MINUTES Technical Services and Finance & Personnel ... · 7.2.10 Donation - Vanessa Peatey - Starmites "Starz" International Cheerleading Team, ... TECHNICAL SERVICES AND FINANCE

CITY OF BAYSWATER

MINUTES

FOR THE

TECHNICAL SERVICES AND

FINANCE & PERSONNEL

COMMITTEE MEETING

19 March 2013

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 19 MARCH 2013

Page i

TECHNICAL SERVICES AND FINANCE & PERSONNEL

COMMITTEE MINUTES

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1. OFFICIAL OPENING 1

1.1 Declaration of Due Consideration 1

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY

APPROVED) & ABSENCE 1

3. DELEGATED AUTHORITY BY COUNCIL 2

4. DECLARATION OF INTEREST 2

5. CONFIRMATION OF MINUTES 3

6. DEPUTATIONS 3

7. DIVISIONAL REPORTS 4

7.1 Technical Services 4

7.1.1 Bayswater and Bedford Shopping Precincts 4

Location: 54-66 (south side only) Walter Road, Bedford 1-19 (west

side only) Beechboro Road South, Bayswater

7.1.2 Parking Restrictions - Infant Jesus Primary School 13

Location: Smith Street, Morley

CR BARRY MCKENNA DECLARED AN IMPARTIAL INTEREST

CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST

7.1.3 Expressions of Interest for 2013/2014 Riverbank Grants 17

7.1.4 Mosquito Control 27

CR SONIA TURKINGTON DECLARED AN IMPARTIAL INTEREST

7.1.5 CSBP Containment Cell 2-4 Railway Parade Bayswater 36

Location: 2-4 Railway Parade Bayswater

7.1.6 Eastern Metropolitan Regional Council Programmes 41

ABSOLUTE MAJORITY REQUIRED

7.1.7 Amendment to Greenwaste Processing Agreement 44

CR MIKE ANDERTON, JP DECLARED AN IMPARTIAL INTEREST

7.1.8 EMRC Council Meeting Minutes - 21 February 2013 46

7.2 Finance & Personnel 70

7.2.1 Financial Reports for the Period 1 July 2012 to 28 February 2013 70

7.2.2 Accounts Payable for the Month of February 2013 98

7.2.3 Investment Portfolio as at 28 February 2013 114


CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST



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7.2.4 Budget Review - 1 July to 31 December 2012 120


7.2.5 Donation - Australian Red Cross 127

7.2.6 Donation - Andrew Kuchel - WA Schools Triathlon Team, Penrith,

NSW 129

7.2.7 Donation - Andrew and Hayley Truslove - Scouts WA 2013

Singapore Camporee 131

7.2.8 Donation - Lauren O'Brien - 2013 International Cheer Union

Championships, America 133

7.2.9 Donation - Morley Ladies Probus Club 135

7.2.10 Donation - Vanessa Peatey - Starmites "Starz" International

Cheerleading Team, America 137

7.2.11 Donation - Callum Dewsbury - Trinity College Music Group Tour to

USA 139

CR BARRY MCKENNA DECLARED A FINANCIAL INTEREST

7.3 Reports of Management/Advisory Committees 142

7.3.1 Local Emergency Management Committee - 5 March 2013 142

7.3.1.1 Local Emergency Management Coordinator Title Change 142

7.3.1.2 LEMC Meetings State Policy Standing Items 144

7.3.1.3 Pure Earth Fire 147

Location: 60 Clune Street, Bayswater

7.3.1.4 SES Operational and Non-operational Report July - December 2012 150

7.3.2 YMCA Management Advisory Committee - 6 March 2013 165

7.3.2.1 Morley Sport & Recreation Centre Manager's Report -

February 2013 165

7.3.3 Audit and Risk Management Committee - 12 March 2013 175

7.3.3.1 Local Government Compliance Audit Return 2012 175

7.3.3.2 Expiry of Existing Auditor's Contract 186

8. CONFIDENTIAL ITEMS 188

8.1 Technical Services 188

8.1.1 Public Litter Bin Collection Service 188

CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST

8.2 Finance & Personnel 189

8.3 Reports of Management/Advisory Committees 189

9. LATE ITEMS 189

10. NEXT MEETING 189

11. CLOSURE 189


Page 1

CITY OF BAYSWATER

MINUTES of the meeting of the Technical Services and Finance & Personnel Committee which

was held in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on

Tuesday, 19 March 2013.

Committee Recommendations to Council are subject to adoption, or otherwise, at the following

Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.

MINUTES

1. OFFICIAL OPENING

The Chairperson, Cr Barry McKenna, declared the meeting open for the Technical Services &

Finance and Personnel Committee at 7:00pm.

1.1 Declaration of Due Consideration

The Chairperson read the Declaration of Due Consideration and all Councillors present raised

their hands to indicate that due consideration was given to all matters contained in the Agenda.

2. ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY

APPROVED) & ABSENCE

Members

Cr Barry McKenna, Deputy Mayor Chairperson

Cr Mike Anderton, JP

Cr Graham Pittaway, OAM

Cr Alan Radford

Cr Chris Cornish (Until 7:50pm)

Cr Marlene Robinson (Deputising for Cr Terry Kenyon, JP)

Cr Sonia Turkington (Deputising for Cr Martin Toldo)

Officers

Ms Francesca Lefante Chief Executive Officer

Mr Doug Pearson Director of Technical Services

Mr Kelley Ambrose Acting Director of Finance

Mr Michael Worthington Acting Manager Environmental Health

Ms Wardia Du Toit PA/Director of Technical Services

Ms Amanda Whelan Administration Officer - Agendas and Minutes

Observers

Nil.

Apologies

Cr Terry Kenyon, JP, Mayor

Cr Martin Toldo

Leave of Absence

Nil.


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3. DELEGATED AUTHORITY BY COUNCIL

Delegated Authority

There are no items appearing in this minutes for which the Technical Services and Finance &

Personnel Committee has been granted delegated authority by Council in accordance with Section

5.23 of the Local Government Act 1995, however this meeting is open to the Public but will be

closed to receive any deputations.

Terms of Reference

Technical Services:

To consider reports and make recommendations to Council in respect to issues relating to the

delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health

and the Environment, Technical Design and all other aspects of the Technical Service operations

of the City of Bayswater.

Finance & Personnel Services:

To consider reports and make recommendations to Council in respect to statutory and

management financial reporting, accounts payable/receivable, investments, donations, capital

proposals, budget reviews, loan submissions, insurance, recreational facilities managed under

contract by the YMCA, personnel issues and all other Finance & Personnel operations of the

City of Bayswater.

4. DECLARATION OF INTEREST

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following

disclosures of financial interest were made at the meeting:

Date Name Item No. Item Name

19 March 2013 Cr Barry McKenna 7.2.11 Donation - Callum Dewsbury - Trinity

College Music Group Tour to USA

19 March 2013 Cr Mike Anderton 8.1.1 Public Litter Bin Collection Service

In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following

disclosures of proximity interest were made at the meeting:

Nil.


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In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the

following disclosure of interests affecting impartiality were made at the meeting:

Date Name Item No. Item Name

19 March 2013 Cr Barry McKenna 7.1.2 Parking Restrictions - Infant Jesus

Primary School

19 March 2013 Cr Graham Pittaway 7.1.2 Parking Restrictions - Infant Jesus

Primary School

19 March 2013 Cr Sonia Turkington 7.1.4 Mosquito Control

19 March 2013 Cr Mike Anderton 7.1.7 Amendment to Greenwaste Processing

Agreement

19 March 2013 Cr Alan Radford 7.2.3 Investment Portfolio as at

28 February 2013

19 March 2013 Cr Mike Anderton 7.2.3 Investment Portfolio as at

28 February 2013

19 March 2013 Cr Barry McKenna 7.2.3 Investment Portfolio as at

28 February 2013

5. CONFIRMATION OF MINUTES

The Minutes of the Technical Services and Finance & Personnel Committee Meeting held on

Tuesday, 19 February 2013 which had been distributed were confirmed as a true and

correct record.

CR CHRIS CORNISH MOVED, CR GRAHAM PITTAWAY SECONDED

CARRIED UNANIMOUSLY

6. DEPUTATIONS

Nil.

ORDER OF BUSINESS

Items of business were dealt with in the following order:

7.1.2, 7.1.3, 7.1.4, 7.1.5, 7.1.7, 7.2.1, 7.2.3, 7.2.4, 7.2.11, 7.3.1.4, Ordinary en bloc items and

Confidential item 8.1.1.


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7. DIVISIONAL REPORTS

7.1 Technical Services

7.1.1 Bayswater and Bedford Shopping Precincts

Location: 54-66 (south side only) Walter Road, Bedford

1-19 (west side only) Beechboro Road South, Bayswater

Attachments: 1. Concept Plans

2. Associated Costs

Officer: Director of Technical Services

Refer: Item 12.1.7 OMC: 27.03.12

Item 12.1.2 OMC: 220.05.13

Application

To provide Council with a status update in relation to the Bayswater and Bedford Shopping

Precincts Projects.

Background

At the Ordinary Council Meeting of 26 February 2013, Council resolved as follows:

"That Officers investigate and report back to the next Council Meeting the reasons for the

delay in proceeding with the upgrading of the Beechboro Road South, Bayswater and

Walter Road, Bedford shopping strips which were approved at the 2009/2010 Budget and

thereafter, and advise when the works will commence."

An amount of $40,000 was allocated in the 2009/2010 Capital Works Program for two streetscape

design projects for small shopping precincts at the intersections of:

Beechboro Road South and Drake Street, Bayswater; and

Walter Road and Grand Promenade, Bedford.

A brief was prepared and referred to West Ward Councillors prior to engaging suitably qualified

consultants. Subsequently, Gerard Healy and Associates were engaged in June 2011. A first draft

was prepared for Council consideration and at the Ordinary Council Meeting of 27 March 2012,

Council considered site assessments and two concepts for each location (Attachment 1), risks

associated with the projects and orders of costs (Attachment 2) for items of improvements. Some

improvements proposed require buy in from other stakeholders for such works as undergrounding

power, shop front and private property improvements, community wishes, road upgrades and

contributions from other stakeholders such as the City of Stirling. Council resolved as follows:

"That:

1. Elected members provide comment regarding the conceptual design proposals for the

Bayswater and Bedford shopping precincts, to the Director Technical Services by

13 April 2012.

2. Council consider revised concepts for the Bayswater and Bedford shopping precincts

prior to authorising the Director Technical Services to commence stakeholder

consultation and final plan and program development."


Page 5

Comments received were considered and at the Council Meeting of 22 May 2012, Council

resolved as follows:

"That:

1. Council authorise the Director Technical Services to commence stakeholder

consultation and final plan and program development.

2. Council receive a further report to consider final concept schemes for each site,

including any agreements, detailed construction costs, staging, for wider public

consultation, a program of works and recommendations for the forthcoming capital

works program budget inclusion."

Comment

In accordance with the above resolutions and following adoption of the Strategic Community Plan

at the Ordinary Council Meeting of 26 February 2013, the City will be embarking on an extensive

consultation process with Elected Members, ratepayers, business owners and other key

stakeholders. Officers have arranged for community workshops for the Bedford and Bayswater

Shopping Precincts.

It is proposed that workshops to gain input into the planning for the two precincts will be by

invitation, to be issued shortly. At this stage, the Walter Road consultation is proposed for a

Monday evening and a Saturday afternoon is proposed for the Bayswater precinct. The final dates

and locations will be set in consultation with West Ward Councillors. A program of works and

recommendations will then be prepared for the forthcoming 2013/2014 Capital Works Program.

Strategic Implications

In accordance with the City of Bayswater Strategic Community Plan 2013-2023, the following

applies:

"Our Built Environment

Aspiration: We have a well connected mix of business, residential and community areas, which

are high quality and support our thriving community.

B1 Streetscapes which allow for community interaction in an urban environment."

Policy Implications

Nil.

Financial Implications

The following funds are available in the 2012/2013 budget for the precincts:

F32800 Beechboro Road South and Drake Street, Bayswater; and $8764; and

F32900 Walter Road and Grand Promenade, Bedford.$8764.

Voting Requirements

Simple Majority Required.

Committee/Officer's Recommendation to Council

That Council receives the report on the update of the Bayswater and Bedford Shopping

Precincts.

CR ALAN RADFORD MOVED, CR MIKE ANDERTON, JP SECONDED

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION


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Attachment 1


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Attachment 2


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7.1.2 Parking Restrictions - Infant Jesus Primary School

Location: Smith Street, Morley

Attachments: 1. Drawing - Smith Street


Refer: Item 8.2: SCM 22.12.08

Item 13.14: OCM 16.12.08

Item 11.1.10: 28.06.11


In accordance with section 5.65 of the Local Government Act 1995, Cr Barry McKenna

declared an impartial interest in this item as his wife used to teach at the subject school and he

is a member of the Infant Jesus Parish. Cr McKenna remained in the room during voting on

this item.

CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST

In accordance with section 5.65 of the Local Government Act 1995, Cr Graham Pittaway

declared an impartial interest in this item as he is a member of the Infant Jesus Parish.

Cr Pittaway remained in the room during voting on this item.

Application

For Council to consider amending the parking restrictions in a section of Smith Street, Morley

following recent changes to the school buildings, car parking and driveways to the school as

depicted in the attached drawing (Attachment 1).

Background

Smith Street has a Primary School and 19 residential premises adjoining the street that are within

the proposed restriction area.

The area on the north side of Smith Street currently has 'No Stopping' restrictions in place.

Infant Jesus Primary School has contacted the City of Bayswater and requested changes to the

parking arrangements following the works at the school. The subject works were Stage 2 and 3 of

the redevelopment of the School which was conditionally approved at the Ordinary Council

Meeting of 28 June 2011 and included:

"The stage 2 works comprise the demolition and redevelopment of the existing school

buildings on the site. The key works consist of the following:

Amendments to the administration building and staff courtyard. The administration

building was approved by Council on 22 December 2008 as part of the stage 1 works;

however, the building has not been constructed. The applicant is seeking to construct

the amended administration building as part of the stage 2 works;

Amendments to the southern multipurpose room and adjacent store. The southern

multipurpose room was approved by Council on 22 December 2008 as part of the

stage 1 works; however, the building has not been constructed. The applicant is

seeking to construct the amended multipurpose room as part of the stage 2 works;

New northern multipurpose room;

New single storey classroom block comprising 4 classrooms (years 1-2);

New toilet block adjacent to the existing library;

New pre-primary block;

New kindergarten block;


Page 14

New hardcourts, hardstand play area and associated landscaping;

New covered links to connect proposed buildings;

Modifications to existing covered links and verandahs; and

Demolition of existing structures.

The stage 3 works will involve the demolition of the old northern section of the school and

construction of the oval and fence components.

The school was granted approval for a three (3) stage redevelopment of the site at the

Special Council Meeting on 22 December 2008. Council granted approval for the

masterplan and the stage 1 works. The stage 1 approval included the construction of new

buildings on the southern portion of the site including:

An administration building;

Southern classroom block (comprising years 3-6);

Multipurpose room;

Undercover assembly area; and

Modifications to carparking."

Comment

Observations during the peak congestion times were carried out by City of Bayswater staff. It

was found that if vehicles park on the south side of Smith Street, it restricts the view of the large

volume of traffic leaving the school after picking up or setting down passengers.

Current arrangements do not prohibit the parking of a vehicle on the carriageway on the south side

of Smith Street adjacent to the primary school. There is an allocated bay area on the south side of

Smith Street in front of the school that is proposed to be allocated to be a Bus Bay Only.

The changes to the parking arrangements in the area are recommended to reduce the congestion

and conflict with parents and students attending or leaving the school.

The proposed changes address the identified risks by prohibiting the stopping of vehicles on the

carriageway on Smith Street, Morley between 9 Smith Street, Morley and Russell Street.

Traffic and parking concerns were raised in relation to the original development application,

however, the current proposed parking restrictions are anticipated to aid in traffic flow through the

area. Affected residents will be consulted prior to the installation of the parking restrictions.



applies:

"Our Community

Aspiration: A resilient community with a strong sense of purpose that is able to celebrate its

diversity in numerous ways.

C2 Cohesive community in which residents feel a sense of safety, pride and belonging.

Our Built Environment

Aspiration: We have a well connected mix of business, residential and community areas, which

are high quality and support our thriving community.

B1 Streetscapes which allow for community interaction in an urban environment.


Page 15

The Local Economy

Aspiration: Our vibrant business hubs provide opportunities for business growth, community

activity, learning and employment opportunities.

E4 Town Centres which are vibrant community meeting spaces."

Policy Implications

In accordance with the City of Bayswater Local Laws Relating to Parking and Parking Facilities,

Clause 1.8, the City of Bayswater may, by resolution, prohibit or regulate by signs or otherwise,

the stopping or parking of any vehicle or any class of vehicles in any part of the parking region

but must do so consistently with the provisions of this Local Law.


The cost of the necessary signs can be accommodated from operational accounts.

Voting Requirements



That Council consults with affected residents and subject to a favourable response amends

the parking restrictions for Smith Street, between Russell Street and 9 Smith Street, Morley

as depicted in Attachment 1.

CR MIKE ANDERTON, JP MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY


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Attachment 1


Page 17

7.1.3 Expressions of Interest for 2013/2014 Riverbank Grants

Attachments: 1. Riverbank Letter of Notification

2. Tranby Foreshore Project

3. Bath Street Jetty Project

4. Claughton Reserve Project Plan

5. Map of Identified Erosion Sites

Applicant: Swan River Trust


Application

For Council to consider submitting an application for the Swan River Trust's (SRT's) 2013/2014

Riverbank Grant.

Background

The Swan and Canning Rivers Management Act indicates that the responsibility for foreshore

erosion remediation is 50/50 between the landholder and the SRT. Riverbank funding is the

SRT's funding mechanism for river restoration along the Swan and Canning Rivers. The grant is

released once a year and although the total net grant availability varies, it is often approximately

$1,000,000. The current grant requires 50% funding by the applicant and closes on the

12 April 2013 (Attachment 1).

Riverbank restoration projects include a number of critical steps. If any additional challenges

arise during the implementation of the project, this can see the project miss its seasonal window of

opportunity and delays occur to the project. The critical steps include:

Concept and detailed design;

Community consultation;

Section 18 Department of Indigenous Affairs approval;

SRT approval; and

Planning of seasonal works (earthworks during summer and planting during winter).

It should be noted that in acknowledgement of these challenges, the riverbank grant funding

process is moving towards proactive grants and multiple year funding.

Current and Previous Projects

The three major river restoration works the City has completed with riverbank funding are:

(i) Riverside Gardens;

(ii) Tranby Foreshore (Attachment 2);

(iii) Bath Street Jetty Section A-C (Attachment 3);

All of the completed projects have been successful, however, maintenance needs are ongoing.

The Claughton Reserve project is due to commence in winter 2013 (Attachment 4).

Strategic Direction

Most of the City's foreshore areas have varying degrees of erosion. The City of Bayswater

Strategic Community Plan indicates that the City will: ‘manage and reduce foreshore erosion’.


Page 18

An approximate cost of restoring the entire length of riverbank along the City's foreshore area is

$7,000,000. On adoption of the 10 year financial plan, a business plan should be developed to

indicate the key sites to be restored over this period.

Identified erosion sites in the City of Bayswater

The following is a list of foreshore erosion sites that have been identified informally by

Councillors, the community and the SRT (Attachment 5). A mapping exercise needs to be

conducted in-house to identify gaps and provide estimates for the restoration costs.

PROJECT AREA COST DESCRIPTION OF RESTORATION

METHOD

Bath Street Jetty $240,000 Infill of rock limestone wall between

sections A and C.

Clarkson Reserve (Maylands

Foreshore)

$180,000 Bank battering, limestone wall,

brushmattressing and contaminated site

waste removal.

Tranby House (Tranby Jetty) $300,000 Rock stabilisation and bioengineering*.

Bardon Park Not Costed Rock stabilisation and bioengineering.

Hardy Reserve Not Costed Rock walling and bioengineering.

Berringa Park Not Costed Bioengineering.

Baigup Reserve Not Costed Bioengineering.

Riverside Gardens Not Costed Bioengineering.

Hinds Reserve Not Costed Bioengineering.

Clarkson Reserve Not Costed Bioengineering.

Miscellaneous site of public open

space in front of reclaimed homes

Not Costed Various.

* Bioengineering is the use of engineering techniques such as woody debris, coir logs and revegetation.

Comment

Riverbank Funding Considerations

Officers have identified the following three sites as a high priority for foreshore stabilisation:

1. Bath Street Jetty – The engineering works completed in 2012/2013 have been successful. It

would be appropriate to fund the restoration of the remainder of the site in the summer of

2013/2014.

2. Clarkson Reserve (Maylands Jetty) – The area was historically filled with fly-ash as part of

the runway for Maylands aerodrome. The river has now eroded the fill, exposing slumping

hazards, reticulation and contaminated waste. The area is temporarily fenced and will

require funding for restoration works or fencing (approximately $30,000) to protect the

public.

3. Tranby House Jetty – The area is eroded and over time the sheoaks which line the foreshore

will fall into the river. The Swan River Trust has requested the City consider the long term

restoration of this site as part of the Tranby Jetty approvals.


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Draft 10 Year Financial Plan

The draft 10 year financial plan, which is currently being considered by Council, considers a

yearly allocation for river stabilisation or erosion management as follows:

2013/2014 Foreshore Erosion $420,000 (50% grant funded);

2014/2015 Foreshore Erosion $350,000 (50% grant funded); and

2015/2016 Foreshore Erosion $400,000 (50% grant funded).

Riverbank funding options

Below are options developed by the City's officers based on the high priority sites, community

strategic plan, draft 10 year financial plan and current in house resources.

Option 1: Proposes to apply for riverbank funding for both the Bath Street and Clarkson

Reserve projects in the 2013/2014 financial year. The Maylands jetty project

would be applied for in the following 2014/2015 financial year.

