MINUTES OF THE lOST!-IMEETING OF EXECUTIVE

COMMITTEE

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Subject-

Most ImmediateBy Special Messenger

FEDERAl GOVERNMENT EMPLOYEES HOUSING FOUNDATION10- MAUVE AREA. G-1014

ISlAMABAD .' - , """":<<»

Islamabad, the 241tl March 2009.

MINUTES OF 105""" MEETING OF THE EXECUTIVECOMMITTEE/BOARD OF DIRECTORS OF THE FEDERALGOVE~NMENT EMPLOVEES HOUSING FOUNDAnON H~ln nN17.03.2009.

The 105"' meeting of the Executive Committee/B~rd of Directors of the

Federal Government Employees Housing Foundation, Islamabad was held on

17.03.2009 at 12.30 hours in the Committee Room of Federal Govemment Employees

~ Housing Foundation, G-10/4, Islamabad. The minutes of the said meeting are endosed .

End: As above.

. A-Lb"(Kash' Ahmed Nco" r

Company Secretary / Dlredcr(Admn) •Ph: 051/9266056

1.

3.

5.

Mr. G.M. Sikandar,Secl"8tnry ,M/O Housing & Wor1cJ,Islamabad.

Mr. All Akbar Shaikh,Director General.Palt. PWD, laJamabad.

Mr. Fakhar zaman,Joint Secretary,MlO Housing & WOf'1<s,Islamabad

2.

4.

8.

Mr. Muhammad zateer Abbasi,AddJUonaJ Secretary,MlO Interior, Islamabad.

Mr.Mehmood Akhtar,Financial P>.dvisorfNorks),Islamabad

Mr_AlJ ACid,Joint. Secretary(Cabinet},CablnetOMsion,1sUm18bad. .

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Member Planning,,.....",.. l_t L.. _ .••..••_~-"\J '~",",~'I~""'~

9. Mr.Muhammadzaheer Khan,Deputy Secr8mry(Admn),MlO Housing & Wor1<s, Islamabad.

'~ Copv for inforrmation 00": ~.,

ft~. ~:.;-.M"~;';Cll! nu~ain i\oianj6il,Joint EnglritWding Advisor.l1IIIU MClUamg &. 'IV OrKS,Islamabad.

10. P.S. to Director General, Housing Foundation, Islamabad.,11 Oirector(Estate), Housing Foundation, Islamabad.12. Oirector(Technical), Housing Foundation, Islamabad.13. Director(Finance), Housing Foundat!on.14. Director (La;;;,'),Housing Founda\ioli_. . _ .15 P. t I",' ~-+r.r Hou"'i,'o FoundatJon KaracJ'I.. r'Oj€C ....,;1[1:...•..••.•••• , w., 'llJ . . , •

FEDERAL GOVERNMENT EMPLOYEES HOUSING FOUNDATION10, MAUVE AREA, G.'10/4, ISLAMABAD

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Subject:- MINUTES OF 10STH MEETING OF THE EXECUTIVE COMMITTEE IBOARD OF DIRECTORS OF F.G.E. HOUSING FOUNDATIONHELD ON 17.03.2009

The 10Sthmeeting of the Executive Committee!Board of Directors

of Housing Foundation was held on 17.03.2009 at 1230 hours in the Committee

Room of the Federal Government Employees Housing Foundation, G-10/4,

Islamabad. The meeting was presided over by Mr. G.M. Sikander, Secretary,

M/O Housing & Works I Chief Executive, F.G.E. Housing Foundation, Islamabad.

2. List of participants is annexed.

3. The proceedings of the meeting commenced with recitation of

verses from the Holy Quran. The Chairman welcomed the participants. Director

General, Housing Foundation presented the Agenda items, detailed discussion

was held on each item, and in consequence of ensuing debate, the followingdecisions were made.

Agenda Item No.1 CONFIRMATION OF THE MINUTES OF THE 104thMEETING

4. The minutes of the 104th meeting of the Board of Directors were

placed before the Board of Directors and were read. The Executive Committee

approved the minutes after incorporating the following changes :_

Para-33 was amended as

"The case of allotment of plot to Mr. Ali Abid out of the Professional

Quota reserved for Housing Foundation employees was discussed.

