MINUTES - hopkinsville.kctcs.edu · Web viewEntrepreneur Conference. The 2014 Regional Entrepreneur Conference was held at the college on March 12. There were over 100 attendees,

MINUTESHopkinsville Community College Board of Directors of the Kentucky Community and Technical System

January 23, 2014

Board Members Present:Mr. Philip BackMs. Christina Fouse Ms. Jackie Jones Mr. Gary LoganMs. Charlotte Morrow

Mr. John RittenhouseMs. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi Borders

Guests Present:

Hopkinsville Community College Dr. Jay AllenYvette Eastham James Hunter Carol Kirves Allisha Lee

Doug Roberts Dr. Jason Warren Dr. Alissa Young Cheryle Dymek

Other Annie Catron, WKDZ Radio

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, January 23, 2014, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order and welcomed HCC President Dr. Jay Allen.

Approval of MinutesMOTION: Mr. Rittenhouse moved that the minutes of the September 19, 2013, and the

November 13 and 14, 2013, meetings be approved as presented. Ms. Jones seconded the motion.

VOTE: The motion passed unanimously.

Enrollment ReportDr. Jason Warren, Chief Student Affairs Officer, reported on enrollment, noting that current numbers are preliminary until the March term. He reviewed trend data, which showed that enrollment peaked in 2012, most likely due to Workforce Investment Act (WIA) education funding during the recession. As of January 17, college enrollment was 2,945 (headcount) with a full-time equivalent (FTE) of 1,682.9. Current data was reviewed for the Fort Campbell campus, Hopkinsville campus, and high school enrollment. There will be 150 headcount added to the current high school number because of the Rotary Scholars program.

Hopkinsville Community College Board of DirectorsJanuary 23, 2014

Page 2

In response to a question about whether the college taught courses during the recession that are not generally taught during regular economic times, there was discussion regarding ongoing college efforts to offer classes needed by students. Some classes are non-credit, such as computer literacy, resume writing, and interview skills. Dr. Young is developing a master schedule to use college resources efficiently. Mr. Ted Wilson reported that the college is scheduling to make the most efficient use of faculty and to reduce the number of adjunct faculty used. There was discussion of the impact of the Affordable Care Act on hiring of adjunct faculty, and the difficulty of finding qualified adjunct faculty in the science disciplines. Adjuncts are limited to teaching 25 hours per year. Dr. Allen stated that there has been much discussion about adjunct load and when benefits would have to apply. KCTCS and the colleges are continuing discussion and study of the matter.

Finance ReportDr. Allen introduced Mr. Doug Roberts from the System office, Interim Chief Business Affairs Officer at the college. Mr. Roberts reviewed the financial report, noting that the report reflects the declining enrollment numbers, but the college anticipates some additional spring term revenue. The college will need to use some reserve funds this year, but is hoping for a strong first half of summer to generate revenue.

Hopkinsville Community College UpdateDr. Allen reported that as of day 13 in his HCC presidency he has been very busy and has enjoyed his work at the college. He and his family moved to Hopkinsville on January 2, and they continue to learn that it is a wonderful place of which all should be proud. He has connected with many people in the community and welcomes suggestions from Board members about people to meet with to create relationships with the college.

Dr. Allen discussed the Governor’s state budget proposal, which includes agency bonding capability for KCTCS to support capital projects at all colleges, including the proposed Agriculture, Health and Career Technology Center at Hopkinsville Community College.Dr. Allen explained that 75% of the approved cost for the building would be covered by bonds and the remaining 25% would need to be raised from private funds. KCTCS proposes an $8 per credit hour construction fee for all students to support the bonds. Dr. Allen noted that most KCTCS projects have been reduced in size, including HCC’s proposed project, which has been set at $15 million. Bonds would provide $11.25 million, and the remainder, $3.75 million, would have to come from private funds “in hand” before the project could begin. Approval for agency bonding would be needed from the KCTCS Board of Regents, the Council on Postsecondary Education, and the Kentucky Legislature. The Governor’s budget proposal includes a 2.5% reduction in KCTCS funding.