YEAR

RIVER

EROSION

10 YEAR

FINANCIAL

PLAN

ALLOCATION

PROJECT COUNCIL

CONTRIBUTION

RIVERBANK

CONTRIBUTION

TOTAL

COST OF

PROJECT

2013/2014 $420,000 Bath Street rock

walling section

$120,000 $120,000 $240,000

Clarkson Reserve

(Maylands foreshore)

$90,000. $90,000 $180,000

2014/2015 $350,000 Tranby Reserve

(Maylands Jetty)

$175,000 $175,000 $350,000

TOTAL $385,000 $385,000 $770,000

Option 2: Proposes to apply for riverbank funding for Bath Street in the 2013/2014

financial year and Clarkson Reserve and the Maylands jetty project in future

financial years.

YEAR

RIVER

EROSION

10 YEAR

FINANCIAL

PLAN

ALLOCATION

PROJECT COUNCIL

CONTRIBUTION

RIVERBANK

CONTRIBUTION

TOTAL

COST OF

PROJECT

2013/2014 $420,000 Bath Street rock

walling section

$120,000 $120,000 $240,000

2014/2015 $350,000 Clarkson Reserve

(Maylands foreshore)

$90,000 $90,000 $180,000

2015/2016 $400,000 Tranby Reserve

(Maylands Jetty)

$175,000 $175,000 $350,000

TOTAL $385,000 $385,000 $770,000

Maintenance Requirements

It is the requirement of the Riverbank grants process that the City maintains the site once it is

restored. As such, funding should be considered in future years for weed control at the restored

sites.

Based on the above information the officer’s recommendation is to proceed with a riverbank

application for option 1 as detailed above.


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applies:

"Our Natural Environment

Aspiration: We conserve and manage our natural environment, which makes the City of

Bayswater a great place and we live in a sustainable way to protect our

environment for future generations.

N1 Natural environment and biodiversity which is conserved and protected."

Policy Implications

Nil


Current funds allocated in Draft 10 Year Financial Plan:

2013/2014 Foreshore Erosion $420,000



Voting Requirements



That Council:

1. Applies for Riverbank funding as follows:

a. 2013/2014 - Bath Street Reserve and Clarkson Reserve Stabilisation Projects;

and

b. 2014/2015 - Tranby Foreshore (Maylands Jetty) Stabilisation Project.

2. Develops a 10-Year River Restoration Business Plan on the adoption of the City's

10-Year Financial Plan.

3. Considers listing funds on the draft 2013/2014 budget for the foreshore maintenance at

appropriate restored sites.

CR SONIA TURKINGTON MOVED, CR CHRIS CORNISH SECONDED

CARRIED UNANIMOUSLY


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Attachment 1


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Attachment 2


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Attachment 3


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Attachment 4


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Attachment 5


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7.1.4 Mosquito Control

Attachments: 1. Tabled Media Release


Refer: Item 10.1: OCM 26.02.13

CR SONIA TURKINGTON DECLARED AN IMPARTIAL INTEREST

In accordance with section 5.65 of the Local Government Act 1995, Cr Sonia Turkington

declared an impartial interest in this item as she lives near the areas of concern. Cr Turkington

remained in the room during voting on this item.

Application

To allow Council consideration of the outcomes from the recent public forum in relation to

mosquitoes.

Background

As Councillors may be aware, there has been a significant level of community concern,

principally from residents in the Maylands area, in relation to the high level of mosquitoes being

experienced this season.

This issue was raised during Public Question Time at the Ordinary Council Meeting of

26 February 2013 and at the meeting, His Worship the Mayor indicated that a public forum on the

issue would be held.

Accordingly, a public forum was arranged and was held in the Embleton Room at 7:00pm on

6 March 2013. Approximately 70 people attended the forum and presentations on current and

possible control measures were given by the City's Manager Environmental Health and

Dr Peter Neville, Acting Medical Entomologist, from the Department of Health (DoH).

Dr Michael Lindsay of the DoH was also present at the meeting.

Following the presentations, the floor was open to questions and the following issues were raised:

Concerns that the issue was handballed between the City of Bayswater and

City of Belmont;

The need for action to be more proactive rather than the current practices which were

considered reactive;

Possibility of engaging an independent consultant to formulate an action plan as was

the case with the City of South Perth;

Concerns in relation to mosquito breeding in the lake near the shops in

Peninsula Road;

Concerns over effects of larvaecides on other species;

Concerns in relation to the low number of staff available to undertake control

measures over 11 kilometres of river frontage;

The possibility of issuing free baits/traps to residents;

The possibility of an independent body being formed to control mosquitoes on a

regional basis;


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The potential for mosquitoes to become resistant to pesticides if numerous or incorrect

applications are applied;

Swan River Trust involvement in helping to find a solution;

The potential negative water quality impacts of vegetation removal from wetlands;

and

Fogging of Adult mosquitoes.

Following discussion on these matters, the following motion was put by Ms Flora Ehrhardt and

seconded by Ms Louise Taylor:

"That the City of Bayswater investigates alternative methods to control mosquitoes

including those used by other Councils such as the City of South Perth."

The motion was carried by a vote of 47 to 1.

Comment

In recent times, mosquito numbers in the City have been increased dramatically due to a number

of factors. Over the past three years, Australia has experienced unseasonal weather which has

resulted in higher than normal tides and recorded summer temperatures. These weather

conditions have provided optimal conditions for mosquito breeding not only locally, but

throughout the State.

In accordance with the DoH requirements, the City has a Mosquito Management Plan which is

implemented each year via staff assigned to the City's Mosquito Control Unit (MCU).

Commencing in approximately October each year, the MCU undertakes the following activities:

Larvae Sampling

o Officers monitor the breeding sites and use a larvae scoop to determine the

number of larvae present at a particular location; and

o The number of larvae and their stage of growth are used to determine the

quantity and type of pesticide required.

Larviciding

o City officers apply larvae specific pesticides (larvacides) between 2 - 5

days per week in accessible wetland areas during the breeding season

(October – April each year);

o Officers take into consideration the tides when selecting the days to treat;

o Bait stations are installed in areas that are prone to pooling; and

o Storm water drains and compensating basins are also checked and treated

where necessary.

Trapping

o 6 Carbon Dioxide traps are set throughout the City’s breeding sites each

week; and

o These traps are used to determine the number and species of mosquitoes at

the breeding sites.


Page 29

Removal of Breeding Habitats

o The City uses heavy equipment to remove introduced vegetation adjoining

wetland areas, to help prevent the harbourage of mosquitoes near

residential properties; and

o Officers also manually remove introduced vegetation to open up small

drainage channels and encourage water flow.

Runnelling

o Heavy equipment is used to create large drainage channels to promote

water flow in wetland areas.

Spraying

o The City has engaged a pest control operator to apply a residual

insecticide (low odour, low irritant) to problematic areas within the City to

assist in reducing adult mosquito numbers;

o Unfortunately this spray is not permitted for use in aquatic environments

(i.e. wetlands); and

o The City does not undertake fogging as this treatment method is not

species specific, it can disrupt ecosystems and have health implications if

exposed to humans.

In addition to the above, it should be noted that mosquito control on a local basis is not effective

due to the flight ranges of mosquitoes and for this reason, the City is a member of the East Swan

River Contiguous Local Authority Group (CLAG).

The CLAG consists of

City of Bayswater;

Town of Bassendean;

City of Belmont;

City of Swan;

Town of Victoria Park; and

WA Department of Health.

In view of the management practices undertaken by the City and the resultant low rate of

mosquito-borne diseases reported within the City, the City of Bayswater is classified as a low risk

area by the DoH, ranking 107 out of the 140 areas assessed by the Department.

Responses to Issues Raised at Public Forum

Handballing between Local Government Authorities

o As detailed above, local governments in the area are part of the CLAG and work

together to manage mosquito issues on a regional basis.

The need for more proactive action

o The annual work the City undertakes in removing breeding habitats is proactive

and is the preferred management method for controlling mosquitoes.

Notwithstanding this, more resources could be allocated to this task.


Page 30

The engagement of an independent consultant

o This option would appear to have some merit as it will provide an independent

expert assessment of the situation in Bayswater. It may, however, be preferable

that any independent assessment be undertaken across the east swan CLAG area

rather than for Bayswater alone, as enhanced treatment in Bayswater alone is

unlikely to alleviate the issue.

Mosquito breeding in lake in Peninsula Road

o Site investigations have not revealed any mosquito breeding in the lake and

analysis of trapped mosquitoes in the area indicates that they are from salt water

sources (i.e. the river).

Effect of larvicides on other species

o Advice from the DoH is that the current products used by the City are species

specific and are considered environmentally sustainable.

Number of City staff for Mosquito Control

o Currently, two staff are utilised during the season to undertake mosquito control

activities. In times of need, these staff are also supplemented by additional staff

or contractors, with due regard to available budgets and other City public health

requirements.

It should also be noted that although the City has 11 kilometres of river

foreshore, not all of this length requires mosquito treatment

(approximately 5km).

The possibility of free baits/traps

o As discussed at the public forum, this option is not considered feasible as it

would have a limited beneficial impact.

There are also potential environmental and health issues if baits are not applied

correctly, including the possibility of mosquitoes building-up a tolerance.

The formation of an independent body

o Currently, the DoH oversees mosquito issues via the various regional CLAGs.

The potential for mosquitoes to become pesticide resistant

o There is potential for this to occur if the correct pesticides or applications are not

utilised. The City's current practices are designed to minimise this potential.

Swan River Trust involvement

o Whilst the Swan River Trust has no direct responsibility, it is involved via

approvals for activities such as vegetation clearing on the riverbanks.


Page 31

Potential negative water quality effects associated with vegetation removal

o The City's current practices only involve the removal of introduced vegetation.

Care is taken to minimise the impact upon the ecosystem and prevent the

disruption of acid sulphate soils.

Fogging of Adult mosquitoes

o Fogging is not a preferred treatment due to potential effects on other species and

the short term benefits associated with such treatments.

In consideration of the above, the City will continue to review and update its Mosquito

Management Plan annually and engage pest control operators where necessary, to help combat

this issue. Nevertheless the following options also appear to be available to Council:

Option 1: Continue the current level of mosquito control measures.

As detailed above, the current issue has been brought about by extreme weather

conditions and may be alleviated on a return to more 'normal' conditions,

however, this cannot be guaranteed.

Option 2: Continue current practices with an increase in resources. This would allow

more effort to be dedicated to preventative measures and treatment during

periods of higher need.

The additional resources will enable the City to be more proactive by utilising

heavy machinery to operate in the wetland areas for up to 12 weeks of the year

(subject to inundation and accessibility), rather than the current 6 weeks per

annum.

Option 3: Engage an independent consultant to develop a Mosquito Control Action Plan

for the City of Bayswater. This would enable an independent expert analysis of

the current City of Bayswater situation, however, would have limited effect in

controlling mosquito incursions from adjoining local governments.

Option 4: Engage an independent consultant to develop a Mosquito Control Action Plan

for the East Swan CLAG region. A regional approach would have a greater

potential for controlling the problems, however, it should be noted that when

this issue was discussed at the CLAG meeting of 7 March 2013, it was not

supported by other CLAG members as they felt their current control measures

were sufficient.



applies:

"Our Community



C1 Facilities that offer a sense of community, that cater for a range of affordable services and

social amenity.


Page 32

Our Natural Environment




N1 Natural environment and biodiversity which is conserved and protected.

Leadership and Governance

Aspiration: We will provide responsible leadership and governance, and be recognised for

operating with integrity and delivering quality services."

L3 An engaged and informed community."

Policy Implications

Nil.


The following are the estimated costs associated with each option:

Option 1: The City has approximately $60,000 allocated in the current 2012/2013 budget

for mosquito control.

Option 2: An additional $130,000 is required. The cost of employing an additional officer

for the Mosquito Control Unit and vehicle suitable for use in the wetland areas

is approximately $100,000 and the cost of hiring additional heavy equipment is

approximately $30,000.

Option 3: $30,000 for consultant and potential additional costs for control measures

identified in their report.

Option 4: $30,000 for consultant and potential additional costs for control measures.

Subject to agreement and funding from other CLAG members.

In view of the above comments, Option 2 is preferred.

Voting Requirements


Officer's Recommendation

That Council:

1. Endorses Option 2, to continue current practices with an increase in resources, to help

alleviate the mosquito issue and address the concerns raised during the Mosquito Public

Forum held on 6 March 2013.

2. Considers an allocation of an additional $130,000 on the 2013/2014 Budget for Mosquito

Control.


Page 33

Reason for Change

The Committee changed the Officer's recommendation as they were of the opinion that the

State Government should honour their Election promise to voters of Western Australia as set

out in the tabled media release (Attachment 1) and point 2 was changed accordingly.

Committee Recommendation to Council

That Council:

1. Endorses Option 2, to continue current practices with an increase in resources, to help

alleviate the mosquito issue and address the concerns raised during the Mosquito Public

Forum held on 6 March 2013.

2. Write to the State Government requesting that they make good on their election promise

as per Attachment 1 and allocate $130,000 to the City of Bayswater as part of the promise

for Mosquito control.

CR SONIA TURKINGTON MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY


Page 34

Attachment 1


Page 35


Page 36

7.1.5 CSBP Containment Cell 2-4 Railway Parade Bayswater

Location: 2-4 Railway Parade Bayswater

Attachments: 1. Location Plan

2. Site plan

Applicant: CSBP


Application

For Council to consider a proposal from CSBP to construct a containment cell on their site at

2-4 Railway Parade, Bayswater for the disposal of on-site asbestos contamination.

The proposal requires approval from the Department of Health (DoH) and Department of

Environment and Conservation (DEC) and Council consideration is sought in relation to the City's

recommendation to these authorities.

Background

The CSBP site at 2-4 Railway Parade, Bayswater (Attachment 1) was used as a chemical

manufacturing plant between 1928 and the early 1990s.

Since the decommissioning of the plant in the early 1990s, CSBP has undertaken extensive

remediation of the site. This has included the removal of a large asbestos building and asbestos

pipework.

During an inspection of the site to validate asbestos removal, CSBP discovered that the overall

amount of bonded asbestos present on the soil surface was below the Guidelines for the

Assessment, Remediation and Management of Asbestos-Contaminated Sites in Western Australia,

Department of Health (DoH) 2009. However there were "hot spots" of up to 0.2% asbestos

discovered where demolition activities had been undertaken, which is above the industrial/

commercial guidelines of 0.05%.

CSBP have advised that as the volume of asbestos containing material on the site is relatively low

and well bonded, it is considered low risk; however it will still require management in accordance

with the guidelines.

In March 2012, CSBP met with the WA Department of Health (DoH) and the Department of

Environment & Conservation (DEC) Contaminated Sites Branch to obtain an in-principle

endorsement to construct an on-site containment cell to manage the asbestos material.

In May 2012, CSBP met with the City of Bayswater to propose that the asbestos containment cell

be constructed under the planned main road which runs from north to south through the site. At

the meeting the City raised concerns with CSBP about accepting responsibility for the ongoing

management of a road that is covering asbestos contaminated soil.

CSBP reviewed the matter and decided that the best option would be to locate the containment

cell to a large private lot at the northern end of the site, at least 3m below the surface.

(Attachment 2).

The containment cell would be covered in a geotextile fabric and marked with the words

"WARNING ASBESTOS" to help prevent accidental exposure. The geotextile fabric would be

covered in 3m of clean fill.


Page 37

CSBP have advised that this option may not require a memorial to be placed on the title and

minimal ongoing involvement from the City of Bayswater. Other management options

investigated by CSBP included sieving the 20,000m3 of contaminated soil to remove the asbestos

or relocating all of the contaminated soil to a landfill site.

The proposed site of the containment cell is a 1.95 hectare private property for commercial/

industrial use.

Comment

When determining an appropriate management strategy for asbestos on a contaminated site, it is

important to consider the impacts upon public health and the environment.

It is believed that the option involving sieving of the 20,000m3 of contaminated soil could

separate the asbestos fragments from the soil, making the disposal costs significantly lower.

However this mechanical process could result in the asbestos containing material breaking down

further and releasing dangerous asbestos fibres, which poses a serious risk to public health.

Another option was to relocate the asbestos contaminated soil to a landfill site. Although this

would be very costly (~ five million dollars) it would ensure that the asbestos was not left as a

"legacy" in the City of Bayswater for future generations.

The City's Environmental Health Section was initially in favour of this option, regardless of the

cost. However further investigation into this matter and consultation with the DEC and DoH

revealed that this management option was not a sustainable practice, as it would result in the use

of 20,000m3

of managed landfill volume for what is considered to be a lower risk material. There

were also additional concerns posed by the transport of this material through public areas to the

landfill site.

Therefore the containment of the asbestos contaminated soil on-site in accordance with WA

Department of Health and Department of Environment & Conservation guidelines and

requirements is considered to have the least impact upon public health and the environment.

Although the DEC and DoH guidelines do not require a memorial to be placed on the title if the

asbestos is buried >3m below the surface, it is strongly recommended that the City still insists on

this, if it is to endorse the proposed works. The cost of the memorial will be very minimal and will

help to prevent any health related issues from occurring in the future.

It should also be noted that the WA Department of Health will be requiring a strict dust

management plan and fixed dust monitoring stations with alarms, to further reduce the risk to

workers and the public from the handling of the asbestos on the CSBP site.



applies:





N2 A community which lives in a sustainable way."


Page 38

Policy Implications

Nil.


If the asbestos is contained in a cell on a private lot, it is unlikely to result in any management

issues or associated costs for the City.

Voting Requirements


At 7:43pm, Cr Chris Cornish withdrew from the meeting and returned at 7:47pm.

At 7:50pm, Cr Chris Cornish withdrew from the meeting and did not return.


That Council advise the Department of Health (DoH) and Department of Environment and

Conservation (DEC) that it supports CSBP's proposal to construct an asbestos containment

cell at 2-4 Railway Parade, Bayswater in accordance with the WA DoH and DEC's

guidelines, subject to a satisfactory memorial being placed on the title of the private

property where the containment cell will be located.

CR GRAHAM PITTAWAY MOVED, CR MIKE ANDERTON, JP SECONDED

CARRIED UNANIMOUSLY


Page 39

Attachment 1


Page 40

Attachment 2


Page 41

7.1.6 Eastern Metropolitan Regional Council Programmes

Officer: Chief Executive Officer

Refer: Item 12.1.10: OCM 24.04.12

Application

To seek Council support in relation to the Eastern Metropolitan Regional Council (EMRC)

programmes and projects to be funded and resourced in the in the 2013/2014 budget.

Background

The EMRC undertake projects and programmes on a regional level on behalf of its Member

Councils. The EMRC operates in accordance with its "Establishment Agreement" and in

compliance with the provisions of the Local Government Act.

The Council's representatives on the EMRC are Councillor Graham Pittaway and

Councillor Alan Radford, with Deputy Mayor, Barry McKenna as the deputy member. The Chief

Executive Officer is a member of the Chief Executive Officers Advisory Committee and the

Director of Technical Services is a member of the Technical Advisory Committee and Resource

Recovery Committee.

The EMRC undertake services and projects comprising:

Waste Management - managing a number of sites and services including:

o Red Hill Waste Management Disposal facility which provides the following:

land fill - Class III (putrescibles) and Class IV (contaminated soils);

transfer station,

green waste management,

household hazardous waste storage,

management and re-use of landfill gas,

rehabilitation.

o Hazelmere - Resource Recovery Park

Timber recycling,

Mattress recycling.

Investigating and developing a RRF (Recourse Recovery Facility) secondary waste

management facility to manage and treat waste, including technology options,

capacity and funding to be located at Red Hill site;

Regional and environmental projects and programmes including:

o RITS (Regional Integrated Transport Strategy;

o Swan and Canning River Strategy;

o Regional Tourism Strategy and Regional Events;

o Economic Development Strategy;

o Youth Strategy;

o Regional Advocacy;

o Environmental Programmes;

Solar Cities,

Water Campaign.


Page 42

Comment

The EMRC undertakes regional programmes on behalf of its member councils in the areas of

environmental protection, economic development, tourism - in particular major events and

transport planning. The programmes vary over time in response to the needs of the member

councils.

The EMRC "Establishment Agreement" 1998 allows for the EMRC to provide a wide range of

services to its members. The projects undertaken are driven via the EMRC annual processes of

strategic planning and alignment of the project deliverables and budget.

The EMRC are currently drafting the 2013/2014 budget, which includes seeking member Council

agreement and commitment to funding contributions to various regional projects. The City's

proposed contribution to EMRC for regional programmes in 2013/2014 is $103,481 and

comprises:

PROJECT FUNDING

CONTRIBUTION

Regional Travel Smart Program $6,588

Regional Integrated Transport Strategy $11,194

Regional Economic Development $21,944

Regional Events Program $9,482

Future Proofing for Climate Change $15,000

ACEr $13,210

Water Campaign™ $11,063

Sustainability and Environmental Education $15,000

TOTAL CITY OF BAYSWATER CONTRIBUTION $103,481

Details on the EMRC project/programmes scope and direction, benefit, timeframes, funding

sources and member council contributions were previously provided to Elected Members under

separate cover.



applies:

"The Local Economy

Aspiration: Our vibrant business hubs provide opportunities for business growth,

community activity, learning and employment opportunities.

E5 Attract regional services and investment."

Policy Implications

Nil.


An allocation in the 2013/2104 budget of $103,481 for the City's contribution to EMRC projects.

The 2012/2013 budget allocation for EMRC projects was $91,894.


Page 43

Voting Requirements



That Council approves the allocation of $103,481 in the 2013/2014 budget to fund its

contribution to delivery of the Regional Projects.




Page 44

7.1.7 Amendment to Greenwaste Processing Agreement

Applicant: Eastern Metropolitan Regional Council


Refer: Item 12.1.1: OCM 11.12.12


In accordance with section 5.65 of the Local Government Act 1995, Cr Mike Anderton, JP,

declared an impartial interest in this item as Cleanaway is a client of his. Cr Anderton

remained in the room during voting on this item.

Application

For Council to consider an amendment to the Greenwaste Agreement with the

Eastern Metropolitan Regional Council (EMRC) for the disposal of greenwaste.