The Executive Committee was of the opinion that his case was

different as he is still a member of Executive Committee and the

A-~<:

dispensation allowed to the members of the Executive Committee in

its 103rd

meeting could be extended to him, too. The committee

agreed in principle for allotment of plot to Mr. Ali Abid subject to its

availability in the relevant quota and payment of applicable cost."

Agenda Item NO.2 IMPLEMENTATION STATUS OF DECISIONS TAKEN IN104th MEETING

5. Director General (HF) presented the implementation status of the

decisions taken during 104lh meeting of the Executive Committee.

6. He requested the committee for sanctioning of additional posts as the

committee constituted for the purpose in 103rd meeting could not meet and furnish

its report. The chair directed that meeting of the committee be called without/

further delay and it should com~ up with its report within 15 days.

7. Chief Executive also directed to review the case of Mst. Farhat

Naeem in line with the decision taken in two other cases to ensure justice. The

committee, however, directed that this case and cases of similar nature be

reviewed only if all dues and surcharges are paid by the applicants.

a. The Executive Committee, on pointation by Director (Law) that

Justice@) Shafi Mohamadi is too busy to spare time for the court case rRgarding

Karachi land, directed Director (Law) to engage another lawyer and also take

guidance from D.G. Pak PWD who is well versed with the matter.

9. The Executive Committee appreciated the efforts of the two-member

committee which was constituted to explore the option of construetlon of the grid

station through private sector. It appreciated the recommendations of the sub-

committee. The Chair directed that a draft letter to Secretary, Water & Power from

his side be sent for a meeting, so that WPDA authorities could be persuaded totake up the work without further delay.

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Agenda Item NO.3RE~ORT OF THE COMMITTEE FOR ACQUISITIONOF LAND FOR HOUSING SCHEME (PHASE:.VI) ATISLAMABAD

10. A thread-bare discussion was held on general broad parameters and

policy guidelines for the new schemes to be launched after purchase of land from

private land providers. Deputy Director General (Urban Planning), COA was of the

view that approach, topography of the area. provision of utilities, compliance of

byelaws and reasonable cost of land would be of paramount importance.

F.A.(Works) was of the view that finances should be carefully utilized towards

launching of new schemes and that such schemes should be self sustaining. Chief

Executive also stressed the need for launch of a new scheme and same view was

shared by other members of the Executive Committee. However, he directed that

all rules and regulations be adhered to and purchase should be made in most

transparent manner by studying suitability and viability of each scheme. The

proposals short-listed and recommended by the sub-committee, were discussed asunder :-

A. MIS GREEN TREES (PVT) LTD. (KURI ROAD)

Director General, Housing Foundation explained that there were

some issues regarding title of land and the land being offered

included "Shamlaaf which may cause problems for Housing

Foundation in future. The Executive Committee decided to reject theproposal.

8. MIS GREEN TREES (PVT) LTD. (8ARi\ KAHU)

The Executive Committee examined this proposal as contained in

the report of the Sub-committee for purchase of land in Islamabad.

After discussing the modalities and having heard the land provider

(Dr. Muhammad Hafeez Abbasi) on different aspects, the Executive

Committee unanimously decided that an agreement may be

executed with the land provider on the following lines:-

A- 3

(a)

(b)

(c)

(d)

(e)

(f)

(g)

(h)

(i)

Initially the land would be purchased and transferred as araw land"which shall follow its development by the iand provider.

The price of raw land was approved as Rs. 9,50,0001- per kanaland that of developed plot as Rs. 23,00,0001- per kanal (Rs.4600Per Sq.Yard). These prices shall be applicable to the entire piece ofland measuring 3000 kana/so

The land-provider shall provide developed plots of various sizes on3000 kanal of land to the Housing Foundation whereas the size ofthe plot shall be determined by the Housing Foundation accordingto the standard 1demand of the applicants.

The differential of price of "raw land" and the adeveloped plot" shallbe paid to the land provider proportionate to the development workcarried out and completed for specific number of plots.

The land provider shall undertake upto 55% utilization of the rawland. In order to secure this objective the land provider shallarrange for additional land at his own risk and cost in order toensure 55% utilization of the purchased land.