In response to questions from the Board, it was explained that there is no time frame in the proposal for the student fee to end. There are also general bonds in the proposal for universities and for one KCTCS project. There are agency bonds proposed for universities. It was noted that this is a budget proposal and is not final.

Hopkinsville Community College Board of DirectorsJanuary 23, 2014

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There was discussion of the college’s prospect for raising $3.75 million. Dr. Allen stated that he feels confident it is a goal the college can attain and the community will support the college in its efforts. The college wants to grow its potential in a new building and in space opened up by programs vacating current spaces. Dr. Allen reported that the college will study the needs and priorities for space and what programs could be accommodated. As the college moves forward, staff will have conversations about the best methods to move this project forward and will talk with legislators. Dr. Allen will communicate with the Board and ask for their input.

Other BusinessThe Board recognized Ms. Annie Catron from Radio Station WKDZ, who is leaving the area for a new position in Cape Girardeau, Missouri, and wished her the best in her new position.

AdjournmentThe meeting adjourned at 4:55 p.m.

March 20, 2014 SIGNED COPY ON FILE Date Approved by Board of Directors

Bettie Wallace, ChairHopkinsville Community College Board of Directors

SIGNED COPY ON FILEGary Logan, SecretaryHopkinsville Community College Board of Directors

SIGNED COPY ON FILEJay S. Allen, Ph.D. President/CEOHopkinsville Community College


March 20, 2014

Board Members Present:Mr. Philip BackMs. Christina Fouse Mr. Gary LoganMs. Charlotte Morrow

Ms. Melissa StevensonMrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi BordersMs. Jackie JonesMr. John Rittenhouse

Guests Present:

Hopkinsville Community College Dr. Jay AllenJames Hunter Carol Kirves Doug Roberts

Dr. Alissa Young Rena Young Cheryle Dymek Lena Wann

Other Alan Watts, WKDZ Radio

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, March 20, 2014, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order and welcomed Board members and guests.

Approval of MinutesMOTION: Mr. Back moved that the minutes of the January 23, 2014, meeting be approved

as presented. Ms. Stevenson seconded the motion.VOTE: The motion passed unanimously.

Enrollment ReportDr. Jay Allen asked Mr. James Hunter, Interim Chief of Institutional Research, to share the enrollment report. Mr. Hunter distributed a handout, current through March 19, 2014, showing

Hopkinsville Community College Board of Directors

March 20, 2014

the current headcount enrollment of 3,418. He explained that this should be close to the official count which will take place at the end of March. The numbers for Summer 2014 and Fall 2014 include only advance registrations. Dr. Allen noted that the week of closure for winter storm and the week of spring break have presented a challenge for fall registrations.

Finance ReportMr. Doug Roberts presented a financial report to the Board, noting that the college is down in revenue year-to-date for Fall 2013 and Spring 2014. He reviewed expense and revenue calculations and indicated that the forecast deficit amount of $186,580 would come from reserve funds. The college is working to cut back some operating expenses and it is anticipated that salary savings may bring the deficit down. The budget process for FY 2015 has begun. In response to a question about tuition costs for the next academic year, Mr. Roberts stated that he anticipates there may be some increase in tuition; however, the Council on Postsecondary Education (CPE), has not yet set tuition parameters.

President’s ReportDr. Allen welcomed the Board members to campus again and reported on various college events and issues:

KCTCS BuildSmart Project

The BuildSmart project, which would allow all colleges to get needed buildings, is still being reviewed in the House. On Monday Senator Westerfield had an opportunity to speak with HCC students and received good input on the impact on students of a new building and of the proposed fee. Students indicated they are willing to bear the cost. Senator Westerfield also visited a class with dual credit students.

SGA President Christina Fouse and Dr. Allen traveled to Frankfort, where Ms. Fouse presented a resolution in support of the BuildSmart program to legislators. Ms. Fouse spoke with legislators one-on-one and was introduced on both the Senate and House floors. HCC faculty will send a resolution of support to legislators tomorrow.

Dr. Allen noted that, while agency bonding may not be the most perfect solution, it is the best situation we have today as a way to get needed buildings to provide community college programs.

