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MINUTESWildResearchAnnualGeneralMeeting2015Date:November20,2015

Location:1432Kingsway,Vancouver

Time:7:00-7:30PMPST

InAttendance:

WildResearchBoardofDirectors:ChristineRock(President),JayBrogan(Vice-President),EmilyMcAuley(Treasurer;viaGoogleHangouts),EllyKnight(Secretary;viaGoogleHangouts),MichaelArbeider(DirectoratLarge),VirginiaNoble-Dalton(DirectoratLarge;viaGoogleHangouts),RenaeMackas(DirectoratLarge)

WildResearchMembers:ThomasPlath,StephenPartington,GailKennar,IldikoSzabo,PeterFaught,AaronRitchie,SethBennett,WayneWeber,RoseMarieLeong,VanessaSmith,DarrenIrwin,MurrayLashmar,AngelaBond,PaulPreston,Fayed’Eon,ConnyBregman,PabloJost,FranciscaOlaya,JesseKemp,GwynThomas,CourtneyLahue,MayaMerch,MikaelaDavis,PaulLevesque,WallyHeldon,AlexDalton(viaGoogleHangouts)

Regrets:SarahNathan(DirectoratLarge)

1. WELCOMEANDINTRODUCTIONS–ChristineRock• Meetingwascalledtoorderat19:09PST• Welcome:Localandremoteintroductionsofboardmembers.• Additionstoagenda?–None.

2. ADOPTIONOFAGENDA–ChristineRock

3. APPROVALOFTHEMINUTESFROMTHE2014AGM–ChristineRock

• Availableathttp://wildresearch.ca/wp-content/uploads/2013/06/WildResearch-AGM-Minutes-2014.pdf

Motion:ToaccepttheminutesfromtheWildResearchAnnualGeneralMeeting.Movedby:ChristineRockSecondedby:PabloJost

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Decision:Motioncarriedunanimously

4. PRESIDENT’SREPORT• PresentedbyPresidentChristineRock• SeeAppendixA

Motion:Toapprovethe2015WildResearchPresident’sReport.Movedby:MichaelArbeiderSecondedby:IldikoSzaboDecision:Motionscarriesunanimously

5. TREASURER’SREPORT• PresentedbyVice-PresidentJasonBrogan

o NotethatthecurrentTreasurer,EmilyMcAuley,attendedviaGoogleHangoutso JasonBroganpresentedthe2015Treasurer’sReportashewasphysicallypresentatthe

2015AGM• SeeAppendixB

Motion:Toapprovethe2015WildResearchTreasurer’sReport.Movedby:StephenPartingtonSecondedby:GailKennarDecision:Motioncarriedunanimously

6. COMMITTEEREPORTS• PresentedbyPresidentChristineRock• SeeAppendixC

Motion:Toapprovethe2015WildResearchCommitteeReports.Movedby:GailKennerSecondedby:AngelaBondDecision:Motioncarriesunanimously

7. ELECTIONS• ThefollowingareWildResearchmembersingoodstandingandarenominatedforthepositions

listedontheBoardofDirectors:o Vice-President:EllyKnighto Treasurer:JasonBrogano Secretary:EmilyMcAuley

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• ThepositionofPresidentheldbyChristineRock,andpositionsofDirectorsatLargeheldbyRenaeMackasandVirginiaNoblearetwo-yeartermsendingin2016.

• Noothernominationsmade

Motion:ToaccepttheslateofWildResearchmembersnominatedforBoardofDirectorsintotheacclaimedpositions.Movedby:ChristineRockSecondedby:PabloJostDecision:MotioncarrieswithabstentionsfromEllyKnight,JasonBrogan,andEmilyMcAuley

8. ADJOURNMENTMotion:Toadjournthe2015WildResearchAGMat19:25PST.Movedby:ChristineRockSecondedby:GailKennarDecision:Motioncarriesunanimously

Pleasejoinusafterthemeetingforour6thAnnualVolunteer&Member

AppreciationPartyfrom7:30–11:00PM!