The purchase shall be made in two phases. In the first instance, theland provider shall be responsible for transfer of clear title of 1600kanals, free from all encumbrances and charges in favour ofFederal Government Employees Housing Foundation within 15days of the agreement. The rest of 1400 kanals shall be purchasedafter the scheme is launched.

The land provider shall undertake through a bond that the entireland of 3000 kanals will remain reserved for acquisition by theFoundation for extension of its scheme upto a period of 04 monthsfrom the date of execution of the agreement and there shall be noalienation or disposal of any kind by the land provider.

The land provider shall be paid 65% of the cost of 1600 kanaJs ofraw land after transfer of title as per para (f) above within 15 days ofthe execution of the agreement.

The rest of the 35% of the cost of 1600 kanals raw land shall bepaid in two installments of 20% and 15% each after four monthsand six months of the transfer of title, respectively, after launchingof the scheme and collection of the seed money.

The Executive Committee, an perusal of report of revenueconsultant of Housing Foundation, Mr. Nasrullah Gandapur,

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Advocate, expressed satisfaction about the credentials of land butthe same tim) shall supervise the proceedings of title transfer infavour of Housing Foundation and shall cany out khasra-wisedemarcation.

(k) Director (Law) may be entrusted the task of drafting and vetting theagreement.

(1) The land provider shall undertake that in case of any encumbranceor charge on the proposed land or any other discrepancy in the title;they will have to make good any loss sustained by the Foundationdue to such encumbrance, charge or discrepancy.

(m) The land provider shall undertake that a metalled access roadagreed upon during negotiation would be provided to the site fromMurree Express Highway. However, earthwork on the proposedroad shall be completed within the span of four months from thedate of agreement at his own expense since reportedly constructionof a bridge on a culvert is involved. The payment of balanceamount of 35% would be subject to fulfillment of this obligation onpart of land provider.

(n) In case of default on part of land provider to provide access road asstipulated vide above para within the stipulated time frame, thebalance amount of 35% would stand forfeited in favour ofFoundation in lieu of non-provision of access road, as considerationof providing 100 feet wide dual access road from Muree ExpressHighway.

(0) After the scheme is launched, the payment schedule for theremaining 1400 kanals of land may be recast with the mutualconsent of both the parties. While rescheduling the payment theconditions incorporated vide paras (I) and (m) above shall rerr.3in intact in any case.

(P) About 500 kanals of land shall remain with the Housing Foundationwith its proprietary rights transferred in its name and this land shallserve as a guarantee with the Housing Foundation for ensuringconstruction of metalled access road from Murree Express Highwayto the proposed site.

(q) The land provider shall develop plots of different sizes forGovernment officers/officials and general public as per requirementof the Foundation. The scope of development work shall include :_

I. Provision of 100 ft. dual carriage way from Murree ExpressHighway to the site, conforming to all parameters/ standardfixed by the COA for dual road with all infrastructure required

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as per. undulation topography of the area and housingscheme.

II. The town planning of the proposed scheme will be carriedout from known town planner to be appointed with theconcurrence of Housing Foundatiol1 to ensure conformity toCOA standards, byelaws and its vetting from CDA.

III. The infrastructure will also be in conformity to requiredparameters as notified by the COA and PEPA.

IV. Storm water disposal with required gradient as per soilcondition in open Nallah shall be ensured with mechanism tostop bulk flow during heavy rainlflood season.

V. The sewerage of the scheme shall be collected in SewageTreatment Plant in conformity with PEPA requirements.

VI. The electrification network with street lights from nearestgrid station for the scheme shall be established throughIESCO.

VII. The supply of Sui Gas shall be ensured to every plot andflat.

VIII. The area for amenities shall be secured and marked forbetter future planning.

IX. Provision of water supply with prOVIsIon of under-groundwater tank and overhead tank both with required capacity asper requirements and number of plots/flats.

C. MIS EXECUTIVE ENTERPRISES (ISLAMABAD HIGHWAY)

Deputy Director General (UP) COA explained that the land was in a

good terrain with acceptable topography. He further informed that

access road to Islamabad Highway was to be constructed as per

directions of the Senate Standing Committee. There would be low

wastage of land at the time of development.

