lockhart Shire to be conducted at an agreed date in November.

In Progress.

Ordinary Council Meeting held 21 March 2016 50/16 DW Public Toilets – Walter Day Park

Council to allocate a further $50,000 from Council Reserves and construct the new toilet block in Walter Day Park, Lockhart in 2015/16 Financial Year.

Specification completed. Currently calling for quotes. Contractor appointed. Works to commence on site mid May 2016. Works have commenced on site.

49/16 DW Swimming Pool Upgrade – Lockhart and The Rock Council to: a) Undertake community consultation on preferred

option for continuing operation of two shire swimming pool complexes.

b) Apply in Round 3 of National Stronger Regions Fund for grant of $1,000,000 to contribute to refurbishment and upgrade of pool complexes

c) Subject to community consultation, include borrowing of balance of funds to commence upgrade of pools in 2016/17 NS 2017/18 years, and

d) Hold community consultation meetings as follows: • 3.00pm, Sun, 10 April at Lockhart Swimming

Pool • 3.00pm, Sun, 17 April at The Rock Swimming

Pool.

Submission completed for funding in Round 3 NSRF. Public consultation sessions to occur in April 2016, with further report to Council to follow. Option 4 being developed and costed based on feedback from community consultation. To be presented to public in June 2016. See Res 154/16. Complete.

37/16 RS Fit for the Future Update Council to formally invite the Hon. Mike Baird MP, Premier of NSW to open the Greens Gunyah Museum redevelopment, before the end of June 2016, if possible.

Invitation sent.


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32/16 TEDO Minutes of the Tourism/Economic Development

Steering Committee Meeting – Lockhart Shire Photo Competition Love Lockhart Shire Photography Competition to run from 1 April to 31 May, with inclusion of a Youth Category.

Judging finalised. Complete.

Ordinary Council Meeting held 20 July 2015 171/15 DW Fixing Country Roads Funding

Council to: 1. Participate and submit an EOI for funding for Fixing

Country Roads 2. Submit applications for:

a. Grubben Rd Upgrade/Sealing b. Replacement/Upgrade of Causeways and

Bridge over Brookong Crk, Urana Lockhart Rd at Brookong

c. Seek further funding for either of these two projects in other programmes such as Heavy Vehicle Safety or Bridges Renewal if they meet the respective criteria.

Waiting advice from NSW Government to when applications open. Applications now open, close 11 December 2015. Applications being submitted as per Council Resolution 171/15. Due to find out if make second stage of submissions early Feb 2016. Council successful in stage 1 with applications, being shortlisted to go to stage 2 submissions which closed 2 May 2016. Council advised successful with Fixing Country Roads portion of project. Waiting to hear on HVSPP grant (Federal).

Ordinary Council Meeting held 22 June 2015 145/15 DW Closed Session – Milne Road, The Rock Subdivision

Decision deferred pending further investigation regarding sewering the lots.

Registration of lots occurring, which will include an easement for sewer. Next meeting of Focus group occurred. Public consultation to now occur. Electrical works contracted with works commencing on site. Lots surveyed and pegged and Registration being arranged. Electrical works complete. Road part sealed. Linen plan completed, lots in process of being registered. Entry road has been re-aligned. Expect registration completed by end of July 2016.


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Ordinary Council Meeting held 16 February 2015

13/15 RS Correspondence Sent to Councillors a) Correspondence received from the Minister for

Industry regarding Potential Diesel and Petrol Shortage (Resolution No. 309/14 – 17 Nov 14 Ordinary Council Meeting) be forwarded to Senator Bill Heffernan expressing Council’s disappointment with the Minister’s reply

b) Further letter be forwarded to GrainCorp requesting further clarification regarding The Rock to Boree Creek Rail Line.

(a) Complete. (b) Work in progress.

Letter sent. No word from Graincorp but $9M upgrade of line in progress – new sleepers and ballast being laid. John Holland requested to apply for grant in Fixing Country Rail Program.

Ordinary Council Meeting held 17 November 2014 328/14 CF Request for Financial Assistance – The Rock Men’s

Shed a) Council pay $900.58 (Rates and interest balance

due as at 17 Nov 2014) b) Council request a pro-rata contribution from the

previous owner c) Suitable lease conditions be negotiated between

Council and The Rock Men’s Shed.

Rates paid – other items continuing.

321/14 RS/CF Section 355 Committee Merger Council endorsed the merger of The Rock Hall Section 355 Committee with The Rock Historical Society to create The Rock Hall and Museum Section 355 Committee.

In progress.

Ordinary Council Meeting held 14 October 2014 294/14 CF Report of Section 355 Committees - Finances

Council to endeavour to meet with all 355 Committees & Pleasant Hills Community Hotel to work with them to understand their costs and future projects

Plan being developed with correspondence to be sent. Workshop material in planning & being developed.

Ordinary Council Meeting held 15 September 2014 252/14 RS Community Strategic Plan/Delivery Program

Outcomes Proposed measures of Community Strategic Plan Outcomes endorsed - means of measurement of each outcome and establishment of baseline data for each outcome to be done as soon as practicable.

Work in progress.

Ordinary Council Meeting held 21 July 2014 172/14 RS The Rock to Boree Creek Rail Line

Council to investigate all avenues to have The Rock to Boree Creek Rail Line upgraded to Heavy Weight Rail so grain wagons can be loaded to maximum axle weight.

Letters sent – work in progress. 1st priority in our EOI for State Government $20B Infrastructure Fund.

Ordinary Council Meeting held 19 May 2014 118/14 RS Rural Fire District Service Agreement

a) Council advise Coolamon Shire that a further meeting with the Riverina Zone Manager is required and the points raised by Coolamon be the basis for an agenda at that meeting.

b) The new Zone Agreement not be signed until adequate responses are obtained from the Zone Manager.

a) Meeting held – further meetings still required.

Motions from Councils with REROC support to be presented to LGNSW Conference. LGNSW Conference passed motion from Coolamon Council requesting a review of contributions, methodology and assets in relation to Councils. Superseded by July CM report complete


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Ordinary Council Meeting held 17 March 2014

49/14 TEDO Minutes of Tourism/Economic Development Steering Committee Meeting - Heritage Standards within Lockhart Shire Assessment on the heritage area in Green St to be reviewed by the TEDSC following completion.

In progress.

Ordinary Council Meeting Held 20 June 2016 – Councillor Questions & Statements

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DEES Cr Day – Flood Mitigation of the Lockhart Golf Club - Enquired as to status?

DEES advised Lockhart Golf Club will be listed in the SES’s flood plan for protection as required.

DEES Cr Day – Lockhart Airstrip - Enquired if a pad could be built at the Lockhart Airstrip to allow trucks to load planes?

DEES advised that the group of farmers enquiring should make contact with him, however it would be a question of who pays for the works.

Cr Day – Publican’s Booth at Lockhart Showgrounds – Advised application for grant funding to refurbish the Publican’s Booth has been submitted. Also advised a wider ramp is being installed at the Showgrounds for tourist bus access.

No further action. Complete.

DEES Cr Verdon – Status of replacing existing Causeways on King & Nicholas Sts, The Rock – Enquired as tot the status of replacing these causeways.

DEES advised the flood mitigation designs incorporate replacing these causeways with culverts, with works to be undertaken when funding permits. No further action required at this stage. Complete.

DEES Cr Verdon – Grading of Chaplins Ln, The Rock – Enquired as to why the grading of Chaplins Ln was removed from the Works Programme?

DEES will investigate and advise. Chaplin Road included on new program. Complete.

DEES Cr Douglas – Condition of Hamsons Road, Urangeline – Enquired as to whether Council has received a letter from the Hamson Family regarding the condition of Hamsons Road?

DEES advised letter received and he has already responded back to the family. Hamson Lane included on new program. Complete.

DEES Cr McDonnell – Also enquired re. condition of Hamsons Rd, Urangeline as per Cr Douglas’s question above.

DEES advised letter received and he has already responded Hamson Lane included on new program. Complete.

DCCS Cr McDonnell – Council Newsletter part of Rand Mail Run? – Enquired if the Council Newsletter is included in the Rand mail run?

DCCS will investigate and advise.

GM Cr Morgan - Saggers Family – Requested that Gordon Saggers (senior and junior) be referred to as “Dr Gordon Saggers”.

GM advised that he would acknowledge the title of “Dr”. complete


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Cr Morgan – Krauses Lane, Lockhart – suggested that the earth-formed section of Krauses Lane be considered in the future for reclassification to Gravel Class 2 as it is a direct route for farmers and an access road to Essential Energy infrastructure.

This is to be discussed at a later date when roads classification Shire wide is reviewed. Complete.

Cr Morgan – Stated that acknowledgement and thanks should have been given in the Council Business paper to God for divine intervention in beating the merger proposal.