Dr. Allen’s Investiture Dr. Allen’s investiture as fifth president of Hopkinsville Community College is scheduled for Monday, April 28, at 3:00 p.m. There will be a one-hour ceremony in the collegeAuditorium, followed by a reception in the Gallery. There will also be a paid ticket dinner event in the evening. The investiture ceremony is an opportunity to celebrate the institution.


March 20, 2014

Got Your Six The college will participate in the Got Your Six educational pillar pledge program with the military. Allisha Lee will work to help our institution to carry out this pledge.

Student Veterans Organization

The first meeting of the Student Veterans Organization was held today. Meetings will alternate between the Fort Campbell and Hopkinsville campuses.

2014 Regional Entrepreneur Conference

The 2014 Regional Entrepreneur Conference was held at the college on March 12. There were over 100 attendees, including high school students. It was a successful event with great speakers.Lea Martin in the college’s Workforce Solutions department headed up the conference effort.

Other BusinessThere was further Board discussion of the proposed BuildSmart program. Mr. Ted Wilson reported that he has heard from colleagues at other colleges whose faculties are not as supportive of the initiative as HCC’s. Dr. Allen noted that their concern had been heard, and the legislature could avoid the student fee if they would approve a building paid with general fund bonds, but this is the best option available. It was noted that other colleges have received buildings since KCTCS was instituted; however, Hopkinsville Community College has not gotten a new building since the Technology Center was opened in 1997. Since approval of a building supported by general fund bonds is not anticipated, KCTCS agency bonds would be the college’s best option.

Dr. Young reported that 42 of about 71 HCC faculty approved the resolution in support of BuildSmart. Dr. Allen is trying to get out the message that the proposed building is needed to move forward to offer programs needed by our students. Ms. Fouse reported that all SGA presidents are in favor of the program as a benefit for future students. Mr. Logan stated that the proposed building is needed as an economic stimulus for Christian County and Hopkinsville. It would benefit Trigg and Todd Counties as well.

There was discussion of efforts to raise the 25 percent of the building cost (approximately $3.75 million) that would not be covered by agency bonds. There could be multi-year pledges, but the college must have the funds in hand to start the project.

Mr. Alan Watts of Radio WKDZ announced there will be an Ag Career Fair next Tuesday, March 25, from 2:00 to 6:00 p.m. at the Bruce Convention Center. He commended HCC faculty member Robbie Alexander and the college Agriculture Program for their efforts in offering the career fair.


March 20, 2014

AdjournmentThe meeting adjourned at 4:33 p.m. CDT.

May 8, 2014 SIGNED COPY ON FILE Date Approved by Board of Directors

Bettie Wallace, ChairHopkinsville Community College Board of Directors

SIGNED COPY ON FILEGary Logan, SecretaryHopkinsville Community College Board of Directors

SIGNED COPY ON FILEJay S. Allen, Ph.D. President/CEOHopkinsville Community College


May 8, 2014

Board Members Present:Mr. Philip BackMs. Christina Fouse Ms. Jackie JonesMs. Charlotte Morrow

Mr. John RittenhouseMs. Melissa Stevenson Mrs. Bettie Wallace Mr. Ted Wilson

Board Members Absent:Ms. Naomi BordersMr. Gary Logan

Guests Present:

Hopkinsville Community College Dr. Jay AllenYvette Eastham James Hunter Yvonne Glasman Carol Kirves

Doug Roberts Dr. Jason Warren Dr. Alissa Young Rena Young Cheryle Dymek

Other Alan Watts, WKDZ Radio

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, May 8, 2014, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Chair Bettie Wallace called the meeting to order and welcomed Board members and guests.

Approval of MinutesMOTION: Mr. Rittenhouse moved that the minutes of the March 20, 2014, meeting be

approved as presented. Ms. Stevenson seconded the motion.VOTE: The motion passed unanimously.

Approval of 2014-2015 Budget RequestMr. Doug Roberts explained the proposed budget request for the 2014-2015 fiscal year. He reviewed revenue information for FY 2014 and presented comparisons of unrestricted and restricted budgets for FY 2014 and FY 2015. The recurring budget for 2014-2015 was built on the assumption of a five percent enrollment decline, based in part on an analysis of WIA student


May 8, 2014

numbers and funding. Mr. Roberts explained that the proposed budget request accommodates a one percent salary increase for qualified employees, subject to KCTCS approval, as well as a tuition increase.