Background

At the Ordinary Council Meeting of 11 December 2012, Council considered the renewal of the

Greenwaste Agreement with the EMRC and resolved as follows:

"Council approves the renewal of the Greenwaste Agreement with the Eastern Metropolitan

Regional Council (EMRC) from 1 January 2013 to 31 December 2014 with a further one

year extension option at Council's discretion."

Since 1998, there have been agreements in place between the City and the EMRC, in respect to

greenwaste processing, detailing the obligations and responsibilities of both parties. Under the

current agreement, the City has an obligation to purchase a minimum amount of compost, mulch

and other materials produced from the composting process and if the minimum purchase amount

of $41,200.00 per annum plus an annual increase by 3% could not be achieved, the City is

required to pay the deficiency to the EMRC on annual basis.

Historically, the City has not achieved the minimum purchase amount during the terms of the

agreement as the need for the materials was limited and although the materials were reasonably

priced, the transport costs from Red Hill made them less preferable to other alternatives.

Accordingly, the EMRC is requesting to delete the relevant clauses relating to the purchasing of

the compost and replace with an increase in the greenwaste processing fees of $10 per tonne

which is equivalent to the minimum purchase amount as specified in the current agreement.

Comment

The total greenwaste generated by the City of Bayswater's residents in 2010/2011 and 2011/2012

were 4,434 tonnes and 4,862 tonnes respectively with an average of 4,650 tonnes per annum.

Based on the EMRC's proposal to replace the minimum purchase with an increase of $10 per

tonne on the processing, the total cost of the increase would equate to approximately $46,500 per

annum.

Given that the EMRC received the minimum purchase amount whether the compost or mulch was

purchased by the City or not, the total cost of the proposed amendment to the

Greenwaste Agreement would not be affected during the term of the contract.


Page 45



applies:





N4 Minimise waste production."

Policy Implications

Nil.


The costs associated with greenwaste disposal and treatments are recovered from residential

rubbish rate charges.

Voting Requirements



That Council approves an amendment to the City of Bayswater's and Eastern Metropolitan

Regional Council's (EMRC's) Greenwaste Agreement to replace the minimum purchase

amount clauses with an increase in the processing fee of greenwaste of $10 per tonne for the

term 1 January 2013 to 31 December 2014 and for any future extension period.

CR ALAN RADFORD MOVED, CR MARLENE ROBINSON SECONDED

CARRIED UNANIMOUSLY


Page 46

7.1.8 EMRC Council Meeting Minutes - 21 February 2013

Attachments: 1. City of Bayswater Delegate's Report

2. EMRC Abridged Minutes

3. EMRC Investment Report


Application

To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional

Council (EMRC).

Background

A Council Meeting of the EMRC was held on 21 February 2013, Cr Graham Pittaway and

Cr Barry McKenna were in attendance.

Comment

A Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 and

the Abridged Minutes form Attachment 2. Also attached, is the EMRC Investment Report from

21 February 2013 (Attachment 3).



applies:

"The Local Economy

Aspiration: Our vibrant business hubs provide opportunities for business growth, community

activity, learning and employment opportunities.

E5 Attract regional services and investment."

Policy Implications

Nil.


As detailed in the Delegate's Report.

Voting Requirements



That Council receives the Eastern Metropolitan Regional Council (EMRC) Delegate's

Report, Abridged Minutes and Investment Report of the meeting of 21 February 2013.




Page 47

Attachment 1


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Page 51


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Page 53


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Attachment 2


Page 56


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Page 60


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Attachment 3


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Page 70

7.2 Finance & Personnel

7.2.1 Financial Reports for the Period 1 July 2012 to 28 February 2013

Attachments: 1. Financial Activity Statement Report

2. Reserve Fund

3. Summary Schedule

Officer: Acting Director of Finance

Application

To inform Council of the financial reports for the period 1 July 2012 to 28 February 2013.

Background

Section 6.4 of the Local Government Act 1995 in conjunction with regulation 34(1) of the

Local Government (Financial Management) Regulations 1996 requires monthly financial reports

to be presented to Council.

Regulation 34(1) requires a monthly Statement of Financial Activity reporting on revenue and

expenditure, as set out in the annual budget for that month. This Statement is to include:

(a) Annual budget estimates, taking into account any expenditure incurred for an additional

purpose under section 6.8(1)(b) or (c) of the Local Government Act 1995

(b) Budget estimates to the end of the month to which the statement relates

(c) Actual amounts of expenditure, revenue and income to the end of the month to which these

statements relate

(d) The material variances between the comparable amounts referred to in paragraphs (b) and (c)

(e) The net current assets at the end of the month to which the statement relates.

Regulation 34(5) determines the mechanism required to ascertain the definition of material

variances which are required to be reported to Council as part of the monthly report. It also

requires Council to adopt a 'percentage or value' for what it will consider to be material variances

on an annual basis.

The variance adopted by the Council for the 2012/2013 Budget is 10%.

Comment

The Statutory Monthly Financial Report is to consist of a Statement of Financial Activity

reporting on revenue and expenditure as set out in the Annual Budget.

The financial statements for the reporting period are submitted in the form of:

Financial Activity Statement Report (Attachment 1)

Reserve Fund Statement (Attachment 2)

Summary Schedule of Divisional Financial Activity (Attachment 3).

All programs for the period were within the 10% variance adopted by Council for the 2012/2013

Budget.

All of the reserve accounts are cash-backed and supported by funds held in financial institutions

as set out in the City's Policy FS P08 -"Investments".


Page 71


"Leadership and Governance


operating with integrity and delivering quality services.

L1 Accountable and good governance.

L2 Prudent management of financial resources."

Policy Implications

FS P08 -Investments.


The presentation of these reports to Council ensures compliance with the Local Government

Act 1995 and associated Regulations, and also ensures that Council is regularly informed as to the

status of its financial position.

Voting Requirements



That the financial reports for the period 1 July 2012 to 28 February 2013 be received.

CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY


Page 72

Attachment 1

CITY OF BAYSWATER

FINANCIAL ACTIVITY STATEMENT REPORT

FOR THE PERIOD 1 JULY 2012 TO 28 FEBRUARY 2013

% OF YEAR 66.67%

REVENUE ADOPTED YEAR TO DATE %

BUDGET 2012-2013 BUDGET ACTUAL

ANNUAL

BUDGET

General Purpose Funding 37,091,391 24,727,594 34,739,682 93.66

Law Order & Public Safety 170,700 113,800 135,698 79.50

Health 101,700 67,800 120,314 118.30

Welfare & Education 9,682,405 6,454,937 5,820,678 60.12

Housing 77,518 51,679 60,642 78.23

Community Amenities 10,498,313 6,998,875 10,369,314 98.77

Recreation & Culture 6,866,992 4,577,995 4,736,407 68.97

Transport 162,000 108,000 (77,740)

Economic Services 701,800 467,867 492,996 70.25

Other Property & Services 84,000 56,000 40,099 47.74

LESS $65,436,819 $43,624,546 $56,438,090 86.25%

%

OPERATING EXPENDITURE YTD BUDGET

General Purpose Funding 749,439 499,626 416,304 83.32

Governance/Admin 4,235,076 2,823,384 2,690,173 95.28

Law Order & Public Safety 2,092,936 1,395,291 1,370,289 98.21

Health 1,615,618 1,077,079 918,425 85.27


Housing 103,506 69,004 65,494 94.91



Transport 5,185,142 3,456,761 3,265,529 94.47

Economic Services 1,791,806 1,194,537 1,019,825 85.37

Other Property & Services 2,281,490 1,520,993 1,507,974 99.14

$65,154,856 $43,436,571 $40,768,284 93.86%

ADD

CONTRIBUTIONS/GRANTS FOR THE

DEVELOPMENT OF ASSETS

Recreation & Culture 1,521,219 1,014,146

Transport 1,618,895 1,079,263 598,598

$3,140,114 $2,093,409 $598,598

Funding for Operations $3,422,077 855,519.25 $16,268,404

ADD

DEFERRED DEBTORS MOVEMENT/OTHER -63,857

DISPOSAL OF ASSETS 383,000 255,333 234,178

RESERVES MOVEMENT (2,296,027) (1,530,685) 427,626

PRINCIPAL LOAN RECOVERIES 64,064 42,709 47,204

EMPLOYEE PROVISIONS 167,500 111,667

DEPRECIATION 8,227,899 5,485,266 5,485,266

$6,546,436 $4,364,291 $6,130,417

LESS

CAPITAL EXPENDITURE 15,290,664 10,193,776 4,807,390

AGED PERSONS HOMES 11,865,027

REPAYMENT OF DEBT 64,064 42,709 47,141

PROFIT/LOSS ON DISPOSAL OF ASSETS (60,757) (40,505)

$15,293,971 $10,195,981 $16,719,558

OPENING BALANCE $7,334,487 $12,327,915

CLOSING BALANCE $2,009,029 $18,007,178


Page 73

City of Bayswater Aged Persons Homes

Total

2012/2013

SURPLUS SUMMARY REPRESENTED BY

CASH AT BANK $26,342,151 $18,168,367 $44,510,518

DEBTORS/INCOME DUE NOT RECEIVED $2,643,694 $720,327 $3,364,021

STOCK $124,229 $124,229

PREPAID EXPENSES $741,615 $741,615

$29,851,689 $18,888,694 $48,740,383

G.S.T. CLEARING ACCOUNT $71,428 $693 $72,121

(Cleared at time of lodging B.A.S. return )

FIRE & SERVICES LEVY ($2,771,235) ($2,771,235)

CREDITORS ($6,839,534) ($117,134) ($6,956,668)

Deferred Movement - Pensioners/Other -$27,221 $1,078,125 $1,050,904

BALANCE AS AT 28 FEBRUARY 2013 $20,285,127 $19,850,378 $40,135,505

As Per Summary of Divisional Activity

LESS

RESERVES - GENERAL $2,277,949 $2,277,949

RESERVES/RESTRICTED - AGED $19,850,378 $19,850,378

CLOSING BALANCE AS AT 28 FEBRUARY 2013 $18,007,178 $18,007,178

AS PER FINANCIAL ACTIVITY REPORT

NET CURRENT ASSET POSITION AS AT 28 FEBRUARY 2013


Page 74

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Page 75

Attachment 3

BUDGET

INCOME EXPENDITURE INCOME EXPENDITURE

OPERATING

Chief Executive Office $2,200 $2,394,477 $377 $1,412,633

Administration & Community Services $9,271,570 $15,223,785 $6,516,260 $9,687,255

Aged Persons Homes $7,848,442 $6,344,243 $4,340,527 $3,718,258

Planning & Development Services $1,354,500 $5,046,469 $979,399 $3,039,228

Technical Services $13,991,534 $23,336,332 $10,686,549 $14,381,346

Financial Services $36,254,594 $4,394,078 $34,513,579 $2,812,653

TOTAL ALL OPERATING $68,722,840 $56,739,384 $57,036,691 $35,051,373

CAPITAL

Administration & Community Services $1,874,754 $556,728

Planning & Development Services $1,819,489 $377,827

Aged $346,561 $118,593

Technical Services $10,923,501 $3,375,028

Financial Services - Recreation Centres,Computing $604,215 $379,214

Plant Trades ($383,000) ($234,178)

TOTAL ALL CAPITAL $15,185,520 $4,573,212

Last Year

Income Expenditure

TOTAL FROM OPERATIONS $68,722,840 $71,924,904 $57,036,691 $39,624,585 $54,729,567 $40,681,462

OPENING BALANCE 1 JUL 12 $19,013,008 $22,954,982

CLOSING BALANCE 28 FEBRUARY 2013 $40,135,505

CLOSING BALANCE 30 JUNE 2013 $15,810,944

RESERVES/BORROWINGS

Principal Loan Repayments - General $64,064 $47,141

Principal Loan Recoveries $64,064 $47,204

Reserve Funded L.S.L $231,646

$64,064 $64,064 $47,204 $278,787

TOTAL $87,799,912 $87,799,912 $80,038,877 $80,038,877

ACTUAL

SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY

AS AT 28 FEBRUARY 2013


Page 76

SUMMARY

0

Period Ending 28 February 2013 % OF YEAR 66.67%

Description Revised Budget 2012/2013 Actual Committed Total %

Operating Income

SS10100 Members of Council 2,200 377 0 377 17.15%

Total Operating Income -$2,200 -$377 $0 -$377 17.15%

Operating Expenditure

SS10100 Members of Council $706,418 $442,604 $29,914 $472,517 66.89%

SS10120 Governance/Executive Services $665,675 $361,702 $4,816 $366,518 55.06%

SS10121 Media Communications $261,634 $149,912 $6,100 $156,012 59.63%

SS10122 Economic Development $130,000 $77,139 $0 $77,139 59.34%

SS10200 Human Resources $534,923 $335,362 $7,464 $342,826 64.09%

SS10210 Occupational Health & Safety $95,827 $45,915 $559 $46,474 48.50%

Maintenance Costs

Total Operating Expenditure $2,394,477 $1,412,633 $48,853 $1,461,486 61.04%

Total Chief Executive Office $2,392,277 $1,412,256 $48,853 $1,461,109

BUDGET 2012-2013

CHIEF EXECUTIVE OFFICE


Page 77

SUMMARY

PERIOD ENDED 28 FEBRUARY 2013 % OF YEAR 66.67%

Description

Revised Budget

2012/2013 Actual Committed Total %

Operating Income

SS10300 Administration 46,050 61,498 0 61,498 133.55%

SS10301 Records Administration 98,040 29,715 0 29,715 30.31%

SS10400 Rangers 29,000 31,542 0 31,542 108.77%

SS10410 Animal Control 98,500 75,298 0 75,298 76.44%

SS10420 Parking Facilities 83,000 86,534 0 86,534 104.26%

SS10600 Bayswater Waves 3,700,860 2,579,098 0 2,579,098 69.69%

SS10610 Maylands Waterland 175,750 164,014 0 164,014 93.32%

SS10700 Bayswater Library 8,750 6,055 0 6,055 69.20%

SS10705 Maylands Library 18,350 14,791 0 14,791 80.60%

SS10710 Morley Library 26,600 22,128 0 22,128 83.19%

SS10750 The RISE 824,067 517,521 0 517,521 62.80%

SS10801 Other Recreation & Sport 337,500 50,286 0 50,286 14.90%

SS10803 Events - Programmes 84,300 43,183 0 43,183 51.23%

SS10805 Embleton Golf Course 415,000 280,762 0 280,762 67.65%

SS10810 Maylands Golf Course 1,138,950 737,244 0 737,244 64.73%

SS11100 Community Services Administration 0 2,450 0 2,450

SS11105 Bayswater Senior Citizens 9,000 5,169 0 5,169 57.43%

SS11106 Morley Senior Cits 6,000 3,583 0 3,583 59.72%

SS11107 Maylands Autumn Ctre 8,000 6,523 0 6,523 81.54%

SS11110 Bayswater Podiatry 16,250 12,280 0 12,280 75.57%

SS11111 Morley Podiatry 27,250 15,821 0 15,821 58.06%

SS11112 Maylands Podiatry 13,250 8,008 0 8,008 60.43%

SS11125 Youth Services 0 9,055 0 9,055

SS11130 Community Bus 1,500 342 0 342 22.78%

SS11145 Other Community Services 10,000 3,416 0 3,416 34.16%

SS11301 Meals on Wheels 252,161 134,836 0 134,836 53.47%

SS11302 Adult Day Services 284,004 262,213 0 262,213 92.33%

SS11303 Domestic Assistance 267,246 219,657 0 219,657 82.19%

SS11305 BLIS 288,330 247,331 0 247,331 85.78%

SS11306 Social Support Prg 236,685 226,130 0 226,130 95.54%

SS11307 HACC Program Transport 178,806 145,801 0 145,801 81.54%

SS11308 Food Preparation 112,827 89,103 0 89,103 78.97%

SS11310 Counselling Support 86,747 69,269 0 69,269 79.85%

SS10800 Recreation & Sport 286,372 262,243 0 262,243 91.57%

SS10805 Embleton Golf Course 9,000 6,701 0 6,701 74.46%

SS11115 Community Housing 70,000 53,743 0 53,743 76.78%

SS11120 Rental Council Properties 7,518 5,907 0 5,907 78.57%

SS11145 Other Community Services 8,151 6,481 0 6,481 79.51%

SS11200 Scholarships 0 3,444 0 3,444

SS11201 Pre-Schools 7,755 9,242 0 9,242 119.18%

SS11600 Other 0 7,846 0 7,846

Total Operating Income -$9,271,570 -$6,516,260 $0 -$6,516,260 70.28%

BUDGET 2012-2013

ADMINISTRATION & COMMUNITY SERVICES


Page 78

SUMMARY


Description

Revised Budget



SS10300 Administration $624,088 $329,384 $37,218 $366,603 58.74%

SS10301 Records Administration $442,972 $266,183 $975 $267,159 60.31%

SS10400 Rangers $264,390 $173,733 -$225 $173,508 65.63%

SS10405 Security Watch $1,272,678 $825,124 -$176 $824,948 64.82%

SS10410 Animal Control $206,395 $103,610 $1,835 $105,445 51.09%

SS10420 Parking Facilities $188,120 $89,841 $270 $90,111 47.90%

SS10600 Bayswater Waves $4,415,571 $2,949,519 $144,360 $3,093,880 70.07%

SS10610 Maylands Waterland $319,430 $254,655 $13,113 $267,767 83.83%

SS10700 Bayswater Library $493,792 $311,410 $33,745 $345,155 69.90%

SS10705 Maylands Library $504,301 $318,565 $20,608 $339,173 67.26%

SS10710 Morley Library $918,015 $569,805 $21,799 $591,605 64.44%

SS10750 The RISE $1,287,720 $831,407 $4,145 $835,552 64.89%

SS10800 Recreation & Sport $3,075 $5,792 $4 $5,795 188.46%

SS10801 Other Recreation & Sport $615,649 $393,128 $13,489 $406,617 66.05%

SS10802 Events $234,466 $148,290 $1,071 $149,361 63.70%

SS10803 Events - Programmes $586,780 $360,390 $103,388 $463,778 79.04%

SS10805 Embleton Golf Course $73,800 $92,623 $0 $92,623 125.51%

SS10810 Maylands Golf Course $121,650 $54,075 $0 $54,075 44.45%

SS11100 Community Services Administration $208,796 $154,252 $11,215 $165,467 79.25%

SS11105 Bayswater Senior Citizens $41,052 $26,703 $73 $26,776 65.22%

SS11106 Morley Senior Cits $38,278 $24,928 $613 $25,541 66.73%

SS11107 Maylands Autumn Ctre $39,778 $28,310 $0 $28,310 71.17%

SS11110 Bayswater Podiatry $32,837 $18,526 $6,873 $25,399 77.35%

SS11111 Morley Podiatry $42,734 $22,630 $11,683 $34,312 80.29%

SS11112 Maylands Podiatry $31,884 $14,310 $10,952 $25,262 79.23%

SS11115 Community Housing $64,922 $44,095 $2,598 $46,693 71.92%

SS11125 Youth Services $134,779 $78,396 $2,457 $80,853 59.99%

SS11130 Community Bus $26,273 $14,161 $1,676 $15,837 60.28%

SS11136 Volunteers $51,029 $26,316 $732 $27,047 53.00%

SS11145 Other Community Services $10,000 $3,521 $0 $3,521 35.21%

SS11200 Scholarships $33,550 $21,405 $1,218 $22,623 67.43%

SS11210 Other Admin & Comm Service $11,570 $5,013 $1,350 $6,363 54.99%

SS11301 Meals on Wheels $358,632 $172,385 $14,053 $186,438 51.99%

SS11302 Adult Day Services $355,665 $251,757 $9,793 $261,550 73.54%

SS11303 Domestic Assistance $362,588 $248,884 $92 $248,976 68.67%

SS11305 BLIS $320,160 $179,426 $13,204 $192,629 60.17%

SS11306 Social Support Prg $170,543 $89,995 $82 $90,077 52.82%

SS11307 HACC Program Transport $102,436 $75,663 $0 $75,663 73.86%

SS11308 Food Preparation $118,799 $66,402 $77 $66,480 55.96%

SS11310 Counselling Support $83,808 $41,981 $0 $41,981 50.09%

SS11312 Transport Other Services $10,781 $662 $0 $662 6.14%

Maintenance Costs

Total Operating Expenditure $15,223,785 $9,687,255 $484,358 $10,171,614 66.81%

$5,952,214 $3,170,995 $484,358 $3,655,353 61.41%Total Community Services

BUDGET 2012-2013

ADMINISTRATION &COMMUNITY SERVICES


Page 79


Page 80

Capital Works Expenditure as at 28 February 20138

Description Revised Budget Actuals Commitments Total

Division: 10 - Administration & Community Services

Carry Forward Works - 1 July 2012

New AssetSub Section: SS18015 - Ranger & Security Services

H11000 Security Watch and Ranger In Vehicle Communications 19,571 19,571 0 19,571

$19,571 $19,571 $0 $19,571

Sub Section: SS18020 - Recreation Development

H62800 New city wide 'Branded' CoB signage to use at events 1,956 1,956 0 1,956

$1,956 $1,956 $0 $1,956

Sub Section: SS20150 - Community Services - Capital

H65200 HACC - Fleet Replacement 49,907 68,615 0 68,615

$49,907 $68,615 $0 $68,615

POS AssetSub Section: SS18020 - Recreation Development

H12400 Golden Lily Football Club Replacement of existing reflectors, installation of 2 x 15 meter light poles with two reflecto35,000 0 0 0