Statement only. Complete.

DCCS Cr Yates – Tootool Toilet Stop – Enquired if Council had received a letter from Mrs Peschla regarding Tootool Toilet Stop?

DCCS advised he had replied advising that Council will supply toilet paper as requested, from Council’s Public Toilet Maintenance fund. Complete.

DEES Cr Yates – Yerong Street, The Rock – requested that as this street is not a B-Double route due to insufficient staking distance for trucks at the Olympic Hwy intersection, could Council lobby State Government for turning/slip lanes to be installed to allow B-Doubles to use this route instead of the main street of The Rock?

DEES advised he will make some enquiries, as well as make contact with RMS and advise. DEES is in discussions with GHSC on best way to handle this matter. Ongoing.

Ordinary Council Meeting Held 16 May 2016 – Councillor Questions & Statements

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Shopping Precinct – Enquired if grab rails could be installed in The Rock in front of IGA and the butcher’s shop to assist shoppers stepping up/down from the road to the pavement.

DEES advised this should not be a problem and will arrange. Council staff working on a solution. Staff has installed a temporary solution and will monitor. Complete.

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of Old Hospital in King St, The Rock – Enquired if a heritage plaque could be installed in front of the old hospital in King St, The Rock (which is now a private residence).

DEES advised that pending agreement from current owner, approach could be made to Council by the interested group. The site would not have fallen under the recent heritage grant that was for the main street in the heritage area of town.

DEES Cr Schirmer - Dragon Sculpture, Lockhart – enquired if the Spirit of the Land Committee could install a plaque/information sign outlining details of the Spirit of the Land event at the location of the dragon sculpture?

DEES advised this would not be a problem, but the SOL Committee make contact with Council re. details.

Ordinary Council Meeting Held 18 April 2016 – Councillor Questions & Statements

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Lockhart Enquired as to future use of old railway station in Lockhart now that it will no longer be used by the RFS

RS advised that LEMC still use venue as the Operational Centre in the event of an emergency, however that may soon change. John Holland advises that the lease continues to be held by Council. Further report will be forthcoming on this issue. Refer update 109/16 complete


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Ordinary Council Meeting Held 21 March 2016 – Councillor Questions & Statements

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RS/DW Cr Day – Lockhart Town Entrance Signs Advised oval-shaped town entrance signs to Lockhart are showing signs of fading. Cr Day has investigated refurbishment with a quote of approx. $2,000. Lockhart Progress Association would be prepared to contribute half the total costs.

To be discussed at a later date.

RS Cr Verdon – The Rock Public Hall Request Council assist/investigate a complaint regarding use/access of The Rock Public Hall.

GM will investigate and advise.

Ordinary Council Meeting Held 16 November 2015 – Councillor Questions & Statements

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DW Cr Morgan – Funding Application for Brookdale Hill Blackspot Enquired if Council has received any news on this funding application?

DEES advised that no news has been received to date. Application has been unsuccessful at Federal level, currently being assessed at State level. Council currently undertaking design works for the intersections.

Ordinary Council Meeting Held 19 October 2015 – Councillor Questions & Statements

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CF/DW Cr Douglas – Request for Installation of Community Noticeboard at Milbrulong Advised that Bruce White of Milbrulong is requesting a Community Noticeboard be installed near the water tower at Milbrulong.

DEES aware of request – will be discussed at MANEX shortly.

DW Cr Douglas – Missing Give Way Sign at Intersection of Wattles and Tinamba Lanes Advised that it appears the Give Way sign is missing at this intersection

DEES will investigate and take appropriate action. This has been investigated and warning signs to be installed. T sign installed. Complete.

Ordinary Council Meeting Held 21 September 2015 – Councillor Questions & Statements

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DW Cr Verdon – Street Light in front of Police Station, The Rock Advised that street light is out.

DW to obtain pole number and report to Essential Energy.

Cr Schirmer

Cr McDonnell – Refuelling of RFS Vehicles Enquired as to process and where to refuel RFS vehicles?

Cr Schirmer will investigate and advise.

Ordinary Council Meeting Held 17 August 2015 – Councillor Questions & Statements

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DW Cr Verdon – Solar Power Concerned about high cost of electricity at public recreation grounds and pools within Shire and enquired if Council has considered solar power, especially for The Rock Recreation Ground?

DW has spent considerable time/gone to seminars investigating this issue and will be putting a report to Council shortly. DW will also investigate if s355 Committees could come under Council’s power supply contract to obtain a saving. DEES has investigated and grouping all electrical accounts into Council account is possible. Staff currently investigation total number of accounts that could be rolled over.


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Ordinary Council Meeting Held 22 June 2015 – Councillor Questions & Statements

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Cr Day Cr Day - Milbrulong Silos Cr Day will talk to Graincorp about Milbrulong silos and possibility of obtaining more land for bunkers – maybe eastern end of Lockhart Industrial Park?

CF Cr Paterson – Undedicated Roads and Rates Requested an update on the matter raised by a resident in Tootool re. undedicated roads and rates.

CF will follow up and advise.

RS Cr Yates - The Rock RFS Wish to Purchase Old Brigade Pumper Advised The Rock RFS wish to purchase an old brigade pumper for $3,000 and have requested sponsorship from Council.

Will provide a report to future CM.

Ordinary Council Meeting Held 20 April 2015 – Councillor Questions & Statements

DW Cr McDonnell – Flood Markers Requested status update.

DW advised working through this. Audit nearly complete. Audit complete. No markers being installed as resourcing permits. Complete.

Ordinary Council Meeting Held 17 Mar 2014 – Councillor Questions & Statements

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DW Cr Paterson - Horse in Yerong Creek Resident in Yerong Creek has approached Cr Yates about the horses in Yerong Creek.

Meeting held with horse owner. Resolution reached. Waiting for fences to be moved. Some work has been completed. Still more to be done. Following up with landowner. Still ongoing. Some progress has been made. Some animals have been removed. Main complaint now is regarding smell/odour.

Ordinary Council Meeting Held 11 Dec 2013 – Councillor Questions & Statements

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DW Cr Paterson – Requested Council look at Parking Signage at The Rock Bowling Club now the extensions have been undertaken

Director of Engineering to investigate and advise. Council reviewing this parking. 45 degree on north side of service road and parallel on the southern side. New signposting to be installed. Complete.


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18 July 2016 Council Meeting - Correspondence Sent to Councillors Date to Councillors

From Subject File Ref

20/6/16 (e-mailed)

ALGA News Editor ALGA News – 17 June 2016 A75-005

20/6/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #24 – 17 June 2016 S20-007

20/6/16 (e-mailed)

Cr Keith Rhoades, LGNSW President of LGNSW Weekly Update S20-007

27/6/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #25 – 24 June 2016 S20-007

27/6/16 (e-mailed)


27/6/16 (e-mailed)

ALGA News Editor ALGA News – 24 June 2016 A75-005

29/6/16 (e-mailed)

The Hon. Troy Grant, Minister for Justice

Police Residences at The Rock and Lockhart P35-005

4/7/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #26 – 1 July 2016 S20-007

4/7/16 (e-mailed)

ALGA News Editor ALGA News – 1 July 2016 A75-005

4/7/16 (e-mailed)

NSW State Government Local Government Amendment (Governance and Planning) Bill 2016

L15-025

5/7/16 (e-mailed)


7/7/16 (e-mailed)

Tim Hurst, Office of Local Government

Circular No 16-20, 27 Jun 2016, A489192, Electoral Matter and Use of Council Resources Prior to Local Government Elections

E15-020

8/7/16 (e-mailed)

ALGA News Editor ALGA News – 8 July 2016 A75-005

11/7/16 (e-mailed)

Cr Keith Rhoades, LGNSW LGNSW Weekly #27 – 8 July 2016 S20-007

11/7/16 (e-mailed)


Recommendation: That the information be noted.

Notes:


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Staff Reports General Manager 1. GENERAL MANAGER RETIREMENT (GM/S73)

Executive Summary Advice from General Manager Rod Shaw of his impending retirement. Report As verbally advised to Councillors, I hereby tender my resignation from the position of General Manager due to my impending retirement. The resignation will take effect from 6 January 2017 which will allow time for Council to recruit a new General Manager who hopefully will be ready to take up the position at my retirement. The full text of the retirement letter is attached for your perusal. Council will now have to commence the recruitment process for my replacement which should start soon to minimise any gap that may otherwise occur between my leaving and my successor commencing. Integrated Planning and Reporting Reference E4 - Strong and Effective Leadership. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Included in budget. Attachment Nil. Recommendation: That the General Manager’s retirement be accepted and recruitment for a replacement commence as soon as practicable. Notes:

2. FEES FOR COUNCILLORS AND MAYORS (GM/S30-005)

Executive Summary Fees for Councillors and Mayors have been increased by the Local Government Remuneration Tribunal. The Tribunal reviews fees annually. Fees have been increased by 2.5% for 2016/17. Pursuant to s.241 of the Local Government Act 1993, the annual fees to be paid in each of the categories to Councillors, Mayors, Members and Chairpersons of County Councils effective on and from 1 July 2016. Report Each year the Tribunal reviews and sets a range of fees for all Councillors and Mayors in NSW.