In response to Board questions, Mr. Roberts explained that LoD (Learn on Demand) is an online, start-any-time program and noted that this initiative is not yet reaching its potential for the number of students it can reach. Part of the college expense is a recharge from System office for administrative expenses for the initiative. Mr. Roberts noted that the figures for tuition and salary increases are based on discussions at the last Board of Regents meeting. It was noted that changes of the function of expenses were due to compliance with NACUBO guidelines. The 2014-15 Restricted budget establishes expenditure authority for grants and other restricted income sources.

MOTION: Melissa Stevenson moved that the proposed budget request for 2014-2015 be approved as presented for submission to the KCTCS Board of Regents.Ms. Jones seconded the motion.


President’s ReportDr. Allen reported on college events and issues:

Enrollment Report Dr. Allen introduced Dr. Jason Warren, who presented information on enrollment trends and credentials awarded. He noted that summer enrollment is currently down 9 percent from last year. He reviewed Fall 2014 data, explaining that enrollment for the Hopkinsville and Fort Campbell campuses are down from the comparable date last year. Dr. Warren presented a headcount comparison from 1989 through 2014 and discussed contributing factors for the variations. It was noted that WIA third party payments have been reduced over the years. Dr. Warren also discussed college recruitment and re-recruitment efforts.

There was discussion of high school dual enrollment and the costs to the college. There is a tuition assessment, then a waiver.Dr. Warren noted that there have been legislative proposals for early access to KEES funds for dual credit classes, but such proposals have not been approved. Many dual credit students apply for the Mary Jo Young scholarship.

There was discussion of how the reductions in Pell grants has affected summer enrollment. There is no separate summer Pell, but students can use funds left from fall and spring to pay for summer classes.


May 8, 2014

Commencement 2014 Dr. Allen reported that HCC’s Commencement is scheduled Friday, May 9, at 7:00 p.m. at the James E. Bruce Convention Center. Dr. Walter Bumphus, President and CEO of the American Association of Community Colleges (AACC) is the Commencement speaker. He is a native of Princeton, Kentucky. Board members are invited to Commencement and to the reception for Dr. Bumphus, which is scheduled from 5:00 to 6:30 p.m. at the Convention Center.

This May, the college has 896 students who have applied for 1,630 credentials, which includes 646 two-year degrees, 936 certificates and 48 diplomas. Compared with 2013, HCC has experienced a14.7 percent increase in candidates for graduation as well as an increase of almost 5 percent in credentials to be awarded.Dr. Allen expressed that this statistic reflects the hard work and dedication of the college’s faculty and staff. The first Rotary Scholars will graduate tomorrow evening, and there will be a mother and son and a mother and daughter graduating together tomorrow.

Build Smart Initiative HCC is in the planning phase of both the capital campaign and the proposed building. The college will be working with business and industry leaders in agriculture, healthcare, and other areas to determine the programs that are most needed to prepare graduates for the jobs of today and the future and that will be the best fit for this new facility. HCC is working with KCTCS to plan the college’s capital campaign. The college needs to have $3.75 million in hand in for the project by January 1, 2016.

Scholarship Luncheon The annual HCC Foundation Scholarship Luncheon was held today and featured two excellent student speakers. One of the students will graduate tomorrow, the other will attend HCC next year.

Enrollment Dr. Allen reported that the college will be making extra efforts to grow enrollment. HCC is looking for great well-rounded students to build up the college’s student ambassador program to help market the college.

Other BusinessMr. Rittenhouse congratulated Dr. Allen on his inauguration and investiture ceremony held on April 28. Dr. Allen thanked Advancement Department staff, the Inauguration Committee, and the HCC Foundation for their support of the event. He noted that over 100 people representing all aspects of the community attended the dinner.


May 8, 2014

AdjournmentThe meeting adjourned at 4:46 p.m. CDT.