The land owner agreed to arrange/provide the dual access road

from Islamabad Highway to the proposed site with all specifications

confOk~u~reme;tandardcC:~~th of100', Th:

cost of land 2ppwved by U"18 Executive Committee was @

750,000/- per kanal of raw land ii'.'i~hthe condition that the land

owner will provide dual approach road to Islamabad Highway

fencing around the land and give land free from all encumbrances

and encroachments.

The land owner would also give assurance regarding the gas and

electrification in the area. The owners informed that underground

water is available and the storm water and sewerage could be

disposed off properly after treatment due to open Nallah and

topographic condition of the area.

The Director (Law) Housing Foundation pointed out that as

per his knowledge there are court cases of land owners with

Jammu Kashmir Society and other affectees. However, the owner

assured the issue had been settled and the land was free from

litigation.

The Executive Committee desired that if agreement with Or.

Hafeez Abbasi of MIs Green Tree (Pvt.) Ltd. could not be executed

for any reason, then as a 2nd choice, the Housing Foundation may

enter into agreement with MIs. Executive Enterprises. The salient

feature of agreement shall be that 1300 kanal law land will be

transferred in the name of FGEHF before launch of scheme.

The land provider was interviewed by the Executive Committee and

it was mutually agreed that the land-provider shall transfer

ownership rights of 2000 kanals of land initially in favour of Housing

Foundation in phases. Details of phases and payment schedule

are detailed below :-

(i) Mis. Executive Enterprises(Pvt) Ltd, Islamabad shall transfer1300 kanals of land in favour of the Housing Foundation andupon such 65% of the cost shall be paid by the Foundation.

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(ii) Mis. Executive Enterprises (Pvt) Ltd, Islamabad shall beresponsible for providing dual metalled access road withinthe span of four months time from the date of agreement andat the expense of the land provider.

(iii) About 500 kanals of land shall remain with the HousingFoundation with its proprietary rights transferred in its nameand this land shall serve as a guarantee with the HousingFoundation for ensuring construction of metalled accessroad from Islamabad Highway to the proposed site.

(iv) Upon construction of the access road from IslamabadHighway, the rest of the 35% of the balance value of 1600kanals land shall be paid in two installments of 20% and15% each after four months and six months of the transfer ofthe title respectively, after launching of the scheme andcollection of the seed money.

(v) The land provider shall undertake through a bond that theentire land of 4000 kanals will remain reserved foracquisition by the Foundation for extension of its schemeupto a period of 04 months from the date of execution of theagreement and there shall be no alienation or disposal ofany kind by the land provider.

(vi) The per kanal price of raw land negotiated by the Sub-committee and again by the Executive Committee shall beRS.750,OOOI-.

(vii) The land provider shall be responsible for transferring ofclear title of 1300 kanals, free from all encumbrances andcharges in favour of Federal Government EmployeesHousing Foundation within 15 days of the agreement.

(viii) In case of default on part of land provide to provide accessroad within stipulated time frame, the balance amount of35% will be forfeited by the Housing Foundation in lieu ofnon-provision of access road as consideration of providing100 feet wide dual access road.

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(ix) In the event of Foundation confirming its need for furtherextending its housing scheme upto 4000 kanals of land. thevalue of raw land per kanal shall remain 750,000/-.However, the payment schedule may be recast with themutual consent of both the parties. While re-reschedulingthe payment, the conditions incorporated regarding provisionof access road shall remain in tact.

~l>'~f-

(x) The land owner will provide access dual carriage way fromIslamabad Highway to the site with at least width of 100'conforming to ali parameters/standard fixed by the COA fordual road with all infrastructure required as per undulationtopography of the area and Housing Scheme. The landowner undertakes availability of electricity, Suigas,Sewerage disposal and water supply in the area.

(xi) Director (Law) Housing Founda~ion would draft anagreement to be executed with the land provider/developers.

11. The Executive Committee directed Housing Foundation to go

ahead with the scheme of MIS Green Trees (Pvt)Ltd , 8hara Kahu and if it is not

successful then take up the scheme of Mis Executive Enterprises.

Agenda Item No.4 PROPOSED HOUSING SCHEME Af DEFENCEROAD, LAHORE

12. The Chief Executive informed the Executive Committee that this was

the same party which had offered land to PHA and the matter was then taken up

by National Assembly and Senate Standing Committees and was also adversely

reported in the media. He further stated that inquiry report in the matter had

brought up serious doubts regarding credit worthiness of the party. The Executive

Committee unanimously rejected the proposal.