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Councils are grouped with similar Councils. Lockhart Shire Council is regarded as a Rural Council, as are Narrandera, Greater Hume, Coolamon and many others. Setting of fees within the range is an individual Council’s choice and consistency does not apply across Councils. The Tribunal’s range for Rural Councils is:

Councillor Mayor Minimum Maximum Minimum Maximum

$8,540 $11,290 $9080 $24,630 The 2015/2016 fees were:

Councillor Mayor $8,746 $24,030

Last year, the fee adopted for Councillors, was the minimum plus 5%. If this strategy was carried forward to this year, the fee would become $8,967. Discussion also ensued about whether that fee should be increased by 5% annual quantums until it reached 25% above the minimum. In relation to the Mayoral fee, prior to last year it was set at the mid-point between the minimum and maximum amount. However, last year it was raised to the maximum due to the additional workload caused by Fit For the Future and setting up of the Joint Organisation. If that strategy is continued, the Mayoral Allowance will increase to $24,630. General Manager’s Note It would be expected that the duties of the Mayor and Deputy Mayor, will continue to remain higher than normal in 2016/17. The additional workload associated with Joint Organisation set up will continue, as well as reviews of the Local Government Act which will be placed higher on Government agenda now that the round of mergers is substantially completed, if only for the time being. As well as this, furthering options for increasing the scale and capacity of our shire to keep us independent will also result in higher workloads for the Mayor and Deputy Mayor. On top of this, our Improvement Plan under FFF also commences, also increasing the workload. These factors need to be taken into account when setting the Mayoral Allowance. A table of the different fee options is outlined below: Councillor *Current level Minimum Min + 5% Min + 10% Min + 15% Min +20% 8540 8967 9394 9821 10248 In relation to the Mayor, the allowance is already at the maximum allowable. Integrated Planning and Reporting Reference E – Strong leadership and services. Legislative Policy & Planning Implications Council is required to set by resolution in June of each year the fees payable in the next financial year. Budget & Financial Aspects Increasing the current fees by 2.5% will be covered by the 2015/16 Budget allocation. Attachment 1. Determinations of the Local Government Remuneration Tribunal effective on and from 1 July

2015.


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Recommendation: That Council determine the fees for Councillors/Mayor for the 2016/17 Financial Year. Notes:


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Attachment 1. - Determinations of the Local Government Remuneration Tribunal effective on and from 1 July 2015


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3. SPECIAL RATE VARIATION APPLICATION (GM/S20-005)

Executive Summary Need for a Council resolution to signify Council’s intent to apply for a special rate variation to commence in the 2017/18 financial year. Report As Councillors are aware, and as re-identified at the June Council meeting, Council identified a series of strategic actions in its submission to IPART and the FFF program which it needed to accomplish in order to satisfy IPART and the NSW Government that our Council is and will continue to be FFF. One of those was a special rate variation (SRV) of 4.6% per annum for the next 10 years to raise revenue to pay for future infrastructure such as swimming pools refurbishment and flood mitigation works. It was intended to start in this financial year but was delayed as our Council was involved in a merger proposal. Having now kept our independence, it needs to be commenced from the 2017/18 financial year. There are several month’s preparatory work required to complete a submission to IPART, which is required by IPART in January 2017. IPART then assesses our application, and if considered OK, notification is received by us in April or May to enable our budgeting process to be completed by 30 June as usual. To enable preparatory work to commence, a Council resolution is required to signify our intent to apply for an SRV to commence in the 2017/18 financial year. Delay of this resolution will mean it won’t be dealt with until the new Council is in place, which will severely limit the preparatory time available to complete the application to IPART. I don’t believe it necessary at this stage, to set out all the details in the resolution – that can occur via another report to Council closer to the date after community consultation occurs, so that if material evidence emerges from that process, Council will have the opportunity to reassess its position. Integrated Planning and Reporting Reference E4.2.1a - Continue to develop sound financial management policies and practices that help ensure Council’s long term financial sustainability. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Significant detriment to Council’s financial position if not proceeded with. Attachment Nil. Recommendation: That Council confirm its intent to apply for a special rate variation in the 2017/18 financial year to raise revenue to pay for future infrastructure.

Notes:


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4. REQUEST FOR LEGAL ASSISTANCE (GM/S20-020)

Executive Summary LGNSW request for legal assistance from members. Report Bathurst City Council has requested legal assistance from members of LGNSW as per LGNSW policy for costs associated with a court case which it believes has relevance for local government throughout the State. The case related to the ability of councils to enter into contracts that include fees for services, the NSW Court of Appeal identifying in the judgement that:

‘even when the Local Government Act confers a power in terms upon councils to reach an agreement or arrangement with a landowner, the price it can charge for work performed by it remains subject to Part 10 of Chapter 15. To that extent at least, the ‘general power to contract’ cannot permit a Council to escape the statutory restrictions upon it’.

Financial contributions are sought from Councils, in our case $437.21. There is no obligation on Council to contribute, and in this case I’m doubtful whether the case has a lot of relevance to our circumstance. However there may be time when our Council is defending a case and we may need to similarly seek assistance from other councils to contribute to the costs. Integrated Planning and Reporting Reference E6.1.1 - Meet all governance and regulatory requirements in the conduct of Council’s operations. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Cost of $437.21. Attachment Nil. Recommendation: For Council’s determination. Notes:

5. COMMUNITY SATISFACTION SURVEY (GM/I13-010)

Executive Summary The Community Satisfaction Survey circulating in the shire is now closed and responses collated. A summary of responses is shown below and the full results attached. Report A total of 127 responses were received from our Community Satisfaction Survey (CSS). This somewhat better than the last survey in 2014 when 104 responses were received, however it still represents only a small percentage of our population. It represented a prime opportunity for residents to have a say on how they feel their Council is performing and to provide Council with some input about future allocation of resources. The responses received represent 4.2% of the shire’s population and were fairly evenly distributed across our population centres.


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Council’s goals from the survey were to: • Gauge Council’s performance overall and for individual services • Gauge our level of customer service satisfaction • Gauge some feedback about future priorities • Provide a comparison with the base level established in 2014 for a number of indicators which

Council needs to include in its End of Term Report to comply with IPR legislation. That report needs to be presented to our August Council Meeting.

The results in the main were very positive about Council’s performance. Some samples of responses are: 1. How satisfied are you with the interactions you have had with Council? – out of 127 responses,

only 14 indicated non-satisfaction, indicating a satisfaction rating of 89%. 2. How satisfied are you with the level of communication Council has with the community? – out of

126 responses, 14 indicated non-satisfaction, indicating a satisfaction rating of 89%. 3. When presented with a list of 29 services and facilities provided and asked to rank them in

importance and the level of satisfaction with their performance, almost all of the services were ranked as being of high importance. Predictably, the level of satisfaction with individual services was somewhat lower than the importance factor. Standouts are: • In importance, provision of cycle paths and walking tracks, and availability of and access

to public transport ranked noticeably lower than all the others, which is exactly the same response as in 2014

• In satisfaction, most services performed well over 70%, however there was a noticeable trend in some services for the degree of dissatisfaction to be higher. These were: ° Dog control ° Cycle paths and walking tracks ° Availability of and access to public transport ° Support for tourism ° Drainage ° Rural roads ° Opportunities for the community to participate in Council decision making ° Managing development and growth This list has changed slightly and has fewer entries than in 2014

4. When asked overall about satisfaction with the performance of Council, out of 119 responses,

only 10 indicated non-satisfaction, indicating a satisfaction rating of 92% 5. When asked overall to rate Council’s image within the community, out of 119 responses, only

14 indicated non-satisfaction, indicating a satisfaction rating of 88%. 6. When asked whether respondents agreed or disagreed with a series of statements about a

variety of 20 services, the results were generally very positive with 70% or higher being the rating for 16 of the 20 categories. There were notable low levels of agreement in 3 categories, these being: • Local availability of employment opportunities • Adequate services for youth • Quality of telecommunication services This list has halved since the 2014 responses. It is interesting to note that these are services for which Council does not have sole fiscal responsibility but are shared with other levels of government and our role is limited to funding being provided or advocacy.


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7. Respondents were asked whether they would be in favour of the introduction of a Green Waste

Service. Only 29% were supportive of this new service, while 39% were against it. A high undecided figure of 33% made up the balance. Compared to 2014, the responses were slightly more in favour of the new service, but there is still significant opposition.