$35,000 $0 $0 $0

Asset Replacement/ImprovementSub Section: SS18020 - Recreation Development

H12900 Noranda Tennis Club Resurface Courts 0 792 0 792

$0 $792 $0 $792

Total Cfwd Works $106,434 $90,933 $0 $90,933


Page 81




NEW WORKS 2012-2013

New AssetSub Section: SS18020 - Recreation Development

J12200 Shade Sails for Donald Square 20,000 0 20,000 20,000

J13200 Change Rooms Bedford Junior Cricket - Grand Prom 500,000 0 3,750 3,750

J13300 Wicket Fencing (Hillcrest) 7,920 0 0 0

J13400 Birkett Reserve - Shade Sail 15,000 13,745 723 14,468

J13600 Noranda Sporting Assoc - Folding Tables 1,000 1,017 0 1,017

J16500 Robert Thompson Reserve - Shade Sail 15,000 15,000 0 15,000

$558,920 $29,762 $24,473 $54,236

Sub Section: SS18021 - The RISE

J11300 Security Distress System 10,000 0 0 0

J11400 Safety Padding in Creche 5,000 836 0 836

J11500 Table and Chair Trolleys 8,000 0 0 0

J11600 Volleyball Equipment 45,000 16,634 2,813 19,446

J11700 Adjustable height junior backboards 9,000 0 0 0

J11800 Print capable white boards for conferences 10,000 0 0 0

J11900 Group Fitness mats for Step 4,000 0 5,279 5,279

J12000 Large Transportable Stage 25,000 7,861 7,861 15,722

J33200 The Rise - Artworks 10,000 320 0 320

$126,000 $25,651 $15,952 $41,603

Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment

J13800 Variable speed drivers for pumps 111,000 0 0 0

J13900 Pool inflatable (end of life) 14,000 7,000 0 7,000

J14000 Drink fountain (disability access) 4,000 2,747 0 2,747

J14100 Depth markings (current non-compliance) 16,000 0 15,675 15,675

J14200 2 x aqua wheelchairs (disability access) 3,000 2,872 0 2,872

J14700 Hydro equipment storage unit 10,000 330 0 330

J14800 Pool inflatable No 2 (1-2 year life span) 14,000 7,900 0 7,900

J15200 Sales area furniture (not in line with council facilities) 3,000 0 0 0

J16400 Bollards at front of building 9,000 0 0 0

$184,000 $20,849 $15,675 $36,524

Sub Section: SS18050 - Morley Library Furniture & Equipment

J16200 Storage - Ya Comic Area 1,800 1,738 0 1,738

J16300 Flip tables Morley 3,600 3,580 0 3,580

$5,400 $5,318 $0 $5,318


J11200 Computer Room - Bayswater Senior Citizen Centre 12,000 11,390 0 11,390

$12,000 $11,390 $0 $11,390

POS AssetSub Section: SS18020 - Recreation Development

J12100 Bardon Playground(Upper) and Outdoor Exercise Equipment 175,000 0 0 0

J12500 Grand Prom Multi Use Court 40,000 0 0 0

$215,000 $0 $0 $0


Page 82

SUMMARY


Description

Revised Budget


Operating Revenue

SS11700 - Planning & Building Services -64,000 -55,920 0 -55,920 87.38%

SS13500 - Planning Department -728,700 -572,093 0 -572,093 78.51%

SS13600 - Building Department -561,800 -351,386 0 -351,386 62.55%

Revenue Sub Total -$1,354,500 -$979,399 $0 -$979,399 72.31%Operating Expenditure

700 - Building Maintenance 211,450 208,097 36,968 245,065 115.90%

750 - Special Building Mntce 228,000 118,696 28,228 146,925 64.44%

800 - Cleaning Maintenance 503,960 255,459 5,361 260,820 51.75%

900 - Preventative Maintenance 259,900 183,972 20,762 204,734 78.77%

4123 - Electricity Charges 807,227 433,668 0 433,668 53.72%

4125 - Water 181,442 167,978 0 167,978 92.58%

4126 - Gas 10,929 7,507 0 7,507 68.69%

SS11700 - Planning & Building Services 50,000 58,804 3,500 62,304 124.61%

SS13500 - Planning Department 1,593,803 918,630 25,142 943,772 59.22%

SS13600 - Building Department 1,199,757 686,418 5,037 691,455 57.63%

Expenditure Sub Total $5,046,469 $3,039,229 $124,998 $3,164,227 62.70%

Total Planning & Development Services 3,691,969 2,059,829 124,998 2,184,828

BUDGET 2012-2013

PLANNING & DEVELOPMENT SERVICES


Page 83




Asset Replacement/ImprovementSub Section: SS18020 - Recreation Development

J12300 Goal Post Upgrades and Replacement 15,000 0 13,790 13,790

J12400 Fencing Replacement 25,000 3,750 0 3,750

J12600 Maylands Golf Course Furniture Upgrade 10,000 10,312 0 10,312

J12700 Playground Replacement, Upgrades and Maintenance 220,000 61,626 86,422 148,047

J12800 Donald Square - Softfall Replacement 5,000 0 0 0

J12900 Riverside Gardens Softfall Upgrade 70,000 58,390 0 58,390

J13000 RA Cooke,Shearn - Replacement of Synthetic Cricket Wickets 15,000 6,480 6,930 13,410

J13100 Sue Belcher - Retaining Wall Extension 9,500 0 3,435 3,435

$369,500 $140,557 $110,576 $251,134

Sub Section: SS18030 - Bayswater Waves - Furniture & Equipment

J14300 Replace Pin Loaded equipment Health Club 87,000 62,011 15,522 77,533

J14400 Small Health & Fitness Items Health Club 5,000 772 1,195 1,967

J14500 5 x removable platforms Swim School 7,000 0 0 0

J14600 Replace 25m Learn to Swim platform (currently causing injurySwim School 70,000 62,000 0 62,000

J14900 Cleaners trolleys Aquatic 3,500 2,641 0 2,641

J15000 3 x digital clocks Aquatic 13,000 9,975 0 9,975

J15100 Bench seating pool deck area Aquatic 10,000 0 5,004 5,004

J15300 Bayswater Waves Re-grout toddlers pool 8,000 5,160 0 5,160

J21400 Bayswater Waves Café Replace café chairs 0 2,986 0 2,986

J21500 Bayswater Waves Café Replace restaurant chairs & tables 0 11,320 0 11,320

$203,500 $156,865 $21,721 $178,585


J33800 HACC - Olive Tree House - Replacement of floor covering 0 0 12,375 12,375

$0 $0 $12,375 $12,375

Sub Section: SS20190 - Maylands Waterland - Equipment

J15400 Pool Cleaner Auto 16,000 11,618 0 11,618

J15500 Telephone upgrade run cabling 1,000 0 0 0

J15600 Replace two way radios 3,500 3,118 0 3,118

J15700 Manual Pool Cleaner 8,000 3,890 0 3,890

J15800 Installation of weather proof power outlets (OS&H) 5,500 3,000 0 3,000

J15900 CL2 changeover (compliance) 7,500 0 0 0

J16000 2 x white portable shade shelters 2,500 0 0 0

J16100 Maylands Waterland Regrout all pools 50,000 53,776 0 53,776

$94,000 $75,402 $0 $75,402

Total New Works $1,768,320 $465,795 $200,773 $666,568

Grand Total $1,874,754 $556,728 $200,773 $757,501


Page 84


Page 85



Division: 20 - Planning & Development Services


Sub Section: SS19020 - Building Construction/Upgrades

F14500 Halliday Park Upgrade external facade 1,565 0 0 0

$1,565 $0 $0 $0

Sub Section: SS19030 - Major Capital Works

C32300 Henley Brook - Consulting 50,000 2,586 14,100 16,686

C32400 Maylands Town Centre Upgrade 0 125 0 125

F13500 Bardon Park Precinct Plan Studies 0 203 0 203

F32800 Beechboro Rd Drake st Design 8,764 0 0 0

F32900 Walter Rd/Grand Prom Investigate 8,764 0 0 0

$67,528 $2,914 $14,100 $17,014


Page 86



New AssetSub Section: SS19020 - Building Construction/Upgrades

H19300 Depot Install safety bund to oil storage containers3,618 3,618 0 3,618

H19700 Les Hansman CCMC Split system airconditioners for Rooms 1,2,3. Council resolu35,000 0 0 0

H19800 Les Hansman CCMC External marketing signage. Council resolution 13.3.1 24/5/12,500 0 0 0

$41,118 $3,618 $0 $3,618


H65600 Les Hansman CCMC Master Plan & Assoc Studies 250,000 0 212,909 212,909

Z10000 The Rise 26,613 27,125 0 27,125

$276,613 $27,125 $212,909 $240,034

POS AssetSub Section: SS19020 - Building Construction/Upgrades

H17700 Morley Windmills Soccer Club Public toilet upgrade, fuse upgrades in canteen, install sha11,060 11,060 0 11,060

$11,060 $11,060 $0 $11,060


H13200 Aviation Commemorative Park, Maylands 136,108 6,596 1,768 8,364

$136,108 $6,596 $1,768 $8,364

Asset Replacement/ImprovementSub Section: SS19020 - Building Construction/Upgrades

F14500 Halliday Park Upgrade external facade 0 1,565 0 1,565

G33400 Les Hansman - Building Works 27,650 0 0 0

G33500 Morley Sport & Rec - Emergency Power Upgrade 17,000 14,040 3,510 17,550

H15000 466 Guildford Road Internal/external paint 7,295 7,295 0 7,295

H15600 Bayswater Waves Service plant rooms, re-paint office and replace water servi0 24,560 0 24,560

H16700 Les Hansman Community Centre Internal paint upper level office, repair doors to upper lev5,200 0 0 0

H17000 Maylands Sportsmans Club Deferred from 2010-2011(Special Council Resolution Item 8, J0 430 0 430

H18700 Whatley Hall MG Pidgeon Club Internal and external paint 2,180 2,180 0 2,180

H64400 Little Athletics Storage Shed 15,000 15,706 0 15,706

H64600 Olfe St Community Centre - I.H.C. Refurbish 0 445 0 445

H65000 Bedford Bowling Club Roof & Gutters 0 255 0 255

H66000 Hampton Park Child Health Re-Fit 5,000 6,265 0 6,265

$79,325 $72,742 $3,510 $76,252


H13300 Local Commercial Strategy 40,000 6,616 32,173 38,789

H13400 Local Housing Strategy 8,460 196 0 196

H13500 Morley City Centre - Structure Plan 40,000 0 36,364 36,364

H13600 Parking Management Infrastructure 40,000 0 0 0

H13700 Maylands Town Centre Heritage Trail 40,000 59,186 6,876 66,062

$168,460 $65,998 $75,413 $141,411

Total Cfwd Works $781,777 $190,053 $307,701 $497,754


Page 87



NEW WORKS 2012-2013

Asset Replacement/ImprovementSub Section: SS19010 - Bayswater Waves Building Improvements

J21100 Bayswater Waves Replace rusted door frames 16,000 2,876 0 2,876

J21200 Bayswater Waves Repaint exterior 8,000 0 5,989 5,989

J21300 Bayswater Waves Café Replace coolroom 8,000 8,375 0 8,375

J21400 Bayswater Waves Café Replace café chairs 3,000 0 0 0

J21500 Bayswater Waves Café Replace restaurant chairs & tables 15,000 0 0 0

$50,000 $11,251 $5,989 $17,240

Sub Section: SS19020 - Building Construction/Upgrades

J16700 125 King William Street Replace roof on outbuilding 10,000 13,700 0 13,700

J16800 Bath St reserve Toilets Paint Exterior 3,000 0 3,407 3,407

J16900 Bayswater Activity Centre Pave driveway 15,000 4,391 0 4,391

J17000 Bayswater Bowling Club Security grilles on office, kitchen & toilet windows8,000 2,180 0 2,180

J17100 Bayswater Bowling Club Install handrail to steps 2,000 0 645 645

J17200 Bayswater Senior Citizens Replace window treatments 5,000 5,362 0 5,362

J17300 Bayswater Senior Citizens - Computer RoomWork Stations 10,000 3,882 0 3,882

J17400 Bayswater/Noranda Little Athletics Shelter for Jump Pit 9,000 8,597 0 8,597

J17600 Clarkson Boat Ramp Toilets Replace damaged broken leach drains 4,000 5,224 1,250 6,474

J17700 Depot Upgrade Office 100,000 0 0 0

J17800 Drill Hall Replace window treatments 5,000 3,290 0 3,290

J17900 Drill Hall Demolish brick walls & replace with security fencing18,000 4,636 0 4,636

J18000 Embleton Golf Course Replace gutters & downpipes 10,000 5,900 0 5,900

J18100 Halliday House Signage 3,000 800 0 800

J18200 Hampton Park Scout Group Replace perimeter fencing 5,000 6,960 0 6,960

J18300 Hampton Park Scout Group Repaint exterior 5,000 0 2,425 2,425

J18400 Hinds Reserve – Changerooms Paint interior 25,000 0 3,195 3,195

J18500 Little Athletics Shed - Balance of Funding 15,000 15,000 0 15,000

J18600 Lower Hillcrest Paint exterior 6,000 0 0 0

J18700 Maylands Autumn Centre Replace alfresco doors 3,000 3,259 0 3,259

J18800 Maylands Golf Course Connect to sewer 150,000 0 0 0

J18900 Maylands Golf Course Replace rusted sewerage pump control box2,000 0 0 0

J19000 Maylands Golf Course Tavern Replace & repaint sections of gutter 4,000 7,268 0 7,268

J19100 Maylands Golf Course Tavern Upgrade switchboard and cabinet 11,000 0 0 0

J19300 Maylands Sport & Recreation Centre - RoofRepair roof storm water issue 10,000 0 0 0

J19500 Morley Senior Citizens Replace airconditioner to coordinators office3,000 2,409 0 2,409

J19600 Morley Senior Citizens Replace oven 1,000 587 0 587

J19700 Morley Senior Citizens New exterior storeroom 15,000 16,574 0 16,574

J19800 Morley Senior Citizens - HairdressersInstall vinyl floor covering 3,000 0 0 0

J19900 Morley Sport & Recreation Centre Replace damaged roof sheeting & replace evap a/c units for100,000 1,170 0 1,170

J20000 Morley/Noranda Recreation Centre Rewire fencing 13,000 8,020 0 8,020

J20100 Riverside Gardens Paint interior & exterior toilets 15,000 5,250 7,485 12,735

J20400 Upper Hillcrest Clubhouse Paint exterior 6,000 5,755 0 5,755

J20500 Upper Hillcrest Clubhouse Install gutters, downpipes & soak well at rear8,000 0 0 0

J20600 Wotton Reserve Changerooms Paint exterior 3,000 0 3,965 3,965

J20700 Emergency Power to Council FacilitiesMorley Sport & Recreation Centre 50,000 925 61,913 62,837

J20800 Halliday House Signage & Garden Screen 5,000 302 1,595 1,898

J20900 Petanque Club Lighting 10,000 0 0 0

J21000 Robert Thompson Reserve Shelter/Gazebo 15,000 15,290 714 16,004

J33300 Maylands Sport & Rec - Cool Room Chillers 6,712 6,102 0 6,102

J33400 Filipino Club - Kitchen Upgrade 20,000 15,556 980 16,536

$711,712 $168,389 $87,574 $255,962


J13500 Morley City Centre Structure Plan and Associated Studies- St 220,000 8,134 109,099 117,233

J13700 Maylands Heritage Trail 35,000 0 0 0

J16600 Residential Design Guidelines Engagement & Advertising 21,000 0 0 0

$276,000 $8,134 $109,099 $117,233

Total New Works $1,037,712 $187,773 $202,661 $390,434

Grand Total $1,819,489 $377,827 $510,362 $888,188


Page 88

SUMMARY


Description

Revised Budget


Income

SS11905 Health - Other 1,800 980 0 980 54.46%

SS11906 Sustainable Environment Services 1,135,657 56,052 0 56,052 -4.94%

SS11910 Bayswater Volunteer Emergency Service 50,200 45,478 0 45,478 90.59%

SS11915 Prevent SVC. Immunisation 22,000 16,501 0 16,501 75.00%

SS11916 Prevent SVC. Administration 78,700 103,286 0 103,286 131.24%

SS12000 Public Works 0 91 0 91

SS12001 Plant Operation 30,000 18,860 0 18,860 62.87%

SS12100 Tech Serv Administration 4,000 5,867 0 5,867 146.68%

SS12110 Other Technical Services 2,845,614 746,910 0 746,910 26.25%

SS13200 Sanitation - Domestic 8,820,563 8,989,265 0 8,989,265 101.91%

SS13205 Recycling 445,000 347,470 0 347,470 78.08%

SS13206 Sanitation - Commercial 436,000 443,413 0 443,413 101.70%

SS13900 GIS 1,500 24,661 0 24,661

SUB TOTAL -$13,871,034 -$10,686,549 $0 -$10,686,549 77.04%

Expenditure

100 General Maintenance 3,794,800 2,260,485 81,849 2,342,333 61.72%

300 Median Maintenance 677,515 214,898 4,068 218,966 32.32%

400 Grounds Maintenance 4,947,971 3,479,928 71,552 3,551,480 71.78%

540 Verges 366,001 194,276 200 194,476 53.14%

560 Roundabouts 111,703 71,780 0 71,780 64.26%

570 Entry Statements 8,662 5,962 0 5,962 68.83%

580 Environmental Maintenance Reserves 0 247 0 247

SS10800 Recreation & Sport 0 16 0 16

SS10820 Golf Courses Plant Costs - Embleton 25,930 20,234 96 20,331 78.40%

SS10825 Golf Course Plant Cost - Maylands 73,448 44,973 1,047 46,020 62.66%

SS11600 Other 68 9,607 350 9,957

SS11610 TennisCourt/Wicket 12,818 7,620 0 7,620 59.45%

SS11905 Health - Other 312,250 82,239 33,280 115,519 37.00%

SS11906 Sustainable Environment Services 706,920 421,567 40,204 461,771 65.32%

SS11910 Bayswater Volunteer Emergency Service 47,640 40,920 0 40,920 85.89%

SS11911 Mat&Infant Hlth Ctres 3,950 1,743 0 1,743 44.12%

SS11915 Prevent SVC. Immunisation 92,333 41,027 1,149 42,175 45.68%

SS11916 Prevent SVC. Administration 947,156 633,013 -372 632,640 66.79%

SS12000 Public Works 0 -8,310 19,974 11,665

SS12001 Plant Operation 0 -1,510 5,992 4,482

SS12100 Tech Serv Administration 840,250 478,197 3,528 481,725 57.33%

SS12101 Depot 146,577 92,346 1,182 93,528 63.81%

SS12110 Other Technical Services 262,945 100,549 5,454 106,002 40.31%

SS13200 Sanitation - Domestic 7,930,768 4,930,929 314 4,931,243 62.18%

SS13205 Recycling 555,517 462,060 0 462,060 83.18%

SS13206 Sanitation - Commercial 421,461 197,892 0 197,892 46.95%

SS13207 Litter Control 586,972 314,368 78,043 392,411 66.85%

SS13208 Environmental Maintenance 41,000 8,124 7,800 15,924 38.84%

SS13900 GIS 421,676 276,164 17,392 293,556 69.62%

SS1420 Infrastructure Revaluation 3,455,000 0 0 0 0.00%

TOTAL TECHNICAL SERVICES $12,920,298 $3,694,797 $373,101 $4,067,898

BUDGET 2012-2013

TECHNICAL SERVICES


Page 89


Page 90


Description Revised Budget Actuals CommItments Total

Division: 30 - Technical Services


Sub Section: SS20070 - Environmental Development

E23800 Bayswater Brook Water quality improvement 76,376 2,967 65,287 68,254

E24000 Eric Singleton Bird Sanctuary 11,111 11,111 0 11,111

F30800 Swan Lake restoration 34,236 1,861 2,733 4,594

$121,723 $15,939 $68,020 $83,959

Sub Section: SS20080 - Traffic Management

F30600 Traffic Management Slade STREET 139,837 0 0 0

$139,837 $0 $0 $0

Sub Section: SS20130 - Works Bfwd Other Technical Services

C92400 Riverside Gardens Jetty - 05/06 418,783 6,820 18,946 25,766

$418,783 $6,820 $18,946 $25,766

New AssetSub Section: SS20050 - Footpath/Slab Replacement Programme

H27500 Clavering Rd New Path Avenell 22,000 23,438 0 23,438

$22,000 $23,438 $0 $23,438

Sub Section: SS20110 - Other Technical Services Capital

H40000 Kelvin St Parking (Maylands Primary School) 160,000 42,658 4,623 47,281

H40900 Removable signage for Bayswater industrial areas 20,000 1,006 0 1,006

$180,000 $43,664 $4,623 $48,287

Sub Section: SS20140 - Health Dept Capital

H40700 Morley Sport Rec/Bayswater Senior Citizens CentreInstallation of electrical power 15,000 0 0 0

$15,000 $0 $0 $0

POS AssetSub Section: SS20070 - Environmental Development

H40800 2 Solar lights - Bardon Park 14,218 660 0 660

$14,218 $660 $0 $660


Page 91





Asset Replacement/ImprovementSub Section: SS20000 - Arterial Road Construction

H21800 Benara Rd - Dellar Rd to Tonkin Hwy - Both CarriagewaysResurfacing 65,563 1,577 42,935 44,512

$65,563 $1,577 $42,935 $44,512

Sub Section: SS20015 - Other Road Construction

G18000 Wellington Road Duplication Coventry Development 50% Council Contribution527,893 405,246 10,957 416,203

H65300 Beechboro Rd - North/Walter Rd West 79,255 85,828 -2,048 83,780

$607,148 $491,074 $8,909 $499,983

Sub Section: SS20050 - Footpath/Slab Replacement Programme

H26300 Hamilton St Reserve Hamilton St 0 103 0 103

H40600 Bayswater Village Townsite installation of footpath west side of Whatley Crescent1,700 1,700 0 1,700