September 11, 2014 SIGNED COPY ON FILE Date Approved by Board of Directors

ChairHopkinsville Community College Board of Directors

SIGNED COPY ON FILESecretaryHopkinsville Community College Board of Directors

SIGNED COPY ON FILEJay S. Allen, Ph.D., President/CEO Hopkinsville Community College


September 11, 2014

Board Members Present:Mr. Philip BackMs. Jackie Jones Mr. Gary LoganMs. Charlotte Morrow

Mr. John RittenhouseMs. Melissa Stevenson Mr. Ted Wilson

Board Members Absent:Ms. Naomi BordersMs. Brittany Robison

Guests Present:Hopkinsville Community College Dr. Jay AllenMs. Yvette Eastham Mr. James Hunter Ms. Carol KirvesMs. Donna Lamprecht Ms. Allisha Lee

Dr. Sara Phillips Mr. Doug Roberts Dr. Alissa Young Ms. Rena Young Ms. Cheryle Dymek

Other: Mr. Alan Watts, WKDZ

RadioMs. Margarita Cambest,

Kentucky New Era

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, September 11, 2014, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Vice Chair John Rittenhouse called the meeting to order. Mr. Rittenhouse remarked that the Board will miss Chair Bettie Wallace who passed away in July.

Approval of May MinutesMOTION: Mr. Back moved that the minutes of the May 8, 2014, meeting be approved as

presented. Mr. Logan seconded the motion.VOTE: The motion passed unanimously.

Resolution of CondolenceMr. John Rittenhouse introduced the following Resolution of Condolence to the Family of Mrs. Bettie Wallace to be sent to Mrs. Wallace’s family.


September 11, 2014


Resolution of Condolence to the Family of Mrs. Bettie Sue Wallace

Upon unanimous agreement of the Hopkinsville Community College Board of Directors, and the desire of the board to express its sympathy at the loss of our Chair of the Board of Directors and friend, Mrs. Bettie Sue Wallace, who faithfully served Hopkinsville Community College and its students from December 2003 to July 2014, and

WHEREAS, her love and commitment to HCC was genuine and palpable; and

WHEREAS, her service to the college was loyal; and

WHEREAS, she provided leadership to the college during extraordinary times of challenge and growth; and

WHEREAS, “Mrs. Bettie” conducted her duties with good humor, wisdom and enthusiasm; and

WHEREAS, she was always quick to remind all she met that “her boys,” her beloved sons, Steve and David were graduates of HCC; and

WHEREAS, her death is a great loss to her family, community and state:

NOW, THEREFORE, BE IT RESOLVED that the Hopkinsville Community College Board of Directors hereby expresses its sincere condolences to the family of Mrs. Bettie Wallace, and

BE IT FURTHER RESOLVED that this Resolution of Condolence be made a part of our minutes and sent to the family of Mrs. Wallace.

MOTION: Mr. Logan moved that the resolution be adopted by the HCC Board of Directors and sent to Mrs. Wallace’s family. Ms. Stevenson seconded the motion.


Election of OfficersNominations for Board officers were declared open. Mr. Rittenhouse was nominated to serve as Chair and Mr. Logan was nominated to serve as Vice Chair. There were no further nominations for Chair and Vice Chair.

MOTION: Mr. Back moved that nominations cease and that John Rittenhouse be elected by acclamation to serve as Chair and Gary Logan be elected by acclamation to service as Vice Chair. Mr. Ted Wilson seconded the motion.


September 11, 2014


Ms. Charlotte Morrow was nominated to serve as Secretary. There were no further nominations.

MOTION: Mr. Logan moved that nominations cease and that Ms. Morrow be elected by acclamation to serve as Secretary. Mr. Back seconded the motion.


Officers for 2014-2015 are as follows:John Rittenhouse, Chair Gary Logan, Vice Chair Charlotte Morrow, Secretary

Committee Assignment ReviewThere was discussion of committee assignments. Mr. Rittenhouse recommended waiting to finalize the list until the assignments were further reviewed.

MOTION: Mr. Ted Wilson moved to delay committee assignments to the next Board of Directors meeting. Ms. Stevenson seconded the motion.


Proposed Meeting ScheduleA list of proposed meeting dates was presented to the Board.

MOTION: Mr. Wilson moved to accept the 2014-2015 meeting dates as proposed. Ms. Jones seconded the motion.