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APPENDIXAWildResearchPresident’sReport2015

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President’sReport

2015

byChristineRockWildResearch turned five this year! With this milestone comes considerable reflection about ourachievements to-date, aswell as gratitude towards the supporters,members, and volunteers thathave helped make the organization what we are today. As a volunteer-run organization,WildResearchcontinues toachieveagreatdeal,withour fifthyearshowingcontinuedgrowthanddevelopment.We marked our five-year Anniversary date by announcing the launch of the WildResearchFoundation.Thefoundationprovidesa long-termlegacyforourorganization,andwill increaseourandfinancialcapacityasthefoundationgrows.WeareextremelygratefultoFoundingFundersoftheWildResearch Foundation, Ildiko Szabo and Eve Szabo, for providing the opening donation to theFoundation.ToenvisionanddefineWildResearch's futuresuccess, the2015BoardofDirectorsembarkedonaformal2-daystrategicplanningsessionthisfall.Thisincludedareviewofourcoreprograms,long-termfundinggoalsforoperationsandgrowthoftheorganization,successionplanning,andstepstoincrease our organization profile within and beyond BC. As a result of the weekend session, wedeveloped a three-year plan to take us to 2018, and crafted a new mission statement forWildResearchthatclearlycommunicatesourmandateandpriorities:“…tobuild,education,andtrainacommunitythatcontributestoconservationscience”. Ahuge thanks to StephenPartington for thegenerousfinancialdonationthatmadethisstrategicplanningpossible,KalaHarrisforcoordinationof thestrategicplanningsession,DougAveryforwebsiteupdatesto formalizeourprogress,KwelaLeadership&TalentManagementforfacilitatingthesession,andtheFairmontVancouverAirportfortheirgenerousdonationoftheCanvasbackBoardroomandmeetingservices.Nowinitsfifthyearofoperation,WildResearch’sflagshipprogram,theIonaIslandBirdObservatory(IIBO),continuedtorunourannualspringandfallmigrationmonitoringprograms,andourwintersurvivorship monitoring program is currently underway. Through those programs, WildResearchprovided training toover60volunteers thatcontributedover2000volunteerhours towards IIBO,and provided educational demonstrations to over 400 visitors fromGirl Guides of Canada,NatureKids, UBC, BCIT, Fraser ValleyUniversity, andThompsonRiversUniversity. Capture highlights for2015 included a Black-chinned Hummingbird (6th occurrence record of this species in Vancouversince1962,andfirstrecordforIonaBeachRegionalPark)thisspringandaSwampSparrow(stationfirstforIIBO)thisfall.ABIGthankyoutotheSitkaFoundationforsignificantfinancialcontributionsthat funded the Fall Migration Monitoring Program and allowed contracting our seasonal staff,includingextraordinarilyhardworkingBanders-in-Charge,AnnaSzeitz,AndrewHuang,AzimShariff,and Paul Levesque, and Banding Assistant, Paul Preston. Thanks also to volunteer coordinatorsRenaeMackasandMikaelaDavis,andtoMetroVancouverRegionalPark’s for theirrole inmakingIIBOasuccess.Our significant 2014Nightjar Survey program expansionwas sustained in 2015. Led by SecretaryandProgramManager,EllyKnight,WildResearchenlistedthesupportfromtheover100volunteersthat completed over 156 survey routes across BC. A 2015 pilot program, initiated underWildResearch in Alberta and Saskatchewan, saw the completion of an additional 7 and 5 routes,respectively. This program’s data contributions and research focus continues to lead the way in