Agenda Item No.5 JOINT VENTURE PROPOSAL OF MIS MAK DEDHIVENTURES (MAKDV),ISLAMABAO

13. The committee approved the folfowing broad parameters for entering

into an agreement with any land provider or Joint Venture partner.

1. No initial investment by F.G.E. Housing Foundation.

2. A reasonable profit for Housing Foundation to ensuresustainability of the project and provide as impetus for futureschemes.

3. Top supervision would be done by F.G.E. HousingFoundation.

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4. Payment would be linked to physical progress.

5. A consuiiani would be appointed who would monitorprogress of the project and give it report on periodic basis.

6. Risk and cost of the joint venture would be of the privatepartner, in the event of failure of scheme the title would revertback to the private partner at their risk and cost.

7. With above broad parameters, particularly with no risk andinvestment involved on the part of the Housing Foundation, itneeds not to go to IPDF for vetting of agreement

14. It directed Housing Foundation to proceed further as per tenns of the

M.O.U. and execute agreement and launch the scheme. FA (Works) was of the

view that money available with Housing Foundation should be utilized for

completion of existing projects. The Executive Committee directed Housing

Foundation that no advance should be extended to the joint venture partner and all

out efforts should be made to make the scheme self-financing.

Agenda Item NO.6 JOINT VENTURE - NEW HOUSING SCHEME OF.t!.OUSING FOUNDATION AT MAUZA SHAH ALLAHDlIT A, ISLAMABAD

15. The representative of the firm gave a presentation about the project.

He presented salient features of the project and showed a movie of the site.

Deputy Director General (UP), COA apprised the committee that the land falls in

Zone-III af ICT and is reserved for Green Park and that some land is owned by

COA, Government of NWFP, and some land is owned by Government of Punjab.

He said that there was a lot more land available in other Zones and presently no

proposal was under consideration of COA to allow housing colonies in the area I

Zone III. The Executive Committee noted that any scheme in the area would

require relaxation by the Cabinet as well as NOC's from Environment Ministry,

COA, and other stake-holders. The representative of the party apprised the

meeting that arranging all NOe's would be the responsibility of Ministry of Housing

& Works and the Housing Foundation. The committee was of the view that in the

absence. of a locus standi it would be difficult for Housing Foundation to pioneer

10

the case for NOC and other purposes. The representative of the firm informed that

~hey also _have land in Zone-IV. The Director Gene:al HGiJslil9--Foundation

submitted that in view of viability of site, endeavours could be made to get the

approval of the cabinet provided that to cloth Housing Foundation with locus

standi, the firm could be bound down to transfer ownership rights of the property in

favour of Housing Foundation under a MOU. The Executive Committee desired to

further examine the matter and possibilities of its materialization within the four

comers of law and COA regulations and afterwards a report be submitted before

the Executive Committee.

Agenda Item NO.7 JOINT VENTURE WITH MIS FINEX{PYTI lTD ATRAIWIND ROAD1 LAHORE. RESPONSE OF THEFIRM

16. The committee was briefed about the deliberations held with the firm.

D.G. Housing Foundation explained that the conditions laid down by Housing

Foundation were so stringent that the party felt strangulated, however, the Housing

Foundation had its own limitations. The Chief Executive, MIs Finex (ltd) gave

salient features of his land, its location and suitability for launching of new scheme

of Housing Foundation. He informed the committee that there was recession in the

market and they needed goodwill of Housing Foundation to go ahead with the

project. He further stated that the provision of the contract are very harsh and

strongly pitched against them. He offered that he was willing to give all the 4000

kanals on 1 year payment but would not come in joint venture.

17. The Executive Committee after considering all these facts and the

fact that the case had been closed and it is not possible for Housing Foundation to

arrange the requisite amount within 1 year, turned dawn the offer.

11

Agenda Item No.8 R~9UEg?TFOE~.8Lb.OTMENT OF PLOT IN HOUSINGSCHEME, PHASE-IV.

