MIS presenation ryt

8/8/2019 MIS presenation ryt

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MIS Group PresentationMIS Group Presentation

Company :Company : PereraPerera & Sons& Sons

Members:Members:

TiranthaTirantha MahapatunaMahapatuna (CB003673)(CB003673)

NelakaNelaka Fernando (CB003644)Fernando (CB003644)

ParveezParveez AhamedAhamed (CB003719)(CB003719)


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About the organizationAbout the organization

y Founder Mr. K.M Charles Perera, 1902.

y 100 years of baking experience

y Current operates 45 outlets.

y High technology used in producing their products.

y Expansion of the business- Reception hall facility

(Golden lotus), catering


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STRENGHTS

Organizational Resources

Baking experience,

Adaption of Technology

Human Resources Highly educatedstaff

Management Resources- Expansion ofthe company

WEAKNESSES

Marketing Resources-

High prices,

Traditional methods in accounting

Management Resources-

Competitors selling strategies notadopted.

OPPORTUNITIES

Marketing Resources-Changes in Life styles of people,

Weak competitors

Organizational Resource-

Rapid increase in technology within thecountry

THREATS

Information/Technology Resources-

Expansion of Multination organizations& technology used by them.

Management Resource-

Perfect competition market structure

Financial Resources-Increases in prices of resources & tax

SWOT


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POLITICAL

Unstable government

Changes in policies, laws on regularbasis

Constant changes in the prices ofresources and tax.

ECONOMICAL

Availability of low cost labor

Standard of living has increased in2009.

Income distribution effects thecompany positively

SOCIO CULTURAL

Rise in health concerns within thecountry.

Changes in Food habits (Fast food)

TECHNOLOGICAL

Level of technology within the countyis low.

No competitive advantage gained withadvancements of internet andcommunication within the country.

PEST


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SO

Perera & Sons is the only bakery to

produce at a lower cost with high

inventory system therefore it provide an

opportunity in the life styles of people.

The competitors who are entering in

to market are slow to expand their

market share as a result it provides an

opportunity for Perera & Sons to

increase their demand and also to livea long run in the market.

ST

Perera & Sons falls under perfect

competition therefore there will be no

entry barriers for new rivals to enter in

to the market therefore to overcomethis threats the company has to

strengthen their production and offer a

unique service to customers.

Currently they level of output

produced by the company has beendeducted due to import tax and

technology used by the multinational

organizations. Therefore to overcome

this barriers government has to

implement subsidies and reduce tax.

TOWS MatrixTOWS Matrix


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WO

When calculating sales of each

outlets they use traditional method,

they can use de centralized data

method to overcome the problems of

less time factor and low cost.

Perera & Sons do not offer door to

door selling but competitors offer

door to door selling therefore by

selling door to door they can create a

good image in the minds of the

customers.

WT

As one of the major weakness of

Perera & Sons use traditional method

when calculating the sales of each

outlets.

Over the past decades Perera &

Sons offering higher price due to high

technology they use in the production

process.


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Cause & Effect (FishboneCause & Effect (Fishbone

Diagram)Diagram)

T 1- Expansion

of Multi

National

Organizations

in the country.

T 2 Technology

used by Multi

National

Organizations

cannot be adopted

T3perfect

competition

market

structure

T 4 Constant

increase in the

import tax

W 3Use of

traditional

methods in

calculating sales

W 2strategies

used by the

competitors are

not being used.

W 1- High

prices in the

products


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Management Marketing

FinanceInformation

W 3

T 3

T 4

W 1

W 2

T 2

T 1


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Root problem & RecommendedRoot problem & Recommended

solutionsolution

Problem

The data of each of the outlets are kept manually

And as a result when data is needed, the company has to spend a lot

of cost, time and effort on transporting them from the outlets to the

head office.

Solution

A decentralized database will be created and each outlet will have its

own database.


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ApproachesApproachesHardware Software

y Intel - 2.70GHz Dual core 2MB E5400(3Y)

y Motherboard - MSI G31TM - P31 (3Y)

y Ram - 1 GB (DDR-2) (KVR800) Kingston(3Y)

y Hard Disk - Samsung 500GB SATA2 (2Y)

y Casing - Foxedge KS218 Small (1Y)

y Keyboard Megabox KBS-720 USB Black(N/W)

y DVD Writer - Samsung 22X BlK Sata (1Y)

y Mouse Megabox OP-620DUSB BLK(N/W)

y Mouse Pad (N/W)

y Speaker - Geneius SP-S100 Black(N/W)

y Monitor - Megabox 17 Lcd Wide Screen(3y)

Total Price for Hardware: Rs 44,150/-

Operational Software

Windows 7 Rs 21,900/-

Application software

Word processing software- MS

Word

Database Software- MS Access The system is designedin MS Access.

Spreadsheet software- MS

Excel

Will be used of

calculation purposes

Content Access software This will be used by the

employees who will be

inserting the

transactions


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Approaches (CONT)Approaches (CONT)

y The computers will be networked

through aWAN

y Routers are also needed to connect to

the internet.


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Users of the system & howUsers of the system & how

they can benefit from itthey can benefit from it

Employees

Accountants

Executives

Other Divisional/ outlet managers (Marketing

Manager, General Manager, Chief accountant)


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Types of InformationTypes of Information

systems to be implementedsystems to be implemented

Transaction processing system (TPS) - is a computerized

system that maintains records of day to day transactions.

The main objective of this system is to improve operationalefficiency through automation of capturing transactions.

Management information system( MIS)- can be definedas the raw data which is available in TPS and convert into

meaningful data form and then provides accurate outputs

and also reports to solve the structures problems


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Screen MockScreen Mock--upsups


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Challenges foreseen & HowChallenges foreseen & How

they can overcome themthey can overcome them

Problem How to overcome them

Resistance to change getting the individuals and groups

actively involved in the process,

provide training and seminars

Fear for the unknown Training

Time consuming Experience

Cost and time of implementation


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Thank You!Thank You!


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Q & AQ & A

Documents

MIS presenation ryt