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termsofourknowledgeofCommonPoorwillandCommonNighthawkintheprovinceofBC.Resultswillbepresentedinthe2015NightjarSurveyAnnualReportandinpeer-reviewedpapers.ThisyearWildResearch also participated in national meetings to discuss standardized nightjar protocols,beganworkingwiththeCommunityMappingNetworktohostanonlinedataatlas,hostedsixsurveyorientationsessionsacrossBC, initiatedanewpartnershipwithUniversityofAlberta’sBioacousticUnit,andbeganregularcorrespondencewithnightjarvolunteersthroughproductionofabi-monthlynightjare-newsletter!Fundingforrunningthisprogramin2015waskindlyprovidedbyBCNatureand theBCNaturalists’ Foundation,MECCapacityBuildingGrant, TD Friends of the Environment,Environment Canada’s Science Horizon’s and Bird Studies Canada’s Baillie Memorial Fund. Wesincerely thankBirdStudiesCanada, theSouthOkanaganSimilkameenConservationProgram,andmanynaturalistsgroupsacrossBCfortheirsupport inpromotingandparticipating inourNightjarSurveyprogram.WildResearch kicked off the start of its third year of the butterfly program by co-hosting a well-attendedButterflyIdentificationWorkshopwiththeUBCBotanicalGarden.TheworkshopwasledbyTreasurer and Program Manager, Emily McAuley, and attended by over 20 participants.WildResearchalsocontributedtotheBCButterflyAtlasprojectagainthissummer,organizinggroupbutterfly surveys in Vancouver and Richmond during May and August survey periods, and byattendingMetroVancouver'sButterflyTeaPartyatCampbellValleyRegionalParkinJuly.OurfifthpelagicseabirdfundraiserwasheldonSeptember20th,2015,with93birdersaboardthetrip fromBC, AB, SK,QC, andWA. This year's trip offered great looks at species usually seen at adistance.InadditiontotheusualBlack-footedAlbatrossesandpetrels,everyonehadachancetoseeatleastoneSabine’sGull,severalNorthernFulmars,andaveryco-operativePomarineJaegeroffthestern thateveryonecouldstudy indetail. Inaddition toavianspecies,a largeOceanSunfish (Molamola)wasspottedloafingonthestarboardsideoftheship.Manypeoplearetothankfororganizingthe pelagic trip logistics. Big thanks to Azim Shariff for chumming in the birds, Dan Froehlich forspottingandcallingoutbirds,RogerClaphamforhelpingloadthechum,MikaelaDavisforcaringfortheseasick,andtheCaptainandCrewoftheMVFrancisBarkley, forkeepingussafeandgoingtheextramile to help us spot great seabirds. Thanks also to everyone that braved the rough seas toparticipate in our fundraiser! The trip has served as an important source of unrestricted fundingsource,contributingtowagesforhiringourNightjarSurveyprogramcoordinatoroverthelasttwoyears.ThestrongcommunitywithinWildResearchhasbeendevelopedthrough2015pilotprojects,eventsandworkshops. In2015we initiatedanAdopt-a-(Cooper’s)hawknestmonitoringpilotprojects.Atotal of 15 volunteers assisted with monitoring six Cooper’s Hawk nests in the Lower Mainland,undertheguidanceofprojectlead,VicePresident,JayBrogan.Wealsoranseveralworkshopsforourmembership including a fish identification ledbyDirector at Large,RenaeMackaswith assistancefromHemmeraBiologists;bird identification field trips ledby JayBroganwithassistance fromthekeybirders, a resumewriting forbiologistsworkshopwith support fromworkingprofessionals innon-profit, government, and private sectors. WildResearch also assisted with restoration eventsorganizedinpartnershipwithMetroVancouverRegionalParkstohelprestorethenativesanddunehabitatatatIonaIslandRegionalPark.IIBOworkpartiesledbyDirectoratLarge,MichaelArbeiderand the IIBOOperationsCommitteeofferedmore social timeamongstmembers, asdid theannualvolunteer appreciation party; and quarterly social evenings organized by the Members’ ServicesCommittee.Ourweeklye-newsletter,ledbyDirectoratLarge,VirginiaNoble,bringstheorganizationtogether and gives ourmembers a voice to share their research experiences.Wehave a lot of funbuilding, educating, and training a community that contributes to conservation science and areexcitedaboutcontinuingtofindwaystofosteranappreciationofnature!It iswith great admiration and appreciation that I, on behalf of the entireWildResearchBoard ofDirectors,extendaheartfeltthankyoutoourmembershipandsupportersin2015,andoverthelastfive years. I know thatwe are all excited to continue building this incredible organization and toremainaleaderinconservationresearch,monitoring,andeducation.

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APPENDIXBWildResearchTreasurer’sReport2015

2015 WildResearch Annual General MeetingTreasurer's Report 2015

FY 2013 FY 2014 FY 2015*

17,779.80 14,655.00 59,791.50

Regular 688.00 6,490.00 17,156.98Foundation - - 30,000.00

Pelagic Trip 18,200.00 16,000.00 18,961.00Other 1,735.00 1,923.85 2,055.00

6,845.00 8,693.00 8,120.001,380.00 200.00 1,652.85

Regular 34.20 33.17 31.98Foundation - - 487.11

- - 75.7046,662.00 47,995.02 138,332.12

Salary/Wages Expense - 15,000.00 15,000.00CPP - Company Expense - 765.17 655.86EI - Company Expense - 460.60 394.80Payroll Expenses - Other - 0.00 100.00

Field Supplies 6,301.94 9,526.96 11,598.48Contract - IIBO 8,200.00 12,205.00 8,400.00

Office Supplies 540.62 1,040.28 934.88Phone, Internet & Fax - 154.58 496.02Postage, Mailing Service 11.16 741.25 1,365.01Printing and Copying 36.94 - 1,028.26Computer, Web & IT 331.02 3,559.97 3,850.09Books, Subscriptions, Ref 6.97 - 0.00Bank Fees - - 5.40PayPal Fees 554.21 569.07 621.05Canada Helps Fees - 3.90 30.21