8. A number of questions were asked for which respondents were required to provide a written

response. The object of these questions was to ascertain trends. The results of these haven’t been collated yet but should be available at the Council Meeting. Likewise, I expect to have some comparisons with the 2014 survey available for your information.

Integrated Planning and Reporting Reference E1.1 - Utilise effective community engagement processes. Legislative Policy & Planning Implications Nil at this stage. Budget & Financial Aspects Nil at this stage. Attachment 1. Preliminary Customer Satisfaction Survey Results (attached as a separate document). Recommendation: That: a) The outcomes of the community satisfaction survey be noted and endorsed b) The survey results be included in the next Council newsletter c) The survey outcomes be used to inform future strategic decision making in delivery programs

and budget priorities, as well as inform some categories in the End of Term Report for the current Council.

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6. COUNCIL CARETAKER PERIOD (GM/C70-005)

Executive Summary Office of Local Government (OLG) has advised that the caretaker period prior to the Council election commences on Friday 12 August 2016 and has also given advice about the type of decision making that can take place during the caretaker period. Report OLG advises the Caretaker Period commences on Friday, 12 August 2016 and ends on Saturday, 10 September 2016, after the election results become known. During this period, Councils are expected to ensure that major decisions are not made which would limit the actions of an incoming council. Actions which neither Councils, General Manager or delegates of the council are permitted to exercise during the caretaker period are: • Enter into a contract or undertaking involving expenditure equal to or greater than $150,000, • Determine a controversial development application, • Appoint or reappoint a general manager. In some circumstances, these functions may be exercised with the approval of the Minister.


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Integrated Planning and Reporting Reference E – Strong leadership and services. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Nil. Attachment 1. OLG Circular No. 16-18. Recommendation: For Council’s information and endorsement. Notes:


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Attachment 1. – OLG Circular No. 16-18


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7. ECONOMIC DEVELOPMENT STRATEGY (GM/E05-020)

Executive Summary Report of economic development community consultation sessions and discussion about next steps Report Council has commissioned Crowe Horwath to conduct a feasibility study to explore economic opportunities to support its population growth aspirations into the future. Previously, Council determined by discussion with Crowe Horwath to concentrate initially on opportunities for the Industrial Park in Lockhart, and the Commercial Precinct in The Rock. The final stage of this process was the conducting of community consultations in each of those centres to gain an appreciation of the local views of residents about these issues. The study outlined two core approaches: a business as usual approach and a differentiation approach. Community feedback clearly demonstrated support for a business as usual approach at both centres. No appetite existed for either a Council or community funded differentiation approach. The study has highlighted a number of important matters that should be progressed/implemented: • The advantage of positioning Council as “open for business’ and ‘business friendly’. In order to

support these claims, Council must ensure that it works to understand business needs and tailors its offering and support to assist owners/tenants in achieving their needs,

• Positioning The Rock as a “destination” town, attracting both day-trippers and weekenders to come and sample its offerings,

• The need to develop a Strategic Marketing Plan and ensure marketing materials focus on the value proposition of the business location, community and municipality,

• The requirement to tailor incentives to meet individual business needs and ensure sufficient funding is available to support staff in negotiating such incentives,

• The creation of a town masterplan at The Rock to identify the preferred location of a commercial hub that will support availability of commercial shopfronts, and how to effectively create linkages between the Olympic Highway and this nominated commercial hub, and

• The importance of working with building owners in the existing commercial hub of Urana Street, The Rock in order to support retention of viable shopfronts.

Ongoing and proactive focus is required in order to identify and win businesses into our shire area. Next Steps Attached is a copy of the Feasibility Study and Community Consultation Summary. There is a lot to take in and Council now has to grapple with the actions it wishes to take to turn our aspirational goals into reality. I suggest another workshop be held, again with Crowe Horvath facilitating, to hone in on the more specific actions which Council wishes to take to promote economic development and to determine how it wishes to resource the actions to be taken. It would also be beneficial to invite the non-Council members of the Tourism and Economic Development Committee as well as a representative of our marketing agents to attend. Integrated Planning and Reporting Reference Strategic Direction B: A dynamic and prosperous economy Legislative Policy & Planning Implications Probable policy reviews and possible planning implications Budget & Financial Aspects Various, depending on actions taken. Attachments 1. Feasibility Study – Lockhart Shire Council (attached as a separate document). 2. Economic Development Strategy – Community Consultation Summary (attached as a separate

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Recommendation: That Council arrange a workshop to consider specific actions to take to enhance economic activity in the shire as per the details contained in the above report. Notes:

8. LOCAL GOVERNMENT AMENDMENT BILL 2016 (GM/L15-025)

Executive Summary Notification of the Local Government Amendment (Governance and Planning) Bill 2016. Report The Local Government Act has been in the preliminary stages of planning for amendments for about the last 3 years now. A complete rewrite was explored in Professor Sansom’s Independent Review Panel Report, but that strategy has now been replaced by a series of discussion documents which will eventually become parts of the amended Act. Eventually a new Act will be the result. The first stage of this is the attached Local Government Amendment (Governance and Planning) Bill 2016. Council has previously had the opportunity to comment on the various components of this Bill, but this is the first time the actual wording of the various sections has been disclosed. The Bill has been introduced to Parliament, but I understand it will not be debated until after the winter recess, sometime in August. That will give Council time to comment on the various parts of the Bill if it wishes to do so. The objects of the Bill are as follows: a) To extend the purposes of that Act and to set out principles for councils, b) To include expanded descriptions of the roles of councils, mayors and councillors and the

functions of general managers, c) To enable councils to apply to reduce councillor numbers or mandated meetings or change

wards, before the next council elections after the proposed Act commences, d) To increase the term of office for mayors elected by councillors from 1 year to 2 years, e) To require councillors to take an oath or make an affirmation of office, f) To enable postal voting to be used for elections by all councils and to postpone the use of

countbacks instead of by-elections until after a day to be specified by regulations, g) To limit the role of councils in determining the staff organisation of a council to senior positions, h) To enable councils to delegate the function of accepting tenders (other than for services

currently provided by council staff members) and granting financial assistance, i) To provide for a model code of conduct for meetings, j) To streamline provisions in the Principal Act relating to the integrated planning and reporting

framework and enable regulations to be made about consultation and other procedural matters, k) To provide for the council auditor functions to be exercised by the Auditor-General (or a person

appointed by the Auditor-General) and to confer other auditing functions relating to local government on the Auditor-General,

l) To require councils to establish Audit, Risk and Improvement Committees, m) To enable the appointment of a financial controller for a council if an improvement order is

issued for the council, n) To make it clear that an administrator appointed to a council has the functions of a mayor, o) To provide for misconduct by councillors relating to disclosures of pecuniary interests to be

dealt with in the same way as other misconduct, by including disclosure requirements in mandatory code of conduct provisions and applying the same disciplinary provisions that apply to breaches of the code,

p) To apply the model code provisions relating to disclosure of pecuniary interests to members of council committees and other advisers,


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q) To make it clear that wage rise restrictions do not apply to a case where a council is recategorised for the purpose of determining the category of allowances payable to councillors and mayors,

r) To extend regulation-making powers for various matters, s) To make other consequential amendments and to enact savings and transitional provisions. It is obvious that there are some very important changes to the current Act. I suggest a small Committee be formed to work through the Bill and circulate comments to Councillors in time for our comments to be brought to the attention of higher authorities if need be, prior to the Bill being debated in Parliament. Integrated Planning and Reporting Reference E6.1.1 - Meet all governance and regulatory requirements in the conduct of Council’s operations. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Unknown at this stage, but strong probability of higher compliance costs as a result of the changes. Attachment 1. Local Government Amendment (Governance and Planning) Bill 2016. Recommendation: That a Committee be formed to comment on the Bill and any concerns by that Committee be circulated to Councillors. Notes:


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Attachment 1. - Local Government Amendment (Governance and Planning) Bill 2016


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9. LOCAL GOVERNMENT NSW 2016 ANNUAL CONFERENCE (GM/S20-005)

Executive Summary Need for Council to determine attendees and voting delegate at the Conference. Report The LGNSW Conference is to be held this year in Wollongong from Sunday 16 to Tuesday 18 October. Information about the Conference will be made available as it comes to hand. It is desirable that numbers are determined early to enable travel and accommodation arrangements to be put in place. Council needs to determine attendees to the Conference as well as its voting delegate. In past years, 3 Councillors plus General Manager has attended. In addition, Councillor Verdon usually attends as a delegate from Riverina Water. Our voting delegate is normally the Mayor. In anticipation of high demand, I have made tentative bookings for 5 rooms which can be altered as needs permit. Travel to Wollongong is also not straight forward. If flying, will require a plane to Sydney and then airport train to Wollongong followed by taxi to accommodation. The alternative is to take Council vehicles, which in this case is a viable option. Maybe a combination of the two will work the best, depending on individual needs. Integrated Planning and Reporting Reference E3.1.1 - Provide opportunities for relationship building and development. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects Costs will involve accommodation, registration and out of pocket expenses and are budgeted for. Partner costs will charged to individuals where not covered by Council policy. Attachment Nil. Recommendation: That: a) Council determine attendees at the 2016 LGNSW Conference b) The Mayor be designated as the voting delegate at the conference. Notes:


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10. RURAL FIRE SERVICE – NEW FINANCIAL ALLOCATION MODEL (GM/B35-030)

Executive Summary Notification of a new district allocation model with various funding implications for individual councils. Report State Level The NSW Rural Fire Service has outlined a new district funding model which the State Government has directed to take effect from the beginning of this financial year. The main reasons for the change are: • Non-alignment of State Government budget and Council budget cycles • Difficulty for Councils to forecast probable contribution • Current 12 month bid and allocation model not conducive to the Integrated Planning and

Reporting requirements of DLG • Peaks and troughs in VASS and contribution especially when allocation of large capital items

such as station or FCC • Allocation to districts often delayed due to requirement for end of year accounting close prior to

allocation • Shortened timeframe for Councils and district offices to deliver on large projects due to late

allocation advice. The revised model is to determine the estimated expenditure in each Rural Fire District as a percentage of the overall budget of the whole of the State RFS based on the 20 year history of allocations for that District. This long term average is seen to fairly reflect the expenditure over time and smooths out any peaks and troughs which may have been caused over time between councils because of differing amounts of infrastructure replacements occurring. This new model certainly has its advantages over the existing one because it will be more timely and more in sync with our budget cycle, and also far more simpler to calculate and keep track of. No longer will there be sharp differences in allocations from year to year because of new equipment purchases because these purchases are now going to be controlled from state level, and the percentage of the total cake that we pay will be averaged over time. Unfortunately, the infrastructure program developed by our District will now be included in a state hierarchy, so our intended new infrastructure may be pushed further back in the pecking order. Simply put, in the new model, if our District has a 20 year average of 2% of the total state budget, the Council’s in our District will collectively pay the statutory contribution of 11.7% of the District contribution. The down side is that the currently existing reimbursement that we receive in the following year’s allocation has now disappeared, which means a substantial increase for all councils. In our case in excess of $40,000. The other downside is that we still don’t have any control on increases that occur at State level. If the State allocates an extra large percentage year on year, we will have to pay our proportion of that increase regardless of its size. District Level The other variable for the Riverina RFS, is that with the loss of Urana from the District because of its merger with Corowa, the District allocation is now proportioned over 4 Councils rather than 5. This means that each of the Councils in the District will bear a larger proportion of the cost. As an aside, RFS has indicated that talks are on foot to re-align fire districts in the wake of the council mergers around the State. It is likely that Lockhart’s proportion will increase from 13% to 18% as a result of the re-proportioning of Urana’s contribution, and a re-averaging of contributions paid by ourselves and the other remaining Councils in the District over the last 15 years.


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Budget Implications For Lockhart, the implications are significant considering the size of our budget .Our contribution will increase by: • The loss of the annual reimbursement • The higher proportion of the District budget payable • At the whim of any large variations in the State budget allocation for firefighting. Taking 2015/16 figures as an example, the following would have been the case for Lockhart with the new model and with the deletion of Urana out of the calculations

Actual Reworked Difference 13% 18% Gross 169567 157028 Reimbursement 43534 Nil Net 126033 157028 30995

The effect on 2016/17, even though we don’t have actual numbers yet, is likely to be much greater, as outlined below. The reason for the much lower estimate is because a new firetruck which was intended for us was deleted from the District budget, thereby reducing our estimate accordingly

Estimate Reworked Difference 2016/17 budget 13% 18% Gross 117240 162870 Reimbursement 46000 Nil Net 71240 162870 91630

This difference of $91630 will be the likely adverse effect on our 2016/17 budget. It won’t have any effect on future years except for inflation. Please note: • the average increase in the total State RFS budget over the last 5 years is 3.72% • the average percentage over the last 20 years of the Riverina Zone’s proportion of the State

budget is 2.37%, which is the percentage to be used for future calculations. General Manager’s Note I am extremely disappointed about the following points associated with these changes: • The first notice of these changes occurring has only been in the last couple of weeks – not even

an inkling of imminent change occurring. There has been absolutely no prior consultation about them. We were called to a meeting in Wagga Wagga last week when they were thrust upon us to be effective straight away. Obviously, our 2016/17 budget has already been set, and the additional amount payable by us is a significant additional impost. The increase in itself represents over 4% of our total general fund rates income. More consultation is required and the changes need to be delayed until the following budget year.

• The abolition of the reimbursement is a significant change in the funding model, and it represents about half the expected increase. The reimbursement has been operating for many years and losing it in one hit without consultation is just a cash grab by the State Government, and another example of cost shifting. At the very least, a phasing out of the reimbursement over say 3 years would be beneficial to us and our whole industry.

• The Riverina District has one less Council area to manage, but there doesn’t seem to be any reduction in the amount to be allocated to it from the State budget. That means the other Councils all pay more.

Integrated Planning and Reporting Reference A1.4.1b - Foster effective detection and suppression of bush fires by maintaining well-equipped fire brigades with adequately trained personnel.


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Legislative Policy & Planning Implications Nil. Budget & Financial Aspects An anticipated increased cost of $91K unbudgeted. Attachment 1. New District Allocation Model Rural Fire Fighting Fund (RFFF). Recommendation: That Council: a) Although being in favour of the strategic value of the proposed changes in the funding model,

express its strong disappointment to the Minister for Emergency Services about the following • Lack of consultation about, and the timing of the changes, with the effect that Council has

had no opportunity to budget for them. The changes should not become operative until the 2017/18 budget year

• The abolition of the total reimbursement immediately, after it being a significant component of the funding model over many years. If the reimbursement is to be abolished, it needs to be phased out over say 3 years to enable a reasonable transition in Council’s budget.

• The additional financial impost on each of the Councils in the Riverina District caused by the lack of reduction in the Riverina District budget as a consequence of the loss of the former Urana Shire area from the district

b) Request a meeting be called of the 4 remaining Councils in the Riverina District to discuss strategic action which may be warranted.

Notes:


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Attachment 1. – New District Allocation Model Rural Fire Fighting Fund (RFFF)


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11. REQUEST FOR FINANCIAL ASSISTANCE – MELINDA THIELE (GM/D30-005)

Executive Summary Request for financial assistance received from Leia Thiele on behalf of her daughter Melinda Thiele. Report Melinda Thiele has been given an opportunity to attend workshops and a photo shoot session (to provide a portfolio) conducted by the New Faces Talent Academy which specialises in discovering and developing aspiring new talent in the entertainment industry. Melinda’s dream is to be an actor. She has attended several drama camps and has performed in Wagga Wagga High School productions. Melinda is a member of School of Arts Community Theatre (SOACT) and she has also just completed work placement at the Playhouse for Life in the Spotlight. Support has been requested to assist Melinda with her acting endeavours and an amount of $300.00 to $500.00 has been suggested. Integrated Planning and Reporting Reference A4.2.1 – Understand and respond to the development and support needs of young people and children within the Shire. Legislative Policy & Planning Implications Our policy objective provides that any assistance will be based on the benefit to the Lockhart Shire Council community. Our policy statement states in part that Council will consider financial assistance to local sport and other bodies and individuals where the applicants have demonstrated a community need. Compliance with Council’s eligibility criteria is as follows: • Be based within the Council area – Yes • Be not for profit – Yes • Not having received other funding from Council in this financial year – Yes • Agree to acknowledge Council’s contribution in publicity for the event – Yes. Budget & Financial Aspects Budget of $32,000 - $32,000 unspent. Attachment 1. Letter from Leia Thiele requesting financial assistance for Melinda to attend the New Faces

Talent Academy workshops. 2. Application from Leia Thiele for Donation/Financial Assistance. Recommendation: That Council determine whether to provide a donation for Melinda Thiele.

Notes:


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Attachment 1. – Letter from Leia Thiele


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Attachment 2. – Application from Leia Thiele for Donation/Financial Assistance


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Director Corporate and Community Services 12. STATEMENT OF FUNDS FOR JUNE 2016 (DCCS/F10-010)


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Recommendation: That the Statement of Funds for June 2016 be received. Notes:


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Director of Engineering and Environmental Services 13. ENGINEERING REPORT (DEES/T10-005)

Executive Summary Monthly report on engineering matters. Background Information (a) Works Report: Construction projects have been suspended for the winter months, and will be

recommenced in mid/late spring. All three grader crews are undertaking re-sheets and maintenance grading in accordance with program. A new 12-month programme will be presented at the meeting. Concrete crew is currently undertaking miscellaneous culvert and footpath works around the Shire, as well as sign and flood markers maintenance.