The 2014-2015 meeting dates are as follows:

Thursday, September 11, 2014 – 4:00 p.m. (annual meeting)Thursday, November 20, 2014 – 4:00 p.m.Thursday, February 19, 2015 – 4:00 p.m.May , 2015 (date to be determined depending on KCTCS budget process)

Finance ReportMr. Doug Roberts presented the college finance report to Board members and discussed the current tuition revenue forecast. The current projection is that the college will finish the year with revenue above budget. Mr. Roberts reviewed the tuition revenue forecast and reported that$250,000 has been transferred to BuildSmart Phase A, which includes choosing a management firm and the first part of the design phase. He noted that the college is in good financial shape. In response to questions from the Board, Mr. Roberts explained that the college’s fund balance would provide three to four months of operating expense in case of emergency. In regard to


September 11, 2014

student receivables, Dr. Allen noted that the college does not allow students to re-enroll if they have a prior balance.

President’s ReportDr. Allen reported on college events and issues.

Mrs. Bettie Wallace Dr. Allen reported that he attended and spoke at Mrs. Wallace’s funeral, and several representatives of the college attended the funeral. He stated that he had enjoyed working with Mrs. Wallace.

Introductions Dr. Allen recognized Mr. James Hunter and Ms. Donna Lamprecht for their work in filling the college’s institutional research needs on an interim basis while teaching a full class load.

Dr. Sara Phillips, HCC’s new Institutional Research/Institutional Effectiveness Director, was introduced.

Fort Campbell Allisha Lee continues to give great leadership at the HCC Fort Campbell site, and college employees continue to interact and connect with soldiers and military dependents. The student veterans organization is in full swing. HCC now has “Got Your Six” certification.

The Fort Campbell Education Center held a graduation ceremony for students who missed their school’s commencement. Four students - two soldiers and two family members – from HCC participated in the ceremony.

Workforce Solutions Youth Programs – The Kids in College Can Soar (KICCS) program had its third highest enrollment this year. Students in the program find that learning in a college environment can be fun. Career Craze, a week-long camp for middle-schools students featuring an introduction to technical programs, included ag tech and Lego robotics. Additional funds were received to take the program to the Boys and Girls Club of Hopkinsville for a week, and they want to do it again if funding can be obtained.

Economic development efforts continue with HCC involvement. Dr. Allen attends events to contact industries and let them know about the college’s training opportunities. He attended the opening for AgStrong, a canola processing plant in Todd County. As of its one- year anniversary in Hopkinsville, Teletech has doubled its jobs. The college works with the Economic Development Council to bring business and industry to our area and continues to work on program development for training.

Four-Year University Partnerships

The college is working to strengthen relationships with its four-year university partners. Dr. Tice and Dr. Ransdell from Western Kentucky University visited HCC to discuss the Joint Admissions Agreement.


September 11, 2014

President Robert Davies from Murray State University has visited the HCC campus and will return on September 18 to sign a Joint Admissions Agreement. HCC representatives will attend the groundbreaking for the Breathitt Veterinary Center on September 18.

Carol Kirves and Dr. Allen met Dr. Alisa White, President of Austin Peay State University, at a Chamber reception in Clarksville, Tennessee. The college continues to work to develop relationships in the Tennessee counties served by HCC.

SPEA The U.S. military’s study of possible realignments looked at the impact of reduction of forces at military installations, including possible reduction of 16,000 troops at Fort Campbell. Dr. Allen reviewed the possible impact of such a troop reduction at Fort Campbell, and reported that the college had sent comments to the U.S. Army Environmental Command outlining the importance of the Fort Campbell Army Base. He highlighted the positive things HCC has done to make this a desirable post for active duty service members.

Individuals can go to the Christian County Chamber of Commerce web site to submit comments electronically.

Enrollment Dr. Allen reported that HCC was able to meet a balanced budget and continues with recruitment efforts. Headcount enrollment and FTE are currently down from last year, but high school enrollment is up. Fort Campbell will still have registration for enrollment in the 8-week October term, so the numbers will change as we move into October.

BuildSmart BuildSmart continues to work in the “silent” phase of the fund raising campaign. During this phase, the college will identify potential donors and plan the purpose and scale of the building.