18. i) Mr. Javed Akhtar - The case was examined in detail. The

officer was posted abroad on the cut off date, had no

knowledge of launcing of Phase-II I and had been constantly

approaching Housing Foundation after his return to the

country in November 2004. The Executive Committee in view

of the compelling circumstances beyond his control approved

his case for allotment in G-14 subject to availability of plot andpayment of costs.

ii) Mr. Abdur Rauf Khan - The case was also examined. The

officer had not given any plausible reason for not applying in

the scheme. The Executive Committee found it difficult to give

condonation in submission of application due to absence of

any reason, the case was thus rejected.

Agenda Item NO.9 BEQUEST FOR ALLOTMENT OF RESIDENTIALpLOT IN ISLAMABAD.

19. The case of Mr. Makhdoomzada Mushtaq Hussain Shah was

discussed, however, the Executive Committee found it difficult to consider the

request owing to the fact that the quota for leT in Phase-IV has already exhausted.

Agenda Item NO.10 CP.SE OF MR. SAFDAR AU FOR ALLOTMENT OFCAT-II PLOT UNDER PROFES~IONAL QUOTA

20. The case was examined. The members of the Executive Committee

were of the unanimous view that Mr. Safdar Ali had rendered meritorious services

in the Housing Foundation and contributed a lot in launching and development of

Phase-III & IV. The request for allotment of Cat-II plot in Phase-III/IV was approvedsubject to availability of plot and payment of the cost.

12

Agenda Item No. 11: CHANGE OF CATEGORY OF PLOT PREVIOUSL'yALLOTiED UNDER SPECIAL ALLOCATION (1-8SECTOID

21. A threadbare discussion was held on the item, D.G. Pak. PWD

informed that it was an old issue and had not been acceded to in the past. The

- committee directed Housing Foundation to re-examine the case with its history,

links & all previous decisions and place it before the next Executive Committee

meeting alongwith plot position in the relevant quota.

Agenda Item NO.12 CANCELLATION OF DEFAULTER'S ALLOTMENT _REG I LALMA, PESHAWAR SCHEME

22. The Executive Committee in view of slow progress of work decided to

give one last chance for deposit of dues upto 30th June 2009. It directed Housing

Foundation to write to all the defaulters on their permanent as well as temporary

addresses and also place advertisement in the media. The plots would be

cancelled without any further notice if dues are not cleared by 30.06.2009.

Agenda Item NO.13 t'LLOTMENT OF PLOT TO MR. MUHAMMAD AMIRAGAINST HARDSHIP QUOTA

23. The Executive Committee considering merits of the case and

services of the officer for the country approved the request of allotment of a plot in

Phase-II in which the officer had applied subject to availability of the plot andpayment of applicable cost.

Agenda Item NO.14 CASE OF SYED ABIC ALI

24. The Executive Committee agreed to the plea of the Housing

Foundation that it has to be satisfied with degree of disability of the applicant and

regretted the request for allotment of plot.

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Agenda Item NO.15 ALLOTMENT OF PLOTS ON MERITORIOUSSERVIC::S

25. The Executive Committee considered the proposal of allotment of

plots to the Chairman COA and its Board. The Chief Executive opined that in

implementation of various schemes, the Housing Foundation is being supported

with a high spirit by the COA which has enabled the FGEHF to meet its targets.

The Chief Executive informed that presently COA has approved ronstruction of

Ground+14 apartments in Sector G-13 and also COA has been extending a great

deal of help in development of sector G-13. The Chief Executive appreciated the

issuance of revised planning of Sector G-13. After thread-bare discussion on the

issue, including a voice of resistance by F.A.(Works), the Executive Committee

ultimately approved the proposal with the result that Housing Foundation may allot

plots to the present Board Members of COA and Deputy Director General

(Planning-II) in Sector G-13, as a one time dispensation.

Agenda Item NO.16 DISPOSITION OF PLOTS RESERVED FORMOSQUES IN SECTOR G-13, ISLAMABAD

26. The item was deliberated upon. Chief Executive stressed the need of

making a transparent policy for allotment of plots to mosques as it was a sensitive

issue. FA (Works) recommended that a mosque committee on the pattern of the

committees that exist in district be constituted. Agreeing with the proposal, the

Executive Committee formed a three member committee comprising of thefollowing :-

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Director (Auqaf) ICT Chairman

Director(Estate), FGEHF Member -cum-Secretary

Deputy Director General(Urban Planning), COA Member

The terms of reference of the committee shall be as under:-

~ The committee shall formulate a policy for allotment of plots formosques in Sector G-13 and G-14/4.

ii) The committee shall, from time to time, examine individual requestsand shall furnish recommendations to the Executive Committee.