(b) Flood Mitigation: Stage 3 design works for new flood mitigation structures are now 100%

complete and handover of full design documentation has occurred. Council has submitted grant applications for Stage 4 construction of flood mitigation structures in both Lockhart and The Rock for 2016/17 & 2017/18 years. Voluntary Purchase of flood affected properties is continuing in both Lockhart and The Rock, with first settlements completed and second round of property purchases due to commence shortly.

(c) Road Safety Officer: Nil to report. (d) Traffic Committee: Nil to report.

(e) Lockhart Local Emergency Management Committee: Next meeting is planned for 8 July 2016,

where a simulated storm event is to be conducted. (f) Fleet: Quotes and tendering for plant replacement programme for 2016/17 year is due to

commence shortly in accordance with adopted Operational Plan.

Legislative Policy and Planning Implications Nil. Integrated Planning and Reporting Reference D3.1 – Develop infrastructure for our community. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment 1. Updated 12 Months Works Programme (handed out separately at meeting). Recommendation: That the information be noted.

Notes:


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14. NOXIOUS WEEDS (DEES/N10-025)

Executive Summary Monthly report on Noxious Weeds. Report Property Inspections Inspections occurred on both residual and rural properties, with the majority of inspections occurring on residual properties, due to limited access on rural properties. The weeds most commonly found were Bridal Creeper (Asparagus asparagoides), Horehound (Marrumbium vulgare), Privet (Ligustrum sp.), and Bathurst Burr (Xanthium spinosum). Other weeds found in lower frequency were Sweet Briar (Rosa rubiginosa), Lippia (Phyla canescens), Prickly Pear (Opuntia sp.), Athel Pine (Tamarix aphylla), Green Cestrum (Cestrum parqui), Willow (Salix sp.), African Boxthorn (Lycium ferocissimum), and Prairie Ground Cherry (Physalis hederifolia).

No. 1st Inspections

No. Re-inspections

required

No.2nd Inspections

No. Sect 18A’s issued

No.3rd Inspections

No. Section 18’s issued

0 0 23 18 9 1 Three fourth inspections and one fifth inspection also occurred. As illustrated by the large number of Section 18As issued, the majority of landholders were not obliging in applying control measures. Various reasons for this includes illness, undesirable weather for spraying, limited access to properties due to saturated soils, and identification problems. Council’s noxious weeds inspector has made arrangements with many landholders in order to resolve these problems. Correspondence has also occurred with John Holland in regards to the control of privets on railway land at Yerong Creek and The Rock. Spray Program Priority for spraying has been given to the control of Bridal Creeper (Asparagus asparagoides), Horehound (Marrumbium vulgare), and African Boxthorn (Lycium ferocissimum) on Shire roads. Regional Weed Risk Assessments Public Consultation The Riverina Regional Weed Committee is seeking community input on significant local weed species to include on a priority weed list for the region. The list is a critical part of the new regional strategic weed management plans that the committee will develop as part of next year’s implementation of the Biosecurity Act 2015, which replaces the Noxious Weeds Act 1993. The Committee is seeking input from land managers and community groups about weeds of significance in their area, and asking them to go through the steps to have them considered for inclusion on the list. The Weed Committee will consider a weed for inclusive once it has undergone a Weed Risk Assessment, the details of which, together with local contact information, can be found on the Riverina Weeds Action Program website at www.riverinaweeds.org.au. All completed weeds risk assessments must be sent to Paula Bosse at [email protected] by 29 July 2016.


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http://www.riverinaweeds.org.au/

mailto:[email protected]


Roadside Environment Training On 21 June Council’s noxious weeds inspector and many members of staff from Council’s roadworks operations, including the Works Manager, grader operators and vegetation control staff, attended the Roadside Environment Training at Culcairn. This training was made available by the Murray Local Land Services, and also attended by staff from the Greater Hume Shire and the Albury City Council. This training was essential in providing future guidance in the planning and implementation of projects, in particular, construction of road infrastructure, protection of native vegetation, reduction in potential weed infestation and spread, legislation, and protection for litigation. Galore Hill Projects There are currently two projects occurring at the Galore Hill Nature Reserve, both of which have been funded by the Riverina Local Lands Service through the community grants funding. The Galore Hill Scenic Reserve Rehabilitation project commenced in June and its works are concentrated on the south west corner of the reserve, beginning at the entrance to the Galore Hill and extending to the division in the road to the saddle and summit. Objectives of this project include: the removal of environmental weeds, particularly those that have been previously planted and are now spreading within the reserve; removal of dead vegetation material from planted species, which are providing habitat for feral pests and noxious weeds; removal of redundant identification signage, which presents potential safety issues for visitors of the reserve; and direct seeding of local native plant species to re-establish areas that have been degraded from grazing, and providing conductivity between the local native species within the reserve and the previously planted areas. Through the implementation of this project, improved focus of the conservation of local native vegetation should be achieved, as well as encouraging public use and enjoyment of Crown Land, by providing an area that is much more accessible and aesthetically pleasing. In June the bulk of the manual work has been completed, including the physical removal of dead planted vegetation and redundant signage. The removal of environmental weeds has begun will the removal of Cootamundra Wattle (Acacia baileyana) and Silky Oaks (Grevillea robusta). This work will continue in July. The Galore Hill Reserve Biodiversity and Cultural Study will commence in July, and will involve the comprehensive study of the biodiversity at the reserve, completed by an established ecological company. This survey will be instrumental for: applying for future funding for the reserve; highlighting the presence of endangered or threatened species; exploring the health and value of the local native species, both flora and fauna; promoting the reserve in regards to its ecological conservation, appreciation and cultural heritage; and providing essential foundations for the management plan of the reserve. Integrated Planning and Reporting Reference C1.4 – Decreased occurrence, spread and impact of weeds and pests throughout the Shire. Legislative Policy and Planning Implications Inspections and associated activities carried out in accordance with the Noxious Weeds Act 1993. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted. Notes:


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15. PARKS AND GARDENS REPORT (DEES/P10-005)

Executive Summary Monthly report on Parks and Gardens. Report Playgrounds A replacement spring rocker and new powder coated platforms to replace the split and weathered plastic coated platforms on the existing equipment have been delivered for installation at Stan Galvin Park; completing the upgrade of the playground which also included a new double swing set and Cellula Rope Unit. New platforms and a four way spring rocker have been installed at Lockhart Recreation Ground; the culmination of the refurbishment that started last financial year. New spring rockers have also arrived to replace the two aging rockers at Yerong Creek Recreation Ground. A replacement slide has also been installed at Wal Alexander Park; the old slide had deteriorated and become brittle. The swings at Galore Hill have had to be replaced due to the originals being stolen. A rotary hoe has been used to rejuvenate the softfall at all shire playgrounds. Sculpture Trail and Urana St Lighting Quotes were accepted for lighting of ‘Eagle’ and ‘Rain Dragon’ in Lockhart and the Gallipoli panels and APC at The Rock. Solar panels will be installed for all except the APC which had mains power readily available. Parts have been ordered and installation should start early in July. Galore Hill Nature Reserve The grant funded project that includes removal of dead shrubs and trees in the old plantation sights to clear the ground for direct seeding of indigenous species has continued. The plant markers for these specimens are also being removed along with some old fencing. Street Cleaning Attention is being focused on urban guttering that the streetsweeper cannot access. Priority will be given to streets that are not tarred to the gutter as they tend to get a build-up of grass that then catches debris and blocks water flow. Parks and Gardens Irrigation systems have been turned off at most sites. Routine garden maintenance is being conducted including regular weeding, spraying, pruning, redefining garden edges and some replacement planting and transplanting. Winter pruning of roses will be scheduled toward the end of July and into August. Tree A cherry picker was hired to remove a number of dead or dying trees at The Rock and one considered to be at risk of dropping large limbs. The annual pruning of the Shires many Peppercorns has been completed. Pruning of urban lanes and formative pruning of smaller street trees will continue throughout winter. Mowing and Slashing Milbrulong, Lockhart airstrip and Osborne Recreation Ground mowing has been completed. Pleasant Hills and Munderwaddery Cemetery will be scheduled in the next month, weather permitting. Mowing and edging of most irrigated areas is being conducted as required. Weed Control Regular weed control has been hindered by persistent wet weather.