Campus News The college has received its first National Science Foundation (NSF) grant through the efforts of Assistant Professor Sherry McCormack. It will focus on technical education for the business community.

Adirondack chairs have been placed in the campus center quad for student and employee use.

There are new PCs in the library study room.

The Barnes and Noble Bookstore in the Academic Building underwent renovations this summer. Board members were encouraged to stop by the bookstore to view the updates.

The first HCC 50th Anniversary Committee meeting was held and resulted in a wealth of ideas. People are excited to participate. The college’s 50th anniversary year begins September 1, 2015.

The Hopkinsville Community College Foundation Golf Tournament will be held on Friday, October 3, at The Links at Novadell.Informational materials were distributed.


September 11, 2014

The HCC Foundation Gala Auction will be held Friday, November 7, at the James E. Bruce Convention Center. This is the college’s largest fund raiser of the year.

Q&A In regard to a question about the significance of “Got Your Six,” a military expression meaning “got your back,” it was explained that this refers to the commitment of educational organizations to support and serve soldiers.

There was a question regarding the building currently occupied by the Breathitt Veterinary Center. There was some question about what would happen to the building after the center moved to the new facility. There has been some discussion in the past about possible HCC use of the building. Dr. Allen reported that he spoke with MSU President Davies about it and will see what happens over the next months.

Adjournment The meeting adjourned at 4:51 p.m. CDT.

November 20, 2014Date Approved by Board of Directors

John B. Rittenhouse, III, Chair Hopkinsville Community College Board of Directors

Charlotte L. Morrow, Secretary Hopkinsville Community College Board of Directors

Jay S. Allen, Ph.D. President/CEOHopkinsville Community College


November 20, 2014

Board Members Present:Ms. Jackie JonesMr. Gary LoganMs. Charlotte Morrow Mr. John Rittenhouse

Ms. Brittany RobisonMs. Melissa Stevenson Mr. Ted Wilson

Board Members Absent:Mr. Philip BackMs. Naomi Borders

Guests Present:Hopkinsville Community College Dr. Jay AllenMr. Doug Roberts Dr. Jason Warren Dr. Alissa Young Ms. Rena Young Ms. Cheryle Dymek Ms. Lena Wann

Other: Mr. Travis Faulkner, WKDZ Radio Ms. Margarita Cambest, Kentucky

New Era

The Hopkinsville Community College Board of Directors convened in regular session on Thursday, November 20, 2014, at 4:00 p.m. (CDT) in room 103 in the Administration Building at Hopkinsville Community College.

Chair John Rittenhouse called the meeting to order.

Approval of September MinutesMOTION: Ms. Jones moved that the minutes of the September 11, 2014, meeting be

approved as presented. Ms. Stevenson seconded the motion.VOTE: The motion passed unanimously.

Annual Review of College Mission StatementDr. Allen presented the Hopkinsville Community College Mission Statement for annual review in accordance with KCTCS Policies and Procedures. He reported that the Mission Statement, as last approved by the KCTCS Board of Regents in December 2012, had been reviewed and reaffirmed by the college Cabinet, Faculty Council, Faculty and Staff. Dr. Allen reported that no changes were proposed to the current Mission Statement. There will be a comprehensive of the college Mission Statement beginning in spring 2015 since KCTCS policy calls for Board of Regents approval every three years.


November 20, 2014

MOTION: Mr. Logan moved that the HCC Board of Directors reaffirm the Hopkinsville Community College Mission Statement as presented. Ms. Morrow seconded the motion.


Strategic Needs AnalysisDr. Allen reviewed the proposed biennial capital projects list which must be approved by the college Board of Directors and submitted to KCTCS.

There was discussion of the possibility of Hopkinsville Community College acquiring the Murray State University Breathitt Veterinary Center property on North Drive and possible uses for the building. Dr. Allen reported that the disposition of the building is still unknown at this time.

In response to a question about the Todd County Career Path Institute, Dr. Allen explained that the college will operate the building. High school dual credit technical programs will be held during the mornings, and credit and non-credit training and programs will be held in the afternoon/evening. The dual credit programs will lead to industry certifications and to program completions.