Agenda Item NO.17 RESTORATION OF ALLOTMENT OF PLOT

27. A comprehensive discussion was held on the item. D.G. Pak PWD

informed that this issue had been regretted in the past as no such quota existed in

Phase-III. The committee, however, resolved that entire history of the case be

placed before the Executive Committee in its next meeting.

Agenda Item NO.18 PREPARATION OF ACCOUNTS OF FEDERALGOVERNMENT EMPLOYEES HOUSINGFOUNDATION FOR 'THE PERIOD 2002-2003 TO2005-2006 {FOUR y~

28. The committee approved closure of contract of Malik Aslam & Co. as

per conditions of the contract. Director (Finance) and Director (Law) were asked to

ensure all contractual obligations in this regard.

Agenda Item No.19 ENHANCEMENT OF PERCENTAGE OFREIMBURSABLE LOANS OUT OF WELFARE FUND

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29. The Executive Committee was apprised of the demand of the

employees regarding grant of reimbursable loans. The total loan portfolio was

increased to 30% of the balance of welfare fund subject to observance of all

formalities. It also directed that the grant of loans would be done strictly in15

accordance with the procedure approved by the r.:xecutive Committee in its 99th

meeting.

Additional Agenda No.1 ALLOTMENT OF PLOT TO DIRECTORGENERAL, FGE HOUSING FOUNDATIONUNDER PROFESSIONAL QUOTA

30. The Executive Committee appreciated the efforts of incumbent,

Director General, Housing Foundation in achievement of difficult goals and targets

with respect to work on existing phases and towards launch of new schemes. The

FA (Works) was critical of the decision of prescribing six months tenure for the

deputationists and also dissented with the proposal of change of category.

However, the Executive Committee, in line with its decision in 103rd meeting and in

view of joint consent of all other members, approved allotment of a Category-I plot

subject to completion of 6 months mandatory tenure as per decision of 103rd

Executive Committee meeting held on 19.11.2008.

Additional Agenda No.2 BESERVATION OF SPECIAL QUOTA FORTHE EMPLOYEES OF MINISTRY OFHOUSING AND WORKS

31. The Executive Committee approved reservation of 1% quota to

those officers I officials who would be serving in the Ministry of Housing and

Works and its attached departments on the cut off date of submission of the

applications in all future schemes of the Housing Foundation.

Additional Agenda No.3 CHANGE OF CATEGORY OF PLOTPREVIOUSLY ALLOTTED UNDER SPECIALALLOCA T!ON (1-8 SECTOR)

32. A threadbare discussion was held on the item. l'he committee

directed Housing Foundation to re-examine the case, link all previous decisions,

and place it before the next Executive Committee meeting alongwith plot position

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Additional Age~_da '!em No.4 PROPOSED HOUSING SCHEME ATt<ARACHI

33. Director General, Housing Foundation explained salient features of

the scheme. The Chief Executive stated that it was an excellent piece of land and

he had strong apprehension that it would be encroached if some development

work was not taken up immediately. The Executive Committee, after examining

all aspects of the issue, constituted a sub-committee comprising of the following,

to furnish recommendations to the Ministry of Housing & Works:-

~ Joint Engineering Advisor Chairman

ii) O.G. Housing Foundation Member-cum-Secretary

iii) Chief Engineer South, Pak. PWD, Karachi. Member

The TOR shall be as under:-

i) To examine the commercial potential of the land and recommendabout the nature of activity upon the land.

ii) To recommend to the Ministry of Housing & Works, about the modeof utilization of the land by Housing Foundation.

The Committee shall submit its report to the Secretary, Housing & Works.