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General maintenance Regular duties include inspections of parks and public facilities to remove litter, clean BBQ’s, check for damage or vandalism, clear footpaths and empty public and roadside bins. Most areas undergo inspections twice per week, including Galore Hill, where crews also clean and check the toilet facilities. Contract cleaners attend to the public toilet facilities in Lockhart, The Rock and Yerong Creek. Playgrounds in the shire are being inspected regularly as per Australian Standards, with any maintenance being noted and completed as necessary. Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy and Planning Implications Nil. Budget and Financial Aspects Will be conducted within Council’s allocated budget. Attachment Nil. Recommendation: That the information be noted. Notes:

16. ROADS PROGRAMME 2016/17 (DEES/T10-005)

Executive Summary Council once again has a significant roads construction programme planned for 2016/17 year. Report Council’s adopted Operation Plan for 2016/17 has allocated $4,071,025 to roads and footpath capital works. This includes R2R allocation of $1,630,943 however excludes Fixing Country Roads (State) and Heavy Vehicle Safety & Productivity Program (Federal) funding for Grubben Road ($1,406,250 grant funding) and Urana Lockhart Road Causeways ($990,000 grant funding). Council staff propose the following roads programme for 2016/17 year as presented in the Operational Plan:

Programme $ Seal and complete cycle/walking track to The Rock Hill $90,000 Misc Kerb & Gutter repairs in The Rock $60,000 Widen Reid Street, Lockhart $175,000 Rehabilitate Narrandera Road (MR370) north of Wattles Lane $340,000 Various Heavy Patching of Regional Roads $150,000 Rehabilitation of MR543 at boundary with WWCC $80,000 Continue widening Western Road $300,000 Continue widening Osborne Yerong Creek Road $300,000 Continue widening The Rock Mangoplah Road $150,000 Grubben Road upgrade $1,875,000 (funding TBC) Urana Lockhart Road Causeways upgrade $1,330,000 (funding TBC)


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Programme $

Resealing Regional Roads $275,000 Resealing of Local Roads $450,000 Resheeting of gravel roads: Wattles Rd, Tinamba Ln, Ben Hoffmans Ln, Strongs Ln, Albert Smiths Ln, John Alexanders Rd, Long Park Rd, Munyabla Rd, Dick Knobles Rd, Figtree Rd, Neuhaus Ln, Mortons Ln, Springvale Rd, Hamsons Ln, Farralls Ln, other.

$747,000

Integrated Planning and Reporting Reference D2 - Improved transport safety and accessibility. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects All works will be undertaken within budget allocations for 2016/17, with grant funding of $2,396,250 to be confirmed. Attachment Nil. Recommendation: That Council endorses the roads programme for 2016/17 year. Notes:

17. TERM CONTRACT PROJECT OFFICER POSITION (DEES/S30-005)

Executive Summary Council’s upcoming special projects requires additional resource to deliver the works to the community. Report Council is potentially going to be undertaking a number of special projects over the next 2-3 years that will require significant supervision and management to deliver successfully. These projects include: - Tertiary ponds upgrade at The Rock Sewerage Treatment Plant - Sewer extension at The Rock - Sewer mains cleaning and relining - Swimming Pool upgrades at both Lockhart and The Rock - Flood Mitigation construction works at both Lockhart and The Rock - Demolition of Voluntary Purchase Scheme properties. Council does not have sufficient resources in house to manage these projects along with undertaking large roads programme due to increased R2R funding and successful grant funding. All of the above listed projects will be contracted out rather than use of own day labour, thus lends itself to a project manager to facilitate design, liaise with affected stakeholders, engage contractors and supervise the works. It is proposed the position be called ‘Term Contract Project Officer’, be Grade 17 on Council’s salary structure and to include a leaseback vehicle, with length of position to two years with possible extension of a further one year.


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Integrated Planning and Reporting Reference D – Infrastructure for the long-term needs of the community. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects The position of Term Contract Projects Officer will have nil impact on Council’s Operation Budget as the special projects all have an allowance for supervision/project manager built into the estimated costs. Attachment Nil. Recommendation: That Council endorses the proposed position of ‘Term Contract Project Officer’. Notes:

18. COUNTRY PASSENGER TRANSPORT INFRASTRUCTURE GRANT SCHEME (CPTIGS) 2016/17

(DEES/MR211) Executive Summary The next round of the Country Passenger Transport Infrastructure Grant Scheme is now open. Report The next round of the Country Passenger Transport Infrastructure Grant Scheme is now open. Council was successful in last round to enable construction of the two bus stops in The Rock. The criteria and grant limits have changed slightly for this round of funding. New bus shelters are capped at $10,000 and they must be used for Transport for NSW services (i.e. community transport, school buses, Country Link, etc.). Council staff propose to upgrade the bus stop on Matthews street, Lockhart outside the Post Office. The current stop does not meet disabled access requirements, has many trip hazards and looks worn and outdated. It is proposed to install a new bus shelter, same as The Rock, replace footpath and remove grass area, repair damaged pavement, improve nearby pram crossings to allow Gofer use, as well as general tidy up with new bin and signage. The existing bus shelter donated by Lockhart Rotary is to be moved to Walter Day Park next to the information bay to tie in with the new toilets and access in this area, allowing another bus stop for tourist coaches to use. This would enable buses to stop, use the toilets as well as have easy access back to the Museum. Staff have consulted with Post Office, Roadhouse owner as well as Lockhart Rotary and they all are very supportive of the proposal. Integrated Planning and Reporting Reference D1 – Infrastructure that facilitates an active community. Legislative Policy & Planning Implications New bus shelter works to comply with disabled access requirements.


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Budget & Financial Aspects - Grant funding of $10,000 available for Matthews Street bus stop upgrade - Footpath and road repairs to be funded from Urban & Footpath maintenance budgets - Cost to install Rotary bus shelter at Walter Day Park toilets to be included in cost of the new

toilets and associated path upgrades. Attachment Nil. Recommendation: That Council: a) Endorses proposed plan to upgrade bus shelter in Matthews Street, Lockhart, and b) Submits grant application under the Country Passenger Transport Infrastructure Grant Scheme

(CPTIGS) 2016/17. Notes:

19. SWIMMING POOL UPGRADE – LOCKHART AND THE ROCK (DEES/S55-005, S55-015)

Executive Summary Lockhart Shire Council operates two swimming pool complexes, one at Lockhart and one at The Rock. Both pool complexes are in need of upgrading to bring into modern standards and community expectations. Report Lockhart Shire Council operates two swimming pool complexes, one at Lockhart and one at The Rock. Both pool complexes are in need of upgrading to bring into modern standards and community expectations. Further to report to Council at June 2016 meeting, Council has undertaken further community consultation with regards to the proposed pools upgrade and there is overwhelming support to upgrade both Lockhart and The Rock pools as presented in Option 4. General feedback from the community is to proceed with the project. Integrated Planning and Reporting Reference D1.2 – Strategically plan for our sports and recreation infrastructure. Legislative Policy & Planning Implications Ensure our pool complexes comply with statutory requirements and safety obligations. Budget & Financial Aspects a) Budget estimates for complete upgrade Option 4, including upgrading of the facilities, are (i)

Lockhart - $3.1M and (ii) The Rock - $3.6M. Detail design and planning works are expected to cost approximately $325,000

b) The National Stronger Regional Fund grant scheme is able to provide grant monies of $1M, similar to what Greater Hume Shire Council was successful last round. The balance of monies could be provided from loans, Council reserves or combination of both.

c) A loan with annual repayment of approximately $150,000/year, Councils Fit For The Future Improvement Plan rate increase of 4.6% would take 4 years before the rate increase would cover the repayment. In the meantime, the additional cost to Council would need to be either from other Council services or reserves.

Attachment Nil.


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Recommendation: That Council: a) Commences undertaking detailed design and planning works for both Lockhart and The Rock

pool upgrades with works funded from Council reserves; b) Forms a Steering Committee involving Director of Engineering & Environmental Services,

Council project manager, and members of community to assist and provide guidance to Council, especially during the design phase of the project; and

c) Commence upgrade of the pools in 2016/17 and 2017/18 years subject to confirmation of funding streams, being combination of grant funding, loan and Council reserves.

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20. SEWER FINANCIAL PLAN AND PROPOSED EXTENSION AT THE ROCK (DEES/S15-041)

Executive Summary Council has undertaken community consultation on its updated 30-year capital works and financial plan. Report Council has undertaken community consultation on its updated 30-year capital works and financial plan. Council’s new 30-year capital works plan is dominated by the proposed sewerage extension at The Rock, and includes renewals and upgrades to all sewerage infrastructure items. Council’s financial plan requires an increase in typical residential bill of 20% above current rates and charges revenue, to reach $565 in 2015/16 phased in over 3 years. Council has undertaken community consultation at The Rock, Lockhart and Yerong Creek, who are contributors to and beneficiaries of our Shire wide sewer fund. The consultation provided information about our infrastructure plans over the next 30 years in the whole shire and how those plans can be reasonably funded as per our financial model. The extension planned for The Rock is just one of the projects on the list. The community meetings showed support for the new financial plan as well as proposed sewer extension at The Rock. Generally, the community could see the benefit of the sewer extension to enable the Shire to grow and become more sustainable into the future. Integrated Planning and Reporting Reference D31.1 - Provide and maintain efficient sewage systems that allows for current and future community demands. Legislative Policy & Planning Implications Nil. Budget & Financial Aspects − Lockhart Sewerage Business: Capital Works Plan and Financial Plan, Version 1.3, dated April

2016 indicates $9M expenditure in the next 30 years on both capital renewal and upgrade works to Lockhart Shire’s sewerage scheme.