$1,700 $1,803 $0 $1,803

Sub Section: SS20060 - Parks Development

G24900 Rose Avenue Park Community Park Development 11,584 0 0 0

H40400 Bayswater Little Athletics Fence/Track 20,000 0 0 0

$31,584 $0 $0 $0

Sub Section: SS20061 - Bore & Reticulation Development

H28300 Clarkson Reserve Irrigation Upgrade 61,238 285 0 285

H28400 de Lacy Reserve Upgrade irrigation valves 30,748 785 0 785

H28800 Robert Thompson Reserve Replace Irrigation System 1,742 448 0 448

H29200 Grand Prom Reserve and Grand Prom medianRedevelop bore 0 0 0 0

$93,728 $1,519 $0 $1,519

Sub Section: SS20065 - Gardens & Landscaping

H40500 Mt Lawley Subway beautification works 17,700 10,101 11,464 21,565

$17,700 $10,101 $11,464 $21,565


G25400 Bath Street Foreshore Stabilisation 231,267 237,870 -12,764 225,106

G34400 Swan River Trust - Bath St Jetty River Wall 32,687 0 0 0

$263,954 $237,870 -$12,764 $225,106


G25200 Traffic Management Study 98,510 0 0 0

H25200 Traffic study 100,000 0 0 0

H30200 Road Wise 8,600 328 217 545

H30300 Slade Street traffic management 200,000 1,869 0 1,869

$407,110 $2,197 $217 $2,415


Page 92




Carry Forward Works - 1 July 2012Sub Section: SS20110 - Other Technical Services Capital

G32400 WAAMI Programme 10,455 0 0 0

H32000 Street Lighting 0 3,240 0 3,240

H32100 Crossovers 0 150 0 150

H32400 WAAMI Programme 15,000 0 0 0

H40300 Replace Lighting at Clarkson Reseve Carpark 22,694 2,242 0 2,242

$48,149 $5,632 $0 $5,632

Sub Section: SS20135 - Golf Course Development - Embleton

G32300 Golf Course Development 7,972 7,551 0 7,551

G35300 Embleton Golf Couse Netting 54,723 0 0 0

H32300 Golf Course Development 84,048 25,924 0 25,924

$146,743 $33,475 $0 $33,475


H65700 Greenwaste Study 43,000 0 0 0

$43,000 $0 $0 $0

Sub Section: SS20145 - Road Const - Council

H30800 Morrison/Foundry/Ferguson/Guildford No 103 1,182 1,182 0 1,182

$1,182 $1,182 $0 $1,182

Sub Section: SS20160 - Plant & Equipment

H24500 Refurbish load tray of water truck - T612 30,000 0 0 0

H33000 Fleet and Plant Replacement 207,875 242,390 242,390

$237,875 $242,390 $0 $242,390

Total Cfwd Works $2,876,997 $1,119,352 $142,351 $1,261,702


Page 93




NEW WORKS 2012-2013

New AssetSub Section: SS20050 - Footpath/Slab Replacement Programme

J25900 Silverwood Street 30,000 568 0 568

J26000 Lightning Park 18,000 9,499 0 9,499

J26100 Gilbert St 32,000 532 0 532

J26200 Goldmead St 13,000 13,679 0 13,679

J26300 Belfast St 30,000 23,511 0 23,511

J26400 Wylde Street to McGilvray - Widen 30,000 26,304 0 26,304

J26500 Sewell Crt to Lightning Park 18,000 17,302 0 17,302

J33500 Widgee Road 44,000 0 0 0

$215,000 $91,395 $0 $91,395


J33600 Bayswater Library - LED Lighting UpgradeEnergy Sving 14,450 0 0 0

J33700 Bayswater Library - Air Conditioning UpgradeEnergy Sving 58,000 0 0 0

$72,450 $0 $0 $0

POS AssetSub Section: SS20050 - Footpath/Slab Replacement Programme

J25800 Little Athletics Disabled Path 30,000 0 0 0

$30,000 $0 $0 $0

Sub Section: SS20065 - Gardens & Landscaping

J28100 Bardon Park Seating Replacing benches and seating at Bardon Park40,000 0 0 0

J28300 Install Park Shelters - Several LocationsBardon Park x2, Tom Cameron x 2, Allan Hill30,000 4,985 0 4,985

J28900 Upgrades to the Swan River Recreational Path 24,000 0 0 0

$94,000 $4,985 $0 $4,985


J30000 Claughton Reserve River Restoration 120,000 1,446 0 1,446

J30400 Claughton Reserve Seating and Bench Installation 40,000 0 0 0

J30600 Eric Singleton Bird Sanctuary Restoration 900,000 0 100,635 100,635

$1,060,000 $1,446 $100,635 $102,081


J31500 Bardon Park Lighting Provision of lighting along the recreational shared path148,000 0 0 0

$148,000 $0 $0 $0

Asset Replacement/ImprovementSub Section: SS20000 - Arterial Road Construction

J22100 Whatley Crescent - Resurfacing Hotham St Bridge to Ferguson 110,000 0 0 0

$110,000 $0 $0 $0

Sub Section: SS20020 - Other Road Grants

J21600 Coode Street/Hester to Railway 178,640 0 0 0

J21700 Collier Road/Embleton to Beechboro Rd 184,800 0 0 0

J21800 Beechboro Rd South/Drake to Collier 275,922 0 0 0

J21900 Whatley Cres/Caledonia to Eighth 92,470 0 0 0

J22000 Benara Rd/Crimea to Tonkin 272,920 2,600 248,033 250,632


Page 94



Division: 30 - Technical Services$1,004,752 $2,600 $248,033 $250,632

Sub Section: SS20030 - Base Grant Road Reconstruction

J22200 Carpark Resurfacing 48,000 37,821 0 37,821

J22300 Devling Place/Wellington to Steven 27,000 17,903 0 17,903

J22400 Steven St/Halvorson to Morley 26,000 20,154 0 20,154

J22500 Melbourne Way/Henderson to Halvorson 38,000 37,382 0 37,382

J22600 Mansell St/Lennon Cul de sac 32,000 30,074 0 30,074

J22700 Watt Rd/Walmsley to Cul de sac 11,000 6,374 0 6,374

J22800 Ramsay Cl/Walmsley Cul de sac 27,000 24,792 0 24,792

J22900 Campbell Crt/Walmsley to Emberson 12,000 5,450 0 5,450

J23000 Gillon Rd/Walmsley to Emberson 28,000 21,008 0 21,008

J23100 McCarthy Pl/Deschamp to Cul de sac 37,000 26,191 0 26,191

J23200 Thornton St/Mansell to Wellington 12,000 3,803 4,715 8,517

J23300 Lennon St/Mansell to Russell 26,000 17,998 0 17,998

J23400 Jakobson Way/Light to Light 50,000 48,108 0 48,108

J23500 Hoby Rd/Crimea to McCarthy 11,000 5,664 0 5,664

J23600 Forster Way/Gillon to Deschamp 34,000 30,177 0 30,177

J23700 Lewis Ct/Forster to Cul de sac 10,000 6,592 0 6,592

J23800 Tenth Ave/Carrington to Railway 54,000 0 0 0

J23900 Hutt Rd/Fitzgerald to Robinson 47,000 36,585 0 36,585

J24000 Byfleet St/Morley to Fitzpatrick 11,000 13,949 0 13,949

J24100 Drainage/Kerbing Modifications 84,000 21,855 398 22,253

J24200 Clune St/Duffy to Cul de sac 38,000 584 0 584

J24300 Salisbury St/Beaufort to Park St 35,000 0 0 0

$698,000 $412,463 $5,113 $417,576

Sub Section: SS20040 - Roads to Recovery

J24400 Ninth Ave/Carrington to East St 114,000 0 0 0

J24500 Walmsley Dve/Crimea to Deschamp 109,000 76,494 797 77,290

J24600 Milne St/Murray to Guildford 48,000 0 32,335 32,335

J24700 Forder Rd/Wylde to Garson 76,827 59,907 889 60,796

J24800 Murray St/Leak to Garratt 23,000 18,967 2,972 21,938

$370,827 $155,367 $36,992 $192,359

Sub Section: SS20050 - Footpath/Slab Replacement Programme

J24900 Leake/Murray, Veitch/Whatley No 37Upgrading ROWS 85,000 17,908 0 17,908

J25000 Veitch/Murray/King William No 38 Upgrading ROWS 85,000 0 0 0

J25100 PAW Gates and Various Reserve LightingVarious Locations 20,000 0 12,000 12,000

J25200 PAW Replacement Drake Way to Coode St 18,000 14,166 227 14,393

J25300 PAW Replacement Garratt Rd to Donald Square 22,000 6,604 10,091 16,695

J25400 PAW Replacement Maudstone to Morley Drive 18,000 12,687 0 12,687

J25500 PAW Replacement Farley Way to Morley Drive 8,000 0 0 0

J25600 PAW Replacement Peppermint Place/Bottlebrush Drive 14,000 0 0 0

J25700 Disability Committee 20,000 23,961 1,460 25,421

$290,000 $75,325 $23,778 $99,103

Sub Section: SS20061 - Bore & Reticulation Development

J26600 Farnham Reserve Replace irrigation system 22,000 24,401 0 24,401

J26700 Rhodes Reserve Replace irrigation system 22,000 20,897 0 20,897

J26800 Admin Centre Replace irrigation system 35,000 1,198 0 1,198

J26900 Morley Drive East Median Islands Replace irrigation system 200,000 1,609 0 1,609

J27000 Spray Ute To bring all spraying in house, removing need for contractor50,000 50,064 0 50,064

J27100 Embleton GC - Retic Renewal Construction $337,470 if course closed OR $356,190 if course180,000 5,469 0 5,469

J27200 Turbine Replacement Program Replace belt driven turbine bore pumps @ various sites x 5170,000 46,386 63,970 110,356

J27300 Bore Pump Inspection Program Inspect bore pumps at various sites x 995,000 49,400 29,995 79,395

J27400 Bore Cabinet Replacement Program Replace redundant/dangerous bore cabinets at various x 566,000 16,366 40,287 56,652

J27500 Extend Centralised Irrigation System Allocate to 10 parks 100,000 88,092 0 88,092

J27600 Install Rain Sensors on Stand Alone Irrigation Controllers 11,000 1,263 0 1,263

$951,000 $305,144 $134,251 $439,395


Page 95



Division: 30 - Technical ServicesSub Section: SS20065 - Gardens & Landscaping

J28200 Bath Street Reserve Replace retainer wall fencing 60,000 50,530 3,425 53,955

J28400 Penninsula Garden Beds - Stage 1 40,000 0 0 0

J28500 COB - North West City Entry 1 8,000 0 0 0

J28600 Admin Raised Gardens 10,000 0 4,307 4,307

J28700 Lightning Swamp Boardwalk - Stage 2Extend existing boardwalk and make it wheel chair accessible60,000 0 0 0

J28800 Install HaloVac Iron Bacteria and Algae Control PlantsMaxwell Reserve, Lightning Park Southern Bore16,000 4,843 0 4,843

J29000 Remembrance Park 10,000 4,365 0 4,365

J29100 Bayswater & Bedford Precinct Beutification 50,000 0 0 0

J29200 Whatley Cres Entry Statement Beutification 20,000 0 0 0

J31700 Wicket Fencing (Hillcrest) Wicket Improvement/Fencing 37,920 6,720 29,224 35,944

$311,920 $66,458 $36,956 $103,414


J29600 Sandfire Flats Maylands Environmental Restoration 5,000 0 0 0

J29700 Tree Planting Maylands Peninsular Environmental Restoration 5,000 0 0 0

J29800 Tranby Foreshore Restoration 10,000 4,025 1,091 5,115

J29900 Weld Sq Living Stream Development of living stream 75,000 0 0 0

J30100 Lightning Park Tree Planting Along windbreak line at Lightning Park15,000 686 0 686

J30200 Gobba Lake Seating 2,000 300 0 300

J30300 Hillcrest Living Stream -2nd year plantingInfill planting of hillcrest living stream 10,000 0 0 0

J30500 Lighting Park Energy Sving 40,000 0 0 0

$162,000 $5,011 $1,091 $6,102


J29300 Traffic Management - TMP Paving Various Locations 20,000 1,145 0 1,145

J29400 Traffic Management - General Funds 30,000 12,176 0 12,176

J29500 Roadwise 10,000 245 653 898

$60,000 $13,566 $653 $14,219

Sub Section: SS20090 - Drainage Construction

J30700 Drainage Flooding Modifications Provision Drainage at Various Flooding Locations80,000 66,193 0 66,193

J30800 Drainage Grates Welding of straps to drainage gullys at crossovers and pram40,000 5,181 0 5,181

$120,000 $71,374 $0 $71,374


J30900 Street Signs Upgrade Various Locations 80,000 49,030 2,607 51,637

J31600 Bardon Park Cyvleway Major Repair 13,800 0 0 0

J31800 Bus Shelters - Various Locations 5,030 15,965 1,700 17,665

J31900 Sundry works 50,725 0 0 0

J32000 Street Lighting Various Locations 80,000 15,599 36,201 51,800

J32100 Crossovers Various Locations 510,000 230,292 34,557 264,848

J32400 WAAMI Continuation of WAAMI Program 15,000 0 0 0

$754,555 $310,885 $75,065 $385,950


J32500 Inspection Collection Data Digital Pens 8,000 0 0 0

$8,000 $0 $0 $0

Sub Section: SS20160 - Plant & Equipment

J33000 Fleet & Plant 1,517,000 699,162 556,111 1,255,273

$1,517,000 $699,162 $556,111 $1,255,273

Sub Section: SS20200 - GIS Capital

J32200 Staffing request - Hardware/Software purchase 4,000 0 2,778 2,778

J32300 Purchase of a Spatial Database Server and Spatial ApplicatioExisting servers are 5 years old and O/S lifestyle redundant33,000 17,414 0 17,414

J32600 Radio Frequency Change Over Geographic Services 32,000 22,800 0 22,800

$69,000 $40,214 $2,778 $42,992

Total New Works $8,046,504 $2,255,394 $1,221,456 $3,476,850


Page 96

BUDGET 2012-2013

FINANCIAL SERVICES

SUMMARY


#N/A

Description

Revised Budget

2012-2013 Actual Committed Total %

Operating Income

SS10350 Customer Service (Galleria/The Rise) 500 29,759 0 29,759 5951.74%

SS12300 Financial Services Administration 110,500 166,711 0 166,711 150.87%

SS12400 Levy 28,347,557 28,431,449 0 28,431,449 100.30%

SS12405 Minimums 4,231,401 4,254,726 0 4,254,726 100.55%

SS12410 Interims 316,000 234,875 0 234,875 74.33%

SS12415 Other Rates 342,100 320,225 0 320,225 93.61%

SS12501 Morley Sport & Rec Centre 13,493 14,852 0 14,852 110.07%

SS12610 Child Care Services 20,000 0 0 0 0.00%

SS13300 Other Financial Services 2,873,043 1,060,983 0 1,060,983 36.93%

-$36,254,594 -$34,513,579 $0 -$34,513,579 95.20%

Total Revenue -$36,254,594 -$34,513,579 $0 -$34,513,579 95.20%


SS11911 Insurance 434,557 314,704 0 $314,704

SS13600 Workers Comp Premium 16,450 13,440 0 $13,440

$451,007 $328,144 $0 $328,144 72.76%

SS10125 EDP - General 35,000 9,535 -3,172 $6,364 18.18%

SS10127 EDP - Eastern Metro Regional Council 25,561 35,591 0 $35,591 139.24%

SS10350 Customer Service (Galleria/The Rise) 206,582 121,602 1,931 $123,533 59.80%

SS10500 Information Technology 1,217,741 808,265 88,344 $896,609 73.63%

SS12300 Financial Services Administration 1,462,044 967,671 -6,905 $960,766 65.71%

SS12301 Rates 369,424 245,389 3,323 $248,712 67.32%

SS12600 Aged Persons Homes 61,404 0 0 $0 0.00%

SS12610 Child Care Services 45,354 13,056 0 $13,056 28.79%

SS12900 Stock Clearing Accounts 0 -4,051 1,100 -$2,951

SS13300 Other Financial Services 417,095 181,004 3,797 $184,800 44.31%

SS10400 Contrib to FESA 60,000 84,959 0 $84,959 141.60%

SS10610 Insurance -927 -12,394 0 -$12,394 1337.00%

YMCA - Managed Rec Centre

SS12501 Telephone 300 0 0 $0 0.00%

SS12501 Insurance 13,493 9,776 0 $9,776 72.45%

SS12501 Subsidy 30,000 24,106 0 $24,106 80.35%

$3,943,071 $2,484,509 $88,418 $2,572,927 65.25%

TOTAL EXPENDITURE $4,394,078 $2,812,653 $88,418 $2,901,071 66.02%


Page 97



Division: 40 - Financial Services


Asset Replacement/ImprovementSub Section: SS30000 - YMCA Managed Rec Centres

H13100 Replace Health Club weight machines and free weights 50,000 49,899 0 49,899

$50,000 $49,899 $0 $49,899

Total Cfwd Works $50,000 $49,899 $0 $49,899

NEW WORKS 2012-2013

Asset Replacement/ImprovementSub Section: SS18010 - Computer Development

J10000 Proclaim Upgrade 113,900 26,470 87,163 113,633

J10100 Network Upgrade - Bayswater Waves 23,000 22,868 0 22,868

J10200 Asset Renewal - Server Replacement 37,400 35,870 1,560 37,430

J10300 PC Replacement 60,000 58,085 1,668 59,753

J10400 Network Upgrade - Bayswater Library 16,715 13,936 0 13,936

J10500 IT Network Infrastructure 45,000 49,087 1,489 50,576

J10600 Windows 7 Upgrade and staff training 15,000 12,852 0 12,852

J10700 Asset Renewal - Laptop Replacement Program 5,000 4,631 0 4,631

J10800 Replace Analogue Phone System 45,000 45,205 0 45,205

J10900 Replace Analogue Switchboard 30,000 9,211 14,199 23,410

J11000 Extra computer and till 3,500 1,201 0 1,201

$394,515 $279,416 $106,078 $385,495

Sub Section: SS30000 - YMCA Managed Rec Centres

J33100 Replace Health Club weight machines and free weights 50,000 49,899 0 49,899

$50,000 $49,899 $0 $49,899

Total New Works $444,515 $329,315 $106,078 $435,393

Grand Total $494,515 $379,214 $106,078 $485,292


Page 98

7.2.2 Accounts Payable for the Month of February 2013

Attachments: 1. Schedule of Accounts - Municipal Fund

2. Schedule of Accounts - Trust Fund

3. Summary of Credit Card Expenses

4. Electronic Fund Transfers


Application

To consider the Schedule of Accounts for the month of February 2013.

Background

Regulation 13(1) of the Local Government (Financial Management) Regulations 1996 states:-

"If the local government has delegated to the CEO the exercise of its power to make payments

from the Municipal Fund or the Trust Fund, a list of accounts paid by the CEO is to be prepared

each month showing for each account paid since the last such list was prepared:-

(a) the payee's name

(b) the amount of the payment

(c) the date of the payments; and

(d) sufficient information to identify the transaction."

Comment

A list of payments is presented to Council each month for confirmation and endorsement in

accordance with the Local Government (Financial Management) Regulations 1996.

Payments drawn from the Municipal Fund for the month of February 2013 are included at

Attachment 1 and summarised in the table below:

Payments drawn from the Trust Fund for the month of February 2013 are included at

Attachment 2 and summarised in the table below:

Payment Type Reference Amount

Municipal Account

Cheques

Electronic Fund Transfers (EFT)

Total

206872 - 207174

EF006462 - EF006741

704,299.03

1,845,814.03

$2,550,113.06

Trust Account

Cheques

401592 - 401666

60,709.16

Total Payments $2,610,822.22

Note

During the month of February 2013, the following cheques were cancelled:

200041, 201855, 201876, 201935, 204432, 205809, 206441 and 206578 totalling $1,817.53 -

Municipal Account.

Nil - Trust Account.

All other payments of a direct debit nature made from the Municipal Fund and Trust Fund

including bank fees, payroll payments, and other direct payment arrangements are represented at

Attachment 3.


Page 99

The process of including cheque details on the Listing of Payments Made is currently progressing

as can be seen from this month's listing. This will be completed for the April 2013 round of

meetings.







Policy Implications

Nil.


All accounts paid have been duly incurred and authorised for payment.

This provides for the effective and timely payment of the City's contractors and other creditors.

Voting Requirements



That Council receives the Schedule of Accounts for the Month of February 2013.




Page 100

Attachment 1

The process of including cheque details on the Listing of Payments Made is currently progressing as can be

seen from this month's listing. This will be completed for the April 2013 round of meetings.


Page 101


Page 102


Page 103


Page 104


Page 105


Page 106


Page 107


Page 108


Page 109


Page 110

Attachment 2

The process of including cheque details on the Listing of Payments Made is currently progressing as can be

seen from this month's listing. This will be completed for the April 2013 round of meetings.


Page 111


Page 112

Attachment 3

CHIEF EXECUTIVE OFFICER

Nil 0.00

DIRECTOR PLANNING & DEVELOPMENT SERVICES

Motor Vehicle Fuel Expenses 46.04

DIRECTOR TECHNICAL SERVICES

Training 95.00

Consumables Civic Allowance 108.00

Consumables Australia Day Barbeque 327.80

Hospitality 67.80

Consumables Volunteer Function 319.00

DIRECTOR ADMINISTRATION & COMMUNITY SERVICES

Credit Card Fee 15.00

TOTAL EXPENSES DEBITED FROM MUNICIPAL ACCOUNT 06/02/2013 $978.64

SUMMARY OF CORPORATE CREDIT CARD EXPENSESEXPENSES FOR JANUARY 2013 DEBITED ON 06/02/13


Page 113

Attachment 4

01 February 2013 to 28 February 2013

Date Amount Details

MUNICIPAL ACCOUNT

19/02/2013 535,854.09 To New Investment

Total 535,854.09

MUNICIPAL ACCOUNT

06/02/2013 704,539.36 Wages

20/02/2013 689,511.01 Wages

Total 1,394,050.37

MUNICIPAL ACCOUNT

02/01/2013 2,058.90 Activity Fee

02/01/2012 3,130.39 Merchant Fees

06/02/2013 978.64 Credit Card Westpac

Total 6,167.93

AGED PERSONS HOMES ACCOUNT



Total 1,039,104.05

Grand Total 2,975,176.44

ELECTRONIC FUND TRANSFERS FROM WESTPAC ACCOUNTS


Page 114

7.2.3 Investment Portfolio as at 28 February 2013

Attachments: 1. Investment Register and Earnings as at 28 February 2013




declared an impartial interest in this item as he is the Chairman of the Bayswater Community

Financial Services Limited and Bendigo Bank is listed as one of the Council's institutions for

investments. Cr McKenna remained in the room during voting on this item.

CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST

In accordance with section 5.65 of the Local Government Act 1995, Cr Alan Radford declared

an impartial interest in this item as he is the Director of the Bayswater Community Financial

Services Limited and Bendigo Bank is listed as one of the Council's institutions for

investments. Cr Radford remained in the room during voting on this item.



declared an impartial interest in this item as he is the Company Secretary of the Bayswater

Community Financial Services Limited and Bendigo Bank is listed as one of the Council's

institutions for investments. Cr Anderton remained in the room during voting on this item.

Application

To advise Council of the performance of the City's Investment Portfolio as at 28 February 2013.

Background

In accordance with Regulation 34 of the Local Government (Financial Management), a monthly

report on the City's Investment portfolio is to be presented to Council.

The Council Policy FS - P09 - Investments of Council Funds details the manner in which the City

is to undertake its investments to ensure that the Council investment portfolio is managed with:

A high level of security;

An adequate level of diversification to spread risk; and

Sufficient liquidity to meet all reasonably anticipated cash flow requirements

(ready access to funds for daily requirements).

Investments are expected to achieve a predetermined market average rate of return that takes into

account the Council's risk tolerance.

Council's investment portfolio (Attachment 1) is spread across several financial institutions in

accordance with the risk management guidelines as contained in the policy as follows:-

Maximum Risk Exposure - The City policy sets portfolio credit framework which limits

the credit exposure of the City's investment to the following Standard & Poor's (S&P)

rated banking institutions.

S&P

Long-Term Rating

S&P

Short-Term Rating

Maximum Risk Limit

% Credit Rating

AAA A-1+ 100%

AA A-1 100%

A A-2 60%

BBB+ A-2 10%


Page 115

Maximum Diversification limit - allowed under policy to be invested with any one

institution (note institution is defined as including wholly owned subsidiaries).

S&P

Long-Term Rating

S&P

Short-Term Rating

Diversification Limit

% by Institution

AAA A-1+ 45%

AA A-1 35%

A A-2 10%

BBB+ A-2 10%

Comment

Total investments for the period ending 28 February 2013 were $49,207,334 compared with

$41,507,061 at 29 February 2012. This is due to increases in the Aged Care Reserves, lower

levels of capital expenditure when compared to the same time last year, and growth in rates

income.

28 February 2013 29 February 2012

$

Average

Rate% % $

Average

Rate % %

General 43,733,385 4.31 87.67% 37,027,106 5.72 86.21

Trust 5,473,949 4.30 12.33% 4,479,955 5.63 13.79

Total $49,207,334 100.00% $41,507,061 100.00%

The City's Investment portfolio meets the risk and diversification limits as detailed in the Council

Policy FS - P09 as follows:

S & P

Rating Institution

Actual $

invested

Diversification Credit Limit

Actual Max Actual Max

AA Westpac 16,431,524 33.38% 35%

90.57%

100% AA Bankwest 10,833,884 22.02% 35%

AA ANZ Bank 510,706 1.04% 35%

AA NAB 16,793,175 34.13% 35%

A Bendigo Bank 4,638,045 9.43% 10% 9.43% 10%

Grand Total $49,207,334 100.00% 100.00%

There are a number of matters that impact on the City's investment portfolio including the

following:

inflation is holding steady at 2.25%; and

there was significant easing in monetary policy in 2012 and the slightly improved optimism

in spending in 2013 will be constrained by the Australian dollar remaining above parity.

Interest rates have a direct relationship to any fluctuations in the overseas and domestic money

markets. Interest rates were on a downward trend in 2012, however they have remained steady at

3%. At its meeting in February 2013, the RBA Board decided to leave the cash rate unchanged,

and this position remained the same in March.

The 2012/2013 budget predicts $1,085,468 income from general investments (excluding

investments for Aged Persons Homes). With the trend towards lower rates factored in, actual

income is predicted to be on budget.


Page 116







Policy Implications

Council Policy - Investment of Council Funds PS-P09.


Nil.

Voting Requirements



That Council receives the Investment Portfolio Report for the period ending

28 February 2013 for the amount of $49,207,334.

CR SONIA TURKINGTON MOVED, CR MARLENE ROBINSON SECONDED

CARRIED UNANIMOUSLY


Page 117

Attachment 1


Page 118


Page 119

Date: 28-Feb-13

66.58%

Month Municipal Reserve Total

YTD Actual

vs Budget

%

Progressive %

of Budget

Jul-12 60,393.27 0.00 60,393.27 72.47% 5.56%

Aug-12 121,108.88 0.00 121,108.88 72.67% 11.16%

Sep-12 217,609.99 29,623.00 247,232.99 98.89% 22.78%

Oct-12 334,155.12 41,167.00 375,322.12 112.60% 34.58%

Nov-12 415,052.54 51,332.00 466,384.54 111.93% 42.97%

Dec-12 590,619.58 60,434.00 651,053.58 130.21% 59.98%

Jan-13 753,796.41 76,369.00 830,165.41 142.31% 76.48%Feb-13 850,367.59 76,369.00 926,736.59 139.01% 85.38%

Mar-13

Apr-13

May-13

Jun-13

FULL YEAR BUDGET ESTIMATES

Municipal Reserve Total

BUDGET 985,468$ 100,000$ 1,085,468$

INTEREST EARNINGS FOR YEAR 2012/2013

MONTHLY PROGRESSIVE INTEREST EARNINGS

Percentage of year elapsed:


Page 120

7.2.4 Budget Review - 1 July to 31 December 2012

Attachment: 1. Financial Activity Statement


Application

For Council to consider and adopt the statutory Annual Budget Review undertaken for the six

month period from 1 July to 31 December 2012.

Background

Council is required under regulation 33A of the Local Government (Financial Management)

Regulations 1996 to conduct a formal Budget Review during the period 1 January to 31 March of

each financial year. Adoption of the review requires an absolute majority decision. The review

must consider financial performance up to 31 December, and the City must submit a copy of the

review to the Department of Local Government within 30 days.

Officers have completed this formal Budget Review for this period based on the financial position

as at 31 December 2012.

Regulation 33A of the Local Government (Financial Management) Regulations 1996 requires:-

o Budget review to be carried out between 1 January and 31 March of its annual budget

for that year;

o The review is to consider financial performance and forecast end of year budget

position; and

o Submit a copy of the review to the Department within 30 days of Council resolution.

The Council reviews various budget items on a regular basis to reflect the delivery of programmes

and projects. In addition minor reviews of the budget occur as required, the most recent budget

amendments were adopted at the Ordinary Council Meeting of 29 January 2013.

Comments

Opening Balance Variance from 2011/2012

As Councillors may be aware, the City's practice for a number of years has been to adopt the

annual budget early in the financial year, well before accounts for the previous financial year have

been finalised.

This process necessitates the estimation of the opening balances for the financial year and the

estimated 2011/2012 opening balance was listed as $7,334,487. Following completion of annual

financial statements the audited actual opening balance was $12,327,915. The opening balance

variation of $4,993,448 is principally attributed to the following factors:-

o Capital expenditure adjustment $2,077,520. This variance represents adjustment in carried

forwards, invoice timing for works initiated (and committed in the 2011/2012 financial

year), capital - operational reclassification, minor capital works savings; and

o Aged Person adjustment of $2,347,089 for liability movements following finalisation of

the estimated operating position.


Page 121

The following table details financial movements as summarised above:

DESCRIPTION $ COMMENT

Operational Surplus 14,962

Capital Expenditure Adjustment 2,077,520 Estimated budget expenditure on capital work programs

was lower than anticipated. The financial impact of this

movement is reflected in the 2012/2013 carried forward

figures on1 July 2012.

Aged Persons Homes Liability

Movement

2,347,089 Movement in Aged Persons ingoing contributions from

current liability to deferred liability due to the change in

resident status during the year

Reserve Fund Movement 862,405 Variation in reserves financial position reflects the capital

works program and the corresponding movement in

reserve source funding.

Loss on Disposal of Assets of

Fleet & Plant

(294,390) The actual loss on book value was less than anticipated.

Employee Provisions (205,271) Accumulated provision for employee leave.

Loan Recoveries 63,855 Better than anticipated.

Trade In Considerations 151,436 Income from disposal plant was better than anticipated.

Other (24,178)

TOTAL $4,993,428

Financial Performance Review

The statement which forms part of this report is the Statement of Financial Activity by Program,

for the period 1 July to 31 December 2012 (Attachment 1).

The review of the adopted budget has taken into account what has occurred during the first six

months of the year, the likely operating environment over the remaining six months under the

current economic climate and the most likely impact on the City’s financial position.

The focus of the review has been ensuring that there is operational capacity to deliver the services

and programs as set out in the 2012/2013 budget and to accommodate events and issues that have

arisen since budget adoption.

The Budget Review reflects a view of the position of the City of Bayswater with the forecasted

full year income and expenditure against the original 2012/2013 adopted budget. The anticipated

position for the City of Bayswater as at 30 June 2013 is a favourable variance of $408,623. This

variance is attributed to movements in revenue, material and contractors and cost savings across

operating and capital budgets.

The percentage variance for reporting adopted by Council as part of the 2012/2013 Budget at its

Special Council Meeting of 3 July 2012 (Item 8.1) is 10% or $10,000 (whichever is greater) some

variances below this threshold have been included where considered appropriate in detailing the

City's financial net position.


Page 122

Key findings in the Budget Review are detailed in the below table:

REVISED

BUDGET

2012/2013

FORECASTED

ACTUALS TO

30 JUNE 2013

VARIANCE

INCREASE /

(DECREASE)

COMMENT

Revenue

Rates 32,889,958 32,952,882 62,924 The variance in rates revenue

is immaterial and is a result

of interim rate adjustments

across various categories of

properties

Fees & Charges 18,108,412 18,351,405 242,993 Increase in forecasted income

from Council facilities and

waste management charges

Grants & Other

Contributions

4,776,039 4,659,414 (116,625) Shortfall in anticipated grant

funding and contributions

Fines & Penalties 468,000 407,500 (60,500) Building fines and penalties

less than originally

forecasted

Interest Earnings 1,345,968 1,514,078 168,110 Additional investment

earnings as a result of higher

than anticipated interest rates

and cash balances

Aged Persons Homes 7,848,442 7,848,442 0

65,436,819 65,733,721 296,902

Expenditure

Employee Costs 25,273,000 25,141,979 131,021 Various employee costs

savings across all directorates

Utility Charges 3,227,589 3,288,289 (60,700) Additional usage and a

continuation of increases in

energy costs in recent years

Materials & Contracts 21,914,625 21,524,407 390,218 Positive variance made up of

expenditure savings over all

service/program areas

Aged Persons Homes 6,344,243 6,344,243 0

56,759,457 56,298,918 460,539

Transfers to and from Reserves (300,000)

Capital Income 3,140,114 3,140,114 0

Capital Expenditure

248,084 Overall reduction in capital

expenditure

Forecasted Surplus as at 30 June 2013 $408,623

Budget Review Amendments (1 July - 31 December 2012)

Under the provisions of regulation 33A (2A) (a) of the Local Government (Financial

Management) Regulations 1996 all budget amendments since the adoption of the 2012/2013

budget must be reported in the annual Budget Review.


Page 123

All previous budget amendments have been adopted by Council at various meetings by an

absolute majority, these comprised of the following:-

ORDINARY

COUNCIL

MEETING

COUNCIL RESOLUTION

28.08.12 That:

3. Council endorse the adjustments to the City of Bayswater adopted 2012/2013 Budget to

decrease total operating income by $20,872 and increase total capital expenditure by

$42,549 by transferring $63,421 from the aged persons homes reserves.

23.10.12 That:

2. Amend its budget for the 2012/2013 financial year in accordance with the following table:

Account Description Original Budget Revised

Budget

Surplus/deficit

202600-4751 "Changes

They've Seen" $35,000 $50,000 $15,000

208305-4305 Avon Descent $100,000 $85,000 ($15,000)

Net Effect Nil.

20.11.12 That:

1. In accordance with Section 6.8 of the Local Government Act 1995, Council authorises the

following changes to the budget as per the minor review for the period 1 July to

31 October 2013:

ACCOUNT DESCRIPTION ADOPTED

BUDGET

REVISED

BUDGET VARIANCE TOTAL

2019004632

IT Software

Licences

$112,404 $142,404 $30,000 $30,000

J10000 Proclaim Upgrade $98,900 $113,900 $15,000 $45,000

NEW UPS Replacement $0 $7,400 $7,400 $52,400

2081004317 Skatepark Audit $0 $7,850 $7,850 $60,250

2494001230 Sanitation Revenue $8,876,113 $8,815,863 -$60,250 $0

New Account Footpath - Widgee

Road

$0 $44,000 $44,000 $44,000

Major Capital

Works Reserve

-$44,000 $0

2. In accordance with Section 6.8 of the Local Government Act 1995, Council adopts the actual

Carried Forward amount for the 2012/2013 Budget.

11.12.12 That Council:

2. Amend its budget for the 2012/2013 financial year in accordance with the following table:

Account Description Original

Budget

Revised

Budget

Surplus/deficit

208901-4406-

0000

Early Settlers $6,000 $0 $6,000

206400-4631-

0000

Artist on the

Walkpath

$0 $6,000 ($6,000)

Net Effect Nil

Budget Amendment for Consideration

Budget amendments during this review period are only proposed for essential matters that require

immediate consideration and action. All other non essential matters will be forwarded for budget

consideration during the 2013/2014 process.

The Bayswater Waves Aquatic Centre has recently experienced failure of one of the five (5) main

air handling units (AHU).


Page 124

Maintenance modifications were undertaken to support the continued operation of the centre for

cool air provision, however, the continuing deterioration of the units is resulting in an inability to

heat the centre, therefore, these works are considered both essential and urgent.

Throughout the centre there are five (5) main AHU's of which one (1) is in need of immediate

replacement with the remaining four (4) AHU's in need of replacement within the following year

so that the centre's air flow and temperature control throughout the year (summer and winter) can

be maintained at a required and acceptable level for the patrons of the facility in accordance with

relevant standards.

The cost estimate of $552,500, excluding GST, has been provided by the servicing contractor to

replace the five (5) AHU's within the facility.

The urgent works comprises immediate replacement of the failed AHU and calibration of the

existing Building Management System (BMS) which controls the delivery of the air flow rates

and temperature throughout the centre are estimated at $102,500, excluding GST. Funding to

complete a staged replacement program of the remaining four (4) aged AHU's throughout the

centre and will form part of the City's Draft Capital Works Budget for the 2013/2014 and

2014/2015 financial years.

It is proposed the funding for the replacement of one AHU in the current financial year is by

transfer of funds from:

1. Building Upgrade Reserve $51,250; and

2. Property Building & Equipment Reserve $51,250.

Forecast End of Year Budget Position

The projected favourable variance of $408,623 as at 30 June 2013 is based on estimates only and

is subject to change. The final actual position for the 2012/2013 financial year will not be known

until the completion of the annual report and external audit.







This review is a requirement to comply with regulation 33A of the Local Government (Financial

Management) Regulations 1996. The Budget Review is to be submitted to the Department of

Local Government within 30 days of adoption.

Policy Implications

Nil.


The significant financial implications have been detailed in the report.


Page 125

Voting Requirements



That Council:

1. Adopts the Budget Review for the 2012/2013 financial year as noted in the report

above and the attached financial activity statement

2. Approves the transfer of $51,250 from Building Upgrade Reserve and $51,250 from

Property Building & Equipment Reserve to enable the replacement of one Air

Handling Unit at the Bayswater Waves Aquatic Centre.

3. In accordance with Regulation 33A of the Local Government (Financial Management)

Regulations 1996 provides a copy of the 2012/2013 annual Budget Review and

determination to the Department of Local Government.

CR GRAHAM PITTAWAY MOVED, CR SONIA TURKINGTON SECONDED

CARRIED UNANIMOUSLY


Page 126

Attachment 1

BUDGET

2012/2013

YEAR TO DATE

31/12/2012

FORECAST

30/06/2013 %

REVENUE

General Purpose Funding 37,091,391 34,293,711 37,286,677 100.53

Law Order & Public Safety 170,700 96,723 167,755 98.27

Health 101,700 111,985 127,775 125.64


Housing 77,518 48,521 84,240 108.67



Transport 162,000 (161,927) 231,000 142.59

Economic Services 701,800 408,707 625,983 89.20

Other Property & Services 84,000 28,188 84,100 100.12

$65,436,819 $52,959,435 $65,733,721 100.45%

LESS

OPERATING EXPENDITURE

General Purpose Funding 749,439 341,293 613,755 81.90

Governance/Admin 4,235,076 2,046,133 4,451,023 105.10

Law Order & Public Safety 2,092,936 1,056,728 2,069,818 98.90

Health 1,615,618 672,789 1,610,174 99.66


Housing 103,506 54,432 99,842 96.46



Transport 5,185,142 2,461,290 5,081,544 98.00

Economic Services 1,791,806 758,734 1,754,827 97.94

Other Property & Services 2,281,490 1,088,854 2,356,785 103.30

$65,154,856 $31,297,791 $63,902,598 98.08%

ADD

CONTRIBUTIONS/GRANTS FOR THE

DEVELOPMENT OF ASSETS

Recreation & Culture 1,521,219 0 1,521,219

Transport 1,618,895 598,598 1,618,895

$3,140,114 $598,598 $3,140,114

Funding for Operations $3,422,077 855,519.25 $4,971,237

ADD

Deferred Debtors Movement/Other

Disposal Of Assets 383,000 183,076 383,000

Reserves Movement (2,296,027) 217,975 579,797

Principal Loan Recoveries 64,064 31,127 64,064

Employee Provisions 167,500 0 0

Depreciation 8,227,899 4,113,948 7,603,680

$6,546,436 $4,546,126 $8,630,541

LESS

Capital Expenditure 15,290,664 3,513,981 12,906,374

Aged Persons Homes Tfr to Reserves 0 6,691,073 7,569,632

Loan Repayment 64,064 34,504 64,064

Profit/Loss on Disposal of Assets (60,757) 0 0

$15,293,971 $10,239,558 $20,540,070

OPENING BALANCE $7,334,487 $11,398,503 $12,327,915

CLOSING BALANCE $2,009,029 $27,965,315 $5,389,623

CITY OF BAYSWATER

FINANCIAL ACTIVITY STATEMENT REPORT

STATEMENT OF BUDGET REVIEW

FOR THE PERIOD 1 JULY 2012 TO 31 DECEMBER 2012


Page 127

7.2.5 Donation - Australian Red Cross

Applicant: Australian Red Cross


Application

To consider an application for financial assistance towards its ongoing fundraising campaign that

has been received from Australian Red Cross.

Background

Red Cross help tens of millions of people around the world each year and cares for local

communities in Australia and Asia Pacific, with millions of volunteers worldwide and thousands

of members, volunteers and supporters across Australia.

Red Cross is there for people in need, regardless of nationality, race, religious beliefs, class or

political opinions. It is impartial, neutral and independent.

As well as assisting in times of crisis overseas, some of the national services that Australian Red

Cross provides are :

o giving immediate and practical help in a major natural disaster or a personal crisis;

o providing a blood bank;

o providing first aid training;

o supplying a hot meal to people living in poor conditions and feeding hungry children, elderly

people and the vulnerable;

o making a daily phone call to people living alone;

o providing budget advice; and

o re-connecting families or finding out the fate of loved ones torn apart by war or disaster.

Comment

In the past, Council has made the following donations to Australian Red Cross and Australian Red

Cross Western Australia :

o October 1998 - $100.

o September 2001 - $1,048.42 - to the American tragedy.

o September 2002 - $100 - to the Australian Red Cross Tracing Service.

o January 2005 - $5,000 - towards the Tsunami appeal.

o February 2009 - $20,000 towards the Victorian Bushfire Appeal.

o August 2009 - $150 towards its ongoing fundraising campaign.

o January 2010 - $5,000 towards the Haiti Earthquake Appeal.

o August 2010 - $2,500 towards the Pakistan Floods.

o March 2011 - $200 towards its ongoing fundraising campaign.

o October 2011 - $200 towards its ongoing fundraising campaign.

It is suggested that a donation of $200 be granted to Australian Red Cross towards its ongoing

fundraising campaign, in recognition of the great work that it carries out in the community.


Nil.


Page 128

Policy Implications

Nil.


The Donations account in the 2012/2013 Budget has provided $50,000. To date $38,079.09 has

been expended.

Voting Requirements



That Council grants a donation of $200 to Australian Red Cross towards its ongoing

fundraising campaign, in recognition of the great work that it carries out in the community.




Page 129

7.2.6 Donation - Andrew Kuchel - WA Schools Triathlon Team, Penrith, NSW

Applicant: Andrew Kuchel


Application

To consider an application from Andrew Kuchel for financial assistance towards travelling

expenses that he will incur when he visits Penrith, NSW to compete at the National Schools

Championships.

Background

Andrew Kuchel is 17 years of age and attends Swan Christian College at Middle Swan.

He has been participating in triathlons for over four years and has been selected as a member of

the WA Schools Triathlon Team which will compete at the National Schools Championships

being held in Penrith, NSW on 4 and 5 April 2013.

Costs to participate in the Championships exceed $2,000 and Andrew would be grateful for any

financial assistance that Council could give towards these costs.

Comment

o Andrew is a resident of the City.

o A letter of support has been received from School Sport WA Inc.

o Andrew has not sought financial assistance from Council in the past.

It is suggested that a donation of $200 be granted to Andrew towards the costs he will incur in

travelling to Penrith, NSW to participate at the National Schools Championships.


"Our Community



C2 Cohesive community in which residents feel a sense of safety, pride and belonging."

Policy Implications

Nil.



been expended.

Voting Requirements



Page 130


That Council grants a donation of $200 to Andrew Kuchel, a resident of the City, towards

the costs he will incur competing at the National Schools Championships being held in

Penrith, NSW on 4 and 5 April 2013 as a member of the WA Schools Triathlon Team.