34. The meeting ended with a vot~ of thanks.

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L1S"t..9F.? ARTICIPANT~

1. Mr. G.M. Sikander, Secretary, Mlo Housing & Works, Islamabad.

2. Mr. Muhammad Zafeer Abbasi, Additional Secretary, Ministry of Interior,Islamabad.

3. Mr. Ali Akbar Sheikh, Director General, Pak PWD, Islamabad.

4. Mr. Mehmood Akhtar, Financial Advisor (Works), Islamabad.

5. Mr. Fakhar Zaman, Joint Secretary, MIa H&W, Islamabad.

6. Mr. Ali Abid, Joint Secretary, Cabinet Division, Islamabad.

7. Syed Tanveer Hussain Bukhari, Member Planning, COA, Islamabad.

8. Mr. Muzaffar Hussain Manjai, Joint Engineering Advisor, Mlo H&W,Islamabad.

9. Mr. Muhammad Zaheer Khan, OS (Admn), MIa H&W, Islamabad.

10. Mr. Sher Afzal Khan, Director General, FGEHF. Islamabad.

11. Mr. Kashif A. Noar, Director (Finance), FGEHF, Islamabad.

12. Mr. Qaiser Abbas, Director (Technical), FGEHF, Islamabad.

13. Malik Zafar Abbas, Director (Law), FGEHF, Islamabad.

14. Syed Muhammad Nauman Shah, Director (Estate), FGEHF, Islamabad.

Most ImmediateGOVERNMENT OF PAKISTAN

OFFICE OF THEDIRECTORGENERALPAKISTAN PUBLIC WORKS DEPARTMENT

NO.DG-199/W-1I (1)). Dated Islamabad the 26/02/2009.To . ./vMr. Kashlf ~hmed Noor,Company Secretary/Director (Admn).Federal G<)\/j. Employees Housing fioundation.Islamabaci• .

SUBJECT:. MINUTES Of 104TH MEETING OF THE EXECUTIVE COMMfUEEIBOARDOF DIRECT<)IlS OF THE FEDERAL GOVT. EMPLOYEES HOUSINGFOUNDATI;:)N HELD ON 17.02.2009.

Please refm to 'lour letter No. 11(4}/2008-HF(A)/104 dated 19.02.2009wherein minute' 'Jf subjected meeting are enclosed. In this regard it ispointed out that;

i) Para-33 of t:1E'minutes may be corrected as under:

"The Cc mmittee considering merits of the case andrecomme ldations of the ICT. approval the change subject toavailabilit" of plot In rel~~vant quota and payment of the differentialof cost"

At the en j of the meeting Mt. Ali Abid, Joint Secretary (Cabinet).Cabinet [Ji\ision, Islamabad who was also among the participantshas reqU(~S;Ed that he remained Ex- Member of the ExecutiveCommittee in past for about three years when he was posted asDeputy S'?Cmtary/ Joint Secretary. Ministry of Housing and Works,therefore he may be allotted a plot being Ex-member of theCommittee

ii)

"The Execullve Commilfee gave due consideration to his request. Inthis connec ti()n it is intimated that member of Executive Committeeare nomina tf~d by designation and while affending the meeting aremunerotior, of Rs. 3000/- is being paid in cosh as well os TA/DA ifthe meetinq '5 held at out stations and in the post no plot has beenallolfed to <my member of the Executive Commiftee and allotmentof plot iSJE'ing made according to laid down criteria so If a plot Isallotted to any ex-member of Executive Committee ogal nst theapprove cr teria then similar requests shall have fo be made fromhundredslthousand~ Ex-members of the Executive Committee anda Pandora box will be opened forever which may creafe wrongprecederJc',= This may be brought on r~.~~

(£~halk")11 - \ Dlreefor General Pak PWD/

(). ~ V vJ' Memb@f af Execuflve CommUiee'{\7 _ ~~.. ~ \~ F@deI'ClIGovt.Employee:!i"louslngFoundotfon

~

., \. '\, .~- \I~' Copy f~ar ed to Secretary, Ministry of Housing and Works"'v • .J: hIe' Execu,,",,_ Federal Gov!. Employee, Huusing Foundation. 'fY . Islamabad. I

~J). \ r~ \1 \t\ .."',;n\. ', ...,,,\,~1'\~.••, '(t>1 1 -'._,0 ...._..,If<\(,/ ~" • Y_~ DIrector G~l1l':rcl