− Price path requires an increase in typical residential bill of 20% above current rates and charges revenue, to reach $565 in 2015/16 phased in over 3 years.

Attachment Nil.


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Recommendation: That Council: a) Commences with design and planning of the sewer extension at The Rock in 2016/17 as per

Lockhart Sewerage business: Capital Works Plan and Financial Plan, b) Undertakes construction of Stages 1-6 of the proposed low pressure sewer extension at The

Rock in 2017/18 as per Lockhart Sewerage Business Capital Works Plan and Financial Plan, and

c) Investigations are undertaken to sewer Council subdivision on Milne Road in 2016/17 year. Notes:


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21. DEVELOPMENT APPLICATIONS (MES/P25-010)

The following development applications were approved, with conditions, from 1 June 2016 to 30 June 2016. DA No Development Applicant/Owner Site of Development 50/16 Detached Granny Flat Lewis Blume 6-8 Scott St, The Rock 54/16 Colorbond Shed Judith Peel 50 Green St, Lockhart CDC56/16 In-ground Swimming Pool J & N Fox 4 Veneris St, Lockhart

Integrated Planning & Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy and Planning Implications Applications processed in accordance with the Environmental Planning & Assessment Act 1979. Budget and Financial Aspects Nil. Attachment Nil. Recommendation: That the information be noted.

Notes:

22. LOOSE-FILL ASBESTOS INSULATION (MES/B25-060)

Executive Summary The NSW Government has introduced a suite of changes, including financial assistance and support to homeowners, to deal with loose-fill asbestos in homes. Report Loose-fill asbestos was sold as ceiling insulation In the 1960s and 1970s for residential and commercial premises mainly by one company trading in the ACT as Mr Fluffy. A number of properties in south east NSW have been identified as containing this type of insulation, and so the NSW Government has offered free ceiling insulation testing services of pre-1980 homes in selected Councils (including Lockhart). Property owners that would like to register for the free testing should do so on the NSW Fair Trading website. The NSW Government is providing some immediate options to affected residents to ensure their safety. This may include relocating families while their home is decontaminated, or demolishing the home (depending on its market value and expense of clean up). Affected home owners that fail to act on the issue risk significant financial loss and potential legal action. While Councils has been tracking testing of homes prior to this announcement, no homes have yet to be confirmed to contain loose-fill insulation. Integrated Planning and Reporting Reference C2.4 – Ensure responsible development.


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Legislative Policy & Planning Implications In accordance with amendments to the Environmental Planning & Assessment Act 1979, notification on 149(2) planning certificates is mandatory for properties that are known to contain loose-fill asbestos insulation. Furthermore, the Home Building Act 1989 requires the Secretary of NSW Fair Trading to maintain a register of residential properties that have been tested and verified as containing loose-fill asbestos insulation. NSW Fair Trading is responsible for informing local councils of any identified properties located within their boundaries, which will in turn be listed on any appropriate 149(2) planning certificates. Budget & Financial Aspects Nil. Attachments Nil. Recommendation: That the information regarding loose-fill asbestos be noted. Notes:

23. REVIEW AND UPDATE OF PLANNING POLICY (MES/P25-030)

Executive Summary NSW Government Planning and Environment Department have introduced changes through the State Environmental Planning Policy (Integration and Repeals) 2016 and accompanying amendments to the Standard Instrument (Local Environmental Plans) Order 2006 (Standard Instrument Order) and the Environmental Planning & Assessment Regulation 2000 (Regulation). Report Following public exhibition and consultation in 2015, the Department of Planning & Environment has amended legislation to update and simplify a number of State Environmental Planning Policies (SEPPs). The newly introduced State Environmental Planning Policy (Integration and Repeals) 2016 repeals 16 existing SEPPs, and transfers certain provisions of these SEPPS to other environmental planning instruments, including the Standard Instrument Order. While many of the amendments do not affect Lockhart Shire directly, some notable changes include the repeal of the Riverina Regional Environmental Plan No. 1, which regulated the preservation of optimum operational capability of the Defence Communications Facility near Morundah, NSW. Council’s LEP will be amended to include a clause that ensures the ongoing preservation of the Facility. Integrated Planning and Reporting Reference D3.2 – Land use that supports the development of our community. Legislative Policy & Planning Implications Legislative amendments made under the review see to the repeal of the Riverina Regional Environmental Plan No. 1, with appropriate provisions incorporated into the Lockhart Local Environmental Plan 2012. Budget & Financial Aspects Nil.


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Attachment Nil. Recommendation: That the information regarding amendments to the SEPPs and LEP be noted. Notes:

24. CONTAMINATED LAND MANAGEMENT POLICY (MES/E30-055)

Executive Summary Legislative requirements place even more burden on Local Government to assist in the early identification, management and awareness of contaminated lands within their Local Government Area. In light of these responsibilities, a Policy has been development to govern this responsibility. Report Councils are planning and consent authorities and are thereby expected in relation to the management of land contamination to act in “good faith” in accordance with the requirements of the NSW Contaminated Land Management Act (CLM Act). “Good faith” provisions also extend to the subordinate State Environmental Planning Policy No.55 – Remediation of Land (SEPP 55), and its Planning Guidelines. Furthermore, Councils also have responsibilities under the Environmental Planning and Assessment Act (EP&A Act) in regard to the early identification of contaminated sites, the consideration of land contamination issues in planning functions, data and information management regarding land contamination, and to informing the public on contamination matters (e.g. Section 149 planning certificates). Under the CLM Act, the EPA regulates contaminated sites where the contamination is significant enough to warrant regulation. Contaminated sites that are not regulated by the EPA are managed by local councils through the land-use planning processes. It has identified that for some of the Councils in the ROCs are not sufficiently equipped to manage contaminated land, with this limitation assumed to relate to resource constraints and to a lack of corporate knowledge of legacy contamination. As such, RAMROC and REROC successfully made a joint application to the Regional Capacity Building Program, under the Contaminated Land Management Program administered by the New South Wales (NSW) Environment Protection Authority (EPA) as funded by the NSW Environmental Trust. The Contaminated Land Management Project aims to develop the capacity of Councils on the regulatory framework that underpins management of non-regulated contaminated sites, and to develop expertise and technical capacity to carry out regulated functions under the CLM Act in regards to managing land contamination in planning functions. Developing a contaminated land management policy and procedures as well as a contaminated land site register is expected to enable councils to become better equipped and empowered to confidently ensure that decisions are made in “good faith” and in accordance with regulatory requirements. The policy (attached) has been drafted and reviewed by a Contaminated Land Working Group, made up of Council project participants, and has been through a rigorous process of review being undertaken by Kell Moore Lawyers, EPA and Sutherland Shire Councils contaminated land management team leader. The document is now ready for Councils to review and adopt pending public consultation. Integrated Planning and Reporting Reference D3.2 – Land use that supports the development of our community.


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Legislative Policy & Planning Implications Council has obligations under the Contaminated Land Management Act and Environmental Planning and Assessment Act 1979 to identify, report on and ensure management of contaminated land within the Shire. This proposed Policy 2.47 and associated supporting documentation outlines the requirements relating to the use and/or development of land that is or may be contaminated. Budget & Financial Aspects Nil. Attachments 1. Draft Policy 2.47 Contaminated Lands. 2. Riverina Eastern Regional Organisation of Councils (REROC) (2016) – Contaminated Land

Management Policy, which forms the basis of proposed Policy 2.47 (attached as a separate document).

Recommendation: That Council place the draft policy ‘2.47 Contaminated Land Management’ on public exhibition for 28 days, after which it be considered for adoption at the next available Council meeting. Notes:


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Attachment 1. – Draft Policy 2.47 Contaminated Lands


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Delegates’ Reports Nil.

Questions and Statements

Nil.

Closed Session Agenda

The following item/s are listed for consideration by Council on 18 July 2016: 1. RECRUITMENT OF NEW GENERAL MANAGER (GM/S30-005)

2. PROPOSAL TO PURCHASE LOCKHART BUILDING (GM/H15-010)


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Documents

Minutes of the Ordinary Monthly Meeting of Lockhart Shire ......Ordinary Meeting – 18 July 2016 Attachment 1. – Notice of Motion from Cr Jim Morgan regarding the reclassification