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04/18/23 2 University of UtahHealth Sciences Center
Monitoring
Entries in the blue and gold columns are reviewed dailyAddresses Affiliations Faculty ReviewsGeneral Info Appointments Licenses & CertificatesSystem IDs Board Certifications Professional Org Memberships
Career Departments/Divisions Specialties
Titles
Education History
Core areas are closely managed because data flows into so many places
You will be contacted if there are any questions (so no news is good news)
You will see most changes right away
04/18/23 3 University of UtahHealth Sciences Center
Cactus System
We link to the Medical Staff Office Cactus System data for credentialed faculty who have hospital privileges
Education History Board CertificationsLicenses & Certificates SpecialtiesSystem IDs
Data changes are reviewed through the monitoring process
Changes do not appear right away
Some changes can be made by the MBM Office
Certain changes need to be verified by the MSO
Changes are usually made within one business day
You will be notified of any delay
04/18/23 4 University of UtahHealth Sciences Center
Faculty Administration Data
Faculty Administration Office manages the data---it is the official record of faculty academic progression
Data changes are reviewed through the monitoring process
Changes are sent to Faculty Administration for review, verification, and entry (if needed)
Data flows into Academic History section of SOM CV
04/18/23 5 University of UtahHealth Sciences Center
Uploads for OSP and SCH
We receive monthly feed from Office of Sponsored ProjectsProposalsAwards
We receive two feeds of SCH data per semester from Main CampusWeek 3Semester End
If data is incorrect, we want to correct it in the source system, but we have opened up more areas to allow flexibility in display for faculty
04/18/23 6 University of UtahHealth Sciences Center
Publications
Large downloads can be deleted by the MBM office
By selecting to add a journal to the master list, a message will be sent to the MBM office for verification
If the journal already exists we will update the faculty member’s CV
If the journal requested can not be located the MBM Office will contact you
04/18/23 7 University of UtahHealth Sciences Center
New Hire Faculty/ Early Entry Process
MBM runs a monthly report of all of the new hire full-time track faculty members
We request the new hire faculty CV’s and enter in the historical data
Once CV entry is complete, we will meet with the faculty member to show them the CV system and transition responsibility
Early Entry Process: MBM can enter a CV into the system (and get it in the correct format) prior to the appointment
Located on the MBM homepage is the form necessary to start the early entry process https://securembm.uuhsc.utah.edu/MBM/Index.cfm?DLI=MDT0000122
04/18/23 8 University of UtahHealth Sciences Center
CV Training
Monthly CV training for users who are new to the MBM system
One-on-one CV refresher trainings
Department refresher trainings
The MBM office can set up and change CV access as requested by faculty and staff with verification
04/18/23 9 University of UtahHealth Sciences Center
MBM Does Not Release CV’s Without Prior Authorization
Authorization is always needed before MBM will distribute a CV or set up new user access
If a staff member requests a CV from MBM we will ask you to have the faculty member contact us to grant permission
The MBM policy is meant to protect faculty members. The faculty member should be aware of where their CV is being sent in order to guarantee it is up-to-date and appropriately used.
04/18/23
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University of UtahHealth Sciences Center
MBM is Unable to do Updates for all HSC Faculty
MBM enters historical information for new hire faculty members
MBM is not able to make updates or changes for all faculty members (1,400 faculty!)
We are available to meet with staff and/or faculty for additional training or review of specific areas
How can we help you help your faculty?
04/18/23
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University of UtahHealth Sciences Center
Quarterly Reminders
Reminders emailed quarterly from MBM to all full-time faculty to prompt frequent review
Reminder to review existing information and consider recent activities that need to be added. Major categories are listed with basic instructions for entry
MBM includes updates on changes and additions that have been made to the system since the last reminder
All staff that have been trained through MBM are copied on the email
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University of UtahHealth Sciences Center
Upcoming CV Users Group Meetings
Date TimeDecember 14, 2006 3:00– 4:00 January 11, 2007 2:00 - 3:00February 8, 2007 2:00 - 3:00
March 8, 2007 2:00 - 3:00April 12, 2007 2:00 - 3:00May 10, 2007 2:00 - 3:00June 14, 2007 2:00 - 3:00July 12, 2007 2:00 - 3:00
August 9, 2007 2:00 - 3:00September 13, 2007 2:00 - 3:00
October 10, 2007 3:00 - 4:00November 15, 2007 2:30 - 3:30December 13, 2007 2:00 - 3:00
All Sessions will be in the Hospital Administration Large Conference Room