Page 131

7.2.7 Donation - Andrew and Hayley Truslove - Scouts WA 2013 Singapore Camporee

Applicant: Andrew Truslove


Application

To consider an application from Andrew Truslove for financial assistance towards travelling

expenses that he and his sister, Hayley, will incur when they visit Singapore in June to attend the

2013 Camporee.

Background

Andrew and Hayley are 12 and 11 years of age respectively. They go to Anzac Terrace Primary

School and participate in the John Forest music program.

They both attend the Hampton Park Scout Group. They have been selected to attend the 2013

Camporee being held in Singapore from 19 to 26 June 2013. The Singapore Contingent Leader of

the Deputy Chief Commissioner Youth Program, Scouts WA, has advised that they are both

outstanding applicants and are the only two applicants from the City of Bayswater selected from

150 statewide, 124 of which are from the metropolitan area.

Costs to attend the 2013 Camporee amount to $1,150 each for each participant and Andrew would

be grateful for any assistance that Council could give towards these costs.

Comment

o Andrew and Hayley are both residents of the City.

o A letter of support has been received from Scouts WA.

o Neither Andrew nor Hayley has sought financial assistance from Council in the past.

It is suggested that a donation of $200 each be granted to Andrew and Hayley towards the costs

they will incur travelling to Singapore, as they are the only participants at Camporee 2013 from

the City of Bayswater.


"Our Community




Policy Implications

Nil.



been expended.

Voting Requirements



Page 132


That Council grants a donation of $200 each to Andrew and Hayley Truslove, both residents

of the City, towards the costs they will incur in travelling to Singapore from 19 to 26 June to

attend the 2013 Camporee.




Page 133

7.2.8 Donation - Lauren O'Brien - 2013 International Cheer Union Championships,

America

Applicant: Lauren O'Brien


Application

To consider an application from Lauren O'Brien for financial assistance towards travelling

expenses that she will incur when she visits America in April to compete at the 2013 International

Cheer Union Championships being held in Orlando, Florida.

Background

Lauren O'Brien is 15 years of age.

She is a member of Starmites Gym Sports and trains and competes in the sport of Cheerleading.

Her team is the current AusCheer National Level 5 Champions as well as the World Cup Cheer

Overall Grand Champions.

She has been selected as a member of the Australian All Girls Level 5 Cheer team - Team

Australia which will be competing at the International Cheer Union World Championships being

held in Florida this year, prior to the US Allstars World Championships where her team STARZ

will be competing. She will be travelling to Melbourne twice to train with the Australian team.

Costs associated with her participation in the Championships include airfares, accommodation and

competition fees and the applicant would be grateful for any assistance which Council could give

towards these costs.

Comment

o Lauren is a resident of the City.

o A letter of support has been received from Australian All Star Cheerleading Federation.

o In the past, Council has granted the following donations to Lauren:

Date of Council

Resolution Event

Amount of

Council

Donation

May 2007 Christchurch School of Gymnastics Classic Invitational

Competition, New Zealand - July 2007, $150

August 2008 National Cheerleading Championships, Sydney -

October 2008 $150

September 2009 2009 Border Challenge Gymnastics Event, Caloundra,

Queensland - September 2009 $150

March 2010

Aloha International Spirit Gymnastic and Cheerleading

Championships, Hawaii - April 2010

(This request was not granted as Lauren had already

received financial assistance within the same financial

year)

Nil

July 2012

Gymnastics Western Australian team which competed

in the 2012 Trans Bass Challenge at Kingborough

Gymnastic Centre in Kingston, Tasmania in August

2012.

$200

o Lauren was a recipient of one of the City's $1500 Sports Scholarships in 2011.


Page 134

It is suggested that Lauren's request for financial assistance be declined as she has previously

received financial assistance from Council this financial year.


"Our Community




Policy Implications

Nil.



been expended.

Voting Requirements



That Council declines the donation request from Lauren O'Brien as she has previously

received financial assistance from Council this financial year.




Page 135

7.2.9 Donation - Morley Ladies Probus Club

Applicant: Laura Wigley, Vice President, Morley Ladies Probus Club


Application

To consider an application for financial assistance towards the cost of rent and other expenses

involved in running the Morley Ladies Probus Club.

Background

The Aims of the Morley Ladies Probus Club are to provide fellowship, friendship and fun to

elderly and retired members of the Bayswater community, many of whom are widowed, and who

may be lonely and isolated. The Club organises guest speakers and outings and the opportunity

for members to meet and make new friends after leaving the work force. Some of the outings

would not normally be available to the ladies, many of whom cannot drive.

The Club has approximately 100 members and has been using the Morley Sport and Recreation

Centre for its meetings for over 15 years. At least 75 members attend the monthly meetings

regularly. The Club also uses the Centre for its birthday celebrations in November which elected

members have been invited to attend in the past.

The Morley Sport and Recreation Centre is an ideal meeting place for club members being central

for ladies who travel by bus to meetings, etc. Rental is $81.80 per month, plus $150 extra for the

annual birthday function. Other costs to the Club include annual association fees of $750,

insurance, guest speakers and excursion fees.

Membership is $50 per annum. The number of excursions has reduced to around three per annum

as, although charged at cost, they are becoming too expensive for some members.

The Morley Ladies Probus Club is seeking financial assistance from Council towards running

costs.

Management at the Morley Sport and Recreation Centre has advised that the monthly hire fee is

$65 per hour, plus $150 set up costs (total costs $345), and they subside this heavily, only

charging $81.80 because it is such a worthwhile community-focussed Club.

Comment

The Morley Ladies Probus Club has not sought financial assistance from the Council in the past.

It is suggested that a donation of $200 be granted towards running costs as the Club provides a

service to ratepayers from the Bayswater community.



applies:

"Our Community





Page 136

Policy Implications

Nil.



been expended.

Voting Requirements



That Council grants a donation of $200 to the Morley Ladies Probus Club towards rent and

associated running costs as the Club provides a service to ratepayers from the Bayswater

community.




Page 137

7.2.10 Donation - Vanessa Peatey - Starmites "Starz" International Cheerleading

Team, America

Applicant: Mrs M Peatey


Application

To consider an application from Ms M Peatey, on behalf of her daughter, Vanessa, for financial

assistance towards travelling expenses that she will incur when she visits America in April to

compete in the 2013 World Cheerleading Championships.

Background

Vanessa Peatey is 20 years of age.

She is a member of Starmites "Starz" international cheerleading team which represented Australia

at the Cheerleading World Championships in 2011.

Vanessa has again been selected in the Starmites Cheerleading team which will be competing at

the 2013 World Cheerleading Championships being held in America commencing 27 April.

Costs associated with her participation in the Championships include airfares, accommodation and

competition fees and the applicant would be grateful for any assistance which Council could give

towards these costs.

Comment

o Vanessa is a resident of the City.

o Confirmation of Vanessa's selection has been received from Star-Mites Gymsports

o In the past, Council has granted the following financial assistance to Vanessa:

Date of Council

Resolution Event

Amount

Donated

October 2009 Aloha International Spirit Cheerleading Championships,

Hawaii - April 2010. $150

January 2011

2011 Cheerleading World Championships, Orlando,

Florida representing Star-Mites Gym Sports ‘Starz’ team

as a member of the AusCheer Australia team - April/May

2011.

$200

August 2012 2012 National Cheerleading Championships Brisbane -

September 2012 $200

It is suggested that the applicant's request be declined as Vanessa has previously received

financial assistance from Council this financial year.


"Our Community





Page 138

Policy Implications

Nil.



been expended.

Voting Requirements



That Council declines the donation request as Vanessa Peatey has previously received

financial assistance from Council this financial year.




Page 139

7.2.11 Donation - Callum Dewsbury - Trinity College Music Group Tour to USA

Applicant: Ms T Mitchell and Mr R Dewsbury


CR BARRY MCKENNA DECLARED A FINANCIAL INTEREST


declared a financial interest in this item as he is a teacher at Trinity College.

At 8:10pm, Cr Barry McKenna, Chairperson, vacated the Chair and withdrew from the

meeting.

ELECTION OF ACTING CHAIRPERSON

In accordance with Section 5.12 of the Local Government Act 1995, the members of the

Committee are to elect an Acting Chairperson (presiding member) from amongst themselves.

The Chief Executive Officer called for nominations of Acting Chairperson.

CR SONIA TURKINGTON NOMINATED, CR MARLENE ROBINSON SECONDED that

CR MIKE ANDERTON, JP be elected Acting Chairperson, and as there were no other

nominations, CR MIKE ANDERTON, JP was elected Acting Chairperson.

At 8:11pm, Cr Mike Anderton, JP, assumed the Chair.

Application

To consider an application from Ms T Mitchell and Mr R Dewsbury, on behalf of their son,

Callum, for financial assistance towards travelling expenses he will incur when he visits the USA

in April 2013 as a member of the Trinity College Music Group.

Background

Callum Dewsbury attends Trinity College.

He has been learning to play the Cello since he was 6 years old. At Trinity College he plays in the

Trinity Mercedes Orchestra, Trinity Strings and the String Quartet. He is currently studying for

his Grade 5 AMEB Cello exam. Since Year 7, he has been a member of the Middle School

Chorale and the Middle School Vocal Ensemble. He is a dedicated music student who attends

five rehearsal sessions each week as well as his music lesson.

Callum has been selected in the Trinity College Music Group travelling to the USA in April 2013

as part of both the Trinity College Senior Chorale and the String Orchestra.

The Wind Orchestra, String Orchestra and Senior Chorale will perform to and with schools from

the USA as well as participate in the New York Heritage Music Festival for Secondary Schools.

Trinity College has advised that approximately 52 students will be participating in the tour, four

of whom reside within the City of Bayswater.

The anticipated cost for each student is $7,000. The applicants are seeking financial assistance

from Council towards Callum's tour costs.


Page 140

Comment

Council at its Ordinary Council Meeting of 23 October 2012 reviewed Policy FS-21 Donations to

Schools for Citizenship and Civic Education Programs. In reaching a decision in amending this

policy Council was mindful of the important role it plays in partnering with the community to

support the aspirations and achievements of its residents.

Council was of the opinion that the scope of the Policy was limited and that it should be modified

to provide flexibility to deal with all applications for donations for groups of people participating

in, or travelling to, the same event.

In setting the new Policy, FS21 - Donations to Groups, Council included specific criteria in

relation to providing financial assistance to groups travelling to, or participating in, the same event

including:

o Ensuring that applicants for funding are residents of the City of Bayswater.

o That applications for financial assistance to attend school functions or sporting carnivals be

accompanied by a supporting letter from the school or sporting association.

o Applicants may only apply for funding once every financial year.

o An amount of $50 per individual, with a maximum of $2000 for each group per annum be

considered.

With regard to the application received from Ms T Mitchell and Mr R Dewsbury, on behalf of

their son, Callum, the request meets the following requirements of Policy FS21 - Donations to

Groups:

o Callum is a resident of the City of Bayswater.

o He has not sought financial assistance from Council in the past.

o Trinity College has confirmed Callum's selection in the Trinity College Music Group Tour

to the USA.

At its meeting of 11 December 2012, the Council resolved:

"That the item be deferred to the next Councillor Workshop to allow discussion and consideration

of Policy FS21 - Donations to Groups."

During the discussions at Council Workshop on 12 March 2013 Councillors expressed the

following views:

o In instances where a donation request is received from only one participant in a particular

event it may be more appropriate to reflect the donation as an individual request ($200) rather

than under the group criteria of $50. Accordingly a deadline should be established for

consideration of all requests relating to the same event. It is suggested that this be the Council

Meeting immediately prior to the event.

o The criteria should make clear that the City will not consider retrospective requests for

funding.

o Criteria for Council funding should include a requirement that is based on excellence in a

particular field and that the individual or group has been chosen on merit as a representative/s

for the event rather than to facilitate general attendance or participation.

o As there is the potential for donation requests to increase, refinement of the criteria was

sought.

This event is being held in April 2013. As such this meeting is the last opportunity for Council to

consider a donation for attendees prior to the event and therefore is open for Council to determine

this matter in line with the Group Donation Policy or as an individual request.


Page 141

At this stage, no applications for financial assistance have been received from other members of

the Trinity College Music Group Tour.

In accordance with the Group Donations Policy it is suggested that Council grants a donation of

$50 to Callum Dewsbury towards his travelling costs to USA.


"Our Community




Policy Implications

Policy FS-P21 Donations to Groups applies.



been expended.

In relation to in Policy FS-P21 Donations to Groups no money has been expended for travel for

the Trinity College Music Group travelling to the USA in April 2013 to date.

Voting Requirements



That Council grants a donation of $50 to Callum Dewsbury towards the costs he will incur when

he visits the USA in April 2013 as a member of the Trinity College Music Group subject to a

letter of support being received from Trinity College.

Reason for Change

The Committee changed the Officer's recommendation as they were of the opinion that the

donation should be increased to the cap as Callum Dewsbury is the only student from

Trinity College travelling to the USA in April 2013 as a member of the Trinity College Music

Group.

Committee Recommendation to Council

That Council grants a donation of $200 to Callum Dewsbury towards the costs he will incur

when he visits the USA in April 2013 as a member of the Trinity College Music Group

subject to a letter of support being received from Trinity College.

CR GRAHAM PITTAWAY MOVED, CR SONIA TURKINGTON SECONDED

CARRIED UNANIMOUSLY

At 8:15pm, Cr Barry McKenna returned to the meeting and resumed the Chair.


Page 142

7.3 Reports of Management/Advisory Committees

7.3.1 Local Emergency Management Committee - 5 March 2013

7.3.1.1 Local Emergency Management Coordinator Title Change

Officer: Emergency Management Officer

Refer: Item 9.8: SCM 31.10.11

Application

For Council to consider endorsing an amendment to the title of the Local and Deputy Emergency

Management Coordinators, City of Bayswater Liaison Officers.

Background

At the Special Council Meeting held on 31 October 2011, membership for the Local Emergency

Management Committee was proposed under Section 5.8 of the Local Government Act 1995 and

the Committee endorsed the position of one (1) Local Emergency Coordinator (City of Bayswater

Liaison Officer).

Under the Emergency Management Act 2005, the Local Emergency Coordinator (LEC) is the

Officer-in-Charge of the Local Police Station who is appointed by the State Emergency

Coordinator in consultation with the Local Government. The roles and responsibilities of the

LEC are as follows:

To provide advice and support to the Local Emergency Management Committee

(LEMC) for the district in the development and maintenance of emergency

management arrangements for the district;

To assist the hazard management agencies in the provision of a coordinated response

during an emergency in the district; and

To carry out other emergency management activities in accordance with the directions

of the State Emergency Coordinator

The roles and responsibilities of Local Government with regards to the LEMC under the State

Emergency Management Policy 2.5 and LEMC Administration Guide, is to appoint an Executive

Officer who is to provide executive support to the Committee by:

Ensuring the provision of secretariat support including meeting agendas, minutes and

action lists, correspondence and maintenance of the membership contact register;

Coordinate the development and submission of Committee documents in accordance with

legislative and policy requirements including Annual Reports, Annual Business Plan and

Maintenance of the Local Emergency Management Arrangements;

Facilitate the provision of relevant emergency management advice to the Chair and the

Committee as required;

Participate as a member of sub committees and working groups as required; and

Facilitate open two way communication between the LEMC and Executive Officer of the

District Emergency Management Committee (DEMC), to undertake day-to-day

emergency management business as required from both a local and district level.


Page 143

Comment

To ensure compliance with the Emergency Management Act 2005, it is important that position

titles do not conflict with those nominated under legislation.

The title for the City of Bayswater Liaison Officer should be updated to align with legislation and

State policies and be noted as Executive Officer.

Subsequent positions such as the Deputy Local Emergency Coordinator should also be updated to

Deputy Executive Officer.


In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 - 2015, the

following applies;

"Key Result Area 1: Our Community

1.3 We provide preventative measures to guard the health of our community.

• Provide high quality services in the areas of:

> Emergency management."

Policy Implications

Nil


Nil

Voting Requirements

Simple majority required

At the Local Emergency Management Committee Meeting:

MR TONY GREEN MOVED, MR JAMES RILEY SECONDED

CARRIED UNANIMOUSLY

Committee/Management Committee/Officer's Recommendation to Council

That Council:

1. In accordance with the Emergency Management Act 2005, endorses that the title of the

City of Bayswater Liaison Officers be changed from Local Emergency Coordinator to

Executive Officer and Deputy Local Emergency Coordinator to Deputy Executive

Officer.

2. Updates the Terms of Reference and Local Emergency Management Arrangements to

reflect the name changes accordingly.




Page 144

7.3.1.2 LEMC Meetings State Policy Standing Items


Application

To advise Council of the standing items to be discussed at Local Emergency Management

Committee (LEMC) meetings in accordance with the State Emergency Management Policy 2.5.

Background

Under the State Emergency Policy 2.5, Emergency Management in Local Government Districts,

at each meeting standing items and at each quarter particular topics such as annual reporting are to

be discussed and tabled. The details for the LEMC procedures are as follows:

"21. LEMCs shall meet every three (3) months and as required.

22. Each meeting of the LEMC should consider, but not be restricted to, the following

matters, as appropriate:

a. Every meeting:

i. Confirmation of local emergency management arrangements contact

details and key holders;

ii. Review of any post-incident reports and post exercise reports generated

since last meeting;

iii. Progress of emergency risk management process;

iv. Progress of treatment strategies arising from emergency risk management

process;

v. Progress of development or review of local emergency management

arrangements; and

vi. Other matters determined by the local government.

b. First quarter:

i. Development and approval of next financial year LEMC exercise schedule

(to be forwarded to relevant DEMC);

ii. Begin developing annual business plan.

c. Second quarter:

i. Preparation of LEMC annual report (to be forwarded to relevant DEMC

for inclusion in the SEMC annual report);

ii. Finalisation and approval of annual business plan.

d. Third quarter:

i. Identify emergency management projects for possible grant funding.

e. Fourth quarter:

i. National and State funding nominations.

23. The LEMC shall determine other procedures as it considers necessary."

Other items that are recommended to be discussed are as follows:

Documentation:

o LEMC meeting and exercise schedule;

o Exercise Reports;

o Business plan to be developed , reviewed, adopted; and

o Annual Report.


Page 145

Project Progress Report:

o Project such as Emergency Risk Management (ERM) process;

o Progress of development of major exercise; and

o Details around special events/projects such as Community Safety Days or

preparedness for special community events.

Local Emergency Management Arrangements (LEMA) and Recovery Plan

o Outcomes of debriefs from a major event or exercise to be captured and added

to plans where required.

Comment

Contact Details

All members are requested to ensure that any amendments required to their contact details are to

be forwarded to the Local Emergency Coordinator or the Emergency Management Officer for

updating accordingly. A copy of the contact list is available at each meeting to review and amend

if required.

LEMC Exercises

Exercise preparation is required for this quarter and under the review of the LEMA, it is

recommended that a discussion exercise be conducted to ensure the LEMA are functional.

Training

On 13 and 27 February 2013, AIIMS Awareness training was conducted for Local Governments,

LEMC members and emergency agencies and was facilitated by the State Emergency

Management Committee Secretariat Community Emergency Management Officer and the City of

Gosnells Emergency Management Officer.

The City of Bayswater provided the venue for the training held on 13 February2013 and

approximately 50 personnel from various organisations attended. The Local Emergency

Coordinator and officers attended the training and found it to be very informative. The Deputy

Local Emergency Coordinator attended the AIIMS Awareness training on 27 February 2013.

LEMA and Recovery Plan

A review of the Local Emergency Management Arrangements has been conducted in order to

align them with the State Emergency Management Policy 2.5 and Section 41 of the Emergency

Management Act 2005. With this review, a consultation process was held with all LEMC

members who attended a short workshop held on 15 February 2013 to discuss the updated

arrangements.

Agency Reports

Agencies are requested to provide a report to the Committee on Emergency Management

Activities within their organisation for information.


Page 146



following applies;





Policy Implications

Nil.


Nil.

Voting Requirements



That Council in accordance with the State Emergency Management Policy 2.5, endorses the

inclusion of the prescribed standing items at each Local Emergency Management Committee

(LEMC) Meeting.


Reason for Change

The Committee included an additional recommendation as they were of the opinion that in order

to comply with State Emergency Management Policy and the Emergency Management Act 2005,

that LEMC members' contact details should be updated on a quarterly basis.

MR TONY GREEN MOVED, SENIOR SERGEANT MARK FOLKARD SECONDED

CARRIED UNANIMOUSLY

Committee/Management Committee Recommendation to Council

That:

1. Council in accordance with the State Emergency Management Policy 2.5, endorses the

inclusion of the prescribed standing items at each Local Emergency Management

Committee (LEMC) Meeting.

2. The Local Emergency Coordinator provides an updated contact list to all members on

a quarterly basis to ensure that contact details for the Local Emergency Management

Arrangements are kept up-to-date to conform with the State Emergency Management

Policy and the Emergency Management Act 2005.




Page 147

7.3.1.3 Pure Earth Fire

Location: 60 Clune Street, Bayswater

Attachments: 1. Location Plan


Application

To advise Council of the fire at Pure Earth, 60 Clune Street, Bayswater on

Monday, 18 February 2013.

Background

At approximately 3:00am on Monday, 18 February 2013, the Department of Fire and Emergency

Services (DFES) received a phone call in regards to a fire at the Pure Earth recycling facility

located at 60 Clune Street, Bayswater (Attachment 1).

The DFES Incident Controller advised that upon arriving at the scene they discovered that

approximately 20 - 30 tonnes of vegetation had caught fire on the site. It is not known how the fire

started.

Fire crews (including heletacks) spent several hours battling the fire and managed to contain it by

approximately 3:00am on Tuesday, 19 February 2013, not withstanding it was expected to

continue burning for several days. There were several Police, Main Roads staff, officers from the

Department of Environment and Conservation (DEC) and the City’s Environmental Health

Section in attendance.

In order to ensure traffic safety, sections of Tonkin Highway and Collier Road were closed

causing significant traffic congestion, however, Tonkin Highway was re-opened following the

containment of the fire. Collier Road was closed until 8:00am on the following Tuesday morning.