There was discussion of the college’s agriculture technology building, which is currently fully utilized.

MOTION: Ms. Jones moved that the HCC Board of Directors approve the Strategic Needs Analysis biennial capital project list as presented. Ms. Stevenson seconded the motion.


Financial ReportDoug Roberts presented financial status information, reporting that departments are being careful about budgeting and he is still forecasting ending the year in the black. He noted that there are some concerns since spring enrollment and tuition revenue are coming in slowly.

Committee AppointmentsBoard members reviewed the committee appointments for the year. Appointments are as follows:

Finance Committee John Rittenhouse Gary LoganTed Wilson Philip BackHCC President (ex officio)

Policy Committee Charlotte Morrow Philip Back Melissa Stevenson Brittany RobisonHCC President (ex officio)


November 20, 2014

Hopkinsville Community College UpdateDr. Allen reported on college events and issues.

Facilities Update The emergency power generator is being tied to the Auditorium, Learning Resource Center, and Academic Building. The project is expected to be completed in mid-January 2015.

Room 103 in the Learning Resource Center (Library) has been renovated, including paint, flooring, and furnishings, to create a study space/collaborative learning center. This will also include a large-screen TV and white boards.

Chamber Award In October, HCC received the Herb Hays Quality Service Award from the Chamber of Commerce. This award recognizes the college’s front- line employees for their excellent service to students.

50th Anniversary The college’s 50th Anniversary Planning Committee continues to meet. Members are excited about planning the celebration.

Foundation Fund Raisers

The HCC Foundation’s Mike Foster Golf Scramble had record support, with more hole sponsors than ever.

The 8th annual HCC Foundation Gala and Auction was held on November 7. A thank-you ad will be placed in the Kentucky New Era this weekend. Please share any comments or suggestions about the event with the college Advancement Office.

KCTCS President’s Gala & Benefactors Awards Dinner

HCC’s benefactors of the year were Dr. Lyndon Goode and Mrs. Nancy Bullard. The college is proud to recognize them for their contributions and support.

HCC “Best for Vets” Military Times named Hopkinsville Community College as #6 in their list of 20 “Best for Vets” colleges. Fort Campbell Campus Director Allisha Lee completed a comprehensive survey for the college to be considered for this listing. Of the colleges named, HCC had the highest percentage of veterans/military personnel served.

Student Veterans Organization

On November 10 and 11, members of the HCC Student Veterans organization took lunches to veterans (students and employees) at the Fort Campbell and Hopkinsville campuses.

Enrollment Dr. Jason Warren reviewed fall enrollment numbers for headcount and FTE and a historical trend line of the data. He discussed the year-to-date comparison for headcount data, noting that the high school number is up a little since the college is averaging about 100 Rotary Scholar students. Dr. Warren also reviewed the year-to-date numbers for Spring 2015, noting that the college is re-engaging recruitment activities. Outreach to stop-outs continues in order to take a personal approach to reach these students and assist them to complete a credential. There was discussion of the impact of enrollments at Fort Campbell.

Dr. Allen reported that HCC continues to be heavily involved with industry recruitment.


November 20, 2014

It was noted that Fort Campbell had announced that the 159th flight wing of the 101st will be deactivated. This will affect 2,400 soldiers and their families.

Mr. Rittenhouse expressed the Board’s appreciation for the college faculty and staff and stated that the Foundation Gala and Auction was a great event.

Mr. Logan asked Dr. Allen to let employees know that the Board of Directors appreciates their efforts to make HCC a “Best for Vets” school.

Ms. Morrow reported that the Dr. Allen and the college are getting good comments in Todd County for the college’s role in the Todd County Career Path Center.

AdjournmentThe meeting adjourned at 4:54 p.m. CST.

May 7, 2015Date Approved by Board of Directors

Chair, Hopkinsville Community College Board of Directors

Secretary, Hopkinsville Community College Board of Directors

Jay S. Allen, Ph.D. President/CEOHopkinsville Community College

Documents

MINUTES - hopkinsville.kctcs.edu · Web viewEntrepreneur Conference. The 2014 Regional Entrepreneur Conference was held at the college on March 12. There were over 100 attendees,