Travel 1,323.97 2,953.35 2,323.84Conferences & Meetings - 0.00 1,427.32

Membership Dues - Org 2,366.75 2,778.50 3,283.50Staff Development - - 13,104.12Fundraising Expenses 9,552.84 12,887.16 10,128.41Other Expenses 1,055.15 85.18 752.57Business Registration Fees 75.00 150.00 0.00

30,356.57 62,880.97 75,499.8216,305.43 -14,885.95 62,832.3041,148.10 26,262.15 89,094.45

* As of Nov 18, 2015 Prepared by: Emily Missyabit McAuleyReviewed by: Jason Brogan

RevenueGrantsDonations

Fundraising

Membership Dues

Net Income

Program Services FeesInterest Income

Miscellaneous IncomeTotal IncomeExpensePayroll Expenses

Program Costs

General & Administratiive

Travel & Meetings

Other Expenses

Total Expense

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APPENDIXCWildResearchCommitteeReports2015

CommitteeReports

2015

Members’ServicesCommittee

byRenaeMackas,,WildResearchBoardRepresentativeNowinitsthirdyear,theMembers’ServicesCommittee(MSC)isthrivingwithsevenmembersthatcontinuetomakesignificantcontributionstowardsbuildingtheWildResearchcommunity.In2015,thecommitteemadegreatprogresswithcommunicatingtotheWildResearchmembersandhelpingto facilitate membership participation in our programs and events through several mediumsincluding:

• WildResearche-newsletter,• WildResearchFaceBook,Twitter,LinkedIn,• BCNaturemagazine,• WildResearchemail,• Volunteersign-upsoftware(BetterImpact),• Thankyouletters/cardstodonorsandsupports,and• Inpersonateventsandprograms

HighlightedtaskscompletedbytheCommittee in2015 includedmanagingtheWildResearchemailaccounts (info@wildresearch.ca and iibo@wildresearch.ca) and processing of new/renewingmembers,providing input forweeklye-newsletterssent toourmembers,organizingregularsocialevenings,developmentofonlineresourcesandtools forourwebsite,andassistingwithorganizingthe2015VolunteerandMembershipAppreciationParty.Otherongoingprojectsin2015included:

§ Solicitingnewmembersandvolunteers§ ReportingcurrentmembershipinformationBCNaturemembership§ Polling/surveyingaboutmembershipsatisfaction§ TrackingMSCfinancials§ DraftingMSCandBetterImpactsoftwaremanuals(guide/trainingdocument)§ OrganizingWildResearchsocialevents§ SellingWildResearchmerchandise§ Seekingemploymentandvolunteercontentfortheweeklynewsletter§ Organizingthe“Where’sWildResearch?”photocompilation§ Processingmembershipandvolunteerparticipantsinourvolunteermanagementsoftware

(BetterImpact)§ Thankingvolunteers,donators,andsupporters§ Managingemailaccounts

TheWildResearchMembers’ServicesCommitteelooksforwardtocontinuingourongoingprojects,aswellasimplementingsomefreshnewprojectsin2016.Staytunedformoredetails!

CommitteeReports

2015

OperationsCommittee

byChristineRock,WildResearchBoardRepresentative

TheIonaIslandBirdObservatory(IIBO)OperationsCommitteewasonceagaininstrumentaltotheoperationof the Iona IslandBirdObservatory (IIBO) in2015. This year theCommitteeorganizedthreeworkparties:twotoprepareIIBOforspringandfallbanding,andonetomakeandsilkscreennew bird bags. All three eventswere successful in bringing together groups to accomplishmuchwork.Ongoingprojectsin2015included:

• MaintenanceandinventoryofIIBOequipment;• Ongoingmaintenanceandclearingofthenetlanes,andtrails;• Interiorrepairsandimprovementstothebandinghut;• Paintingtheexteriorofthebandinghut;• AssistingwithdaytodayoperationsofIIBO• Compilingalistoftaskstobecompletedatthebeginningoftheworkday• PreparinganupdatedmapshowingIIBOnetlanes• Dataqualitycontrolandqualityassurance

Manyhandsdoindeedmakelightwork,andwhenpeoplecometogetherforacommongoal,muchprogresscanbemade.WethankoursupportiveanddedicatedmembersthatvolunteeredtheirtimetoassisttheIIBOOperationsCommitteewithworkparties!