City of Bayswater staff assisted other agencies during the fire by coordinating the removal of a

large amount of logs which were relocated to a City owned property in Slade Street Bayswater.

This enabled DFES to spread the burning logs to extinguish the fire more quickly and allowed

them more space in which to work. The materials that were relocated were thoroughly wet down

before being carted to Slade Street in two City owned trucks. Once onsite, they were monitored

my DFES staff to prevent a secondary fire breaking out.

DFES continued to monitor the site of the fire at 60 Clune Street Bayswater after completely

extinguishing the fire around 3:00am on Tuesday, 19 February 2013.

A recovery meeting was held at 8:00am on Wednesday, 20 February 2013, at the Civic Centre. In

attendance were representatives from the City, DFES, Police, DEC and the Managing Directors of

Pure Earth. At the meeting, it was generally agreed that further recovery meeting for this incident

would not be required.

Comment

The City will continue to liaise with the DFES to try and determine the cause of the fire and will

also liaise with DEC and the owners of the site to reduce the potential for such a fire occurring in

the future and impacting upon the community.


Page 148

During the fire and immediately after, the community were regularly updated using the City’s

website and social media. Radio media also assisted by giving traffic updates with regard to road

closures during the incident.



following applies;





Policy Implications

Nil


Nil

Voting Requirements

Simple majority required


MR JAMES RILEY MOVED, MR TONY GREEN SECONDED

CARRIED UNANIMOUSLY


That Council receives the report on the Pure Earth Fire located at 60 Clune Street,

Bayswater.




Page 149

Attachment 1


Page 150

7.3.1.4 SES Operational and Non-operational Report July - December 2012

Attachments: 1. SES Reports July to December 2012


Application

To advise Council of the operational and non-operational activities of the Bayswater State

Emergency Services (SES) for the period 1 July 2012 to 31 December 2012.

Background

The Bayswater SES Unit reports to the City of Bayswater on a bi-annual basis summarising

details of their operational and non-operational activities over the preceding six-monthly period.

(Attachment 1).

The Bayswater SES has provided an excellent voluntary service to residents both within the

City of Bayswater and further afield during emergency incidents. The six-monthly reports

provide an insight into the operations of the unit for the benefit of Committee Members and the

Council.

Comment

The Bayswater SES provided a total of 873.25 operational hours between 1 July2012 to

31 December 2012. The SES assistance was provided for storm damage response in the areas of

Noranda, Dianella and Bayswater. Bike Team searches were conducted in the Inglewood,

Kings Park, Sir Charles Gardiner Hospital, Midland and Mirrabooka areas for missing persons.

Air Observers were utilised at Christmas Island and land searches were conducted in the areas of

Inglewood, Bayswater, Flint and Byford.

Each month, the SES volunteers attend several training events on top of their normal weekly

training activities which include bike team training, navigation courses, driving lessons, search

courses, communications courses and First Aid courses. The SES volunteers attended a weekend

training event at Stronghills camp totalling 1,216 training hours and the weekend exercise

“NANNUP” totalled 600 training hours.

The Bayswater SES are also involved with community support and public awareness events

where they assisted with Early Settlers security, Avon Descent security, Immigration Centre,

Scout visit, Swanview display and a school visit. The total non-operational hours for the

Bayswater SES for the reporting period were 7,785.50.


In accordance with the City of Bayswater's Strategic Plan - The Future of Our City 2011 to 2015

the following applies:





Policy Implications

Nil


Page 151


Nil

Voting Requirements

Simple majority required.


That Council accepts the Bayswater State Emergency Services (SES) Operational and

Non-Operational reports for 1 July 2012 to 31 December 2012.


Reason for Change

The Committee included an additional recommendation as they were of the opinion that the

Bayswater SES volunteers should be acknowledged for providing volunteer hours within their

own time, some having to leave their employment and not being paid, to provide assistance to the

community.

SENIOR SERGEANT MARK FOLKARD MOVED, SENIOR SERGEANT PAUL BARFOOT

SECONDED

CARRIED UNANIMOUSLY

Committee/Management Committee Recommendation

That Council:

1. Accepts the Bayswater State Emergency Services (SES) Operational and

Non-Operational reports for 1 July 2012 to 31 December 2012.

2. Writes a letter of thanks to the Bayswater SES to acknowledge the volunteers for their

dedication and commitment, providing assistance in their own time to the community.

CR GRAHAM PITTAWAY MOVED, CR MARLENE ROBINSON SECONDED

CARRIED UNANIMOUSLY


Page 152

Attachment 1


Page 153


Page 154


Page 155


Page 156


Page 157


Page 158


Page 159


Page 160


Page 161


Page 162


Page 163


Page 164


Page 165

7.3.2 YMCA Management Advisory Committee - 6 March 2013

7.3.2.1 Morley Sport & Recreation Centre Manager's Report - February 2013

Attachment: 1. Profit & Loss Report as at 31 January 2013

Officer: Centre Manager

Application

To present the Manager's report for the Morley Sport and Recreation Centre for January 2013.

Background

The 2012 year finished on a high with the launch of the new gym equipment and functional

training area. The YMCA opened the centre up to the public, holding a free open day for all

community members. On the day visitors were invited to shoot a hoop and be a part of the

YMCA Guinness Book of Records World Basketball Challenge. Over 6 million people shot

hoops across the world on the same day.

On offer were free group fitness classes, functional training demonstrations, basketball

competitions, face painting, bungy running, sausage sizzle and much more. The centre also

hosted a small supplier expo.

The day was a great success with over 600 people attending, during which 76 signed up to the

health club.

The New Year started well, with the centre bettering budget by $32,402 year to date, due to strong

performances from facility rental and children term programs.

Work is continuing on the YMCA Active Girls Project, which will be rolled out to 200 local year

8, 9 and 10 girls in the middle of April. Active Girls is a YMCA-developed and Department of

Sport and Recreation-funded project, which aims to improve the short, medium and long-term

physical activity levels and attitudes towards physical activity of adolescent females, with the

primary objective of initiating long term behavioural changes.

FINANCIAL PERFORMANCE

January 2012 Actual Budget Variance

Income 231,262 213,082 18,181

Expenditure 225,597 225,434 (163)

Net 5,665 (12,352) 18,018

Financial Year to Date (January 2011 – January 2012)

YTD Actual Budget Variance

Income 1,517,095 1,448,990 68,104

Expenditure 1,533,549 1,497,847 (35,702)

Net (16,454) (48,857) 32,402


Page 166

Summary of YTD Variations to Budget

Income

Facility rental income continues to be the stand out performer year to date, bettering budget

by $45,000. This is due to higher-than-expected weekend functions and a number of large

long-term bookings.

It’s very pleasing to note that Children’s Term Programs have performed very strongly

throughout the year, bettering budget by more than $24,000. Children’s Term Programs

across the board have experienced considerable increase in participation.

Adult Term Programs on the other hand have seen a decrease in participation, falling below

budget by $3,500 January YTD. A turnaround is anticipated in the second half of the

financial year, with the recommencement of Adult Art Classes and increased Boot Scooting

participation.

Team Sports finished the month $4,000 below budget. This can be attributed to an increase

in forfeit and slightly lower-than-expected team participation.

Expenses

Children’s Services expenses were well controlled, finishing the month $38,000 below

budget.

Children's Term Program expenses finished the month $2,500 below budget.

Health Club expenses are over budget $33,600 year to date, due to the purchase of functional

training equipment and extra staffing to facilitate the new functional training system.

Operations expenses are $14,000 over budget year to date, due to increased spending on

cleaning and preparation of the functional training area.

MEMBERSHIPS


Page 167

There was a total of 1485 active 'direct debit' and 'paid in full' members in January compared to a

budget of 1498. The centre’s total membership base is *1882.

Total Membership Base – Member Type Non-paid Paid

Direct debit - active 1481

Direct debit – suspended, family additional & other 168

Paid in full 4

Sponsorship membership (Staff & East Perth Basketball) 61

Gift membership (Donations, prizes) 1

21-Day free trial 167

TOTAL *397 *1485

PERSONAL TRAINING

There was a total of 170 Personal Training sessions in January compared to a budget of 103.

There was a total of 92 casual visits to the Health Club in January compared to a budget of 100.


Page 168

GROUP FITNESS

There was a total of 4036 Group Fitness participants for January against a budgeted 2940.

STADIUM

There were 293 games throughout January against a budgeted 293 games.


Page 169

CHILDREN'S SERVICES

Out of School Hours Care did not run during January

Vacation Care had an average of 64 children per day against a budgeted 73 children.

During the month of January, Vacation Care operated at a capacity of 82%.

LEISURE PROGRAMS

Leisure Programs had a total of 318 enrolments against a budget of 275 for the very successful

two week holiday clinics.


Page 170

YMCA Children Programs YMCA Adult

Programs

External

Providers

Basketball Clinics Moove n Groove Yoga Kick Boxing

Netball Clinics Toddler Gym Pilates Taekwon-do

Multi Sports Kindy Gym Boot Camp Karate

Kindy Sports Gym Gun Gentle Yoga Drama Academy

Irish Dancing Modelling Social Badminton Belly Dancing

Tennis Coaching Thriving Threes Singing Zumba Dance

Hip Hop Dance Fun for Fours Bootscooting Mixed Martial Arts

Jazz Ballet Sports Link Art

Teen Fit Gym Connect Singing

Teen Gym Young Masterchefs

* YMCA Adult and External Providers are not included as part LP Graph

FACILITY RENTAL

* Peak times include Fri 5pm - 12 midnight, Sat 8am-12 midnight & Sun 8am-5pm.

Off-peak times include Mon - Thurs 8am - 10pm, Fri 8am - 5pm.

The Wellington Room played host to the City of Bayswater Citizenship Ceremony on Australia

Day, a variety of religious ceremonies and weddings during January.

ATTENDANCE STATISTICS

Activities January

2012

January

2013

2012/2013

YTD

Crèche Participants 823 1,250 6,156

Children’s Programs Participants 340 318 9,039

Adult Term Program Participants 0 0 142

Childcare (Vac + OSHC) 1,232 1,347 6,541

Group Fitness 3,304 4,036 26,645

Personal Training 88 170 1,331

Health Club 6,669 7,622 49,412

Casual Health Club 102 92 768

Casual Individual Stadium 293 490 1,659

Stadium (Snr) 4,395 4,395 30,300

Function & Rental of Rooms Participants 4,920 3,780 83,880

Non paying spectator 0 0 38,750

Total 22,166 23,500 254,622

The centre had 23,500 visits throughout the month of January. This is approximately a 6%

increase from the previous year.

2012/2013 2011/2012

Off Peak

Hours

Peak

Hours

Off Peak

Hours

Peak

Hours

MSRC available facility hire hours 2992 704 2960 704

MSRC total hours booked 1736 700 1680 604

Occupancy 58.02% 99.43% 56.76% 85.80%


Page 171

SALES/MARKETING

The following marketing activities occurred during January 2012:

VIP display with Lorna Jane

Roadside banners

Facebook competition

21 Days free trial advertising

OHS/RISK MANAGEMENT

Nil

HUMAN RESOURCES AND TRAINING

All of MSRC staff are compliant in holding a current National Police Clearance and all hold

relevant Working with Children checks where necessary.

The table below displays the current number of staff employed in each department within the

centre:

Department Number of

Employees

Health Club 27

Dry Programs 28

Management / Administration 8

Children’s Services 15

Total: 78+*

* Employees are made up of casual, part-time and full-time staff. In the most recent pay period

there were 1,573.25 total hours worked, which is the equivalent to 20.98 full-time positions.

FIRST AID/ACCIDENTS/INCIDENTS

Report Type Affecting Min/Maj Number

Accident Staff Minor 0

Staff Major (resus/ambulance req) 0

Total accidents involving staff 0

Accident Customer Minor 4

Customer Major (resus/ambulance req) 0

Total accidents involving customers 4

Total accidents 4

Incident Staff Minor 0

Staff Major (emergency services called) 0

Total incidents involving staff 0

Incident Customer Minor 0

Customer Major (emergency services called) 0

Total incidents involving customers 0

Total incidents 0


Page 172

ASSET MANAGEMENT / MAINTENANCE

Facility or Equipment

Affected Cause of Problem

Action Taken to Resolve

Problem

Various airconditioners Parts broken KDAire began repairs

Taps Court 3 Men’s Toilet Leaking because broken Nupipe replaced taps

Hot Water System Corrosion and leakage Contacted City of Bayswater.

Units replaced.

MANAGEMENT

Nil.

CAPITAL WORKS SCHEDULE

The following table outlines MSRC requested and approved capital expenditure for 2012/2013 as

per the City’s approved capital allocation.

2012/2013 Capital items included in the 2012/2013 Adopted Budget:

Item Benefit Status Expenditure

YTD

Adopted Budget

2012-13

Replace Health Club

resistance equipment

Increase new sales and

retention of current

members. Current

equipment has reached

the end of its service life.

Completed. $99,778

$50,000

(J33100) plus

$50,000 c/f

(H13100)

Replace roof

sheeting and

evaporative

airconditioning units

Prevention of water leaks

and comfort of crèche

users.

In progress $1,170 $100,000

(J19900)

Electrical upgrades Emergency generator

connections. Completed $17,550

$17,000 c/f

(G33500)

Electrical upgrades

Other electrical upgrades

for Morley Sport &

Recreation Centre and

Bayswater Senior Citizens

Centre.

In progress 0 $15,000 c/f

(H40700)

Emergency power

generator

Evacuation

accommodation under the

Emergency Management

Plan.

Completed $49,889 $50,000 (J20700)


Page 173

The following items have been identified for consideration in the 2013/2014 Draft Budget:

Item Benefit Estimated cost

Upgrade front reception

and administration area

Improve presentation and servicing of

customers. Current office space is

inadequate.

$100,000.

Additional storage space

Reduce safety hazards from equipment being

left in hallways and reduce excessive

carrying distances.

$38,000

Removal of water feature Remove safety hazard and improve

presentation of the facility. $20,000

Street signage Increase promotion of the facility.

$25,000

(previously budgeted

G13000 in 2010/2011 but

delayed due to road works)

CUSTOMER FEEDBACK

Nil.


In accordance with the City of Bayswater Strategic Plan, The Future of Our City 2011 to 2015,

the following applies:


1.2 We promote and facilitate healthy lifestyles for our community.

o Increase opportunities for our community to be active and healthy.

Key Result Area 5: Leadership and Governance

5.1 We ensure compliance with all legislative and statutory requirements.

5.5 We ensure Council is accountable to its community."

Policy Implications

Nil.


Nil.

Voting Requirements


At the YMCA Management Advisory Committee Meeting:

MOVED CR BARRY MCKENNA, SECONDED CR SONIA TURKINGTON

CARRIED UNANIMOUSLY


That the Morley Sport & Recreation Centre Manager's Report - January 2013 be received.




Page 174

Attachment 1


Page 175

7.3.3 Audit and Risk Management Committee - 12 March 2013

7.3.3.1 Local Government Compliance Audit Return 2012

Attachments: 1. Draft Compliance Audit Return Response

Officer: Chief Executive Officer

Application

To consider the 2012 Local Government Compliance Audit Return for the period 1 January 2012

to 31 December 2012 prior to its adoption by Council.

Background

Section 7.13(i) of the Local Government Act 1995 (the Act) requires that local governments carry

out an audit of compliance with statutory requirements as prescribed under the Act or any other

written law in the prescribed manner and in a form approved by the Minister.

The Local Government (Audit) Regulations 1996 prescribe the requirements for the Compliance

Audit Return (CAR) which is to be completed for the period 1 January to 31 December each year.

Regulation 13 of the Local Government (Audit) Regulations 1996 prescribes the compliance

categories for the audit. In 2012 these categories include:

Commercial Enterprises by Local Governments

Delegation of Power / Duty

Disclosure of Interest

Disposal of Property

Elections

Finance

Local Government Employees

Official Conduct

Tenders for Providing Goods and Services.

Regulation 14 specifies the process of review for the CAR including the requirement for the City's

Audit and Risk Management Committee to review the results prior to the adoption of the CAR by

Council.

Regulation 15 requires that the certified CAR and a copy of the Council minutes at which it was

adopted be submitted to the Executive Director of the Department of Local Government prior to

31 March next following the period to which the return relates. In this regulation certified in

relation to a CAR means signed by the Mayor and by the Chief Executive Officer.

A number of Local Government Authorities may be audited on the response to the Compliance

Audit Return.

Comment

The Department of Local Government Compliance Audit Return for the period 1 January 2012

to 31 December 2012 has been completed by the City and is required to be reviewed by the Audit

and Risk Management Committee (Attachment 1). The results of the Committee's review are to

be presented to Council for consideration prior to Council adopting the CAR.


Page 176

The City's 2012 CAR reveals a high level of compliance with legislation by the City. However,

the City reported a non-compliance under the category relating to Disclosure of Interest relating to

the late lodgement of Annual Return by designated employees. This matter was referred to both

the Department of Local Government and the Corruption and Crime Commission in accordance

with legislative requirements.

The CAR is required to be adopted by Council and certified before being submitted to the

Department by 31 March 2013.





L2 Prudent management of financial resources.'

Policy Implications

Nil.


Nil.

Voting Requirements


At the Audit and Risk Management Committee Meeting:

CR GRAHAM PITTAWAY MOVED, CR BARRY MCKENNA SECONDED

CARRIED UNANIMOUSLY


That Council endorses the completed Local Government Compliance Audit Return for the

period 1 January 2012 to 31 December 2012 as included at Attachment 1 to this report.




Page 177

Attachment 1


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Page 186

7.3.3.2 Expiry of Existing Auditor's Contract


Application

To advise the Committee of the expiry of the existing auditor's contract on 30 June 2013.

Background

The purposes of the City's Audit & Risk Management Committee include providing guidance and

assistance in the development of a process for selecting and appointing an auditor.

The City's audit services provider for the period 1 July 2008 - 30 June 2013 is Macri Partners.

Legislative requirements:

Audit Committee

The Local Government Amendment Act 2007 Part 7.1A requires that local governments establish

an audit committee of which at least three members are to be council members, appointed by

absolute majority. The CEO or employees cannot be members.

Appointment of auditors

In accordance with Section 7.6 of the Local Government Act 1995, local governments are required

to appoint a registered local government auditor for a period not exceeding five years for the end

of financial year audit.

A particular requirement under the Local Government Act 1995 (Amendment) Sect. 6 – 10 and

Local Government (Financial Management) Regulations Reg 5 1996 is for the Chief Executive

Officer to “undertake reviews of the appropriateness and effectiveness of the financial

management systems and procedures of the local government regularly (and not less than once in

every four financial years) and report to the local government the results of those reviews”

Comment

To meet the legislative requirements, tenders were called in 2008 for appointment of a suitable

qualified and experienced audit services provider. This resulted in the appointment of

Macri & Partners.

There are no provisions for extension of the contract, and it is proposed that tenders be called for

the five year period 1 July 2013 to 30 June 2018 for the following:

o Audit of internal financial management systems and controls

o Audit of end of year accounts for the Annual Report

Given the uncertainty about future local government boundaries, the contract conditions would

include appropriate break clauses.


Nil.

Policy Implications

Nil - Audits are a legislative requirement.


Page 187


Nil.

Voting Requirements


At the Audit and Risk Management Committee Meeting:

CR ALAN RADFORD MOVED, CR BARRY MCKENNA SECONDED

CARRIED UNANIMOUSLY


That tenders be called for provision of audit services (internal financial management and

system controls and end-of-year accounts) for a five-year period 1 July 2013 to 30 June 2018

with a detailed scope of work to be included in the tender recommendation report.




Page 188

COMMITTEE RESOLUTION - EN BLOC RESOLUTION

To en bloc the Committee/Officer's Recommendations to Items:

7.1.1, 7.1.6, 7.1.8, 7.2.2, 7.2.5 to 7.2.10, 7.3.1.1 to 7.3.1.3 and 7.3.2.1 to 7.3.3.2.


CARRIED UNANIMOUSLY

COMMITTEE RESOLUTION

That the meeting be closed to the public and the doors were closed.

CR MIKE ANDERTON, JP MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY

At 8:17pm, the doors were closed to the public however no members of the public were present.

8. CONFIDENTIAL ITEMS

8.1 Technical Services

8.1.1 Public Litter Bin Collection Service


Refer: Item 13.4.2: OCM 30.08.07

Item 16.3.1: OCM 27.07.10

CR MIKE ANDERTON, JP DECLARED A FINANCIAL INTEREST


declared a financial interest in this item as he is currently renewing insurance for Cleanaway.

Cr Anderton withdrew from the meeting at 8:18pm.

Reason for Confidentiality

This report is CONFIDENTIAL in accordance with Section 5.23(2) of the Local Government Act

1995 which permits the meeting to be closed to the public for business relating to the following:

(c) a contract entered into, or which may be entered into, by the local government and

which relates to a matter to be discussed at the meeting;

(d) legal advice obtained, or which may be obtained, by the local government and which

relates to a matter to be discussed at the meeting

Voting Requirements



That the recommendation as contained in the attached "Confidential" Report be adopted.

CR MARLENE ROBINSON MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY

At: 8:19pm, Cr Mike Anderton, JP, returned to the meeting.


Page 189

8.2 Finance & Personnel

Nil.

8.3 Reports of Management/Advisory Committees

Nil.

COMMITTEE RESOLUTION

That the meeting be re-opened to the public and the doors were re-opened.

CR GRAHAM PITTAWAY MOVED, CR ALAN RADFORD SECONDED

CARRIED UNANIMOUSLY

At 8:20pm, the doors were re-opened to the public.

9. LATE ITEMS

Nil.

10. NEXT MEETING

The next meeting of the Technical Services and Finance & Personnel Committee will take place

in the Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on

Tuesday, 16 April 2013 commencing at 7:00pm.

11. CLOSURE

There being no further business to discuss, the Chairperson, Cr Barry McKenna, the Deputy

Mayor declared the meeting closed at 8:21pm.

Documents

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